Branch Office Administrator Jobs in Ocean, NJ

Our client is a prominent commercial logistics firm based in NYC. They are seeking a Senior Office Coordinator to join the team on site in Midtown Manhattan. Job Details Greet visitors and provide seamless experience to clients Answer phone calls in a friendly, professional manner Manage conference room bookings and set up for meetings Ensure neatness of reception areas and conference rooms Manage office and pantry inventory, order supplies, and coordinate with vendors Plan and coordinate office events, including set up and breakdown Provide technical support for printers, kitchen appliances, and conference room A/V systems Salary Range: $75-90k annually, based on experience Excellent benefits package includes health, dental, vision insurance, and 401(k)! Skills and Qualifications Bachelor's degree preferred 2+ years' experience in corporate reception or office coordination Customer service oriented, approachable, and level-headed Tech savvy and experienced in Microsoft Office Suite Highest standard of professionalism and discretion Dedicated to detail, with excellent writing, communications, and organizational skills Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

The position provides direct support to the Securitization Asset Backed Commercial Paper business line. This includes Transaction management, Transaction Invoicing, Cash management, Commercial Paper Issuance and Conduit Accounting. The position is highly interactive with the Securitization Front Office Funding and Transaction teams. Key Responsibilities The Main responsibility is to control and guarantee the accuracy and timeliness of the Securitization data in the systems and be accountable for the information. • Transaction Processing - Responsible for New and Restructured transaction updates across multiple systems - Commitments, Transaction fees etc. • Prepare transaction invoices. Ensure invoicing processes are comprehensive and validated against system information. Prepare accounting entries for back office and validate entries after posting to GL. • Controls - Perform daily controls and investigate reconciliation breaks. Perform mapping needed in order to reconcile across systems. Responsible to control data daily and follow-up with Front Office if there are any issues. Additional control and reconciliation investigation duties in relation to accounting process. • Cash Management - Main point of coordination for Cash Funding and Cash Management pertaining to all Securitization transactions for 2 Securitization Special Purpose Vehicles. Monitor USD, and currency accounts for all incoming and outgoing payments as well as monitor communication for transaction documents, emails and reports. Prepare transaction documentation and wires for execution. Obtain necessary signoff after data is validated. Follow up where necessary to ensure the accounts are fully funded. Adhere to strict cut-off times to alert front office and management of any issues. Ensure invoice payments are received timely. Process activity into systems and manual accounting entries where necessary. Prepare and provide transaction invoice for accounting processing into systems. • Daily Processing - Input transaction activity and Commercial Paper/Structured Commercial Paper and FX into middle office systems and manual tracking spreadsheet - update SOFR rates and validate - Confirm interest payments with the Issuing and paying agent for monthly Structured Commercial Paper • Commercial Paper and FX processing - Validate Commercial Paper trades in the Issuing and Paying Agent system. Resolve any discrepancies with the funding desk and Dealers and perform release of Commercial Paper trades. Generate IPA reports and validate data to the internal system, perform daily balancing of activities of assets and commercial paper balances. Calculate and confirm foreign exchange settlements. Report Cost of funding for transactions based on specific requests. Additional and Backup responsibilities: Additional ad hoc reporting daily and Monthly Prepare and provide transaction detail and reports to finance on a monthly basis Contribute to the annual audit where requested Ensure the department controls and procedures are followed to support the business and reduce operational risk Maintain updated operational procedures Identify areas for improvement and efficiencies to streamline processes Participate in System enhancement projects. User specifications review required UAT - User testing participation and testing output will be required to be validated, coordination and planning with IT project team Collaborate with various teams to support the launch of new products Participate in Disaster Recovery testing of department systems and processes Management and Reporting Reporting to the Head of Securitization Middle Office Key Internal contacts Securitization Transaction team Securitization Funding desk - Commercial paper - FX Project Management teams - IT support teams Commercial Banking Operations Finance Department Key External contacts Securitization Transaction agents Commercial Paper Issuing and Paying agent - IPA SPECIAL ROLE REQUIREMENTS: Transaction conduit SPV administration Cash Management and Accounting knowledge Client service orientated Strong communication skills Fast paced environment Organization and time management skills Detail orientated Works well individually and as part of a team 2- 4 years of relevant experience Microsoft Excel Expert Qualifications/Education Required: Bachelor's degree Experience Required: Loan administration Cash Management Fund Accounting experience preferred Specialist Training Required: Middle Office experience Competencies Required: Client Service Oriented

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

Role Description This is a full-time on-site role located in Oceanside, NY for an Assistant at Telco Cellular/Number Depot. The Assistant will be responsible for supporting daily operations, assisting customers, managing inventory, and coordinating with team members to ensure smooth business operations. Qualifications Customer service and communication skills Organizational and time management skills Basic understanding of inventory management Team player and collaborative attitude Ability to multitask and work in a fast-paced environment High school diploma or equivalent

Euroasias Organics Inc, part of Euroasias Group of Companies, specializes in the distribution of various spices, herbs, extracts, and nutraceutical ingredients across the United States and Canada. With a commitment to quality, Euroasias Organics provides premium organic products to meet the diverse needs of our customers. We focus on sustainable and ethical sourcing to ensure the best products for our clients. Key Responsibilities: Inventory Management: Maintaining accurate records of incoming and outgoing stock. Monitoring stock levels and collaborating with purchasing to maintain optimal inventory. Ensuring accurate stock records and reporting discrepancies. Processing receipts and documenting order details. Ensuring inventory is processed, organized, and stored. Shipping and Receiving: Overseeing the processing and shipping of orders. Coordinating with shipping carriers for timely delivery. Inspecting incoming deliveries for accuracy and damage. Checking Purchase Orders (PO's) against physical goods arrived. Processing PO's into the Warehouse Management System (WMS). Administrative Tasks: Handling administrative tasks like data entry, record-keeping, and filing. Preparing shipping documents (invoices, purchase orders, bills of lading). Managing correspondence and communications (phone calls, emails, etc.). Supporting other administrative tasks within the warehouse. Warehouse Operations: Ensuring the warehouse is clean and organized. Developing and implementing warehouse policies and procedures. Training and supervising warehouse staff. May assist with general warehouse duties like picking and packing. Other: Ensuring compliance with safety and security protocols. Collaborating with other departments (sales, customer service). Ensuring the facility receives stock on time. Organizing a warehouse facility for easy navigation. Issuing regular briefs and status updates to staff.

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Book Keeping and Accounting Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Associate or Bachelor Degree

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

THE CLIENT Our client is a global investment firm known for its dynamic and high-performing environment. Their Midtown Manhattan office is a lean, friendly, and fast-paced workplace where teamwork and professionalism are essential. This firm values proactive individuals who thrive in collaborative settings and bring a “no task is too small” mentality to their work,. THE ROLE This Executive Assistant and Office Coordinator role will provide direct support to the COO and multiple Associates on the Private Equity team while overseeing day-to-day office management. This is a highly varied role that requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities. The ideal candidate is proactive, positive, and thrives in a fast-paced setting. Key responsibilities include but are not limited to: Complex calendar management Coordination of complex travel, international and domestic Expense management and tracking invoices Office management tasks including overseeing daily office operations, managing vendor tasks, liaising with building management, and ordering supplies Ensuring conference rooms are maintained Light financial administration tasks, i.e. support accounts payable processes, review invoices, track deposits, etc. Support with internal and external events Ad hoc tasks as need THE CANDIDATE The ideal candidate is a detail-oriented and adaptable professional who brings a strong work ethic and a team-first mindset. 4-7 years of experience in a similar administrative role, ideally within private equity Bachelor's degree required Proficiency in Microsoft Office Suite and CRM databases Strong communication skills, with the ability to liaise effectively across teams and global offices. Ability to thrive in a fast-paced, service-driven environment. Highly proactive, humble, and eager to contribute to a collaborative office culture. THE COMP/BENEFITS Paying between $95K - $110K Hybrid - 4 days in office Competitive benefits package, including discretionary bonus, healthcare coverage, 401k, PTO, and more. Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Bergdorf Goodman, a New York landmark since 1901, is the epitome of style, service, and modern luxury. With a rich history of showcasing both leading and emerging designers, our iconic 5th Avenue store is a premier destination for discerning customers worldwide. Position Details: In this role, you will collaborate with an specific Personal Shopper within our Evening/Fine Apparel department, to execute tailored selling appointments for our clients. Your support will be crucial in ensuring smooth daily operations and contributing to memorable shopping experiences for the client, all while upholding our standard of unparalleled service and elegance. This position provides an exciting chance to develop your career in luxury retail and gain in-depth exposure to the world of high-end fashion. In This Role, Your Responsibilities Will Include: Assisting the Personal Shopper in preparing and executing personalized selling appointments Organizing appointment scheduling and managing client interactions Maintaining and updating client information to foster lasting relationships Processing transactions at POS with accuracy and efficiency Handling post-appointment follow-up, including order tracking, alterations, and thank you notes Supporting digital selling and enhancing social media presence Helping organize exclusive gifting initiatives and experiences for Top Clients Ensuring all unsold merchandise is returned to stock Maintaining the cleanliness of fitting rooms, coordinating with housekeeping and maintenance as needed Demonstrating a keen eye for fashion and strong organizational skills Staying current with POS systems and client management tools What We Are Looking For: A strong interest in fashion and a desire to learn and grow in luxury retail The ability to thrive in a fast-paced environment while maintaining excellent service standards A solution-oriented mindset with the ability to adapt and resolve challenges quickly Previous experience in retail or fashion is preferred, along with familiarity with Microsoft Suite (Outlook, Excel, Teams, etc.) The ability to work a flexible retail schedule, including evenings, weekends, and holidays Benefits: We offer an inclusive and comprehensive range of benefits to our valued associates, including: Medical, Dental, and Vision Benefits Disability Benefits Paid Parental Leave, Paid Family Leave, and Adoption Support Paid Time Off Retirement Savings Plan (401K) and Life Insurance Financial Solutions NMG Associates Core Discount of 30% Personal and Professional Development Opportunities Equal Employment Commitment: We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************.

Are you upbeat and excited about supporting an intimate office for a fast-growing company? We are seeking a Receptionist/Administrative Assistant with strong administration support skills and the ability to motivate others. In this role you will work 100% on-site in Newark, NJ, performing scheduling, managing paperwork, answering phones, and fulfilling other tasks. If you're ready to join a family-owned business on its growth journey, send in your application now to get started. Duties (may include but are not limited to): Manage executive calendars, schedule meetings, and coordinate appointments. Organize and prepare materials for meetings. Handle travel arrangements, if needed. Screen communications; prioritize responses and follow up. Maintain filing systems and ensure the organization of important documents. Assist with special projects and research tasks as required. Manage confidential information with discretion and professionalism. Provide day-to-day administrative support to ensure smooth office operations. Qualifications: Minimum 2 years in an administrative capacity providing executive support. Associates or Bachelor's degree preferred Must be proficient in MS Office with the ability to learn new programs Prior construction experience preferred, but not required Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 40799 #PHILLYAF

We are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a range of operational tasks that focus on daily logistics, estate management and coordination and overall ensure that each day is running smoothly. You'll be a main point of contact for tracking and receiving orders, information collection, communicating across teams, house inventory and running errands as needed. You'll also be in charge of expense reporting, reconciliation, and maintaining digital filing. You will help facilitate special events for the family and team that include small private gatherings to large scale events. We are tech focused, and the right candidate enjoys using software to make operations more efficient and seamless. This role offers room for growth and is ideal for someone with a proactive, service-oriented approach. Assists in maintaining up-to-date calendars and schedules for a team of busy managers. Manages purchase orders (POs), receiving, and handling of returns. Tracks and orders necessary supplies for the home and the business office. Conducts research, prepares documents, and handles various home office tasks. Oversees the packing and shipping of items as well as ensuring inventory has been updated accordingly. Notifies the appropriate manager of any discrepancies or issues with shipping items or deliveries. Runs errands as needed to support daily operations, facilitates meal ordering and handles pick-up of items in town. Manages inventory for home items as well as for the office and ensures proper organization. Drafts and distributes meeting minutes to relevant participants. Prepares expense reports and reconciles credit card statements. Qualifications: Recent college graduates are welcome to apply. Prior experience in hospitality is highly preferred. Strong organizational skills and attention to detail. Ability to balance multiple tasks and prioritize effectively. Comfortable running errands and performing personal assistant duties. Ability to work independently and manage time efficiently. Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly. Experience in an administrative role or personal assistant capacity is a plus. What We Offer: A supportive work environment with a small, close-knit team. We are onsite daily in the Upper West Side Top tier medical benefits and comprehensive compensation package Growth opportunities within the company for the right candidate. Strong starting compensation between 75K-85K base plus bonus

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work