Branch Office Administrator Jobs in Millcreek, UT

Elevate Your Career as an Administrative Assistant in South Jordan, Utah Are you a proactive professional eager to advance into a leadership role? At Stauffer Retirement Planning, we seek a detail-oriented Administrative Assistant ready to grow into our Office Manager position. Why This Opportunity Stands Out: Path to Leadership: Begin as an Administrative Assistant with a clear trajectory to Office Manager. Dynamic Environment: Engage in diverse tasks, from client interactions to operational support. Professional Growth: Enhance your skills in a firm committed to excellence in retirement planning. Key Responsibilities: Client Engagement: Welcome clients warmly, manage communications, and schedule appointments. Operational Support: Oversee office supplies, organize events, and maintain correspondence. Documentation Management: Process account paperwork, update client records, and ensure compliance. Qualifications: 2+ years in administrative roles; financial services experience is a plus. High school diploma required; associate or bachelor's degree preferred. Proficiency in Microsoft Office Suite; familiarity with CRM systems is advantageous. About Stauffer Retirement Planning: Located in South Jordan, Utah, Stauffer Retirement Planning is dedicated to guiding individuals and families through the complexities of retirement planning. We emphasize client education, personalized solutions, and long-term security. Join us to contribute to a firm that values trust, integrity, and service excellence. Ready to Advance Your Career? If you're ambitious and ready to take on a leadership role, apply now to join our team.

Insight Global is looking to hire an Administrative Assistant to support a medical clinic in the Midvale, UT area. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing schedules, handling correspondence, and assisting with various administrative projects. This is a two month contract with the potential to extend. Key Responsibilities: Answer and direct phone calls and emails. Organize and schedule appointments and meetings. Maintain contact lists and databases. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies and research new deals and suppliers. Provide general support to visitors. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Perform other administrative duties as assigned. Qualifications: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus. Proven experience as an administrative assistant or office admin assistant. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational skills with the ability to multi-task. Good written and verbal communication skills. Compensation: $16/hr to $18/hr. Exact compensation may vary based on several factors, including skills, experience, and education.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with Financial Advisors to help clients achieve their long-term financial goals. We're proud to serve over seven million clients. Our BOAs are a valued part of the client team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What characteristics would make you a successful BOA? * Ability to deepen and broaden client relationships * Ability to identify opportunities to create efficiency * Strong ability to work independently * Ability to manage multiple priorities in a deadline driven environment * Proficient in current and new office technology * Willingness to learn how financial services/markets work At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records. Responsibilities 1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. it's our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: * Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution * Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees * Health Savings account with a county contribution up to $1200/year, Flexible Spending Account * 100% county-paid Long-Term Disability and Short-Term Disability option * Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator Background Check Information: Due to the nature of some of these positions, the selected applicant must pass a required pre-employment background check in accordance with current County Human Resources policy requirements JOB SUMMARY Provides administrative support functions for the Division. MINIMUM QUALIFICATIONS Three (3) years of office administrative support experience; OR an equivalent combination of relatededucation and experience. It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis)vaccine before beginning employment or provide a copy of their immunization record prior to startingemployment. The immunization record must show the vaccine name and date received.\ Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior tostarting employment. ESSENTIAL FUNCTIONS * Provides administrative support for Division leadership, committees, councils, boards, andassigned work groups. Takes minutes during meetings, transcribes documents, and maintainsrecords of actions. * Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits. * Provides customer service by answering phones, greeting visitors, relaying messages, anddistributing forms, documentation, and information. * Maintains calendars and schedules. * Acts as an administrative liaison to other County agencies and external stakeholders. * Prepares and maintains administrative documents including regulations, enforcement files,adjudicative appeals and legal requests for the division. * Serves as Records Coordinator complying with GRAMA and all related policies and procedures. * Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, anddocuments. * Processes travel to include completing the initial travel request forms and, where appropriate,making hotel reservations, airline reservations, and car rental reservations. * Coordinates all aspects of assigned events and meetings. * Collects, researches, analyzes, and organizes materials and information for projects and reports. * Acts as back up support to office clerical staff. * This position is responsible for Acord Ice Center and Liberty Outdoor Pool's front desk operations KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: * Business English and mathematics * Advanced word processing and spreadsheet software applications * Record and report preparation, maintenance, archiving, and filing * Professional telephone and customer service etiquette * Filing methods and techniques Skills and Abilities to: * Mentor administrative support staff * Follow verbal and written procedures and instructions * Communicate effectively both verbally and in writing * Organize workloads and prioritize tasks to adhere to deadlines * Work independently under minimal supervision * Develop, implement, and maintain filing and recordkeeping systems * Interpret and apply policies and procedures * Operate standard office equipment WORKING CONDITIONS AND PHYSICAL REQUIREMENTS This position may require lifting up to 30 lbs (office paper and various office supplies)

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Membership Assistant plays a vital role in supporting the operations of the membership team by managing administrative tasks, data entry, reservations, and member interactions. This role also provides marketing and social media support to ensure seamless communication and engagement with members. The Membership Assistant is a front-line representative of the Club, creating a welcoming and professional atmosphere for all members and guests. Reports Directly To: Sr Membership Director This role will pay a hourly wage of $18 to $22. For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays) This position will remain open until May 16, 2025. About the Venue The Ken Garff University Club, located in the South End Zone of Rice-Eccles Stadium, is a premier private social hub for alumni, faculty, staff, and the Salt Lake City community. Offering stunning views, exclusive amenities, and a vibrant calendar of events from game-day celebrations to themed soirées, the Ken Garff University Club creates memorable moments in an unparalleled setting. The club is a unique space for dining, networking, and celebrations. If you're passionate about delivering exceptional member experiences in a dynamic, high-energy environment, this is the perfect place to grow your career while being part of something truly special. Responsibilities Key Responsibilities: Administrative and Data Management * Input Data Into Systems: Enter and maintain accurate data within key systems such as Ungerboeck, CaterPro, MembersFirst, MemberPride, and others to ensure data integrity and consistency across the department. * Non-App Reservations: Manage reservations for spaces such as boardrooms, co-working spaces, and new member benefits that roll out. Handle booking requests, coordinate schedules, and confirm details with members and staff. * Parking Codes: Issue and track parking codes for members attending events or using club facilities. Monitor usage, provide updates as needed, and troubleshoot issues promptly. Work with Commuter Services to submit new parking codes for new members and cancel out parking codes for resigning members. Member Support * Front Desk Support: Greet members and guests, answer inquiries, and assist with reservations and membership-related concerns. Maintain a welcoming presence at the front desk to ensure an excellent first impression. * Member Assistance and Issue Resolution: Act as a point of contact for members to address questions or resolve issues efficiently, ensuring satisfaction and retention. * Member Survey and Feedback: Assist in creating and distributing member surveys after events, dining experiences, etc. Track feedback and suggest adjustments to enhance the overall experience. Vendor and Event Coordination * Vendor Coordination: Act as the primary point of contact for selected vendors used by the membership team. Communicate regularly to ensure timely delivery/arrivals of supplies and or Servies, resolve issues as they arise and update the Membership Manager on vendor performance. * Event Support: Assist with setup, logistics, and coordination for events. Work with the Programs/Events Coordinator to handle event-related tasks, provide on-site support when appropriate, and ensure member engagement and satisfaction.. Marketing and Social Media * Social Media Creation and Management: * Assist in the creation of engaging, brand-aligned content for social media platforms, including but not limited to Instagram, Facebook, and LinkedIn. * Collaborate with Membership Manager to develop content themes, identify relevant topics, and execute regular posting schedule that promotes club events, initiatives and member highlights. * Actively monitor and respond to comments, messages and inquiries on social media. Maintain a positive and timely response strategy to address questions, provide information, and handle any issues that arise on digital platforms. * Track and report on engagement metrics (such as likes, shares, and member interactions) to assess the effectiveness. Provide insights and suggest adjustments to enhance reach and member engagement. * Marketing Support: * Work with the Membership Manager to implement targeted social media campaigns and email marketing strategies that align with club events, initiatives, and seasonal priorities. * Help design marketing materials, such as flyers, event banners, and digital graphics (using Canva), to promote events, Membership benefits and club news. Collaborate with Membership Manager to ensure these materials meet club standards and are distributed effectively. * Coordinate with the Membership Manager to ensure consistency in branding and communication. * Support the execution of marketing strategies that promote events and club initiatives. Qualifications Qualifications: * Proficiency in Microsoft Office Suite and familiarity with tools like Ungerboeck and CaterPro (training will be provided). * Strong organizational skills with attention to detail. * Excellent interpersonal and communication skills. * A proactive, team-oriented attitude and the ability to multitask effectively. * Experience with social media platforms and basic content creation tools is a plus. This position is an exciting opportunity for someone looking to build their skills in member relations, marketing, and event coordination in a fast-paced and supportive environment. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

The Office Coordinator will be responsible for providing administrative support to all distribution activities which may include customer service inquiries, expedited shipping, coordination of LTL services, and assisting with the hiring process. This role will also manage all supplies and services in support of distribution services. CORE FUNCTIONS · Support the team with various administrative tasks including redirecting calls as well as truck drivers and service techs, scheduling meetings, and acting as reception for the warehouse. · Work within our ERP and WMS to provide support for all customer service inquiries: o Correct and update shipping addresses. o Upgrade shipping methods. o Coordinate with dev to remigrate failed orders. o Track inquires and verify stock availability. · Oversee property management services, including scheduling maintenance of building and ordering proper janitorial supplies. · Manages inventory of all office supplies. Reorder as needed. · Process paperwork for customers and employees to include BOL's, Packing Slips, etc; quotes and arranges Freight LTL; take minutes for safety meetings and emails to safety coordinators. · Perform basic bookkeeping activities (submits receipts and invoices) and handle all office visitors. · Assist human resources in onboarding and orientation of all new hires for the distribution center; assists in pre-screening applicants and scheduling interviews for management team. QUALIFICATIONS & REQUIREMENTS Education and Experience · High School diploma or equivalent required. · 1+ years of related experience required. · Previous experience with ERP and WMS preferred. Required Licenses · None. Skills, Abilities, and Knowledge · Intermediate Microsoft skills. · Ability to learn multiple systems. · Ability to read, analyze, and interpret common scientific and technical journals. Ability to respond to complaints. Ability to effectively present information to top management. · Ability to write, speak, and comprehend English. · Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals. · Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions. Travel · Travel is not required. COMPETENCIES · - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. · - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. · - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan. · - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. · - Follows policies and procedures; Completes tasks correctly and on time; Supports organization's goals and values; Supports affirmative actions and respects diversity. · - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. · - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. SUPERVISOR RESPONSIBILITIES · This position is an Individual Contributor: working team member with no oversight of others and no management responsibilities. PHYSICAL REQUIREMENTS · This position is subject to Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls require exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work. Physical Activities · This position is subject to the following physical activities: climbing, balancing, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, crawling, talking, hearing, and the use of hands, wrists, or fingers in repetitive motions. Visual Acuity · The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes. Working Conditions · The worker is subject to inside environmental conditions. Protection from weather conditions but not necessarily from temperature changes.

About Us: Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one's identity. Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way. Position Purpose: Provide administrative support for location. Duties vary from accounting, payroll, HR, benefits and general office work. Also acts as a backup to Records & Billing Administrators and Call Center Reps. Key Job Activities: 1) Customer 1st: • Maintain a high standard of customer service. • Serves as backup to the Call Center, when applicable 2) Company Growth: • Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P • Assist in monthly accruals. • Reports month end accruals to corporate accounting department. • Processes weekly and bi-weekly payroll hours in eTime. • Acts as Timekeeper by reviewing eTime for accuracy and works closely with managers/supervisors regarding any discrepancies • Works closely with department managers concerning benefit time. • Maintains accurate records and benefit time on the books - tracks sick, personal and vacation payouts. • Reports all weekly hours worked to immediate department managers/supervisors. • Audits weekly final manager's payroll reports for departmental approval. • Reports all monthly hours worked to Safety Manager and immediate managers. • Generates analysis, reviews and communicates various reports. Review and submit the Landfill Log to managers monthly. • Reviews and corrects all communication equipment related issues. • Open and review mail. • Coordinates off-site and on-site meetings for managers. • Monitors office inventory and places orders when necessary including but not limited to office equipment, office supplies, etc. • Global processing report. 3) Team Member Development: • Strive to improve areas of contact on a daily basis. 4) Compliance: • Maintains a safe and compliant workplace at all times. Benefits: Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan. Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle. Our Promise: Stericycle is committed to attracting and retaining a diverse workforce, and to valuing unique perspectives and identities. We foster a culture of belonging that encourages, supports, and celebrates the diverse voices of our team members. It fuels our innovation and strengthens our connection to our customers and the communities we serve. We are proud to be an equal opportunity employer. All employment is decided on the basis of qualifications, merit, and business need. Disclaimer: The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise, and it does not constitute any right or guarantee of employment condition. This position is open to people with disabilities. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources and risks prevention policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.

The Account Administrator works within the client service team to ensure accuracy of information and manage workflows and processes. Provides administrative and client support to the Commercial Insurance Department. responsibilities * Receive emails and calls from carriers/lenders/clients and Lockton associates as the first line of contact for client service * Create, modify, and ensure accuracy of Client Profile Information * Ensure accuracy and timeliness of Surplus Lines Filings and determination of what filings are needed * Create and Maintain Client Claims Manual * Manage Incoming Client/Carrier Correspondence and Review/Decide Appropriate Action * Initiate, Guide Renewal Service Cycle and Ensure TimeLine is Met * Gather and Review Renewal Information from Client * Ensure proper filing of client/carrier correspondence within Document Management System * Manage Policy E-delivery to Client * Review, file, and process all client specific new mail * Ensure proper filing of client/carrier/internal correspondence, policy documents, etc. in document management system per P&C guidelines * Track/Reconcile and ensure accuracy of incoming and outgoing client premium, invoices, and work with appropriate internal specialist teams to correct accounting issues or to decide best approach for differing situations * Check audits for accuracy, process, send instructions for invoicing and determine when to confer with AE/AM regarding concerns * Execute all changes for policies, monitor for receipt and accuracy of endorsements, maintain accuracy of client exposures information when making endorsement requests, and ensure invoicing is accurate and completed in a timely manner * Provide premium breakdowns/premium summaries, as requested * Manage client/account team/carrier/internal Lockton team associates' expectations regarding workflows, special projects * Ensure appropriate information provided for completion of policy checks for policy checking team * Work with team to update and ensure accuracy of proposals/summaries/final and accepted proposal * Ensure accuracy regarding client information in systems * Review incoming client certificate requests and provide instructions for processing * Work with client to ensure carrier applications are completed * Make a positive contribution to customer satisfaction and continuously strive to improve service to the customer * Comply with Lockton's policies and procedures, including appropriate documentation * Attend education workshops, and carrier functions, when requested * Perform other work-related duties as assigned Position qualifications * Bachelor's Degree in Business Administration or related field and/or years of experience equivalent * General understanding of commercial property and casualty coverages preferred * Company or agency experience in commercial insurance services desired * Understanding of commercial rating concepts preferred * Must have strong verbal, written, and interpersonal skills to interact with clients, project team members, and associates at all levels of responsibility, representing Lockton in the highest professional manner * Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) * High aptitude for accuracy in mathematical calculations * Strong attention to detail required * Understands industry trends and governmental regulations * Readiness to expand knowledge and effectiveness in the insurance industry by successful completion of extended insurance education beyond continuing education requirements as needed * Organizational and time management skills to prioritize heavy workloads to meet time-sensitive deadlines * Ability to comply with all company policies and procedures, proactively protecting the confidentiality of client and company information * Legally able to work in the United States Additional Information

ABOUT CCO CERTIFICATION: CCO Certification (CCO) is a wholly owned subsidiary of the National Commission for the Certification of Crane Operators (NCCCO). NCCCO was formed in 1995 as a nonprofit organization with its mission to develop effective performance standards for safe load handling equipment operation to assist all segments of general industry and construction. CCO, established in 2014, supports NCCCO's mission by developing effective performance standards; providing fair, valid, and reliable assessments; acting as an industry resource; and being the leader in providing certifications for those who work in and around load handling equipment. CCO is headquartered in Murray, UT and maintains an office in Palm Harbor, FL. POSITION SUMMARY: CCO has an immediate opening for an Office Administrator position. This position will be required to work in office. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs. Managing the overall organization, maintenance, security, and logistic activities of the Utah office Providing support to streamline, resolving, and maintaining routine office IT, phone calls, business equipment, and general office operation issues Assisting in preparation and logistics associated with CCO meetings and events Supervising office assistant at the location, while also providing occasional front desk coverage as needed Performing complex clerical and administrative tasks, including processing orders, maintaining computer-based records, completing forms, preparing reports, and responding in person or by e-mail or phone to customer and client requests Ordering and stocking all office supplies (exam materials, card stock, letterheads, etc.) Maintaining vendor files, supporting vendor relationships, and coordinating with all office vendors Supporting HR functions in office (e.g., onboarding) and payroll (e.g., timesheet, approval) Providing Finance Department support for payroll, accounts payable, accounts receivable Provide support to other departments based on location needs Other job-related duties as assigned. QUALIFICATIONS/REQUIREMENTS: Education and/or Experience: High School Diploma 3-5 years of administrative or office management experience in an office environment Knowledge, skills, and abilities: Ability to meet deadlines in a fast-paced environment Strong written and verbal communication skills to interact effectively with internal and external clients and customers Acute attention to detail Proficiency with Microsoft Office Suite to meet production and quality standards using various computer software applications Ability to work independently or under general direction on activities that require extensive knowledge of the organization's processes and products Ability occasionally to travel locally. JOB CONDITIONS: CCO is seeking qualified applicants who reflect and understand our values: Quality, Integrity, Fairness, Excellence, Service and Respect. CCO is a fast-paced, high-energy organization with an ambitious agenda and staff that is highly motivated. This position may experience high work demands under tight timelines. CCO is an equal opportunity employer. BENEFITS Paid Time Off (PTO) 14 Paid Holidays 401k with Employer matching and Profit Sharing Medical, Dental and Vision Insurance Life Insurance Short/Long Term Disability Coverage Celebrating 29 years as an organization

Job Title: Office Administrator - Executive Office Reports to: Senior Management We are seeking a highly organized, detail-oriented Office Administrator to support the executive office in daily administrative operations. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to handle multiple tasks while maintaining a high level of professionalism and confidentiality. This role plays a crucial part in ensuring the smooth functioning of the executive office, providing administrative support to senior leadership, and managing key office operations. Key Responsibilities: 1. Executive Support: Provide administrative assistance to executives, including scheduling meetings, managing calendars, and organizing travel arrangements. Prepare and proofread internal and external correspondence, reports, and presentations. Manage and prioritize executive emails and phone calls, ensuring timely follow-up and responses. Handle confidential and sensitive information with discretion. 2. Office Management: Oversee the day-to-day operations of the executive office, ensuring it runs smoothly. Coordinate office supplies, equipment, and maintain inventory. Organize and maintain filing systems and databases, both physical and electronic. Manage office events and meetings, including catering, room bookings, and preparing meeting agendas. 3. Communication & Liaison: Act as a liaison between the executive team and internal/external stakeholders. Serve as a point of contact for executives, clients, and vendors, ensuring professional communication at all times. Coordinate and facilitate internal communications between departments. 4. Project Management Assist with special projects and initiatives as needed, ensuring deadlines and objectives are met. Support the preparation and execution of corporate events and board meetings. 5. Administrative Tasks: Handle general administrative duties such as filing, typing, scanning, and data entry. Track and manage office budgets and expenses for the executive office. Maintain the organization of the executive team's office space and ensure a professional working environment. Qualifications: Bachelor's degree in Business Administration, Office Management, or a related field (preferred). Proven experience (3+ years) as an office administrator or executive assistant, preferably within a corporate setting. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to multitask and prioritize tasks effectively. High attention to detail and accuracy. Discretion and ability to maintain confidentiality. Professional demeanor with a customer-service focus. Additional Skills: Knowledge of office management procedures and best practices. Ability to work independently with minimal supervision. Adaptability and the ability to handle shifting priorities in a fast-paced environment. Application Requirements: Candidates must upload the following: Cover letter Resume Two-minute video introducing themselves and answering the following questions: What has been your life's greatest achievement? What frustrated you most about your last position or job? What most attracted you to respond to our ad? Please submit your video as a link (not as a file) using one of the following methods: Upload directly on this application (preferred) Email the link to ****************** Text the link to ************ Accepted formats include YouTube links, Google Drive links, or other shareable video links.

About Us Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team! About this Role Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Summary: We are seeking an organized and proactive Office Coordinator to join our Heber, UT team! This role goes beyond traditional receptionist duties, encompassing broader administrative responsibilities and coordination to ensure the smooth operation of the office. The Office Coordinator is the central point for office activities, supporting both internal teams and external visitors while contributing to an efficient and welcoming environment. * This position will report full time out of our Heber, UT location* What You'll Do Key Responsibilities: Customer Service & Front Office Management * Serve as the primary point of contact for office visitors and callers, delivering exceptional service and ensuring inquiries are resolved or directed appropriately. * Supervise the reception area, maintaining its cleanliness, organization, and professional image. * Assist in onboarding new team members by coordinating office tours, workspace setup, and introductions to staff. * Act as a liaison between staff, clients, and visitors to foster strong communication and relationships. Office Coordination & Administrative Support * Manage office schedules, including coordinating shared calendars and booking meeting rooms to optimize resource use. * Oversee the procurement of office supplies, ensuring availability while adhering to budget guidelines. * Support office management functions, including maintaining filing systems, updating organizational charts, and preparing documentation. * Assist in tracking and processing invoices, expense reports, and other basic financial documentation. Meeting & Event Coordination * Organize and oversee the logistics of meetings and events, including scheduling, catering, preparing agendas, and setting up required materials or equipment. * Assist with planning office functions, celebrations, and team-building activities to enhance workplace culture. * Work with external vendors on event set up, logistics, catering, space etc. for external offsite meetings and events. Mail, Documentation & Recordkeeping * Monitor and handle incoming and outgoing mail and packages, maintaining logs for tracking purposes. * Support the preparation of reports, presentations, and correspondence as needed by team leaders. * Maintain office records and documentation, ensuring adherence to confidentiality standards. Office Operations & Maintenance * Oversee general office upkeep, including organizing shared spaces and troubleshooting equipment issues. * Partner with facility management to address maintenance requests and ensure the office remains safe and operational. * Implement and reinforce office policies and procedures, promoting a productive and collaborative environment. What You'll Bring Qualifications: * High school diploma or equivalent required. * Associate degree in business administration or a related field preferred. * Minimum of 3 years in an administrative or office coordination role, preferably in a fast-paced environment. * Exceptional verbal and written communication skills. * Strong organizational and multitasking abilities. * Proven ability to manage priorities and meet deadlines with minimal supervision. * Collaborative mindset with a focus on problem-solving and supporting team goals. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Familiarity with scheduling tools, office equipment, and basic IT troubleshooting. * Comprehensive understanding of office administration practices and customer service principles. * Awareness of safety protocols and confidentiality standards. What You'll Get Benefits: We offer an extremely competitive and comprehensive benefits package including: * PTO that starts accruing DAY 1 * 401K Immediate Vesting; employer match starting same day * Several medical plans to choose from * Dental Plan and Vision Plan * Life insurance, short term & long-term disability * Paid Holidays * Pet Insurance * Employee discounts, EAP and Wellness Program * Identity Theft Protection and so much more! #SLC_HP Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

ACD Direct is a growing national company based in Farmington, Utah. We provide technically viable solutions to clients who need telephone-based support for fundraising, live technical assistance and other call based services. We have developed an economical, customizable and user-friendly product aimed to meet our clients' business needs. With end user in mind, All ACD Direct solutions are designed to optimize resources, maximize efficiency/productivity and simplify processes. Job Description Title: Office Admin/Communications Associate Status: Non-Exempt/Administrative Department: Call Center Reports to: Director of Operations Location: On Site Wage/Salary: $10.25 per hour Scheduling: 25-40 Hours Per Week Application Process: Resume Required We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Office Administration primary duties include: Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly Implement and monitor projects as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate Maintain office supplies by checking inventory and order items Respond to questions and requests for information Answer incoming calls and emails, and assume other receptionist duties when needed Communications/Marketing primary duties include : Build and manage a rich content that attracts a qualified audience to our owned properties (including newsletters, whitepapers, social media posts, reports, webinars, infographics, etc.). Grow new leads, including marketing-qualified leads, by converting site traffic through calls-to-action, landing pages, and lead generation content (including offers). Build and manage the company's social media profiles and presence, including Facebook, Twitter, LinkedIn, and additional channels that may be deemed relevant. Run regular social promotions and campaigns and track their success (e.g., Twitter chats, LinkedIn discussions, etc.). Responsible for assisting with hiring manager's duties including: online job postings, reviewing resumes and applications, setting up interview appointments, interviewing prospective employees, researching candidates who previously worked for ACD Direct and aiding in hiring decisions. Coordinates, implements and supports social media marketing projects, processes and programs Qualifications Proficiency in MS Office with expertise in Microsoft Word, Outlook and Excel Ability to analyze and revise operating practices to improve efficiency Detail oriented and comfortable working in a fast-paced office environment Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner Additional Information All your information will be kept confidential according to EEO guidelines.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with Financial Advisors to help clients achieve their long-term financial goals. We're proud to serve over seven million clients. Our BOAs are a valued part of the client team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What characteristics would make you a successful BOA? Ability to deepen and broaden client relationships Ability to identify opportunities to create efficiency Strong ability to work independently Ability to manage multiple priorities in a deadline driven environment Proficient in current and new office technology Willingness to learn how financial services/markets work You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Advancement Administrative Officer, Principal Gifts Team provides high-level administrative and logistical support to ensure the smooth operation of donor engagement, financial processes, and office management. This position plays a vital role in supporting Principal Gift's team fundraising efforts, which focus on securing principal gifts ($1M+) and transformational gifts ($5M+) to advance the University of Utah. The role manages key administrative functions, coordinates project logistics, and handles in-person needs such as check deposits, campus errands, and meeting preparations. University Advancement is a rewarding place to work for those motivated to make a lasting impact. The ideal candidate is highly organized, a proactive problem-solver, and has a strong understanding of university operations. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate and resolve challenges independently. A high level of customer service is essential, as the position regularly interacts with university leadership, faculty, internal teams, and occasionally donors. This position reports directly to the Principal Gifts Team, providing essential operational support to ensure the team's fundraising efforts run smoothly, while also maintaining a dotted-line reporting relationship to the University Advancement Director of Administration to ensure consistency in administrative processes, budget management, and logistical coordination across University Advancement. This role directly contributes to University Advancement's mission to generate engagement and philanthropic support to advance the University of Utah's priorities. As part of a division striving to be a top 10 public advancement organization by 2028, we value belonging , collaboration , empowerment , and integrity in all that we do. The University of Utah offers a comprehensive benefits package, including: Excellent health care coverage at affordable rates 14.2% employer retirement contribution Tuition reduction for employees and family members Paid leave time (vacation, sick leave, and holidays) Wellness programs to support physical and mental well-being Professional development opportunities for career growth Free UTA public transit pass (buses, TRAX , and FrontRunner) On-campus shuttles for convenient transportation Pre-tax commuter benefits for parking expenses Employee discounts for campus events, athletic games, and cultural experiences Responsibilities 1. Day-to-Day Support, Customer Service, and Office Management Manages daily office operations and serves as the first point of contact for internal teams, donors, and university leadership. Provides responsive support, ensuring inquiries are addressed promptly and directed appropriately. Maintains office records, schedules meetings, distributes mail, and oversees administrative support functions. Manages the calendar for the Deputy Chief Philanthropy Officer for Principal Gifts and supports the Principal Gifts team's scheduling needs as needed. Coordinates meetings, donor engagements, and internal team schedules. Prepares meeting spaces, assists visitors, troubleshoots office logistics, and manages campus errands such as check pickups, document deliveries, and maintaining office supplies. Writes professional emails and correspondence on behalf of the team, ensuring clear and effective communication with internal and external stakeholders. 2. Financial and Budget Administration Oversees financial transactions, maintains budget records, and ensures compliance with university financial policies. Prepares financial reports, assigns costs, and ensures timely processing of expenses. Manages purchasing card (p-card) reallocation and receipt tracking, ensuring timely reconciliation. Coordinates travel arrangements and reimbursements for Principal Gifts Team staff and donors, ensuring that itineraries, confirmations, and documentation are processed correctly. Works directly with Gift Processing to ensure proper documentation of check deposits and financial transactions. Coordinates payments for external sponsorships and ensures funds are allocated appropriately, working with departments to manage related expenses. Occasionally picks up checks and ensures proper documentation and accurate fund allocation in coordination with Gift Processing. Utilizes the UNITE CRM system for financial tracking and reporting. 3. Travel Arrangements and Logistics Coordinates travel for staff and donors, ensuring itineraries, confirmations, and reimbursement paperwork are processed correctly. Assists with last-minute travel adjustments or document delivery as needed. Serves as a key resource for travel-related inquiries, troubleshooting booking issues, and ensuring all travel logistics align with university policies. 4. Donor Engagement, Acknowledgment, and Stewardship Logistics Supports donor engagement and stewardship logistics, ensuring high-priority donors receive personalized and seamless experiences. Oversees the preparation and timely distribution of stewardship gifts and donor baskets, including holiday gifts. Manages logistics for donor visits, ensuring meeting spaces, materials, and details are handled professionally. Ensures stewardship reports, financial statements, and other donor-related materials are prepared and distributed professionally and on time. 5. Proposal and Grant Management Tracks deadlines, compiles materials, and submits proposals in coordination with the Principal Gifts Team. Compiles pre-proposal concepts into donor-ready documents, ensuring they are formatted professionally and align with donor engagement strategies. Professional writing and editing of proposals and grants. Ensures grant reports and stewardship materials are completed and submitted on time. Manages in-person tasks such as printing, assembling, and delivering proposals and financial reports to key stakeholders. Tracks award notifications, collects account information, and ensures event sponsorship payments are correctly documented. 6. Meeting Coordination and Donor Events Manages logistics for internal and donor-related meetings, securing meeting spaces, setting up rooms, preparing materials, and troubleshooting technology issues. Orders and manages promotional items for donor visits and fundraising efforts. Coordinates small donor events, including ordering catering, securing parking, and handling other logistics. Tracks event sponsorship details, collects chartfield information, and ensures all event-related payments are processed correctly while providing real-time support during meetings and events. 7. Team Morale and Internal Support Supports the Principal Gifts Team by establishing weekly meeting agendas, assisting with retreat planning and execution, and coordinating internal team engagement activities. Ensures smooth adoption of process changes and provides support for special projects that require research, troubleshooting, and sourcing materials or information. 8. Vendor and Catering Coordination Manages vendor orders and catering logistics, ensuring orders are placed accurately and delivered on time. Troubleshoots catering-related issues and ensures a high level of service for guests while serving as the primary contact for vendors and catering providers. 9. Onsite Troubleshooting and Other Duties as Assigned Provides onsite troubleshooting and administrative support to ensure office, meeting, and event logistics run smoothly. Troubleshoots technical issues, arranges last-minute print jobs, and ensures spaces are set up correctly. Handles urgent, unexpected logistical challenges, such as resolving catering issues, retrieving last-minute materials, or adjusting meeting spaces as needed. 10. Operational Support and Special Projects Supports high-priority projects, process improvements, and operational initiatives. Fields questions from internal teams, providing customer service and troubleshooting administrative challenges. Assists with research, sourcing materials, and implementing new workflows as needed. Researches and applies Advancement and University policies to ensure compliance with administrative procedures. Uses project management software (such as Notion) to organize work, track deadlines, and support team-wide efficiency. Occasionally supports donor-related tasks in coordination with the Principal Gifts Team. This position requires a proactive and adaptable approach to supporting donor engagement, financial management, and office operations. The officer ensures that all processes run efficiently while providing extraordinary customer service to donors, university leaders, and internal teams. Additionally, the individual in this position must demonstrate our University Advancement core values of belonging, collaboration, empowerment, and integrity when interacting with donors, alumni, colleagues, students, faculty, staff, patients, volunteers, and community members. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferred Qualifications: A strong background in administrative support, financial processes, and office management, with the ability to learn quickly and adapt to evolving priorities is strongly preferred. Candidates must have experience handling complex scheduling, processing financial transactions, and managing office logistics in a fast-paced environment. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks while meeting deadlines are essential. Experience in a related field or an equivalent combination of education and experience. The ideal candidate demonstrates professionalism, discretion with sensitive data, and strong written and verbal communication skills, including the ability to draft professional emails and correspond effectively with leadership and internal teams. A customer-service mindset and the ability to work independently while anticipating needs and troubleshooting challenges are critical. Proficiency with basic functions in Microsoft Office, including Outlook, Word, Excel, and Teams, is required, along with the ability to manage digital records and maintain organized files. Experience with or the ability to quickly learn UNITE CRM and project management tools such as Notion is preferred.

Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. it's our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees Health Savings account with a county contribution up to $1200/year, Flexible Spending Account 100% county-paid Long-Term Disability and Short-Term Disability option Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator Background Check Information: Due to the nature of some of these positions, the selected applicant must pass a required pre-employment background check in accordance with current County Human Resources policy requirements JOB SUMMARY Provides administrative support functions for the Division. MINIMUM QUALIFICATIONS Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience. It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.\ Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment. ESSENTIAL FUNCTIONS Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions. Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits. Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information. Maintains calendars and schedules. Acts as an administrative liaison to other County agencies and external stakeholders. Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the division. Serves as Records Coordinator complying with GRAMA and all related policies and procedures. Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents. Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations. Coordinates all aspects of assigned events and meetings. Collects, researches, analyzes, and organizes materials and information for projects and reports. Acts as back up support to office clerical staff. This position is responsible for Acord Ice Center and Liberty Outdoor Pool's front desk operations KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: Business English and mathematics Advanced word processing and spreadsheet software applications Record and report preparation, maintenance, archiving, and filing Professional telephone and customer service etiquette Filing methods and techniques Skills and Abilities to: Mentor administrative support staff Follow verbal and written procedures and instructions Communicate effectively both verbally and in writing Organize workloads and prioritize tasks to adhere to deadlines Work independently under minimal supervision Develop, implement, and maintain filing and recordkeeping systems Interpret and apply policies and procedures Operate standard office equipment WORKING CONDITIONS AND PHYSICAL REQUIREMENTS This position may require lifting up to 30 lbs (office paper and various office supplies)

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Membership Assistant plays a vital role in supporting the operations of the membership team by managing administrative tasks, data entry, reservations, and member interactions. This role also provides marketing and social media support to ensure seamless communication and engagement with members. The Membership Assistant is a front-line representative of the Club, creating a welcoming and professional atmosphere for all members and guests. This role pays an hourly rate of $18.00 to $20.00. Benefits for part-time roles: 401(k) savings plan and 401(k) matching. This position will remain open until June 13, 2025. About the Venue The Ken Garff University Club, located in the South End Zone of Rice-Eccles Stadium, is a premier private social hub for alumni, faculty, staff, and the Salt Lake City community. Offering stunning views, exclusive amenities, and a vibrant calendar of events from game-day celebrations to themed soirées, the Ken Garff University Club creates memorable moments in an unparalleled setting. The club is a unique space for dining, networking, and celebrations. If you're passionate about delivering exceptional member experiences in a dynamic, high-energy environment, this is the perfect place to grow your career while being part of something truly special. Responsibilities Administrative and Data Management * Data Entry & System Management: Enter and maintain accurate data within key systems such as Ungerboeck, CaterPro, MembersFirst, MemberPride, and others to ensure data integrity and consistency across the department. * Boardroom Reservations & Coordination: Serve as the primary point of contact for boardroom reservations, working closely with members to ensure seamless scheduling, setup, and overall experience. Coordinate with internal teams to ensure all details-such as catering, AV needs, and room configuration-are properly executed. Proactively check in with members before and after their meetings to enhance satisfaction. * Non-App Reservations: Manage reservations for additional spaces such as co-working areas and new member benefit spaces. Handle booking requests, coordinate schedules, and confirm details with members and staff. * Parking Code Management: Issue, track, and troubleshoot parking codes for members attending events or using club facilities. Work with Commuter Services to submit new parking codes for new members and cancel codes for resigning members. Member Support * Front Desk & Member Experience: Greet members and guests, assist with reservations, and address membership-related inquiries. Maintain a professional and welcoming presence to ensure an excellent first impression. * Member Assistance & Issue Resolution: Act as a primary contact to resolve member questions or concerns promptly, ensuring a positive experience and long-term retention. * Member Feedback & Surveys: Assist in developing and distributing post-event and dining surveys. Track feedback and collaborate with the team to make improvements that enhance the overall member experience. Qualifications * Proficiency in Microsoft Office Suite and familiarity with tools like Ungerboeck and CaterPro (training will be provided). * Strong organizational skills with attention to detail. * Excellent interpersonal and communication skills. * A proactive, team-oriented attitude and the ability to multitask effectively. * Experience with social media platforms and basic content creation tools is a plus. * This position is an exciting opportunity for someone looking to build their skills in member relations, marketing, and event coordination in a fast-paced and supportive environment. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

About Us Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team! About this Role Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Summary: We are seeking an organized and proactive Office Coordinator to join our Heber, UT team! This role goes beyond traditional receptionist duties, encompassing broader administrative responsibilities and coordination to ensure the smooth operation of the office. The Office Coordinator is the central point for office activities, supporting both internal teams and external visitors while contributing to an efficient and welcoming environment. *This position will report full time out of our Heber, UT location* What You'll Do Key Responsibilities: Customer Service & Front Office Management Serve as the primary point of contact for office visitors and callers, delivering exceptional service and ensuring inquiries are resolved or directed appropriately. Supervise the reception area, maintaining its cleanliness, organization, and professional image. Assist in onboarding new team members by coordinating office tours, workspace setup, and introductions to staff. Act as a liaison between staff, clients, and visitors to foster strong communication and relationships. Office Coordination & Administrative Support Manage office schedules, including coordinating shared calendars and booking meeting rooms to optimize resource use. Oversee the procurement of office supplies, ensuring availability while adhering to budget guidelines. Support office management functions, including maintaining filing systems, updating organizational charts, and preparing documentation. Assist in tracking and processing invoices, expense reports, and other basic financial documentation. Meeting & Event Coordination Organize and oversee the logistics of meetings and events, including scheduling, catering, preparing agendas, and setting up required materials or equipment. Assist with planning office functions, celebrations, and team-building activities to enhance workplace culture. Work with external vendors on event set up, logistics, catering, space etc. for external offsite meetings and events. Mail, Documentation & Recordkeeping Monitor and handle incoming and outgoing mail and packages, maintaining logs for tracking purposes. Support the preparation of reports, presentations, and correspondence as needed by team leaders. Maintain office records and documentation, ensuring adherence to confidentiality standards. Office Operations & Maintenance Oversee general office upkeep, including organizing shared spaces and troubleshooting equipment issues. Partner with facility management to address maintenance requests and ensure the office remains safe and operational. Implement and reinforce office policies and procedures, promoting a productive and collaborative environment. What You'll Bring Qualifications: High school diploma or equivalent required. Associate degree in business administration or a related field preferred. Minimum of 3 years in an administrative or office coordination role, preferably in a fast-paced environment. Exceptional verbal and written communication skills. Strong organizational and multitasking abilities. Proven ability to manage priorities and meet deadlines with minimal supervision. Collaborative mindset with a focus on problem-solving and supporting team goals. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with scheduling tools, office equipment, and basic IT troubleshooting. Comprehensive understanding of office administration practices and customer service principles. Awareness of safety protocols and confidentiality standards. What You'll Get Benefits: We offer an extremely competitive and comprehensive benefits package including: PTO that starts accruing DAY 1 401K Immediate Vesting; employer match starting same day Several medical plans to choose from Dental Plan and Vision Plan Life insurance, short term & long-term disability Paid Holidays Pet Insurance Employee discounts, EAP and Wellness Program Identity Theft Protection and so much more! #SLC_HP Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

ACD Direct is a growing national company based in Farmington, Utah. We provide technically viable solutions to clients who need telephone-based support for fundraising, live technical assistance and other call based services. We have developed an economical, customizable and user-friendly product aimed to meet our clients' business needs. With end user in mind, All ACD Direct solutions are designed to optimize resources, maximize efficiency/productivity and simplify processes. Job Description Title: Office Admin/Communications Associate Status: Non-Exempt/Administrative Department: Call Center Reports to: Director of Operations Location: On Site Wage/Salary: $10.25 per hour Scheduling: 25-40 Hours Per Week Application Process: Resume Required We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Office Administration primary duties include: Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly Implement and monitor projects as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate Maintain office supplies by checking inventory and order items Respond to questions and requests for information Answer incoming calls and emails, and assume other receptionist duties when needed Communications/Marketing primary duties include: Build and manage a rich content that attracts a qualified audience to our owned properties (including newsletters, whitepapers, social media posts, reports, webinars, infographics, etc.). Grow new leads, including marketing-qualified leads, by converting site traffic through calls-to-action, landing pages, and lead generation content (including offers). Build and manage the company's social media profiles and presence, including Facebook, Twitter, LinkedIn, and additional channels that may be deemed relevant. Run regular social promotions and campaigns and track their success (e.g., Twitter chats, LinkedIn discussions, etc.). Responsible for assisting with hiring manager's duties including: online job postings, reviewing resumes and applications, setting up interview appointments, interviewing prospective employees, researching candidates who previously worked for ACD Direct and aiding in hiring decisions. Coordinates, implements and supports social media marketing projects, processes and programs Qualifications Proficiency in MS Office with expertise in Microsoft Word, Outlook and Excel Ability to analyze and revise operating practices to improve efficiency Detail oriented and comfortable working in a fast-paced office environment Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner Additional Information All your information will be kept confidential according to EEO guidelines.