Assistant Jobs in Windsor, CA

PRIDE Health is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of an Occupational Therapist to support patients in achieving independence in daily activities. Responsibilities include assisting with therapeutic exercises, providing hands-on treatment, and educating patients on adaptive strategies. COTAs document patient progress and work in settings such as hospitals, rehab centers, and nursing facilities. Apply for specific facility details. Pride Health Job ID #16279820. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,09:00:00-17:00:00 About PRIDE Health PRIDE Health is the minority-owned healthcare recruitment division of Pride Global-an integrated human capital solutions and advisory firm. With our robust and abundant travel nursing and allied health employment options across the U.S., PRIDE Health will allow you to help change the way the world lives and heals as it connects you with the industry's leading healthcare organizations. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Cancelation protection Referral bonus Medical benefits Dental benefits Vision benefits

Magnet Medical is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of a licensed Occupational Therapist (OT) to assist in providing rehabilitation services to individuals with physical, mental, or developmental conditions that affect their ability to perform everyday activities. The COTA helps patients improve motor skills, cognitive abilities, and daily living tasks to enhance their independence and quality of life. Key Responsibilities: Implementing Treatment Plans: Assist in carrying out the treatment plans designed by the Occupational Therapist. Provide therapeutic activities to help patients regain skills necessary for daily living and working. Conduct exercises, tasks, and activities aimed at improving motor skills, strength, and range of motion. Use adaptive equipment and assistive devices as prescribed by the OT to promote patient independence. Patient Evaluation Support: Assist in the initial and ongoing evaluation of patients by gathering information about their abilities, progress, and challenges. Collect data, take notes, and report observations to the supervising Occupational Therapist. Monitor patient progress and provide feedback to assist in modifying treatment plans as necessary. Therapy Sessions: Lead individual and group therapy sessions to help patients develop skills in self-care, work, and leisure activities. Encourage patients during therapy and assist them with exercises and other activities to improve their physical, emotional, and cognitive abilities. Work on developing fine motor skills, improving balance, and enhancing hand-eye coordination in patients. Patient Education: Educate patients and their families on how to perform therapeutic exercises or tasks at home to continue progress outside of therapy sessions. Teach adaptive techniques for daily living activities (e.g., dressing, cooking, grooming) to enhance independence. Provide guidance on proper posture, ergonomics, and safe mobility practices to prevent injury and enhance function. Documentation and Record Keeping: Document patient progress, goals, and treatment results in compliance with healthcare regulations and organizational policies. Complete progress notes and assist in the preparation of reports, maintaining up-to-date patient records. Ensure all documentation complies with HIPAA and confidentiality standards. Collaboration with Healthcare Team: Communicate regularly with the supervising Occupational Therapist, physicians, nurses, and other healthcare team members to ensure coordinated care. Provide input on patient progress and assist in the development of treatment plans in collaboration with the OT. Work as part of a multidisciplinary team, contributing to patient care discussions and planning. Equipment and Facility Maintenance: Maintain and clean therapy equipment and adaptive tools used during treatment sessions. Ensure the therapy space is organized and safe for patients and staff. Monitor and maintain stock levels of therapy supplies and equipment. Promoting a Positive Therapeutic Environment: Create a positive and encouraging atmosphere for patients, fostering motivation and engagement in therapy. Provide emotional support and encouragement to patients, especially those who may be facing challenges in their recovery. Adherence to Safety and Infection Control Protocols: Follow all infection control and safety guidelines to ensure a safe treatment environment for both patients and staff. Ensure that patients follow proper safety protocols, especially when using adaptive equipment or performing exercises. Magnet Medical Job ID #31426127. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00

Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We're seeking committed Allied Health professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work history 2. A current BLS/CPR certification through American Heart Association 3. Active License in the state of the job location Skyline Med Staff Allied Job ID #31424684. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About Skyline Med Staff Allied Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: Over 30 years of combined experience in the staffing industry Higher Take-Home Pay Rates Dedicated Personal Recruiter We are available to you 24/7 Tax Free Per Diems, Housing Stipends and Travel Reimbursements Joint Commission Certified Contracts in all 50 states Referral and Loyalty Bonuses Benefits Medical benefits Referral bonus

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex schedules, facilitating communication, and handling sensitive information with the utmost confidentiality. Key Responsibilities: Executive Support Manage intricate calendars for the CEO, Principal, and Estate Manager, including scheduling meetings, travel arrangements, and personal appointments. Act as a gatekeeper, prioritizing communications and managing access to executives. Prepare briefing documents for meetings and compile comprehensive reports on various family office matters. Assist in strategic planning by organizing and maintaining critical documents and data. Manage confidential and sensitive information with the highest level of discretion. Assist in the preparation and processing of transactions, including document management and compliance. Receive, sort, and distribute daily mail Scanning, filing, and maintaining computer-based filing systems Project Management Coordinate and oversee special projects as directed by the Principal, CEO and Estate Manager. Liaise with external partners and vendors including on site meetings at our portfolio of private residences. Track progress on key initiatives and provide regular status updates to leadership. Communication and Liaison Draft and edit high-level correspondence, presentations, and reports. Facilitate internal and external communication, ensuring all parties are well-informed and aligned. Represent the CEO and Estate Manager in meetings when appropriate, taking notes and following up on action items. Office Management Oversee day-to-day operations of the Family Office, including vendor management and facility maintenance. Implement and maintain efficient systems for document management, filing, and information retrieval. Financial Administration and Vendor Management Assist with basic bookkeeping duties and expense management for executives. Support Estate Management with AP/AR Coordinate with the finance team on budgeting and financial reporting as needed. Help prepare financial documents for review and decision-making by the CEO and Principal. Qualifications: 5+ years of experience as an Executive Assistant, ideally in a Family Office. Work in property management or construction is also appealing. Exceptional proficiency with Google Workspace, Notion and Asana preferred. Ability to understand complex financial concepts and contracts. Excellent written and verbal communication skills, with the ability to interact effectively at all levels. Proven ability to handle confidential information with discretion and maintain the highest level of integrity. Outstanding problem-solving skills and ability to anticipate needs proactively. Flexibility to work extended hours when necessary and occasional travel. Knowledge of wealth management, real estate, and investment practices is highly desirable. Personal Attributes: Exceptional judgment and decision-making abilities Ability to thrive autonomously with broad decision making ability Meticulous attention to detail and commitment to excellence Adaptability and willingness to take on diverse responsibilities Positive attitude and ability to build strong relationships with stakeholders at all levels Benefits: Highly competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Liberal paid time off and holidays This position offers a unique opportunity to work closely with senior leadership in a dynamic Family Office environment. The ideal candidate will be a consummate professional who can seamlessly integrate into our team and contribute to the success of our organization.

About the Role Join a fast-growing, innovative company in the wellness and longevity space! As a Personal Assistant to Patricia Ryan, Co-founder and Chief Wonder Maker at Wonderfeel, you'll tackle a diverse range of tasks and projects supporting both business and personal needs. This role is perfect for a proactive, resourceful individual who thrives in a dynamic environment, can find creative solutions to any challenge with a smile, and likes to get first hand experience building a thriving startup. Are you the go-to person who loves keeping everything organized and running smoothly? We're looking for a Personal Assistant with a can-do attitude to join our team and make a real impact! In this role, you'll be the trusted right hand to our co-founder-managing schedules, organizing travel, coordinating personal tasks, and keeping her one step ahead. If you're a natural multitasker who enjoys variety in your day, thrives on challenges, and can handle anything that comes your way with a smile, we'd love to meet you! Come bring your energy and skills to a team that values creativity and collaboration. What You Will Be Doing: This is a role that blends organization, creativity, and technical know-how! This position offers variety and challenges, supporting our co-founder in areas such as operations, logistics, IT support, and hands-on projects. You'll be focused on helping the co-founder stay organized, efficient, and innovative. Here's a look at what you'll tackle: Product & Logistics Support: Oversee product returns, document QC, and manage USPS shipping labels. Keep customer service and suppliers informed of any issues, ensuring smooth and efficient processing. Tech & IT Assistance: Coordinate Apple and IT support, including troubleshooting device syncing issues and streamlining email accounts. General & Personal Assistance: At our Sonoma County property, help with personal logistics, including coordinating with handymen and paying bills. Research: Assist the Co-Founder with researching various items, including sustainable packaging solutions and potential software tools. Office Setup: At our Sonoma County property, assist with setting up functional, accessible office environments for employees as required. Qualifications & Capabilities: 2-3 years of relevant experience as a personal assistant at an executive level. Ability to handle multiple projects simultaneously, with a high level of detail and accuracy, and with a keen sense of prioritization. Thrives in fast-changing environments and can pivot quickly. Willingness to step outside traditional PA tasks to support various aspects of the business as needed. Comfortable with basic tech troubleshooting. Manages calendars, schedules meetings, and ensures that the co-founder is always prepared. Anticipates needs, manages workflows, and proactively identifies areas to streamline. Can handle high-pressure situations with tight deadlines. Self-sufficient in identifying and troubleshooting unexpected challenges. Comfortable working unconventional hours as projects demand. Basic software skills; Google Docs, spreadsheets and project management software Schedule: Generally, a Monday through Friday schedule but open to Tuesday-Saturday, 10am-7pm, with flexibility on weekends and some evenings. Compensation: Compensation commensurate with experience Benefits Package: Stock Option Package, Vacation, Bonus Plan, and 401(k)

A dynamic high net worth family is seeking a bright and organized Personal Assistant / House Manager. The client is seeking an experienced candidate who is highly detailed with an upbeat and positive demeanor. Requiring a candidate who is extremely organized, tech savvy, able to prioritize tasks, is thorough and proactive. This role will be responsible for managing all family day to day needs, household management, family events, vendor communications, overseeing staff, and the family's schedule/calendar. ***This is a hybrid role based on the Peninsula Responsibilities House and Estate Management: Management of, communications, and overseeing staff including the chef, nanny, housekeepers, dog walker and other vendors Manage the day to day needs for two homes, assisting with any home projects or organization, and implementing processes as needed. Ensure households are always organized and decluttered, maintain inventory, and neat and organized closets for all family members Ensure property maintenance and repairs happen swiftly and thoroughly Maintain general vendor management, negotiating terms, confirming insurance, supervising work, ensuring completion in timely manner Ensure all bills and invoices are paid on time Create and maintain household supplies inventory Assist with package management, outgoing packages, and returns Personal Assistance: Coordinate personal appointments and manage personal travel/vacation arrangements and calendar for family Ensure household and personal records and finances are in order, maintain family file of contacts, birthdays etc. Send thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.) Vehicle maintenance, registration, make sure cars are always clean and organized Help organize and host small and larger events (birthdays, dinner parties, barbecues etc.) Ensure family dogs are well taken care of; manage dog walker, feed and walk dogs as necessary, maintain reliable calendar of vet appointments, drive dogs to vet if dog walker not available Run errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requests Assist with activities and appointments for children Skills 8-12+ years of prior Personal Assistant and Home Management experience Provide a service mindset, with a calm and measured demeanor Confidentiality and discretion are required Ability to manage a team and interface in a friendly and professional manner with all staff and vendors Team player with a can-do attitude, remain proactive at all times Multi-tasker with the ability to manage multiple needs and manage time well High touch of follow up and progress and not afraid to drive processes Technologically savvy Takes pride and ownership in their work and is driven Salary Range $150,000 - $250,000 with benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

LHH Recruitment Solutions is seeking a full-time Litigation Secretary in San Francisco, CA! Responsibilities: Providing all administrative and clerical support for a Litigation Partner and Associates as related to their cases and clients Drafting and editing correspondence, memos and other legal documents Handling court filings, e-filings Facilitating meetings, depositions, client calls Maintaining attorney's calendars Coordinating with the records and conflicts departments in the opening and closing of matters Entering and editing attorney time as necessary Qualifications: Strong organizational skills Excellent verbal and written skills are required Excellent word processing and formatting skills including experience generating tables of contents and tables of authorities Ability to e-file independently in accordance with the Court's rules The ideal candidate will interact well with others in a team setting, and work effectively under pressure Candidates with experience also supporting Corporate attorneys are encouraged to apply Qualified candidates will have 5 - 7 years of strong commercial litigation experience Solid understanding of State and Federal Court rules, procedures and calendaring requirements Salary: $85,000 to $120,000 per year

Who you are You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement. Specifically, we are looking for: 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must You have experience working and communicating with kids and the elderly Love for organization and streamlining processes Strong interpersonal and communication skills You stay organized in order to manage simultaneous timelines and projects You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs) Basic HTML and graphic design abilities are a must You have a clean driving record and can lift up to 40 pounds The job As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing. Your responsibilities will include, but are not limited to: Personal and medical calendar management and booking Financial organization, communication, and related tasks Travel arrangements and forecasting Household maintenance, from scheduling repairs to making sure they have the essentials Drop off and pick up for school/recreational activities for our children Event planning, inventory, and vendor management Marketing materials creation and distribution Special projects and anything else that might come up Ability to work occasional weekends and nights This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

Administrative Assistant (Front Desk) Slow Fox Dance Hall is a vibrant, community-driven dance studio dedicated to making social dance accessible and enjoyable for adults and teenagers across the northern Bay Area. We believe that dance is for everyone, regardless of background, and we specialize in partnered dances, from social styles like salsa, tango, country, and swing to the elegance of ballroom dances such as waltz, rumba, and foxtrot. More than just a dance studio, Slow Fox is a hub for connection, confidence, and creativity. We foster a welcoming environment through performances, social events, competitions, and customized programs tailored to each dancer's goals. At our core, we are a people-focused company, deeply valuing the relationships we build with our students and the community. Job Overview: Full-time or Part-time Position We are looking for an energetic, detail-oriented, and personable Front Desk Administrator to support our team of dance professionals. This role is essential to the smooth operation of the studio, serving as the first point of contact for students and visitors while managing scheduling, tuition, and general administrative tasks. The ideal candidate is organized, proactive, and thrives in a dynamic, social environment. While prior administrative experience is a plus, the key to success in this role is strong attention to detail, self-motivation, and a warm, engaging personality. Our front desk team shapes the student experience from the moment they walk through the door, creating an inviting atmosphere and ensuring everything runs seamlessly behind the scenes. Qualifications: Proficiency in Google Workspace, Instagram, Facebook, Spotify, Canva, and Dropbox. Strong written communication skills, including proper spelling and grammar for professional emails and texts. Clear and engaging verbal communication in person and over the phone, maintaining a professional, active and friendly tone. Ability to thrive in a fast-paced environment, managing multiple tasks efficiently. Strong critical thinking skills, with the ability to prioritize tasks based on urgency and importance. Collaborative mindset, fostering strong team synergy and positive workplace relationships. Responsibilities: • Create a Warm and Welcoming Environment • Greet every student by name upon arrival and say goodbye as they leave. • Foster a friendly, fun, and inclusive atmosphere in the studio. • Maintain a professional, approachable, and supportive demeanor with all students. • Support Instructors • Keep teachers organized and on schedule. • Be available to observe lessons, engage with students, and offer encouragement. • Assist Management • Proactively ask how you can help and take quick, actionable notes. • Stay adaptable to assist with various administrative tasks as needed. • Oversee Studio Organization • Keep supplies stocked, organized, and accessible. • Maintain a clean, sanitized, and professional studio environment. • Prepare and file student charts daily. • Ensure studio print materials are well-stocked. • Remind students to sign in for group classes. • Verify that all private lessons are properly recorded each day. • Manage Scheduling and Student Communications • Send confirmation texts/emails for upcoming lessons. • Keep instructors informed of their schedules during their call times. • Notify management of cancellations and other critical scheduling updates. • Schedule standing appointments for students. • Process Payments and Enrollments • Take payments, process enrollments, and provide receipts. • Assist with Social Media • Support basic Instagram posts and video content creation. Slow Fox offers a competitive salary, flexible scheduling, and an inspiring work environment, along with opportunities for professional growth and development. Compensation is based on job-related knowledge, skills, and experience, with performance evaluations for potential raises every six months. If you are a friendly, team-oriented professional who thrives in client-facing roles and enjoys making a positive impact in your community every day, we encourage you to apply.

Ultimate Staffing is actively seeking an experienced Receptionist to join their client's dynamic team in California. This role is pivotal in providing a welcoming environment and efficient administrative support. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks simultaneously in a busy office setting. Temp-to-hire position. Responsibilities: Serve as the front desk administrative assistant, providing exceptional customer service to visitors and callers. Manage the front desk, ensuring a professional and organized reception area. Answer incoming calls promptly and direct them to the appropriate personnel or department. Support with high-volume data entry tasks, ensuring accuracy and timeliness. Utilize strong Excel skills to manage and organize data effectively. Experience in the construction industry is a plus, offering valuable insights into the field. Requirements: Available to work Monday through Friday during first shift hours. Strong organizational and communication skills. Proficiency in Excel and data entry. Benefits: Competitive pay ranging from $22.00 to $26.00 per hour, based on experience and qualifications. Additional Details: The role offers an opportunity to work in a dynamic environment, providing essential support to a well-regarded team. Candidates with experience in the construction industry will find their skills particularly beneficial in this setting. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an exciting opportunity for an Administrative Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals. We are seeking a highly motivated Senior Administrative Assistant to support three Senior Directors in the Express Product Management Marketing Group. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, arranging travel - both domestic & international, organizing department communications and events, and assisting with various administrative tasks and special projects. Responsibilities: Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones. Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas and arranging accommodations for both domestic and international travel. Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision. Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities. Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts. Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events. On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office. Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants. Skills and Experience: Bachelor's Degree or equivalent work experience. 4-6 years of experience as an Administrative Assistant within a high-tech organization. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software. Ability to remain flexible, embrace change, seek assistance, be a team player and manage uncertainty in a fast-paced environment. Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy. Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through. Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization. Discretion in handling sensitive and confidential material. Compensation: Up to $47.18 per hour. 35814329

General Purpose: The Account Services (AS) Assistant is responsible for supporting the Account Services Department. The AS team is focused on providing top-notch service to all our clients through the successful execution of strategic communication plans and community engagement efforts. You will provide support in invoice preparation, budget tracking, Other Direct Cost (ODC) tracking, and subcontractor and client payment coordination. You are responsible for ensuring all billable items are accounted for in our management software, reviewing time and expenses for accuracy, and collaborating with clients and the internal finance team to ensure timely and accurate invoicing. Additionally, the role involves providing administrative support, managing documentation, compiling project reports, and optimizing internal processes for improved efficiency within the Account Services Department. What You Will Be Doing: As an Account Services Assistant, you will be critical in keeping projects, budgets, and administrative processes running smoothly. You'll manage project administration in Kantata, ensuring accurate setup, tracking, and closure of projects while maintaining timesheets and supporting account teams with forecasting and workload management. You will assist with monthly invoice preparation, reviewing time and expenses, coordinating with finance, and liaising with clients to ensure timely payments. Additionally, you will oversee invoice portals, procurement for events, and essential administrative tasks, including reporting, staff additions, and data management. Your keen attention to detail and proactive approach will help optimize workflows, improve efficiency, and support the team's success. Who You Are You are a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment. With strong communication and multitasking skills, you excel at supporting account teams, managing administrative tasks, and ensuring seamless project coordination. You are adaptable, resourceful, and eager to learn, with a keen ability to anticipate team needs and keep projects on track. Your commitment to accuracy, efficiency, and client service makes you an invaluable asset in driving successful outcomes for both the agency and its clients. The ideal candidate should have a strong background in administrative/operations roles within professional services, with excellent organizational, communication, and financial management skills. Tech-savvy, with the ability to quickly adapt to and master new systems and technologies. Key Responsibilities Monthly Invoice Preparation Assist with the monthly preparation and submission of accurate client invoices, tracking payments and packages, and coordinating with the accounting team. Work with Project Leads to ensure all billable items are accounted for and accurate. Monitor budgets and expenses for each account and report discrepancies or potential overages before drafting invoices. Conduct a monthly review of time and expenses for all active projects to ensure accuracy, including correct rates, roles, task entries, and descriptions. Verify that all time and expenses are reviewed and approved in Kantata. Ensure all ODCs are uploaded and accurately reflected Invoice payment Liaise with the client/client's accounting department to ensure timely payment and/or any discrepancies with invoice updates. Support the Agency accounting team with follow-up regarding unpaid invoices. Administrative Support in Kantata (our billing system) Manage internal documentation, updates, and correspondence. Setting up projects (tasks, rates, roles, budgets, permissions, etc) Closing and archiving projects Moving and editing time in Kantata Timesheet entry for select team members Weekly individual timesheet approval reminders Reporting & Data Management Generates reports on project status, budgets, and team workloads to support decision-making around team allocations. Become efficient with monitoring data, budgets and team capacity in Kantata. Process & Workflow Optimization Assist in streamlining internal processes, improving efficiency in invoicing, task management, and team coordination. Account Support on all Projects Understand and navigate all contract terms Invoice Portals (Solis, CAPs, etc) CMD Forms Monthly client timesheets/reports for several clients Staff additions Event support-supply purchases, equipment, gift cards, etc. iStock purchases Special projects and tasks as needed Education and Experience Bachelor's degree in Business Administration, Finance, Marketing, Communications, or a related field (or equivalent experience). 3+ years of experience in an administrative, account coordination, or operations role within a professional services environment. Experience working in professional services (marketing, communications, consulting, or similar industries preferred). Strong organizational and multitasking skills, with the ability to pivot and manage multiple deadlines efficiently. Proficiency in financial administration, including invoicing, budget tracking, and expense reporting. Excellent communication and collaboration skills in a remote environment, as this role interacts with internal teams and clients. Proactive problem solver who can anticipate needs and improve operational processes. Proficiency in relevant software, such as Microsoft Office (Excel, Word, Outlook), project management tools (Asana, Monday.com), and financial platforms (QuickBooks, Kantata, or similar). D&A Communications is an equity-first communications agency creating meaningful and lasting social change for over 25 years. We are devoted to bridging the needs of diverse communities and our client's goals through integrated communications, authentic engagement, and public participation programs that create real-world transformation. Our mission is to build human connections and empower all people to make a transformative change that elevates our communities, creating a more just and equitable society. About Our Culture: We encourage your ideas and input, and as an equity-first agency, your voice and lived experience make a significant impact both internally and on the communities we serve. We believe in work/life balance and are constantly evolving to meet the ever-changing needs of our employees and our community. We champion making space for our team members to have the freedom to openly and actively contribute their diverse perspectives. We believe that people work best in an environment where they are recognized for their efforts and respected as individuals. We work collaboratively as a team. We measure our success against our values: Grit - We get s##t done Courage - We are brave and daring Intentionality - We are committed to meaningful work and creating impact Fluency - We are accomplished professionals who stay on the cutting edge of our field Resilience - We are quick to respond and recover with optimism and conviction Creativity - We believe in bold, future-focused ideas We foster a hardworking, passionate, creative, and collaborative culture. D&A also promotes a dynamic working environment, offering full-time jobs with minimal travel requirements and optional remote flexibility. Eligible employees also receive a comprehensive benefits package and competitive compensation that includes medical, dental, and health benefits, LTD, STD, ADD/Life insurance. Plus paid vacation and sick time, holidays, a 401(k) matched by D&A, a professional development stipend, and a monthly phone/internet reimbursement. We strongly believe in and gladly support investing in our employees, their health and well-being, future retirement, and professional development.

Minth Group stands as a global leader in the manufacturing of exterior and structural automotive parts. With a workforce of 22,331 employees distributed across four business units and 77 global plants and offices, our operations span three continents and 14 countries. We take immense pride in serving a diverse clientele, encompassing over 70 automobile brands from all over the world. Leveraging one of the world's most comprehensive and diverse customer platforms, Minth has made significant investments in the electrification of the automotive industry, positioning itself as the world's largest supplier of battery enclosures and body structure components. ** Need to relocate to Jiaxing, Zhejiang, China*** Supervisor: General Manager IT Responsabilities: Perform a variety of administrative and clerical tasks. Teach English and the Western culture to the Chinese employees Plan meetings and take detailed minutes Assist in the preparation of regularly scheduled reports Write and distribute email, correspondence memos, letters, faxes and forms Update and maintain office policies and procedures Organize and schedule appointments Other tasks Assist in communication with the European and North American team Assist the General Manager on business trips Requirements Minimum of a Bachelor degree with at least 2 years full-time working experience Fluent in English, ideally speaks Chinese Be familiar with European or North American culture General knowledge about Artificial Intelligence (AI) Keen to learn about the Chinese culture

About the Employer Welcome to Santa Rosa City Schools where we embrace, engage and empower all students. Our vision is that SRCS will send students into the world empowered to find purpose, think critically, embrace diversity, work together, and adapt to our changing planet, and live healthy and fulfilling lives. Our mission is that SRCS ensures equitable access to a transformative educational experience grounded in the assets of our students, staff, and community. We nurture the whole student in an engaging, challenging, and safe environment. We recognize and value each student's individuality and our community's cultural wealth. As we prepare our students for their futures as citizens of the 21st century, we remain committed to hiring exceptional staff to lead and support this work. EMBRACE---ENGAGE---EMPOWER Job Summary Job Summary The Santa Rosa Behavior Department understands that all behavior is communication and serves an underlying need. We support students who show challenging behaviors that are impacted by their disability and/or trauma, school environment and current circumstances. The Behavior Assistant Team (BAT) is a group of caring and supportive staff who are self-motivated. They connect with students, implement classroom safety plans, collect behavioral data, teach more acceptable/safe behaviors, and implement reinforcement systems that motivate our students. BATs are provided with training on behavior management, function under the guidance of a Behavior Specialist, and receive group supervision. Additional other duties as assigned related to emergency, crisis and/or pandemic. View Job Description * Any combination equivalent to: graduation from High school, supplemented by training and/or experience working with children in a learning situation. * 2 Letters of recommendation. *Must pass Paraprofessional exam before employment offer. To schedule exam, contact Emilia Lopez Mendoza at **************************** or ************ EXT 80610 If you have 48 college credit units or more, you are exempt from taking the Paraprofessional exam. Attach college transcripts to application. * Desirable: Interest in working with individual and small groups of children. Collaboration with the classroom teacher(s) to support students' academic, social, emotional, and behavioral needs in order to access the curriculum. Implement behavioral programming to support students in the educational setting. Work Week: Monday - Friday 8:00 AM - 3:30 PM * Letter(s) of Recommendation (2 recent letters of recommendation) Requirements / Qualifications Comments and Other Information CONSIDERED A DISASTER SERVICE WORKER AND/OR ESSENTIAL WORKER DURING EMERGENCY, CRISIS AND/OR PANDEMIC. Applications must be fully completed in order to be considered. The Santa Rosa City Schools District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact District Equity and Title IX Compliance Officer: Vicki Zands, Assistant Superintendent Human Resources; 211 Ridgway Avenue, Santa Rosa, CA 95401; ************** Ext. 80602; **************************** For more information about this position, go to the pdf file here ******************************************************************************** Assistant-**********1800.pdf

LifeLong Medical Care has an exciting opportunity for a Triage Assistant to join our multi-disciplinary team providing primary care services at our Jenkins Health Center in Richmond, CA. The Triage Assistant is part of a patient-centered, multi-disciplinary care team composed of clinical providers, medical assistants, and auxiliary staff providing urgent and primary care health services in a community health center setting. Under the supervision of the Center Supervisor the Triage Assistant provides administrative support to the Triage team, is the key link between patients, providers and pharmacies, and assists Triage Team in achieving key objectives. This is a full time, benefit eligible position. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Functions as liaison between clinic Triage department and LifeLong Medical Care Call Center. Responsible for retrieving, prioritizing, and updating all incoming messages for Triage, and alerting RNs to urgent messages. Assists walk-in patients with medication refill issues. Initiates the paperwork process that requires clinical input from providers. Assists in submitting EDD claims on behalf of providers that are signed up for online EDD. Schedules urgent and follow-up appointments in EPIC, our electronic health record system. Works closely with the Medication Program Coordinator to assist Contra Costa Cares and other uninsured patients. Continually reassesses priority of triage tasks with the team. Continually analyzes the triage system to identify problems and make suggestions for stream-lining workflow. Coordinates daily with triage RNs to identify needs to be addressed, and provide clerical and administrative support for the triage staff. Performs other duties as assigned by supervisor. Qualifications Commitment to the provision of primary care services for the underserved with demonstrated ability and sensitivity in working with a variety of people from low-income populations, with diverse educational, lifestyle, ethnic and cultural origins. Strong organizational, administrative, multi-tasking, prioritization and problem-solving skills. Ability to work effectively under pressure in a positive friendly manner and to be flexible and adaptive to change. Ability to effectively present information to others, including other employees, community partners and vendors. Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. Work in a team-oriented environment with a number of professionals with different work styles and support needs. Excellent interpersonal, verbal, and written skills. Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Ability to see how one's work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements High school diploma or GED. A minimum of one year experience working in a health care setting or one year of health science-related college course work. Experience with electronic health records. Proficient in Microsoft office Word, Excel, Outlook and Internet. Bilingual English/Spanish. Job Preferences College degree in related field. Interest in or prior experience working in Community Health, experience as part of a team based care model a plus. EPIC experience a plus.

LHH Recruitment Solutions is seeking a full-time Office Coordinator in San Francisco, CA! Responsibilities: Answers multi-line switch board, directing calls appropriately and responding to inquiries. Ensures appropriate messages are taken and delivered. Sorts and distributes incoming mail and prepares outgoing mail for delivery; signs for packages and ensures proper delivery; liaise with Fed-Ex, UPS, USPS, etc. Greet and assist visitors when they arrive at the office. Orders and maintains office supply orders and inventory. Keeps the front lobby and conference room presentation-ready at all times. Schedule appointments, including meetings and conferences. Maintaining the buildings visitor management system. Coordinate workflow and prioritizes work so that all deadlines can be met. Act as primary liaison to building management. Responsible for conference room scheduling for meetings; arranges for special equipment, and coordinates catering services. Assume special projects under direction of Managing Partner. Review and approve SF staff ADP timecards. Word processing as needed. Revise and proofread documents with high accuracy. Convert documents from various formats to Word, Excel, or PowerPoint and format according to the firms standard format. Modify, compile, and redact PDFs. Download, organize and print data room documents. Make travel arrangements for attorneys, coordinate conference activities, and organize office events. Open files for new clients and new matters, including submittal of required forms and confirming billing arrangements. Organize and maintain electronic files in the firms document management system (NetDocs). Prepare and process expense reports, check requests, travel reimbursements, etc. in accordance with firm guidelines. Enter attorney timesheets into Webview. Qualifications: Proficiency with Microsoft Office Programs (Word, Excel, Adobe and PowerPoint). High School diploma or equivalent. At least 2 years of experience as a receptionist preferably in a law firm environment. At least 3 years law firm experience as a legal secretary/administrative assistant, preferably with public law or corporate experience. Pleasant and professional demeanor with a clear speaking voice and excellent command of English grammar. Punctuality and stellar attendance is required. Ability to work well with others and without supervision. Excellent people skills. Excellent phone etiquette. Must be able to work overtime if necessary. Reliable and cooperative manner. Ability to handle multiple tasks and remain calm under pressure. Ability to perform repetitive tasks and remain seated for long periods of time. Ability to keep abreast of all floor plans, extensions, and names of employees. Salary: $70-80k per year

About the Employer Join our collaborative, inclusive environment that allows you the opportunity to do meaningful, rewarding work. Become part of our family-oriented, welcoming community that strives to prepare each student for a successful future by delivering rigorous and relevant learning experiences that develop their literacy and career-ready skills, cultivate their interests, and build resilience, compassion and confidence. Candidates who receive an offer of employment will be hired contingent upon the satisfactory completion of the following: Fingerprinting/background checks, Verification of freedom from Tuberculosis, and Verification of I-9 Employment Eligibility. View Only Completely filled Applications with a Current Resume and 3 Letters of Recommendation will be considered. * Letter(s) of Recommendation (3 Required - Two Personal (non-relative) and one from current or former Supervisor) * Resume Requirements / Qualifications Comments and Other Information NVUSD is an Equal Opportunity Employer: No person shall be subjected to discrimination on the basis of disability, gender, gender identity, gender expression, nationality, race or ethnicity, age (40 or older), religion, parental or marital status, sexual orientation, or any other characteristic that is contained in the definition of hate crimes set forth in Section 422.55 of the Penal Code in any program or activity conducted by an educational institution that receives, or benefits from, state financial assistance or enrolls pupils who receive state student financial aid. For more information about this position, go to the pdf file here *********************************************************************************** Assistant Job Description 1.23-**********2608.pdf