Assistant Jobs in Webster, MA

We're offering a specific $3,000 Sign On Bonus ($500 after 90 days, $500 after 6 months, and $2000 at 1 year of service) for external candidates, including this location. (Internal employees are not eligible). Do you speak Portuguese and English? If you do, we're looking for you! Our Retail Careers come with awesome perks and may include additional starting pay if you are bilingual! It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our new Retail Sales Consultant's earn between $52,000 to $63,000, including hourly rate and our uncapped commission opportunities for our top sellers. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Salary range is dependent on if all sales goals are met and/or exceeded. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities Weekly Hours: 40 Time Type: Regular Location: Cambridge, Massachusetts It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

We are seeking a dedicated Lab Operations and Facilities Assistant. You will play a key role in ensuring the smooth and efficient functioning of our laboratory and facility operations, helping our scientific team towards achieving groundbreaking diagnostic discoveries. Reporting to the Lab Operations and Facilities Manager, you will support laboratory operations, including equipment management, inventory control, and regulatory compliance to ensure that the highest standards of quality and safety are maintained. Additionally, you will be responsible for supporting multiple aspects of facility operations, including maintenance, safety, biosafety, chemical safety, environmental controls, security, compliance, internal equipment moves, and potential facility relocation in the future. The ideal candidate will have a background in biosafety, laboratory management, and a readiness to engage in a role that demands intellectual, interpersonal, and physical capabilities. Key Responsibilities: Laboratory Operations Help maintain laboratory equipment inventory, including procurement, maintenance, installation, verification, validation and calibration. Help implement and maintain laboratory quality control procedures to ensure accuracy and reliability of test results. Support the handling of diagnostic samples and biohazardous materials, ensuring all processes are performed according to safety standards, including effective operation of fume hoods. Support the implementation and maintenance of laboratory IT systems, including data management software and other technological solutions to streamline lab operations. Assist with the development and maintenance of documentation for laboratory processes, including standard operating procedures (SOPs) and quality assurance documentation in collaboration with quality assurance staff. Facility Operations Assist with managing of facility maintenance, including HVAC, plumbing, electrical, and other systems. Coordinate with external vendors and contractors for facility repairs and renovations. Help be the first line of defense for facility issues (ex. managing a power outage, safety system alert, or light bulb replacement). Support shipping and receiving process. Assist with the development and implementation of policies and procedures to ensure the efficient operation of the facility. Help ensure compliance with all regulatory requirements related to building codes, safety standards, and environmental regulations. Prepare for and participate in internal and external audits related to Bio Safety Level-2 standards and environmental health and safety (EHS) compliance. Regulatory Compliance Support Help maintain up-to-date knowledge of regulations and guidelines relevant to laboratory operations and safety. Support laboratory safety protocols and ensure compliance with all relevant regulations and guidelines. Develop, implement, and regularly update laboratory safety protocols and procedures. Support compliance with FDA regulations, City of Burlington requirements, and other applicable regulatory standards. Help coordinate with regulatory affairs team to prepare and submit documentation for regulatory approvals and inspections. Stakeholder Collaboration Proactive and effective communication with supervisor and rest of the team on lab initiatives through written and verbal updates. Be of service to a team of scientists and technicians, providing assistance with development opportunities, especially in biosafety practices and laboratory operations. Support external relationships with regulators, vendors, and other relevant external stakeholders. Organized approach to one's own work and managing it effectively, while being reactive to new and changing priorities. Communicate effectively over many forms of media, including slide presentations, reports, emails, instant messages, video and phone calls, and in-person interaction. Lead with empathy - excited and ready to work with diverse sets of people, understanding that different communication styles work with different people. Qualifications: Required Experience in a laboratory setting, preferably with exposure to handling diagnostic or biohazardous materials. Ability to step in to address basic facility and equipment needs that do not need specialized external support. Must be hands-on. Excellent problem-solving abilities, with a keen attention to detail and a commitment to ensuring the highest standards of quality and compliance. Self motivated and organized. Excellent collaboration skills, capable of supporting a diverse team in a high-stakes environment. Team player - no task is too big or small. Strong written and verbal communicator. Able to collaborate across departments. Proactive and clear in communication. Willing to provide updates as requested. Physical capability to manage demanding situations, with a background that supports the ability to respond dynamically to operational needs. Additional experience in roles requiring physical strength and situational awareness (e.g. high-level athletics, law enforcement, or military) is viewed favorably. A startup mentality, adaptable and eager to engage in a fast-paced and dynamic work environment. Preferred 2+ years of experience in supporting a BSL-2 laboratory preferred, with a proven track record in handling biohazardous materials and managing environmental controls. Candidates with a successful history of helping establish a laboratory from the ground up will be highly regarded. Experience with quality management systems (QMS). Knowledge of FDA regulations, ISO standards, and best practices in biosafety and environmental controls. Strong technical skills in IT, including experience with laboratory software, databases, and network management. Proficiency in electric/photonics, with the ability to troubleshoot and maintain related lab equipment, is highly desirable. Specific training in biosafety and laboratory management. Experience in diagnostic laboratory operations, with a deep understanding of the technical and safety requirements specific to diagnostics. About SiPhox: SiPhox, supported by Y Combinator, Intel, and Khosla Ventures, is revolutionizing diagnostics through silicon photonics. Our in-vitro diagnostic (IVD) devices, powered by disposable silicon photonic chip sensors, deliver the capabilities of large laboratory instruments in a compact form. Our mission is to provide accurate, reliable, and accessible diagnostic tools that empower healthcare professionals and improve patient outcomes. We offer a benefits package, including membership to Life Time Fitness ($280/month in value) along with the opportunity to work in a dynamic and fast-paced environment. If you are a highly motivated and organized individual with a passion for exceeding expectations, we encourage you to apply! We look forward to hearing from you.

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Ascendo Resources is actively seeking a Bilingual (Spanish-Speaking) Administrative Assistant for an immediate, full-time, onsite, temp-to-hire role. Our client, a reputable real estate firm, is located in Springfield, MA 01109. The Administrative Assistant must have prior office experience and be fluent in both English and Spanish. Hours: Mon - Fri, (8am - 5pm) (40 hours per week) Pay Rate: $19/hour Schedule: Fully onsite Position Summary: Under the direction of the Property Manager, the Administrative Assistant will support the Property Management Team with daily operations of the property. This role requires exceptional customer service, bilingual Spanish proficiency, and organizational skills to ensure smooth operations and a positive resident experience. Key Responsibilities: Customer Service: Daily interaction with residents, addressing inquiries and concerns. Respond to phone calls, manage work order requests, resolve complaints, schedule appointments, and distribute notices. Translate for residents as needed. Manage walk-in traffic and coordinate with vendors. Administrative Support: Perform data entry using property management software, Microsoft Excel, and Word. Maintain electronic filing systems and resident files. Assist the Property Manager with interviewing prospective residents and managing required documentation with confidentiality. Sort and distribute office mail, secure rental payments, and organize closed work orders. Community Engagement: Support the building management team in planning and implementing community events. Work to resolve resident complaints and enhance the overall quality of living. Compliance: Ensure adherence to Fair Housing Guidelines in all interactions and activities. Qualifications: Bilingual (English and Spanish). Proficiency in Microsoft Office, including Excel and Word. Strong customer service and communication skills. Ability to manage multiple tasks efficiently in a fast-paced environment. Preferred: Experience in property management or related fields.

Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. The Learning Coordinator is a hybrid position that is mostly remote but works when needed on site at 200 French Town Parkway, North Kingstown, RI. GENERAL PURPOSE OF THE JOB: The Learning Coordinator will become a vital partner in supporting the successful delivery of Tremco CPG Inc.'s internal and external training programs. This role is essential for coordinating training initiatives that drive growth and development across the organization. We are seeking a team-oriented professional who is eager to learn, collaborate, and contribute in a dynamic setting under the guidance of the Director of Learning and other business leaders. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage and coordinate key North American training programs: Collect and organize training needs and requests. Follow up on training requests from customer partners and sales team representatives. Schedule programs and events while maintaining an up-to-date calendar. Book venues and arrange necessary equipment. Order catering to ensure a pleasant participant experience. Secure and schedule trainers for various programs. Prepare and distribute training materials, such as guides, feedback forms, and certificates of completion. Collect feedback from participants and stakeholders to identify areas for improvement. Share a detailed report with the Director of Learning. Monitor accounts receivable and expenses; ensure invoices are processed and paid on time. Troubleshoot issues as they arise, such as rescheduling sessions or making adjustments to participant schedules. Assist with on-the-day training coordination at Tremco University Rhode Island: Set up training venues, ensuring all equipment and materials are in place. Welcome participants, manage sign-ins, and provide any necessary instructions for the day. Act as the primary point of contact during events to quickly address and resolve any issues. Act as a liaison for communication and coordination among partners, vendors, and participants. Monitor and manage emails related to training activities sent to the shared email inbox (*******************************). Utilize the eLearning platform to maintain accurate training records, including tracking attendance, completions, and issuing certificates. Ensure compliance with organizational policies by employees and vendors involved in the training process. Handle attendee payment processing and communicate outstanding balances to stakeholders. Organize and coordinate meetings and events related to training initiatives. Maintain the shared drive/site with up-to-date resources and schedules for training events. Assist in tracking, maintaining, and reporting on key performance indicators (KPIs) for training programs. Manage and monitor expenses related to training efforts. Support sales activities as time permits, examples include project activity tracking, reporting, Sales Force support, event coordination, special price requests, lead generation follow-up, and other support duties. EDUCATION REQUIREMENT: High school diploma required; associate degree preferred. In lieu of degree, at least 4 years' experience in an administrative role (e.g., HR Assistant). EXPERIENCE REQUIREMENT: Requires at least 4 years' experience in an administrative function (e.g., HR Assistant or other relevant position). OTHER SKILLS, ABILITIES, AND QUALIFICATIONS: Experience in project management Excellent organizational and multi-tasking ability Strong communication skills with great attention to detail Knowledge of office procedures and billing Ability to work well with other organizations and personnel with disparate backgrounds Ability to work independently and with a team Proficient computer skills including but not limited to Microsoft office suite, SAP, etc. Proven ability to work well and independently in a fast-paced, ever-changing environment with frequent interruptions. Ability to travel (under 10%) to assist with training events. PHYSICAL DEMANDS: Incumbent must be able to stand, walk, sit, use hands, reach, talk, hear, taste, and lift up to 25 lbs. occasionally. BENEFITS AND COMPENSATION: The salary range for applicants in this position generally ranges between $58,523 and $60,000 . This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Lockheed Architectural Solutions is seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our growing team in our Pascoag, RI office. We are a reputable Glass and Glazing firm, established in 1955 specializing in commercial glazing and facade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects. About the Role: The Construction Administrative Coordinator will provide comprehensive administrative support to our front-end Sales & Estimating Department. This position requires strong communication, organizational, and problem-solving skills, as well as the ability to thrive in a fast-paced environment. Experience with both public and private projects, as well as DCAMM and DAS is required. Responsibilities: Project Documentation: Maintain and organize project files, contracts, and other project-related documents. Ensure accurate and timely filing and retrieval of documents, both physical and electronic. Prepare and distribute meeting minutes, reports, and other project communications. Administrative Support: Answer and direct phone calls, emails, and other inquiries. Assist in the discovery of public and private bidding opportunities Schedule meetings, appointments, and travel arrangements. Manage office supplies and equipment. Maintain and update company project lists Assist with the preparation of project pre-qualification, bid packages and proposals. Communication & Coordination: Support communication between project teams, subcontractors, suppliers, and clients. Coordinate and track LAS compliance with insurance and licensing requirements. Maintain and update project contact lists. Distribute project-related information to relevant parties. Data Entry & Reporting: Enter and maintain accurate project data Generate reports and track bid and sales progress Safety Support: Assist with the filing and organization of safety documents. Help to maintain safety records. Qualifications: Proven experience in an administrative role, preferably within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with construction management software (e.g., Procore, Viewpoint, Bluebeam etc.) Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. Detail-oriented with a high level of accuracy. Ability to maintain confidentiality. High school diploma or equivalent required; associate's or bachelor's degree preferred. Benefits: Competitive salary based on experience. Comprehensive benefits package (health, dental, vision, etc.). Paid time off and holidays. Opportunities for professional development and growth. 401k and profit sharing

What you will be doing: Support the Project Team with all administrative tasks for Construction, RF Shielding, and Radiation Shielding projects from contract initiation to closure. Handle monthly billing, including store material billing. Process monthly Certified / OCIP Payroll and weekly Field Payroll. Assist with accounts payable invoicing through Concur. Prepare AIA Subcontracts for Subcontractors & Jobs. Manage payment and performance bond requests. Assist Finance with the yearly audit. Coordinate with Willis Insurance requests. Perform month-end reconciliation. Assist with new job startups. Coordinate DocuSign for signatures. Generate AP selections reports for Finance. Handle accounts receivable collections. SAP Concur Invoice Processing. Experience you will need: Construction background. Knowledge of Billing Portals. Familiarity with OCIP and Certified Payroll Portals. Proficiency in Autodesk, DocuSign, Concur, Ceridian, AIA software, and NetSuite. Notary certification.

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Administrative Coordinator 3 Months Contract with possible Ext. Cambridge, MA 02138 Note: Role requires 7-year criminal background and CORI/SORI Work Schedule: 35 hours/week Top 3 technical or soft skills Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Details: This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Resource Assistant Contract Duration 3+ Months Onsite Bedford MA Must Haves:Prior experience and proficiency with MS Excel, Outlook and Word Doc required 1-2 years of experience in administrative role is required High School Diploma or equivalent combination of education and experience required Ability to work fully onsite Preferred: Work experience in clinical setting is a plus Baseline knowledge of medical coding or currently in a certification program is a plus Job Description: Our client in the Healthcare space is seeking a Resource Assistant to manage coding resources, track inquiries in the CRM, respond to emails, maintain client information, execute the Annual Coding Policy Review, schedule and document calls, organize policy binders, and assist with administrative projects. Key Responsibilities:Track and log all inquiries and issues in the CRM, ensuring timely and appropriate recording. Monitor and respond to all emails in Outlook promptly. Keep client information in CRM, Master Client Grid, Master Coding Grids, and coding templates up to date. Execute the Annual Coding Policy Review and ensure 100% completion. Schedule and record notes for conference calls with clients. Maintain and organize policy binders, team manuals, and the Coding Resource Library. Handle special administrative projects as assigned. Stay organized and prioritize multiple tasks or projects.

Please note: this role is open immediately, ideal candidate can start within 2 weeks. Leading Tech Firm is seeking a dynamic Operations Coordinator to join their team! The ideal candidate for this role is resourceful, collaborative, and enjoys taking on project based work. If you're an enthusiastic self starter who's looking for an opportunity to take initiative and make an impact, all while being a part of a fun company culture, this job is for you! Responsibilities: Provide direct administrative support to the management team Organize company sponsored events (holiday parties, social events etc.) Coordinate meetings and track company initiatives across the organization Perform research and prepare presentations for special projects Negotiate contracts with supplies and equipment vendors Maintain client database to ensure accuracy of information Perform other ad hoc duties and projects Requirements: Bachelor's Degree 2+ years of admin/Ops experience Ability to work independently and wear many hats in a team environment Capacity to work in a very fast paced professional services environment and interact effectively with all levels of the organization Strong customer service skills Hyper-organized and detailed oriented

A financial planning practice is seeking a proactive and detail-oriented Administrative Assistant to join their team to help with new business and service-oriented tasks. This is a great opportunity to assist a Financial Advisor (FA) and his team, within a larger New England based boutique financial planning firm, with diverse projects and provide administrative support whilst also working in office setting. In this relationship business, you will be a connection between new and existing clients and the FA. On any given day, you may perform a variety of tasks, including but not limited to: - Communicating with existing and prospective clients - Coordinate and process service requests on existing accounts with multiple service teams - Create and maintain electronic filing systems - Coordinate and submit new business paperwork and applications across multiple carriers This position is initially 100% in-person on a regular full-time basis (40hrs) with the potential to grow over time and potential to work a hybrid schedule in the future. Candidate must be available Monday to Friday during the standard EST workday. Technology will be provided (computer and VOIP phone system). Candidates proficient with the Microsoft suite of software and Salesforce experience would be preferred. Financial planning is fast-paced, exciting and rewarding. Ultimately those who are highly organized, with attention to detail and a positive energy will thrive. Being proactive is key and a successful candidate should ensure the efficient and smooth day-to-day operation of the administrative side of this practice. About the FA: Joshua Paradis is a Financial Professional and Certified Financial Planner™ professional with Wealthbridge Legacy Partners, a DBA working in alliance with Equitable Advisors. He started his career in the financial services industry with Fidelity Investments, after graduating from the University of Tampa in 2004. He quickly developed a passion for helping others achieve their financial goals. Knowing a rigorous training program would greatly benefit his clients, he approached an elite producer to be his mentor. Together they operated and managed a successful practice for nearly eight years, with assets under advisement exceeding $200MM. Joshua earned his CFP designation in 2008, the Retirement Income Certified Professional designation from The American College in 2018, and the Accredited Investment Fiduciary designation in April 2019. Josh also received recognition in Fortune Magazine's Five Star Wealth Managers under 40 September 2020 issue. Joshua has been accepted into the NFLPA Registered Player Financial Advisor Program, which is a select group of approximately 150 financial advisors in the country. He also enjoys working with individuals and families to provide comprehensive financial planning, including retirement, education, legacy, tax and estate planning strategies, investment management strategies, life, disability, and long-term care insurance. Joshua also helps business owners design, implement, and enhance qualified retirement plans, including 401(k), Profit Sharing, and Defined Benefit Pension Plans. Joshua and his wife Kristen live in North Attleboro, with their three children, Jordan, Brady and Kailey. He is an avid softball player, and devoted fan of the New England sports teams.

Join our team! We are innovating the future of clean air! This is an opportunity to grow your career in this full-time, office-based professional position as a Business Sales Assistant. This role supports members of our business sales team, including interacting with our corporate business customers. Candidates must have successful experience supporting a business sales team in a dynamic, professional office environment, as well as strong computer skills, to include MS Office and CRM systems. Responsibilities include: Respond to business customer inquiries in a timely manner. Research information internally towards efficient resolution. Forward to sales representatives as needed Provide product information and recommendations Process qualified sales leads, provide sales quotes, and follow-up as needed to complete orders Assist in preparing sales presentations, trade shows and meetings Create and maintain customer files and account information in our ERP system Maintain our HubSpot CRM / CMS software database Become proficient in utilizing our HubSpot database to increase efficiency in communicating with our existing customers and prospects Qualify prospective customers from our state user database Perform market research for governmental and environmental emissions regulations Copy, scan, print and electronically save documents Update and maintain document control, including assigning part numbers, updating our master part list and publishing bills of materials Arrange freight shipping; to include completion of related documents, such as bill of lading, packing lists and commercial invoices Provide backup reception and phone coverage Other duties as assigned, as business needs demand Requirements: 2+ years of successful experience supporting a business sales team in a fast-paced professional office environment. Small company experience preferred Technically proficient with strong computer skills, to include MS Office and CRM systems. ERP system experience is a plus. High degree of accuracy and meticulous attention to detail Self-directed, with solid experience effectively managing multiple priorities, taking initiative and being persistent in follow-through Organized, detail oriented, self-starter, with excellent interpersonal and communication skills Energetic, customer service oriented, with professional, congenial demeanor and a good sense of humor Flexible team-player, able to work successfully in a fast-paced, dynamic office environment Proven ability to work well with all levels of management, staff, and customers, handling confidential and critical details Must be able to work on-site in our Franklin, MA office Monday through Friday, 8:30 AM to 5:00 PM, with a meal break, and with flexibility for additional hours during peak business times Must be authorized to work in the U.S. About Us: Rypos is a leading developer and manufacturer of clean air technology. Our microprocessor-controlled, intelligent diesel particulate filter systems are used in transport refrigeration units and stationary diesel generators for public utilities, hospitals and data centers. We offer competitive compensation and comprehensive benefits. ************* PRINCIPALS only. No solicitations.

Looking to move into a small team that is highly passionate about its cause? Our mission is to heal the world through teaching communication skills. We are a fun, friendly, warm, and welcoming team. The position will be in a small office environment and interact with clients and coaches who are positioned globally. Our Executive Assistant plays a vital role in the success of our firm, The Speech Improvement Company (*************************** by teaming up with our Executive Communication Coaches to ensure outstanding experiences for all our clients. This position requires strong familiarity with the Macintosh OS. You'll be supporting our speech coaches with their clients' needs such as following up on emails, phone calls, scheduling appointments, preparing client materials, and making travel arrangements. You will also assist in maintaining inventory of office supplies and managing vendor relationships. In a small business, you will end up wearing many hats and being a critical part of operations. Some days, our coaches will just call you to talk! We are highly client-focused, and this position communicates with clients and coaches via email, phone, and virtual meetings. Strong comfort with communication and technology is required. Our hours are 8:30am to 5:30pm., Monday-Friday. This position is full time in our Framingham Headquarters. Responsibilities · Ability to manage highly active calendars · Multi-tasking skills with scheduling clients, confirming meetings, and data entry · Provide support to our office team as needed · Working with the team on special projects and programs · Editing and proofreading documents · Updates to the website via use of WordPress · Monitor multiple coaches' emails · Contribute to team efforts by accomplishing tasks as needed and adding your own thoughts/ideas/experiences · Prioritize new tasks as they come in as well as existing tasks. Qualifications · Bachelor's degree or Associate degree, 2 - 3 years of administrative experience · Comfort with Macintosh computers · Ability to pick up and learn new software and web-based technology · Exhibits caring and professional communication via phone and emails · Strong interpersonal, organizational, customer service, and communication skills · Ability to multitask and adapt in a fast-paced environment · A proactive thinker · Proficient in Microsoft Office and Adobe Acrobat · Ability to work well in high pressure situations · Comfortability with video conference platforms · Professional Discretion · Time management skills Technology Our office is a mac office. We love Apple. The Administrative Assistant should have comfort and troubleshooting skills for Apple computers and have an ability to pick up new software programs quickly. Below is a list of some of the programs we currently use. We will train and expect the right candidate to already be comfortable with MacOS and be a quick study for new programs. · Microsoft Office 365 · Microsoft Word, Excel, PowerPoint, Outlook · Calendly · Daylite (marketcircle) · WordPress · Adobe Acrobat · Zoom · Teams · Grammarly Job Type: Full-time Salary: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]

Job Role & Responsibilities: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams. Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.

JobTitle : Part Time Retail Sales Consultant JOBKEYJOBCODE : 16000025 Wage Scale/Schedule/ Class/Level : Y6 Time on Assignment (TOA) : Residency : Time in Title (TNT) : Job Family : CS Union Affiliation : Mobility Orange (Districts 1, 2-13, 4, 7, 9) Region : MBLT GENERAL DUTIES : The functions listed below are representative of duties performed by this job title. Duties generally include but are not limited to the following: GENERAL ESSENTIAL FUNCTIONS WHICH ARE NORMALLY REQUIRED: Customer Experience and Sales Possess a competitive spirit and desire to meet and exceed sales goals Stay up-to-date on the latest data/entertainment technology and devices, such as Wi-Fi, data devices, TV entertainment tools Understand customers' needs and help them discover how our products meet those needs Multi-task in a fast paced team environment Educate and engage customers through product demonstrations Interact with customers and provide prompt and courteous customer service to all customers VIEW FULL JOB BRIEF : ******************************************************************************************************************************* Test Name : TestApplicability : VIEW TESTING TIPS : ************************************************************************************** Skill Code : Skill Name : SkillApplicability : ADDITIONAL JOB INFORMATION : PERFORMANCE/ATTENDANCE : Weekly Hours: 20 Time Type: Regular Location: USA:MA:Dedham:860 Providence Hwy:RET/RET With our amazing wage opportunities, our average starting earnings per week begin at $0 It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities. AT&T is a fair chance employer and does not initiate a background check until an offer is made.