Assistant Jobs in Virginia

The Office Administrator will support a large office in the Richmond, VA area. They will be the administrative support contact for a large corporate office and should have experience in a similar environment. Responsibilities include but are not limited to: Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed Represent the company professionally as the first person people see at reception Support AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections) Preparing the office, catering, conference rooms etc. for visits from Executives Any other ad hoc administrative support duties that arise Minimum Requirements: 3+ years of experience in an administrator role (supporting an office as a whole, rather than support an individual or small group) Experience supporting a large corporate office of at least 100-150 people Strong Excel skills Comfortable with light technology support like printers, copiers, and Wi-Fi Experience being responsible for facilities management (coordinating property repairs, supplies inventory etc.) Experience interacting with executives Oracle or Horizon (Oracle) experience is preferred, but not required This will be a permanent contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Salary will vary dependent on individuals' relevant experience between a range of $60-$70K. Benefits include health, dental, vision, and 401K.

WHY JOIN CHOCTAW ADVANTAGE SOLUTIONS: Are you a detail-oriented individual who is organized and ready to make an impact within a meaningful role? Choctaw Advantage Solutions Services (CAS) is seeking a skilled Administrative Specialist to support the overall vital operations and services of the Transition Assistance Program (TAP). This role is essential in ensuring military personnel and their families receive the support they need to transition successfully into civilian life. YOUR RESPONSIBILITIES: Client Interaction & Scheduling: Serve as the first point of contact, delivering professional customer service to assess client needs and requirements while directing them to appropriate services. Schedule client appointments and services using the TAP Database System of Record, ensuring a seamless experience for all participants. Operational Support: Oversee front desk and lobby operations, maintaining a welcoming environment while resolving client scheduling issues. Receive and distribute mail, deliveries, and coordinate supply orders to support daily operations. Collaboration & Coordination: Work closely with the Command Installation Manager (CIM) and Liaison Officer (LNO) ensuring clients are referred to appropriate transition support agencies, including the Department of Veteran Affairs (VA) and Soldier Readiness Processing (SRP). Assist in onboarding and training new team members, sharing knowledge and best practices to enhance the overall delivery of services. WHAT WE ARE LOOKING FOR: High school diploma or equivalent. Associate's degree or higher preferred. At least two (2) years in an administrative or clerical role, preferably in a customer service or military-related environment. What You Will Bring to the Role: Proficiency in tools such as Microsoft Office, and online career resources. Demonstrated experience with scheduling systems, data entry, and office operations. Strong interpersonal and communication skills to effectively interact with clients and staff. A genuine passion for supporting military personnel and their families during transition periods. Ability to travel to assist with job fairs, employer days, and classroom events. WHAT YOU WILL LOVE ABOUT THIS POSITION: Meaningful Impact: Be part of a program that supports military personnel and their families during a life-changing transitions. Growth Opportunities: Develop your skills in a supportive environment that values and enhances your professional development. Collaborative Culture: Work with a team that emphasizes integrity, accountability, and respect. JOIN OUR MISSION: At Choctaw Advantage Solutions, we are dedicated to delivering services to those who have served our country. Joining our team means becoming part of a collaborative, mission-driven organization where your contributions make a difference each and every day.. If you are ready to apply your administrative skills to a rewarding opportunity, we invite you to join our team and help Service Members and their families transition to a brighter future. EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DISCLAIMER: The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to provide the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. PIc9111c40e8b0-26***********6

Some see the railway as transportation, while at Plasser American we see it as transformation. The story of how steel tracks turned the American promise into American progress and forged a trusted pathway to the possibilities of the future. It's a story that continues today, an American legacy unfolding mile by mile. There is a lot riding on those tracks and we know that support, quality and know-how are all important aspects in staying on track. That's why the Plasser American tradition begins with a promise. A promise to do things right. An unapologetic commitment to quality that makes us the longtime trusted leader in cutting edge American made innovations for the North American railway. It's a promise to see things differently to turn ordinary steel into safer passages. To be a partner that you can count on to engineer solutions for the challenges of today and for the opportunities of tomorrow. From research and design, expert manufacturing and delivering unapparelled services, our customers trust us to keep them ahead of the curve. Progress is about more than getting from Point A to Point B. It's knowing you have a trusted foundation to move you forward toward new possibilities waiting around the corner. Join Plasser American to become part of our team forging ahead towards new opportunities in railway maintenance. The railway is a path to the future, choose this path and apply today. General Scope: The Contract Sales Administrative Assistant coordinates activities concerned with contracts for the sale of equipment, materials, products or contract service by performing the following duties personally or through subordinates or other departments. Position Summary: The Contract Sales Administrative Assistant examines all request for bids and reviews all performance, technical, legal and other requirements of potential projects. The Contract Sales Administrative Assistant examines estimates of material, equipment, and production cost, performance requirements, and delivery schedules to ensure completeness and accuracy. The Contract Sales Administrative Assistant conducts/attends in-house or on site pre-bid meetings pertaining to bids. The Contract Sales Administrative Assistant prepares bids, process specifications, progress reports and other exhibits that may be required. The Contract Sales Administrative Assistant requests or approves amendments to or extensions of contracts. The Contract Sales Administrative Assistant confers with the appropriate departments concerning contractual rights and obligations, as pertains to insurance matters, legal aspects, patent protection, machine construction, delivery requirements, service and training requirements, warranty requirements, etc. The Contract Sales Administrative Assistant compiles data for preparing estimates. The Contract Sales Administrative Assistant maintains contract and customer status databases. The Contract Sales Administrative Assistant reviews all correspondence concerning contracts and responds as necessary. The Contract Sales Administrative Assistant coordinates work of Sales department with the Engineering, Purchasing, Production, Service and Shipping departments to implements fulfillment of contracts The Contract Sales Administrative Assistant performs technical writing to create machinery and system description and specifications as relates to sales efforts. The Contract Sales Administrative Assistant coordinates efforts of each outside sales staff member with all other departments. The Contract Sales Administrative Assistant monitors and documents all sales efforts and special projects. The Contract Sales Administrative Assistant prepares machine delivery summaries and sales forecasts. The Contract Sales Administrative Assistant handles in-house sales calls, information requests from customers, sales literature distribution. The Contract Sales Administrative Assistant coordinates department functions in so far as to customer request responses with follow-up. The Contract Sales Administrative Assistant travels as may be necessary for special sales projects, off-site pre-bid meetings with customers, exhibitions, etc. The Contract Sales Administrative Assistant assures departmental compliance with Quality Assurance Program. Education: Bachelor's degree (B. A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience. Skills: Incumbent must demonstrate or participate in internal/external training programs to obtain the following skills: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to effectively present information to top management. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups and managers, clients and customers. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to apply concepts of basic algebra and geometry. Capable of navigating common Microsoft applications (Word, Excel, PowerPoint, Access, Outlook and Project). Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. All Customer and Government required training must be kept up to date. Required to have a valid driver's license and a good driving record. Applicable Technical Competencies: Incumbent must have working knowledge and demonstrated abilities utilizing mechanical knowledge: Specific applications combined with knowledge competencies are as follows: Rating Level: 1-5 (1= minimum 5= Maximum) Application Required Level of proficiency Preferred Level of proficiency Microsoft Word 3 4 Microsoft Excel 3 4 Microsoft PowerPoint 3 4 Microsoft Access 2 4 Microsoft Outlook 3 4 Microsoft Project 2 3 ERP LN 3 3 Personal Attributes: Incumbent must maintain strict confidentiality in performing the duties of a Contract Sales Administrative Assistant. The incumbent must also demonstrate the following personal attributes: Be honest and trustworthy Be respectful Possess cultural awareness and sensitivity Be flexible Demonstrate sound work ethics About Plasser American: As part of the Plasser family brand, which is the largest Maintenance of Way equipment provider in the world, PAC is a rapidly growing provider of railway equipment in North America. Continuing for the next few years, PAC will continue to make significant investments in the North American Market including a new office building and a substantial addition to our manufacturing facility. PAC is making the needed investments to continue its growth trajectory for many years to come. The next several years will be an exciting time of transformation. We look to the future to enhance our team and achieve our goals. PIbf63507ccb7c-26***********8

Atlas Network believes that all individuals have the right to pursue opportunities, enjoy success, and live a life of freedom without coercion or persecution. And so we tirelessly aid in the unshackling of individual liberty, free enterprise, and voluntary cooperation to prevent future poverty. Atlas Network takes pride in its high-energy, high-morale and high-achieving team. We foster an environment where all employees make valued contributions toward achieving our mission. We encourage creative thinking about how to be more cost-effective and impactful as an organization. We promote an office culture that is at once serious but fun, ambitious but humble, idealistic but practical, and full of the camaraderie that comes from advancing a noble cause together. Description: As the Operations Coordinator you will play a large part in ensuring that the internal operations of Atlas Network are running smoothly. The ideal candidate is a go-getter who is detail oriented, dependable, and must be able to exercise discretion. Responsibilities: Office Administration: Manage office supplies inventory, placing orders as needed to maintain adequate stock levels. Organize and maintain filing systems for both physical and digital records. Ensure the office environment remains tidy and functional for all staff members. Create staff announcements for birthdays, in-house events, office policy announcements, etc. Building and Vendor Management: Serve as the point of contact for building management to address facility-related concerns. Coordinate with service providers for maintenance, repairs, and office equipment needs. Event Logistics Support: Assist in planning internal events, such as meetings, team-building activities, and small in-office gatherings. Work alongside the HR team to help execute these events. Handle catering and room setup logistics when needed. Shipping and Delivery Coordination: Oversee incoming and outgoing deliveries, ensuring timely and accurate distribution. Act as the liaison with shipping vendors for any issues or special requests. General Administrative Support: Provide light administrative support to staff as needed, such as scheduling, printing, shipping and basic data entry. Handle incoming calls and emails related to office inquiries. Other tasks as assigned Qualifications: Previous experience in an administrative or office management role preferred. Excellent organizational and multitasking skills. Excellent interpersonal and verbal communication skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, visitors, and other stakeholders Ability to work independently and maintain confidentiality. High school diploma or equivalent Location: Candidates must live within the DC Metro area. We will not be considering international applicants. Additional Information: This position is located in Arlington, VA near the Ballston Metro Station. This position is part-time and in person. Position requires up to 20 hours per week. Must be legally eligible to work in the United States without the need for sponsorship, now or at any time in the future. To apply, please email a resume and a cover letter to: *******************.

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.

A leading homebuilder in Leesburg, VA, is seeking a Model Home Sales/Office Assistant to support sales operations and ensure a welcoming experience for prospective buyers. This role involves assisting the sales team, maintaining the model home's appearance, handling administrative tasks, and providing excellent customer service. This position is full-time, fully in office. It is 32 hours per week and will require work on weekends. Pay is $21 per hour plus benefits and bonus! Key Responsibilities: Greet and assist prospective homebuyers in the model home. Provide information on available homes, pricing, and community features. Support the sales team with administrative tasks, including data entry and document preparation. Maintain the model home's cleanliness and organization. Coordinate appointments, follow up with leads, and manage customer inquiries. Assist with marketing materials, brochures, and community events. Qualifications: Prior experience in sales support, customer service, or administrative roles (real estate experience a plus). Strong communication and organizational skills. Computer proficiency and CRM software is a plus. Friendly, professional demeanor with attention to detail. Availability to work weekends and flexible hours as needed. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Administrative Support I Job Type: Contract Site Type: Onsite (Herndon, VA) Duration: 6 Months Job Responsibilities: Responsible for a variety of administrative functions Schedule appointments, give information to callers, and take dictation Compose memos, transcribe notes, and research and create presentations Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports May assist with compiling and developing the annual budget Job Requirements: High school diploma 1-2 years of experience in the field or in a related area Basic knowledge of Microsoft Word and Excel Clear communication skills Basic customer - facing communication skills Detail Oriented/Organized Experience in event coordination *Salary Range: $16-19/hr with Medical, Vision, and Dental Benefits

Addison Group is hiring for an Administrative Assistant is on a contract-to-hire basis will be fully on-site in Herndon, VA . The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role! Responsibilities Ordering office supplies and inventory Processing expense reports and invoices for staff Organizing travel arrangements to include booking flights, booking hotels, and planning itineraries Setting up conferences, meetings, and team events Preparing meeting agendas and taking meeting minutes Managing vendor communications Providing front desk support as needed to include greeting visitors and handling phone calls Qualifications Bachelor's degree or equivalent experience 2-5 years of administrative experience Experience in organizing travel for staff Experience in processing invoices Ability to multitask Proficient in Microsoft Office suite Proficient in Concur or SAP We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

A large non-profit located in Falls Church, VA is looking for an Administrative Specialist to support their Operations functions. Job Responsibilities: Provide administrative support for day-to-day activities. Communicate the terms of pension benefits, including payment methods and adjustments and the collection of any overpayments. Insure all required information has been received by and from Participants or Beneficiaries to initiate payments. Accurately enter information into database to initiate and maintain payments to Retirees or Beneficiaries. Maintain files of correspondence and other records. Document Management - create documents in appropriate format, process documents for proper execution, track pension application status, scans, duplicate and archive and file documents. Handle daily departmental mail and provide telephone/switchboard relief. Work on various projects as needed. Assist team members and cover for another employee due to absence or increased workload. Perform additional assigned responsibilities required to support Operations. Education, Experience and Skills Required: Qualified candidates will possess a high school diploma or equivalency; Bachelor's degree strongly preferred and a minimum of two years' administrative experience. Proven track record of exceptional performance in providing professional customer service. Able to communicate effectively, both orally and in writing. Strong verbal and interpersonal skills. Able to work independently and within a team environment. Able to handle multiple tasks and prioritize responsibilities while paying special attention to detail. Demonstrates strong analytical and problem-solving skills. Strong mathematical aptitude. Able to use office equipment such as computer terminal, PC, printer, copier, calculator, scanner, fax machine and multi-extension telephone. Familiarity with Microsoft Office software. Highlights/Benefits Include: Fun place to work with excellent opportunity for growth 100% fully paid health-insurance for both single/family, pension Pension fund with large annual employer contribution

We are looking for a detail-oriented and highly organized Administrative Assistant to provide essential support to our leadership team. The ideal candidate will handle various administrative tasks, ensuring smooth daily operations and efficient office management. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments. Coordinate travel arrangements, including flights, hotels, and transportation. Maintain digital and physical filing systems for easy document retrieval. Order office supplies and ensure office equipment is functioning properly. Maintain a clean and organized office environment. Assist in tracking expenses and processing invoices. Support team members with administrative tasks and special projects. Run errands and handle personal tasks as needed. Qualifications: 1-3 years of experience as an Administrative Assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. High level of discretion and confidentiality. Ability to work independently and take initiative.

Join our team as an Office Manager with a focus on chiropractic office management experience. We are seeking a skilled professional to oversee daily operations, ensuring efficiency and providing essential support to our chiropractic practice. Main Responsibilities: Efficiently manage day-to-day office operations. Provide patient care coordination. Set goals and track metrics. Check-in patients: Greet and check-in patients with a warm and friendly demeanor, ensuring they feel welcomed and comfortable. Welcoming patients: Create a positive first impression by providing excellent customer service to all patients. Helping with financial reports: Assist in preparing financial reports and billing statements as needed. Mapping patients: Maintain and update patient records, ensuring accuracy and confidentiality. Scheduling appointments: Efficiently schedule and reschedule patient appointments while managing the appointment calendar. Answering phone: Handling incoming calls, addressing inquiries, and directing calls to the appropriate staff members. Patient flow: Ensure smooth patient flow within the clinic, coordinating with chiropractors and other team members. Marketing events: Attend and assist in promoting marketing events and activities to increase patient engagement. Qualifications: Excellent interpersonal and communication skills, both verbal and written. Strong organizational skills with keen attention to detail. Ability to multitask, prioritize, and adapt to changing priorities in a fast-paced environment. Ability to work independently and as part of a team. MUST have previous experience in Chiropractic Benefits 4 day week with weekends off Health Benefits 4 weeks paid vacation Join a team that is dedicated to making our community healthy again! Job Type: Full-time

The Administrative Assistant will play a vital role supporting our Financial Advisors who work with clients to achieve their financial goals. This role is critical to ensuring all clients feel welcome and receive exceptional service in all interactions with the firm. You will collaborate with Advisors, Home Office personnel and business partners to fulfill client requests. As a key member of our local support staff team, you will: Promote a consistently exceptional client experience Schedule and confirm client appointments, and prepare all required paperwork/workflows Submit required forms and follow up with appropriate business partners/internal departments to ensure the request is completed Assist in problem resolution and act as the Advisor liaison with various business partners as well as the Home Office Maintain Advisor sales and commissions records as needed Work with the district and office to maintain a marketing events calendar and plan, and assist with marketing events as needed Manage office communications, Advisor business tracking, and record keeping requirements for compliance purposes What We Offer Competitive wages Pleasant work environment Opportunities for professional development The ability to be in control of your career trajectory Portable career opportunities throughout the United States and overseas Desired Qualifications Excellent organizational, written and verbal communication skills 1 to 2 years general office experience Proficient in basic computer skills and Microsoft Office, specifically Outlook, Word and Excel Ability to handle multiple tasks and thrive in a fast-paced environment Self-motivated High school diploma General knowledge of financial products preferred Satisfactory completion of background check, fingerprinting and required employment documentation, as well as any

The National Association of Government Employees, SEIU, Federal Division, seeks to fill an Administrative Assistant vacancy in Alexandria, Virginia. The Administrative Assistant reports to the Federal Director and performs the full range of administrative duties. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position requires an individual who is resourceful and highly accountable. Strong candidates for this position should possess at least three years of progressively responsible experience, the ability to organize and prioritize work, and the ability to handle a fluctuating workload. Duties and Responsibilities: Process incoming member-related inquiries and route requests to the appropriate staff and follow up as appropriate. Answer routine questions, elicit information, and explain the procedures and policies of the organization. Interpret contract provisions and provide advice and information to callers where appropriate. Maintain local unit contact information and update the database as appropriate. Assist in the coordination of special events and projects such as training, organizing drives, and local elections. Act as liaison between the Federal/Municipal Division, local leadership, and members. Perform routine administrative tasks that support the office operation, such as answering phone calls and emails, scheduling meetings, and ordering supplies. Compose and type letters of an advanced nature on their initiative or for assigned staff. Create and maintain correspondence files, grievance files, and general records for assigned staff and general office files. Perform other related duties as assigned by the Federal Director Qualification and Educational Requirements: A college degree and three years of related experience are preferred. Significant and specialized experience may be substituted for educational requirements. Demonstrated knowledge of and familiarity with the labor movement. Must demonstrate proficient use of office software, including the ability to perform the following tasks: Windows Explorer - Perform advanced searches, create new folders, and move and restore files. Microsoft Word - Create mail merges, perform sorts in columns and tables, and create keyboard shortcuts, auto text shortcuts, and tables of content. Insert, crop, and edit graphics, including changing colors, removing elements, and sending them to the background. PowerPoint - Create animated presentations with speaker's notes using manual or auto timing. Excel - Ability to create a spreadsheet with calculated fields. Must be able to format, split/merge cells, extend a series, and extend calculated fields such as a totals row. Must be able to export worksheets into Word or Access programs. Outlook - Be able to set up appointments and reminder notices, receive, forward, and send emails. Internet Explorer - Be able to perform a search. Minimum Qualifications: Proven experience working independently with minimal supervision and as part of a team to complete assignments. A high degree of consistency and accuracy. Works independently and anticipates the needs of staff. Professional, courteous, and tactful with excellent communication and interpersonal skills. Ability to work with people from diverse backgrounds and cultures. Proven organizational skills and attention to detail with the ability to be flexible and adapt to rapid changes. Experience with Zoom, Teams, and other virtual conference technology webinars. May be required to drive. A valid driver's license is required. Physical Demands: It requires the physical ability to operate a computer, sit or stand for extended periods of time, or move throughout the office. The ability to lift files and material up to 25 lbs. Interested Applicants: Interested applicants should send a letter of interest (with salary requirements) and résumé to NAGE Federal Division at ************************ (Applications will be reviewed on a rolling basis until the position is filled. Interested applicants are encouraged to apply as soon as possible.

Boone Homes, a long standing semi-custom homebuilder in Richmond, VA, renowned for excellence in design and quality, is eagerly searching for a dynamic and driven New Home Sales Assistant to enhance our team. As a leader in the industry for over three decades, we take pride in crafting exceptional homes that resonate with Richmond buyers. Position: New Home Sales Assistant Location: Richmond, VA Responsibilities: Support Community Managers to engage prospective purchasers and realtors. Conduct follow-up and prospecting activities through phone calls and other methods of communication. Assist the Marketing department with administrative tasks such as MLS updates and content creation. Support team efforts to uphold our brand's reputation for timeless quality and design. Assist in maintaining our stunning model homes. Requirements: Positive attitude and strong willingness to learn. Excellent communication skills, especially in phone conversations. Ability to work collaboratively in a team-oriented environment. Flexibility to work weekends and weekdays Why Join Us: Be part of a reputable company with over 35 years of experience in building superior homes. Work in a supportive and dynamic team environment. Opportunity for professional growth and development. Boone Homes was honored as the former Builder of the Year and recently received the prestigious Marketing Excellence by a Builder award. Our commitment to excellence and dedication to customer satisfaction make us a trusted name in the Richmond area.

Who We Want Evolve is looking for a self-motivated, organized, and detail-oriented Assistant to serve as Administrative assistant. The ideal candidate would consistently take initiative on projects and have a strong ability to multitask. Prioritizing tasks and having an eye for small details is critical. The Assistant would be working in a unique environment and would be comfortable with active listening and execution of tasks, especially while the Executive is on the phone. The Assistant will be working with highly confidential material, and being discrete is a must. Additional skill-sets include exercising good judgment, strong written and verbal communication skills, and being available any day of the week. Reporting Reporting to the Chief Operating Officer of Evolve. Responsibilities Personal: Efficiently manage the executive's calendar, scheduling appointments, meetings, and events Coordinate and prioritize appointments to optimize the executive's time. Arrange and manage medical appointments, ensuring timely visits and necessary follow-ups. Schedule and coordinate pet grooming appointments, and oversee extracurricular activities for family members as directed. Handle mail pickup, sorting, and timely delivery of important documents. Run various errands / tasks requested by the executive. Organize and book travel arrangements, including flights, accommodations, and transportation, as per the executive's needs. Prepare detailed itineraries for travel and ensure all necessary travel documents are in order. Perform other related duties as assigned. Scheduling and Logistics: Manage business calendars, including scheduling meetings, appointments, and travel arrangements for the executive. Coordinate and prioritize business and personal appointments, ensuring efficient use of time and avoiding scheduling conflicts. Ensure executive meeting requirements are communicated and followed by attendees. Perform other related duties as assigned. Administrative Duties: Collect, prepare, and organize executive and operations agenda and action items prior to meetings. Primary notetaker on executive and operations meetings as well as any other meetings as assigned. Executive task management by organizing tasks and following up with executives on completion. Prepare profiles on individuals when requested. Prepare and edit documents, including memos, letters, and other confidential materials. Maintain and organize files, records, expenses, receipts and confidential information, ensuring accessibility and accuracy. Handle correspondence on behalf of the executive, providing timely and professional responses when requested. Perform other related duties as assigned. Operations Support: Collaborate with the executives to support the operational aspects of the organization. Assist in project management by effectively tracking deadlines, milestones, and deliverables. Help prepare and review reports, presentations, and other materials for internal and external meetings. Assist in office management including but not limited to inventory, office supplies and stocking, and landlord needs. Coordinate with the international operations team on collaborative areas. Perform other related duties as assigned. Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a point of contact for inquiries and requests, screening and prioritizing them accordingly. Facilitate effective communication between the executives and various stakeholders, ensuring timely and accurate dissemination of information. Perform other related duties as assigned. Special Projects: Assist in special projects, initiatives, and events as required by the executives. Conduct research, gather data, and prepare reports or presentations for specific assignments. Take on ad-hoc tasks and responsibilities to support the smooth functioning of the organization. Perform other related duties as assigned. Qualifications & SkillsBachelor's degree preferred, but not required Proven experience as an Executive Assistant or similar role, supporting C-level executives (3-5 years preferred). Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Strong attention to detail and problem-solving abilities. Exceptional written and verbal communication skills. Proficient in using productivity tools and software (e.g., G-Suite, MS Office, calendar management systems). Discretion and ability to handle sensitive and confidential information with professionalism. Flexibility and adaptability to work in a fast-paced, dynamic environment. Professional demeanor and ability to build relationships with diverse stakeholders. Experience booking international and domestic travel. Diplomacy and the ability to handle interactions with tact, professionalism, and sensitivity. Note: This role requires in-person presence and may involve occasional travel. The assistant should possess reliable personal transportation to ensure their availability and timely support for the responsibilities of the role. Flexibility in working hours is essential, as the role may require accommodating last-minute changes and responding to urgent matters outside regular business hours.The Executive Assistant should be easily accessible and reachable to address time-sensitive issues promptly.The specific responsibilities may vary depending on the preferences of the multiple executives you support. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

CoverHound is Seeking a Sales Assistant to join our growing team in Williamsburg, VA. The Sales Assistant supports our experienced insurance sales team by collecting, analyzing and summarizing valuable information from and for our digital shopper. The role's primary responsibility is assisting with the submission of applications, quote procurement of curated choices from our carrier partners for insurance products and offerings for our licensed advisors to present and close new business. As well as service new customers as needed in delivering an amazing user experience that meets or exceeds our client's insurance needs and expectations. Responsible for maintaining a positive work environment and embodying the Cover Hound culture. The position will have the opportunity for production bonuses and the ideal candidate would see themselves transitioning into a full time sales role after successfully contributing to the organizational goals in this role. Essential Dutiesand Functions: include the following. Other duties may be assigned. Strong team player and ability to work independently to achieve individual, team, and company-based goals or objectives. Is assertive, motivated, and eager to present accurate quotes that align with customers' needs, contract requirements, and risk profiles. Assists the insurance advisors in the facilitation and procuring of curated insurance quote options for our clients within the scope of the process. Summarize information for easy presentation by the Insurance Advisors Contributes and assists the underwriting and sales teams in creation or implementation of ideas for improvements or areas of innovation in the process. Supports the internal audit process and limit E&O risks by reviewing various insurance applications for accuracy and completeness. Maintains current knowledge of our guidelines, procedures, and compliance through provided training, materials, and educational resources. Provides sales overflow phone support. Alerts members of Leadership of system or carrier issues. Provide excellent customer service to ensure high NPS scores Able to build and maintain relationships through friendly and prompt communication with clients and business partners. Attend all product knowledge and carrier training as assigned. Regular attendance and punctuality Competencies: Interpersonal skills-the individual maintains confidentiality, remains open to others' ideas,and exhibits a willingness to try new things. Creates an environment where teammates feel connected and energized. Planning/organizing-the individual prioritizes and planswork activities and uses time efficiently. Makes good and timely decisions that propel our company forward Written and Oral communication-Communicate a concise message that resonates every time. The individual speaks clearly and persuasively in positive or negativesituations and demonstrates group presentation skills. Problem-solving-Create innovative ways for our customers and our company to be successful. The individual identifies and resolves problems in a timely manner,gathers and analyzesinformation skillfully, and maintains confidentiality. Quality control-the individual demonstrates accuracyand thoroughness and monitors own work to ensure quality. Adaptability-the individual adapts to changesin the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Safety and security-the individual observes safety and security procedures and uses equipment and materials properly. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Experience with insurance products or specifically commercial insurance products a plus but not required. Required: Proficient with MS Office Exceptional telephone and email etiquette Ability to maintain a high level of confidentiality Being open to growth through coaching and support Preferred: Open to becoming a licensed insurance advisor Prior insurance experience Prior call center experience What We Offer: Growth Opportunities: We invest in your future with excellent prospects for advancement and professional development. Comprehensive Benefits: Generous health, dental, vision, and 401(k) plans, along with mental health resources and pet insurance. Employee Stock Purchase Plan: Build your wealth with our stock purchase options. Pay Range: $20/hr If you're ready to elevate your career and make a meaningful impact in the insurance industry, we want to hear from you!