Assistant Jobs in Union, NJ

Jamaica Hospital Medical Center - Queens, NY Jamaica Hospital Medical Center (JHMC) has proudly served Queens and the surrounding New York City area for over a century. As a 408-bed, fully accredited, community teaching hospital and a proud member of the MediSys Health Network, JHMC is dedicated to delivering high-quality, patient-centered care. Recognized for clinical excellence and innovation, we are deeply committed to improving the mental health of our diverse communities. Our Department of Psychiatry offers a full spectrum of inpatient, outpatient, and community-based mental health services. We are currently seeking a Board-Eligible or Board-Certified Psychiatrist to join our dynamic inpatient team. About the Role: Mental health conditions often go undiagnosed and untreated-impacting patients and their loved ones. At Jamaica Hospital, we strive to close that gap by providing accessible, high-quality psychiatric care. As an Attending Psychiatrist, you will work with a team of compassionate professionals committed to making a difference in the lives of patients. Qualifications: Doctorate in Medicine (MD or DO) Current NYS Medical License (Required) Board Certification or Eligibility in Psychiatry Why Join Us: National Recognition: Ranked among America's 100 Best Hospitals by Healthgrades 2024 and recipient of the Neuroscience Excellence Award and Stroke Care Excellence Award. Expanding Institution: Recently modernized Emergency Department and proud partner of Memorial Sloan Kettering Cancer Center. Diverse Environment: Work in a public urban setting with a large network of culturally diverse ambulatory care centers. Mission-Driven Team: Join a team of professionals who value diversity, equity, inclusion, and compassionate care. Benefits: Competitive salary: $250,000/year Health, dental, and vision insurance Paid time off Retirement plan Monday-Friday schedule (Day shift) Jamaica Hospital Medical Center is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you are passionate about mental health and ready to make a meaningful impact, we welcome you to join the JHMC family. Apply today to help shape the future of psychiatric care in Queens.

Our client, an Upper West side couple, is looking for a capable Personal / Family Assistant. This role will assist them on all personal related scheduling, travel arrangements, running errands, assisting with events (birthday parties, light entertaining etc) and ad-hoc projects. The role will require candidates to be proactive, detail-oriented, tech savvy and always looking to find efficiencies and improvements. The position will suit a proactive, detail-oriented individual who is able to pivot quickly and anticipate the principal's needs in a discreet, dedicated, and timely manner. The ideal candidate will have some experience in this type of role. Please note that this role is NOT a nanny role! Job Details: COMPANY: Upper West Side Couple POSITION: Personal / Family Assistant LOCATION: Upper West Side/Westport CT (in the summer 1-3 days/week) IN PERSON REQUIREMENTS: 3-5 days in beginning then 1-4 days in person depending on the needs of the week HOURS: Can be flexible to the needs of the candidate / the role - both sides need to be flexible within reason, with availability to check email after hours COMPENSATION: $75-110k + Discretionary Bonus + Benefits BACHELOR'S DEGREE REQUIRED?: Preferred *Must have a valid US Driver's License *A more detailed overview will be shared verbally for the candidates that proceed through the interview process *Verification of identity, education, prior employment, and references may be required

If you are interested in the legal industry and are a highly motivated self-starter, the Nissenbaum Law Group is in search of a full-time Practice Assistant. We are looking to offer an excellent career opportunity for someone who is ambitious, organized and looking to augment their current skill set. In this dynamic and rapidly growing boutique law firm, you will be able to gain valuable work experience through support to attorneys and the operations professionals, through general administrative tasks. The time commitment of this role is a minimum of 8:00 AM to 6:00 PM, Monday through Friday, in person at our Union, New Jersey location. Our firm focuses almost exclusively in commercial law. We are a full-service practice for businesses, including complex commercial litigation in the state and federal courts and transactional matters, such as the sale of businesses, negotiation of commercial leases and filing trademarks and copyrights. We also advise clients with regard to Internet and sports and entertainment law. With a special focus on attorney ethics defense, we are able to provide support to others in the profession as well. Additionally, our firm has a pro bono team of dedicated professionals who provide legal services to nonprofit organizations. The members of this team all participate on a volunteer basis and share a passion for making a positive contribution to the world by thinking globally and starting locally. What we are looking for in a candidate: Previous experience in an administrative support role is required; Professionalism and the capability to maintain a high degree of confidentiality along with being able to interface effectively with clients, attorneys and other professionals; Excellent organizational skills, with the ability to multi-task and meet tight deadlines; Taking dictation and typing at a rate of 65 wpm (or more); Outstanding attention to detail; Exceptional phone etiquette and ability to establish rapport with diverse clientele; Strong proficiency with Microsoft Office applications and familiarity with office machinery Being able to work independently on assignments in a strong team-oriented environment. How you will make an impact/ Essential responsibilities: Aid attorneys with client intake and assisting in handling high volume phone lines; Respond to client inquiries, directing to appropriate departments, as necessary; Coordinate calendaring and appointments for various members of the legal team Ensure reception area is well maintained, neat and organized; Process mail and deliveries; Greet and check-in firm guests and vendors in a friendly manner; Support the Operations team with on-site needs; Perform additional duties, administrative responsibilities and special projects as assigned by management; Provide back up support when available and as needed. Mr. Nissenbaum, the managing partner, created a training course that he has been providing to new employees for the past 20 years. This course consists of modules that range in topics from commercial law to intellectual property. This provides employees with a one-on-one experience to learn directly from Mr. Nissenbaum and set themselves up for success. While the current need is for a Practice Assistant, potential for advancement may become available through our additional internal Paralegal training and duties, according to the opportunities and needs that arise in the practice. Benefits: Medical Insurance, 401K, Life Insurance In Person at 2400 Morris Ave Ste 301 Union NJ 07083

The Deal Participations Closing and Monitoring Analyst within the Middle Office - FinOps team plays a critical role in collaborating with various Business Lines, including Infrastructure, Acquisition, Sponsor Finance, Aviation, Real Estate, Coverage, Financial Institutions, and Credit Markets. This position is essential for ensuring optimal support, exceptional customer service, effective risk management, and ongoing process improvement. The ideal candidate will be organized, proactive, highly motivated, and able to maintain professionalism while working under pressure. Key Responsibilities: Credit Process Involvement: Participate in all major steps of the credit process, including pre-closing and closing of facilities, daily monitoring, and approval of client deals, including repayments. Expertise and Technical Support: Provide expertise and technical support to the Front Office, ensuring seamless communication and collaboration. Credit Insurance Management: Actively monitor and process credit insurance arrangements, including the payment of premiums for deals that are partially or fully covered by these arrangements. Compliance Monitoring: Ensure that all operations adhere to Natixis' requirements, facilitating process improvements and compliance execution. Collateral and Covenant Oversight: Monitor and analyze collateral and covenant activities, maintaining appropriate operational risk controls. Cross-Team Coordination: Collaborate with various teams within Natixis (Loan Booking, Operations, Legal, Risk, Finance, IT, BPO, Front Office, and Compliance) to ensure cohesive operations. Client Interaction: Maintain daily communication with clients to process their financing requests efficiently. Process Improvement Coordination: Assist in coordinating and executing process improvements across operations. Essential duties and responsibilities Assist the Front Office by attending pre-closing meetings for new deals as needed. Review credit agreements to ensure compliance with credit approvals and collaborate with the Deal Closing team to book deals in Loan IQ. Address any discrepancies with credit approvals by requesting waivers from the Front Office. Confirm that all conditions precedent (CPs) are met before processing any funding. Work with the Loan Booking team to provide necessary information for deal bookings and ensure compliance with internal procedures. Monitor deals from closing to termination, coordinating closely with the Front Office and Deal Closing team on amendments and waivers. Facilitate the timely booking of credit insurance and calculate premiums for insured deals, ensuring compliance with Insurance Certificate requirements. Set up and monitor covenants in Loan IQ for bilateral and participated deals, tracking financial and reporting covenants due from borrowers on a monthly, quarterly, and annual basis. Manage collateral setup in Loan IQ and update values as required for specific Business Lines. Create and maintain spreadsheets for facilities requiring Front Office approval for funding, overseeing daily reconciliations and payment processing activities. Conduct monthly reporting, including reviewing distributions, contributions, and cash availability on collateral accounts. Ensure compliance with regulatory requirements, including collateral reporting. Maintain close connections with business units, GFO Operations teams, and internal support groups to drive process improvements. Collaborate with supervisors to optimize processes, controls, automation, and staff utilization across full-time employees, temporary staff, and outsourced providers. Actively monitor and seek to minimize operational risks. Identify process improvement opportunities and collaborate with support teams (IT, Operations) to implement necessary changes. Qualifications Five+ years of experience in commercial lending and asset financing support management at a commercial bank is essential. Bachelor's degree in Finance or a related business field. Familiarity with banking systems, such as Cash Plus and Loan IQ, is a plus. Proficient in MS Office applications, particularly Excel and PowerPoint. Strong understanding of financial statements, including the ability to calculate and interpret financial ratios. Basic knowledge of Letters of Credit and associated products is advantageous. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for the VP-level position will be between $120,000 - $150,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

Our client, a tech company, is looking for a temporary Personal Assistant to support their CEO. This role starts asap with the potential for permanent conversion if the right fit. Hours: 9am - 6:00pm (flexible for OT as needed) *Hybrid Schedule Responsibilities: Assist with all personal duties as needed Set up lunches and dinners Schedule appointments and arrange personal and business travel Accompany on travel as requested Managing expenses and paying bills Finding and coordinating with vendors Some personal errands as requested Qualifications: Experience working with C-Level/Senior Executives Must be discrete and professional Personable and flexible to adapt to last-minute changes in schedule Excellent written and oral communication Strong attention to detail and ability to multi-task No job too small mentality Please submit your resume in Word format for immediate consideration. You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

I am a busy CEO, seeking to hire a highly organized, efficient, and trustworthy professional to assist and manage daily personal, family, and some professional tasks. This is a part-time, independent contractor position, paid hourly. Candidates must have availability for at least 10 hours of work per week, with opportunity for up to 10 additional hours per week, as needed, possible. The professional in this position can accomplish most tasks via virtual support. Minimum of one day per week of in-person support. Please inquire for the full job description and additional details about responsibilities and requirements. The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

We are seeking a talented Personal Assistant to support our client a busy Singer/Song Writer in New York. This role will require a 24/7 mindset and candidates must have availability to travel as needed. We are looking for candidates with prior administrative experience ideally within entertainment or music. Looking to hire asap! Responsibilities: Business and personal calendar management Appointment scheduling Travel coordination and itinerary creation Reminders Errands as needed Acting a liaison between managers, lawyers, and other team members Organizing wardrobe and makeup Other ad hoc projects as needed Requirements: At least 2+ years of experience in a similar position ideally supporting an individual in the entertainment industry Must be able to pass an in-depth background check and provide excellent references Must be able to work flexible hours as needed Must be able to travel both internationally and domestically Must have a valid passport Compensation: $75-95k DOE Location: New York, New York. Primarily in person. 24/7 mindset is required.

- PLEASE EMAIL ********************************** WITH COVER LETTER About the job The private personal assistant will work for two families based on the Upper East Side. The position requires someone who has experience of managing properties, and families' needs. The ideal candidate will have longevity in previous employment, 10 years +. Responsibilities Vacation bookings, support to spouses and families Coordinate personal travel arrangements for the families when needed (e.g., flights, car services, restaurant reservations, passports). Families' bookkeeping, preparing all expense reports, personal bill paying, and other similar personal matters Manage social calendar Act as liaison between Principal and service providers, including vendors, landscapers, architects, and construction professionals, for household project management. Coordinate with house managers/caretakers to ensure multiple properties are well maintained Special Event planning, including parties, and holiday celebrations Running errands, if necessary Ad hoc projects, as needed Qualifications Trustworthy with integrity and discretion Excellent organizational skills and attention to detail Capable of performing well under time pressure Excellent communication skills: both written and verbal Excellent people skills Requirement Extensive background check Checkable references IF INTERESTED IN THIS POSITION - PLEASE EMAIL ********************************** WITH COVER LETTER

Firm in midtown NYC is hiring an Personal Assistant to support a CEO. This role is 5 days onsite at the office will some travel to the NYC townhome when needed. Hours 8am-4pm, but must be flexible. Duties will include: Greeting clients & investors in the office Personal tasks: post office runs, dry cleaning, managing housekeepers, scheduling medical appointments etc. Tracking projects House Management: biweekly grocery orders, communicate with contractors for the home, coordinate schedules for housekeepers, nannies and dogs. Requirements: 5+ years experience as Executive/Personal Assistant, House Manager or similar role. Proven project management experience Proficiency in Google Suite & Excel Experience in tracking expenses

Support the design director and design team members with daily tasks, including, but not limited to: Maintaining overall organization of the design area Daily package handling & distribution Managing and maintaining design department sample library Ordering & distributing seasonal color standards Organizing product boards and digital files Managing submissions and approvals for licensed product Learn about sock & packaging design Requirements: Must be a team player with excellent communication skills. Enthusiastic, VERY organized & a proactive thinker! Strong organizational skills, with the ability to multitask and problem solve Must be Microsoft 365 proficient - Excel, Word & Outlook Adobe Illustrator and Adobe Photoshop skills are a plus! Bachelor's or Associate's Degree needed Fashion design degree is beneficial, but not necessary 1 - 2 years experience Salary commensurate with experience Full Benefits

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment. Key Responsibilities: Administrative & Personal Support: Assist with preparing presentations, reports, and other key documentation. Manage special projects and administrative tasks to ensure deadlines and priorities are met. Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements. Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism. Calendar & Schedule Management: Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion. Prioritize scheduling and efficiently resolve any conflicts. Communication & Correspondence: Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications. Draft, edit, and organize important documents and communications. Travel & Logistics Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. Prepare comprehensive travel agendas and manage related expense reporting. Operational Efficiency: Collaborate with internal teams and external partners to support smooth operations. Anticipate needs and proactively address challenges to maintain an efficient workflow. Qualifications: Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments. Exceptional organizational skills and acute attention to detail. Strong written and verbal communication skills. Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software). Proven ability to multitask, prioritize, and adapt quickly to shifting demands. Ability to work both independently and collaboratively. High level of discretion, professionalism, and integrity. Excellent problem-solving skills and a proactive mindset. Location & Work Environment: Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

At Theory, we create clothes that matter, that empower and improve the way we live through exceptional fit, fabric, and style. In 1997, Theory was founded in New York on the simple idea that stretch fabrics in tailored clothing could change how we dress and live. Two decades later, we continue to perfect our offering of elevated wardrobe essentials for the ambitious, urban man and woman. From sourcing materials from the best mills in the world, to the innovation and craftsmanship at our atelier in New York's Meatpacking District, the integrity of our process is just as important as our final product. In 2004, Theory was acquired by Fast Retailing, spurring international expansion of the brand. Operating 440 stores worldwide, today Theory is a New York brand with a global mindset. Our customers dream big, achieve goals, and aim for perfection. So do we, and so do our clothes. Become an integral part of an emerging business for Theory. The Ecommerce Reporting & Analytics Assistant is responsible for compiling, analyzing and reporting data across several critical areas of the ecommerce business: digital marketing, voice of customer insights, in-season financial performance, site metrics, and product performance. This role will assist cross functional teams by delivering date insights to drive strategic decision making and improvements to ecommerce operations. Responsibilities Digital Marketing: Support in pull weekly, monthly and quarterly marketing performance in both paid and owned channels Run analysis for campaign performance and make recommendations based on data Social Voice of Customer: Update and develop key reports for sharing VOC data across the organization Support in our monthly hindsight reporting to senior management and make recommendations for assortment improvements Pull key reporting for customer reviews, and customer satisfaction Financial In Season Reporting Update daily reporting for management review Work closely with finance team to ensure all ec information is accurate for P&L forecasting Update any reporting for GHQ, with supervision from management Site Metric Reporting Update key site reporting on a daily basis to track sales, conversion rate, average order value and sessions Drive deeper analysis of page performance to improve our site linking strategies Analyze the data to influence and suggest site boosting strategies and content placement Product Reporting Analyze product performance data to identify trends, opportunities and areas of improvement on a daily, weekly and monthly basis. Collaborate with merchandising team to provide site metrics to influence buying strategies Support in reviewing inventory position for ec channel and review any potential OOS as well ensure we are proactive in our liquidation of aged products Ad Hoc Analysis Respond to ad hoc reporting requests and conduct special projects as needed Work closely with IT in the development of automated reporting solutions Requirements 2+ years' experience in Analytics, E-commerce experience preferred Bachelor's degree in Business, Marketing or other quantitative field preferred Excellent analytical and problem-solving skills with a strong attention to detail Ability to build reports and summarize data in a meaningful way for the goals of the business Willingness to learn about and participate in other areas of the ecommerce business Computer proficiency MS Office: Outlook, Excel, Word Excellent interpersonal skills supporting a team environment Excellent communication skills - verbal and written Strong planning and organizational skills with a sense of priority for deadlines Salary range: $31/hr -$33/hr* *The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law. Ensure your Theory job offer is legitimate and don't fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory or sister company email address. For added security, where possible, apply directly through our job posting.

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Insight Global is currently looking for event staff to work an event for their higher education client's campus store. Commencement will take place May 12th-16th and will require working the hours of 8:30am-6:30pm for a full week. Responsibilities include: - Setting up and tearing down tents, tables, etc. - Organizing and restocking merchandise. - Running the cash register and conduction sales exchanges via Shopify. Compensation: $17.00/hr to $18.00/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

MERUERT TOLEGEN is a New York - based luxury designer brand that made its debut into the world of fashion during Paris Fashion Week in the Fall of 2022, with its FW 2022 collection “Hiver”. The brand places an emphasis on construction and fabrication as well as the blend of sharp silhouettes and the brands simultaneous feminine nature - creating a balancing act. MERUERT TOLEGEN garments embody a harmonious blend of European design sensibilities with a subtle nod to the native elements of the designers Kazakh culture. Meruert, with her background in the scientific field, approaches fashion design with an instinctive and intuitive sensibility, where innovation and creativity converge. We are seeking a highly motivated and detail-oriented Studio Assistant to join our team on a temporary, part-time basis. This role will assist with all stages of design and production development in the lead-up to New York Fashion Week (NYFW) in February. The position may evolve into a permanent, full-time role based on performance fit for the right candidate. Location: On-site, Flatiron Start Date: Immediate Employment Type: Part-time Position - 3 days per week, increasing to 5 days leading up to NYFW in February) The position may evolve into a permanent, full-time role based on performance fit for the right candidate. Responsibilities: Create cut tickets for development samples, including all necessary details and trims. Assist with design and production tasks such as: Hand sewing, beading, draping, fabric manipulations, and pattern alterations. Utilize Photoshop and Illustrator for technical illustrations. Transport samples and source materials between the atelier and the Garment District. Maintain and organize the atelier and showroom spaces. Keep tracking sheets (Excel) updated and organized across various tasks. Coordinate pull requests from stylists and press; deliver samples and garments as needed. Requirements: Bachelor's or Associate's degree in Fashion Design/Technical Design, or equivalent work experience. Proficiency in hand sewing, patternmaking, and garment construction. Strong attention to detail and adaptability to diverse tasks. Ability to complete tasks independently and adhere to deadlines Proficiency in Adobe Suite (Illustrator, Photoshop, InDesign) and Google Workspace (Drive, Sheets, Docs) Understanding and alignment with the brand's aesthetic. MERUERT TOLEGEN is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, or any other protected status under applicable law.

Spherion is recruiting an office administrator to manage a new department withing an established, family owned electrical company! Light Bookkeeping - Accounts Receivable Applying for permits and following up on them Coordinate and organize appointments/meetings/inspections Schedule jobs Prepare and maintain spreadsheets, data entry Monitor & respond to emails Maintain office filing and storage systems Answer phones and take messages Receive, sort and distribute incoming mail Type documents, reports and correspondence Monitor and maintain office supplies Light Errands such as bank, post office, running materials, ect You must have advanced working knowledge of Quickbooks Online, Jobber, Google Calendar, and Excel. The ideal candidate will be responsible, dependable, honest, quick learner, detail oriented and customer friendly!

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

We are looking for a local candidate who can work all 5 days a week in office. Office Assistant / Administrator Responsibilities: Manage and maintain general day to day office operations Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked Hotel, Flight & Transportation booking for employees Organize business meetings and catering needs Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages Coordinate in-house or off-site activities, parties, celebrations and conferences Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors Wear multiple admin hats to handle adhoc tasks but not limited to the above Requirement: Associate Degree in Business or Management or other similar discipline preferred 5+ years working as an Office Administrator. Highly organized with attention to detail and possess good analytical/problem-solving skills. Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers. Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints. Ability to work independently and collaborate in a team setting. Demonstrates proficiency in the use of Microsoft Office Software and the Internet. Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor Meeting AND greeting the guests. Coordinating the in-person meetings

Title: Administrative Associate Salary: $45,000 Benefits: 401(k), Dental insurance, Health insurance, Health Savings Account, Employee Discount, Life Insurance, PTO, Vision Insurance - Starts first day of employment. Company pays 75% of premium Work Schedule: M-F 8:30am - 5:30pm hour lunch Position Type: Permanent/Direct-Hire Company Overview: Rapidly growing Insurance Agency is in search of an Administrative Associate. This person must have strong administrative skills, excellent multitasking abilities, and a solid phone presence. Responsibilities: - Assist customer with online transactions - Managing mail and handling incoming emails. - Editing bonds in PDF format. - Input client notes following email and calls with client into CRM - Answer inbound service calls and make outbound service calls and pdf edits - Consistent follow up on client calls, emails, inquires, requests, timely and accurately - Assist customers with online applications and online payments - Handle customer issues - Follow up on online quotes to inform customers of the benefits of our products and pricing - Practice customer focus, collaboration, and communication with team - Retains up to date knowledge of company products - Performs additional duties as required and or requested Requirements: B.A or B.S Preferred Excellent communication and presentation skills Ability to multi-task, prioritize, and manage time effectively