Assistant Jobs in Towson, MD

Year Up United is a one-year or less, intensive job training program that provides young adults with in-classroom skill development, access to internships and/or job placement services, and personalized coaching and mentorship. Year Up United participants also receive an educational stipend. The program combines technical and professional training with access to internships and job placement support through our industry-leading talent placement firm YUPRO Placement. If you receive an internship, it may be at Bank of America or JPMorgan Chase among other leading organizations in the Baltimore area. Are you eligible? You can apply to Year Up United if you are: - A high school graduate or GED recipient - Eligible to work in the U.S. - Available Monday-Friday throughout the duration of the program - Highly motivated to learn technical and professional skills - Have not obtained a Bachelorʼs degree - You may be required to answer additional screening questions when applying What will you gain? Professional business and communication skills, interviewing and networking skills, resume building, ongoing support and guidance to help you launch your career. During the internship phase, Year Up United students earn an educational stipend of $525 per week. In-depth classes include: - Business Operations - Project Management - Banking - Customer Success - IT Support - Data Analytics Get the skills and opportunity you need to launch your professional career. 75% of Year Up United graduates are employed and/or enrolled in postsecondary education within 4 months of graduation. Employed graduates earn an average starting salary of fifty-three thousand dollars per year. PandoLogic. Category:General, Location:Baltimore, MD-21201

Litigation Secretary Ranking: AmLaw100 Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $107,000 + OT and Bonus Job Description: Our client's DC office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting DMV-based litigation practice and working with DC courts required

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

WHY JOIN CHOCTAW ADVANTAGE SOLUTIONS: Are you a detail-oriented individual who is organized and ready to make an impact within a meaningful role? Choctaw Advantage Solutions Services (CAS) is seeking a skilled Administrative Specialist to support the overall vital operations and services of the Transition Assistance Program (TAP). This role is essential in ensuring military personnel and their families receive the support they need to transition successfully into civilian life. YOUR RESPONSIBILITIES: Client Interaction & Scheduling: Serve as the first point of contact, delivering professional customer service to assess client needs and requirements while directing them to appropriate services. Schedule client appointments and services using the TAP Database System of Record, ensuring a seamless experience for all participants. Operational Support: Oversee front desk and lobby operations, maintaining a welcoming environment while resolving client scheduling issues. Receive and distribute mail, deliveries, and coordinate supply orders to support daily operations. Collaboration & Coordination: Work closely with the Command Installation Manager (CIM) and Liaison Officer (LNO) ensuring clients are referred to appropriate transition support agencies, including the Department of Veteran Affairs (VA) and Soldier Readiness Processing (SRP). Assist in onboarding and training new team members, sharing knowledge and best practices to enhance the overall delivery of services. WHAT WE ARE LOOKING FOR: High school diploma or equivalent. Associate's degree or higher preferred. At least two (2) years in an administrative or clerical role, preferably in a customer service or military-related environment. What You Will Bring to the Role: Proficiency in tools such as Microsoft Office, and online career resources. Demonstrated experience with scheduling systems, data entry, and office operations. Strong interpersonal and communication skills to effectively interact with clients and staff. A genuine passion for supporting military personnel and their families during transition periods. Ability to travel to assist with job fairs, employer days, and classroom events. WHAT YOU WILL LOVE ABOUT THIS POSITION: Meaningful Impact: Be part of a program that supports military personnel and their families during a life-changing transitions. Growth Opportunities: Develop your skills in a supportive environment that values and enhances your professional development. Collaborative Culture: Work with a team that emphasizes integrity, accountability, and respect. JOIN OUR MISSION: At Choctaw Advantage Solutions, we are dedicated to delivering services to those who have served our country. Joining our team means becoming part of a collaborative, mission-driven organization where your contributions make a difference each and every day.. If you are ready to apply your administrative skills to a rewarding opportunity, we invite you to join our team and help Service Members and their families transition to a brighter future. EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DISCLAIMER: The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to provide the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. PI8614591fe783-26***********5

Job Description: Administrative Associate, Washington Tennis & Education Foundation Immediate Supervisor: Sr. Operations Manager Purpose: The Administrative Associate provides assistance to the Sr. Operations Manager and Senior Management team and is responsible for administering the day-to-day operations of the office, managing files, office support for all departments, monitoring reports for omissions or errors, and implementing new office policies and procedures. Valuable Final Product: Successful coordination of daily internal and external operations and becoming the Subject Matter Expert for Court Reserve and the company's Google drive. Duties and Responsibilities Coordinate internal and external meeting logistics and communications to include employee engagement activities; Maintain and coordinate company calendar Work with accounting department to process invoices, make payment/purchases and track receipts for reporting employee credit card usage and/or receipts Monitor and manage main email and distribute company communications to staff, respond and/or direct e-mail communications received through the main page on the WTEF website. Assist Sr. Operations Manager with coordinating a smooth process from beginning to end to include the reservations process, set-up, and support during an event, post event, and resolving issues Work closely with the Sr. Operations Manager to develop best practices, team development, onboarding and cost saving measures throughout the facility to include procurement of supplies and maintenance Coordinate with the Sr. Operations Manager the issuance and recovery of fobs, keys and ADP cards to employees and/or guest Assist Sr. Operations Manager with the maintaining and updating files on the Google drive and following up with departments for Move/Add/Changes to the website monthly Maintaining and updating the staff and CFE photo walls on a quarterly basis; taking minutes for staff and CEO meetings Compose and prepare a variety of correspondence, reports, records, and use databases or spreadsheet applications to enter, revise, sort and retrieve data for reports and Board meetings Assist Operations Manager with maintaining maintenance logs and schedules for vehicles and transportation needs; reporting issues and/or deadlines Support front desk and backup when necessary to include weekends and/or holidays Maintain confidentiality of all employee and client matters Help support the productivity and growth of the organization and track and monitor all administrative components; Learn and become the SME for Court Reserve Projects as assigned by Sr. Operations Manager, CEO, and Senior Management Team All other duties as assigned Measured Accurate and timely completion of duties The ideal candidate possesses the following skills: Associate's degree in office administration preferred 2 years of strong administration experience Intermediate level of experience with productivity tools, such as Microsoft Office Suite Familiarity with office equipment, such as fax machines, copy machines, and phone systems Comfort using business email systems, Google suite and Power Point presentations Highly organized and able to create an organized and easy-to-follow system for others Ability to handle multiple tasks and duties simultaneously Independently motivated, with the ability to take on tasks and duties without immediate direction Strong communication skills Understanding or knowledge of tennis Work Schedule Monday through Friday and/or some weekends as the facility requires. Exact times to be determined by manager. (FULL TIME) Compensation $22 to $28 per hour depending upon experience Benefits package included (Medical, Dental and 401K) Interested candidates should submit their resume to ************* with the subject: Administrative Associate Job Opening. Job Type: Full-time Pay: $23.51 - $28.32 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Work Location: In person

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

Job Title: Government Affairs Administrative Assistant About the Role: We are seeking a detail-oriented and highly organized Government Affairs Administrative Assistant to provide essential support to our Government Affairs team. This role is ideal for someone with a passion for politics, regulations, and current affairs who thrives in a fast-paced environment. You will play a key role in managing day-to-day administrative tasks, maintaining legislative tracking systems, coordinating events, and facilitating effective communication within the department. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Government Affairs team. Track and distribute meeting minutes to ensure alignment on key action items. Oversee email management, ensuring timely responses and follow-ups. Legislative & Policy Tracking: Maintain spreadsheets tracking legislation, rules, and regulations. Conduct simple data analysis within congressional offices to support advocacy efforts. Communication & Content Management: Manage and update the Government Affairs team's internal page, ensuring documents are uploaded and easily accessible. Oversee the production and distribution of a bi-weekly department-wide newsletter. Event Coordination & Engagement: Organize quarterly webinars, including managing invitations, surveys, and speaker communications. Attend trade association meetings as needed to support the team's advocacy efforts. Qualifications & Skills: Must be able to work in-office in Washington, D.C. Prior experience working on Capitol Hill, in a lobbying firm, or in a policy-related role. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Strong ability to manage multiple projects and deadlines simultaneously. Interest in politics, regulation, and current affairs. If you are a proactive and organized professional eager to support a dynamic government affairs team, we encourage you to apply! Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Temporary Pay: $25.00 - $32.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Washington, DC 20037 (Required) Work Location: In person

Washington, D.C. (Downtown) On-site with potential to go hybrid after ramp up, etc. Syntax Talent Solutions is seeking a proactive and detail-oriented Administrative Assistant to join our client, a premier real estate development firm in downtown Washington, D.C. This role is well-suited for professionals with strong organizational and communication skills who enjoy supporting business operations and ensuring efficiency in a dynamic corporate environment. The position offers opportunities for individuals with 3+ years of experience who are eager to contribute and grow within the organization. Key Responsibilities: Provide administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with travel arrangements, expense reporting, and the preparation of reports and presentations. Support office operations by managing supplies, coordinating with vendors, and ensuring a well-functioning workplace. Facilitate internal communications and assist in tracking key milestones for real estate projects. Act as a reliable point of contact between teams, leadership, and external partners while maintaining professionalism and confidentiality. Take initiative on special projects, research assignments, and ad hoc administrative tasks as needed. Qualifications: Bachelor's degree required. At least 2-4 years of administrative experience in a corporate or professional setting, ideally within real estate development, finance, or a related industry. Strong organizational and multitasking skills with attention to detail. Excellent written and verbal communication abilities, with a polished and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Ability to handle confidential information with integrity and discretion. A proactive, adaptable mindset with the ability to work independently and collaboratively.

The Ford Agency is actively recruiting for an Administrative Receptionist to provide reception and administrative logistics support to a K-12 independent school in NW, DC. This role is responsible for overseeing reception responsibilities in addition to providing administrative and event logistics support to the Head of School's office. This is a fully in-person temporary role and is available immediately. Responsibilities Include: Oversee the front desk and act as first point of contact for visitors and inquiries Assist in coordinating and logistics for a wide range of events and campus meetings Provide administrative support to the team as needed Qualifications Include: Friendly and welcoming personality BA/BS Degree (preferred) Professional sense of confidentiality Excellent writing and editing skills Internship or up to 2 years of administrative or events in a professional environment Exceptional verbal and written communication skills Candidates for this position must be based in DC, MD, or VA area and available to start immediately. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

Development Corporation for Israel/Israel Bonds is currently seeking a temporary Administrative Assistant for its Rockville, MD office. Duties will include the handling of all administrative tasks including, but not limited to: Duties will include: • Working in partnership with, and in support of, the executive director and registered sales representatives • Safeguard confidentiality in all business matters • Manage information and tasks in the company's database including producing customer and sales reports • Facilitate billing as needed • Assist with events including coordinating/maintaining invitation lists and attending events if needed • Assist with additional projects and other duties as required by management Qualifications include: • Minimum of 3 to 4 years administrative experience, ideally in a sales environment. • High proficiency in Microsoft Office (Word, Excel, and Outlook). • Experience working with customer and customer relationship management databases. • Ability to communicate effectively, both written and verbally, with clients using the highest level of customer service. • Excellent time management, strong organizational skills, detail-oriented, and ability to prioritize multiple tasks and anticipate potential problems • Strong verbal and written communication skills Development Corporation for Israel/Israel Bonds is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

Our client, a dynamic bi-partisan lobbying firm, is seeking a direct-hire Administrative Assistant to join their busy team in Washington, DC! If you are highly professional and have previous administrative support experience, apply now! About the Job: Support calendar management by scheduling meetings, calls, and events. Book detailed travel arrangements and outline comprehensive itineraries. Compile submit expense reports and monitor client invoices. Track and maintain client records, utilizing strong detail-orientation and organizational skills. Special special projects by conducting outreach and tracking deadlines and deliverables. About You: 3+ years of administrative support experience required; Capitol Hill or professional services experience preferred. A bachelor's degree is required. Proficiency in Microsoft Office Suite and virtual meeting platforms. Detail-oriented with excellent oral and written communication, time management, and multitasking skills. Experience utilizing discretion with and handle sensitive or confidential information. About the Position: $70K-$80K (DOE) with annual discretionary bonus. Comprehensive benefits package with generous time-off policy! 5x/week on-site in the Washington, DC office! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Whisked by Jenna is on a mission to bring high-quality, homemade-style baked goods to grocery store shelves. We are a scratch-based wholesale bakery that produces packaged pies and cookies, all made fresh with clean ingredients and no preservatives. Since launching at farmers markets in 2011, we've grown to be carried in 200+ stores across Washington, D.C., Baltimore, Philadelphia, and surrounding areas. We're looking for a reliable and detail-oriented Wholesale Distribution Assistant to join our logistics and operations team. This role is office-based and plays a critical role in route optimization, dispatch, and fulfillment for our wholesale distribution. Key Responsibilities: Route Optimization & Dispatch: Plan and optimize delivery routes for our three drivers to ensure efficient and on-time deliveries. Order Fulfillment: Pack and prepare wholesale client orders, ensuring accuracy and quality standards are met. Inventory & Logistics Management: Track stock levels, coordinate with production, and assist with order staging. Communication & Problem-Solving: Act as the key liaison between drivers, production, and customer service to resolve logistics issues. Process Improvement: Identify opportunities to streamline fulfillment, delivery, and dispatch operations. Required Experience & Skills: 1+ year of experience in route optimization & dispatch Proficiency with QuickBooks & Microsoft Excel Fulfillment experience (may be substituted with route driving & delivery experience) Strong organizational and problem-solving skills Ability to multitask and work efficiently in a fast-paced environment Excellent communication and coordination skills Familiarity with WorkWave Route Management software is a plus, but not required Ability to lift 50 lbs and assist with packing/staging orders as needed Schedule & Compensation: Full-time (40 hours per week) Sunday - Thursday (off Friday & Saturday) Pay range starts at $50,000/year. Benefits: paid time off, 401K match. Why Join Us? Be part of a growing bakery with a strong logistics-driven operation Play a key role in ensuring efficient fulfillment and distribution Opportunity for growth in a company that values operational excellence

Job Title: Office Administrator Job Type: Full-time About Us: We are a dynamic and growing company seeking a motivated Office Administrator to join our team. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment. Key Responsibilities: * Manage day-to-day office operations, including scheduling and office supplies. * Handle incoming calls, emails, and general inquiries. * Maintain filing systems and assist with documentation. * Assist with basic accounting tasks, including invoicing and expense reports. * Support various administrative tasks as needed. Requirements: * Proven experience as an office administrator or in a similar role. * Strong organizational skills with attention to detail. * Excellent communication and multitasking abilities. * Proficiency in MS Office (Word, Excel, PowerPoint). * Ability to work independently and as part of a team. Desired Skills and Experience Job Title: Office Administrator Job Type: Full-time About Us: We are a dynamic and growing company seeking a motivated Office Administrator to join our team. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment. Key Responsibilities: * Manage day-to-day office operations, including scheduling and office supplies. * Handle incoming calls, emails, and general inquiries. * Maintain filing systems and assist with documentation. * Assist with basic accounting tasks, including invoicing and expense reports. * Support various administrative tasks as needed. Requirements: * Proven experience as an office administrator or in a similar role. * Strong organizational skills with attention to detail. * Excellent communication and multitasking abilities. * Proficiency in MS Office (Word, Excel, PowerPoint). * Ability to work independently and as part of a team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Patent Secretary Department: Intellectual Property Industry: Law Firm / Legal Services Status: Hybrid Remote, Full Time, Direct Hire Jones Networking is recruiting for a Patent Secretary to join the Washington, DC office of an Intellectual Property Firm. The Firm offers competitive salary and excellent benefits including medical, dental, vision, flexible spending account, life insurance, generous parental leave and PTO plan, retirement plan, transportation benefits, wellness programs, education scholarship opportunities, and more! Patent Secretary Position Summary: -Prepare and file New Applications to include Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part. -Process Filing Receipts, Notices of Missing Parts, and Notices of Publication. -Prepare and file Information Disclosure Statements. -Revise documents, generate tables of content and authorities for briefs. -Make travel arrangements for attorneys and other staff. -Prepare and process expense reports. -Manage and update electronic files. Patent Secretary Qualifications: -Minimum two years of related experience required. -Strong typing skills required. -Excellent verbal and written communication skills. -Proficient in Microsoft Office. -Knowledge of USPTO PATENT CENTER platform. -Strong attention to detail. -Bachelor's or Associate's degree preferred. Please visit jonesnet.com for a full list of career opportunities presented by Jones Networking.

Caruso Homes is seeking a dedicated and detail-oriented Sales Assistant to join our team. This role is perfect for someone who thrives in a steady, even-paced environment that promotes accuracy and quality of work. The Sales Assistant will support the sales team by performing repetitive routines and ensuring that a complete set of procedures and tasks are completed before new ones are begun. Responsibilities: Welcome and greet potential customers in a friendly and professional manner. Assist in creating a positive first impression for prospects visiting the sales office. Conduct demonstrations of model homes or products to showcase features and benefits. Answer questions and provide information to help prospects understand the offerings. Schedule appointments for the New Homes Sales Consultant based on prospect availability and interest. Assist in preparing and maintaining a visually appealing presentation of the community and model homes. Provide information on available homes, sites, options, upgrades, and pricing. Maintain and update customer databases with accurate information. Manage leads effectively, ensuring timely follow-up and tracking. Actively engage in lead generation activities, such as participating in events or outreach programs. Identify potential leads and gather relevant information for the sales team. Follow up with prospects after initial meetings or demonstrations to address any questions or concerns. Provide additional information and support as needed to move prospects through the sales process. Utilize software programs for customer relationship management, scheduling, and other sales-related tasks and activities. Ensure proficiency in relevant software to streamline processes. Participate in company sales meetings to stay informed about updates, strategies, and goals. Share insights and feedback from the field. Embrace and embody the company's values and mission. Maintain a professional and ethical approach in all interactions. Respond promptly to inquiries and requests from both internal and external customers. Demonstrate a proactive approach to meeting customer needs. Assist in various tasks and projects as needed to support the sales team. Adapt to changing priorities and contribute to the overall success of the sales efforts. Qualifications: Strong communication skills, both verbal and written, to effectively interact with prospects, customers, and team members. Consistent punctuality to ensure availability during business hours and scheduled appointments. Present a polished and professional appearance that aligns with the company's image. Ability to present information clearly and persuasively, especially during model demonstrations and community presentations. Proven ability to handle challenges, resolve issues, and negotiate effectively to meet customer needs. Strong organizational skills to manage various tasks and responsibilities efficiently. Ability to work independently and prioritize tasks effectively. Ability to build rapport with customers and colleagues. Customer-focused approach with a commitment to delivering exceptional service. Positive attitude and approachability to create a welcoming atmosphere for potential customers. Enthusiasm for the product or service being offered. Why Caruso Homes? Competitive salary and benefits package. Opportunities for professional growth and development. A supportive and collaborative work environment. Commitment to innovation and excellence in homebuilding. Professional work environment with accountability for your work. Freedom to take charge of your own assignments and see the results of your work. Build close, lasting relationships with customers and colleagues. Work in a professional environment that fosters a family atmosphere. Bring accountability to your work and contribute to the overall success of the team. How to Apply: Please submit your resume to [******************](mailto:******************). As part of the application process, we ask all candidates to complete a personality assessment. ************************************************************************************************ Caruso Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Administrative Coordinator is the hub of MDC, keeping the office organized, stocked, and running smoothly each day. As the first point of contact for MDC, this role sets the tone for how clients and guests experience our company by managing incoming communications, greeting visitors, and coordinating day-to-day administrative needs. This position requires strong organizational skills, attention to detail, and the ability to navigate a fast-moving environment with focus and flexibility while reflecting MDC's proactive, people-first values in every interaction. This role is a key ambassador of our culture and helps ensure the team operates with efficiency and intention. Professional Background: GED, high school diploma, or equivalent experience is required; some college coursework or administrative training is a plus. 1-2 years of experience in an administrative, receptionist, or customer service role. Demonstrated ability to navigate and use workplace technology, including shared inboxes, digital calendars, and cloud-based filing systems. Core Functions: Serve as the first point of contact for MDC by answering the customer support phone line and welcoming in-person visitors with professionalism and warmth. Schedule and coordinate phone screens, interviews, and debriefs, ensuring all details are accurate and confirmed. Monitor and manage shared inboxes, escalate items as needed, and track follow-ups through resolution. Create and manage scheduling links to support smooth coordination of meetings and interviews. Set up Box folders for new projects and archive completed ones to maintain organized digital records. Send and receive W-9 forms and certificates of insurance to support client onboarding and compliance. Send and track post-interview and client satisfaction surveys to gather timely feedback. Maintain a clean, organized, and welcoming office environment for staff and guests. Order and track office supplies to support daily operations. Liaise with building maintenance to resolve facility-related issues in a timely manner. Coordinate office lunch orders and assist with planning internal and client-facing events. This is a fully on-site position based in our Rockville, MD office. Schedule: Monday-Friday, 8:30 AM - 5:00 PM Hourly Rate: $18-$20 To review the full position description and apply, click “Apply Now”.

Stradley Ronon Stevens & Young, LLP is seeking a dynamic and experienced Office Coordinator to join the firm's Washington, D.C. office. The Office Coordinator will report to the Director of Facilities & Administration. This position is a full-time, in-office position. The ideal candidate will be customer service focused, understand a professional services environment, have experience planning special events, and help to maintain a highly professional work environment. This is a highly visible role and will interact regularly with attorneys, clients, and business professionals. Key Responsibilities Be the day-to-day resource for office personnel, including attorneys, business professionals, building management, and external vendors. Plan and coordinate office gatherings and special events for in-person collaboration and firm/office culture building, including all hospitality and catering requests for the office. Collaborate with the D.C. office partner-in-charge on regular office communications. Assist with office improvement projects and space planning. Assist IT with meeting set-up and on-the-spot support for users. Process building and vendor invoices. Collaborate with Office Services Manager to oversee office facilities and operations. Greet all internal and external visitors, maintain security and visitor logs, maintain and open/close reception area. Assist with the summer associate program in the D.C. office and other firm projects as needed. Coordinate charitable efforts for the office. Qualifications/Experience Bachelor's degree in a relevant field or equivalent experience in operations a plus. 3+ years of administrative experience in a legal or professional office setting. Strong interpersonal and communications skills. Event planning experience a plus. Demonstrated ability to organize and prioritize workload. Adheres to project deadlines and is responsive. Intermediate knowledge of Outlook, Microsoft Word, PowerPoint, and Excel. Experience with a document management system (DMS) such an iManage a plus.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

We are partnering with a well-established commercial painting company with a reputation for delivering high-quality services to their clients. They pride themselves their professionalism, commitment to excellence, and their dedicated team of experts. We are seeking an organized, detail-oriented, and proactive Office Assistant to join their growing team and help ensure the smooth operation of our business. This role offers a pay rate range of $26 - $29/hr. Job Description: As the Office Assistant, you will play a key role in the administrative operations. You will be responsible for overseeing a variety of tasks related to data entry of payroll, pulling COI's, billing, and supporting our project management team on various Administrative tasks. Key Responsibilities: Payroll Data Entry: Handle payroll processing for employees COI Management: Pull and track Certificates of Insurance (COIs) for clients and subcontractors, ensuring compliance with company standards. Bid Follow-Up: Assist in following up with clients on bids and proposals, ensuring timely responses and communication. Bonding: Manage bonding processes, including obtaining and tracking necessary bonds for projects. Billing: Oversee job costing and assist in the preparation and tracking of invoices for completed jobs. Ensure accurate billing based on contracts and job specifics. Administrative Support: Provide general office support, including filing, document management, and maintaining office supplies. Qualifications: Proven experience working in an office setting or a similar administrative role, preferably within the construction or general contracting industry. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. High school diploma required; Associate's degree or equivalent experience preferred.