Assistant Jobs in Taunton, MA

Harbor Management is seeking a qualified, motivated and experienced Administrative Assistant for a property management office in Beverly, MA. This is a part-time position, flexible hours. Act as the first point of contact between residents and the management office. Work with residents and management to identify resident needs. Assist the property manager with daily tasks to make the office run smoothly. Requirements: The activities listed below are not all inclusive. However, they are indicative of the type of activities normally performed by the administrative assistant. Greeting tenants, assisting with questions/needs Answering the phone Office filing Preparing letters and documents Creating work orders based on tenant requests and maintenance needs. PIc6867a***********2-37034483

Our client, a pharmaceutical company located in Burlington, MA, is seeking a detail-oriented and highly organized Administrative Coordinator to join their growing team. This role offers a Monday-Friday, 8:30 AM - 5:00 PM schedule, with 3 days in the office and 2 days remote each week. The compensation is $30 per hour for this 6-month contract position, with the potential for permanent placement. Responsibilities: Coordinate and schedule meetings for team leaders and their departments. Assist with various projects across different teams and departments. Provide general office administration support to multiple leaders. Ensure tasks are completed in a timely manner and follow up on outstanding items. Proactively anticipate needs and assist with daily operations. Handle scheduling and calendar management for multiple team leaders. Requirements: Strong organizational skills and ability to multi-task effectively. Proactive with excellent time-management abilities. Ability to manage multiple priorities and work in a fast-paced environment. Excellent communication and interpersonal skills. Prior experience supporting multiple leaders or executives is a plus. If you're highly organized, proactive, and ready to support a growing team, we'd love to hear from you! Apply today for this exciting opportunity. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Administrative & Material Control Assistant Employment Status: Full time, Hourly Department: MBTA Warranty Job Responsibilities Document Management: Maintain and update document filing systems, including car history books. File delivery and shipping documents. Reporting & Data Management: Responsible for creating daily, weekly, and monthly project status reports. Maintain accurate records and an electronic database of all project elements. Logistics & Inventory: Track daily delivery schedules from suppliers and perform visual inspections. Maintain records for material inventory, delivery schedules, and inventory organization. Prepare and coordinate outbound goods shipments, including claims for returned goods. Quality Assurance: Create Nonconformity Reports (NCRs) and follow up with suppliers. Review and discuss MBTA warranty claims. Administrative Support: Process and transmit accounting documents in the ERP system. Process and forward payroll and timekeeping documents. Support the Testing & Commissioning Manager. Perform other duties as required. Experience/Skill Requirements 3-5 years of experience in an administrative role. Proficiency in MS Office and familiarity with general office equipment. Excellent written and verbal communication skills, organizational skills, attention to detail, and the ability to multi-task. Education Requirements Associate or Bachelor's degree. Job Requirements Bilingual Korean/English preferred. Must be currently authorized to work in the U.S. (no sponsorship available). Job Type: Full-time Pay: $30.00 - $40.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Ability to Commute: Boston, MA 02136 (Required) Work Location: In person We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit, and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences, and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

Our client, a boutique group within a global insurance company, is looking to add an Administrative Asst./Asst. Account Manager to their team. This individual will be working very closely with their Account Management teams, helping to support them in their client focused initiatives doing a role that is very project focused with independent work! The candidate must have excellent interpersonal and customer facing abilities as well as strong task management and organizational skills. Don't let insurance scare you away! This is a dynamic group that has been steadily growing over the last several years and is a great growth opportunity for the right candidate! Responsibilities: Coordinates client meetings and presentations Interacts daily with clients, Underwriters, and Brokers Supports marketing efforts to both new and existing clients Coordinates and oversees issuance of coverage documentation including Certificates of Insurance, Auto ID cards and any warranty requirements Ensures policies and policy documentation are received timely and issued accurately; works with Underwriter/Broker to obtain revisions as needed Checks policies for accuracy and requests changes from Underwriters as necessary Reviews certificates requests to confirm that insurance meets client requirements as well as to confirm appropriate coverage is evidence and issued Generates insurance proposals, summaries of insurance and policy schedules at the direction of the Account Manager and/or Account Executive Ensures that all schedules are updated within Epic throughout the policy term Requests and reviews policy endorsements at the direction of the Account Manager and/or Account Executive Processes invoices through Epic for policies and endorsements Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information) Other duties as assigned Desired Skills/Experience: Bachelor's Degree or equivalent combination of education and experience Administrative internship to 3 years administrative based experience

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

) A prestigious Boston based investment firm is seeking to add to their support team. The Assistant will be a member of a team that supports the firms Executives with the day to day administrative duties including, manage calendars, monitor emails, prepare expense reports, heavy travel and meeting arrangements. 2+ years of experience of administrative work BA degree preferred Strong work ethic, and interpersonal skills Advanced level office suite and fintech skills a plus Experience mentoring and providing general guidance to junior associates

Long term contract Administrative Assistant needed at a top Boston firm. Hybrid schedule with 2-3 days per week in office and strong hourly rate. You will be supporting a collaborative team with complex calendar management, travel coordination, expense reimbursement, and meeting preparation. Must have at least 1-2 years experience working in an office support position and have strong computer skills including Word, Excel, and PowerPoint. Great opportunity to get your foot in the door.

Protocol Scheduler I 📍 Boston, MA | Hybrid (2-3 days onsite/week) 🕒 Full-Time | Healthcare + Clinical Research 💼 Work for a mission-driven, world-renowned medical institution Are you highly organized, detail-oriented, and passionate about supporting patient care in a cutting-edge clinical research environment? We're looking for a Protocol Scheduler I to join a dynamic healthcare team in Boston. This is a great opportunity for someone who thrives in a fast-paced, patient-centered environment and is eager to play a key role in the clinical trial process. 💡 What You'll Do Coordinate and schedule patient appointments for clinical trial protocols-everything from exams and infusions to lab work and follow-ups Ensure all scheduling aligns with strict clinical trial guidelines and timelines Collaborate closely with physicians, nurses, and care teams to deliver seamless patient care Track documentation, manage records, and ensure compliance with regulatory requirements Support patient education and help navigate the trial process Participate in team meetings, process improvements, and training ✅ What We're Looking For Bachelor's degree in healthcare, life sciences, or a related field preferred 1+ year of experience in healthcare, research, or customer service required Excellent communication, time management, and organizational skills Comfortable using EMR systems, Microsoft Office, and other scheduling tools Ability to manage sensitive patient data with accuracy and confidentiality Self-starter with the ability to work both independently and as part of a team 🌟 Why This Role Stands Out Hybrid schedule with a flexible, supportive team Impactful work supporting groundbreaking research and patient care Career growth in clinical research, healthcare administration, or project coordination Inclusive, mission-driven environment with a focus on equity and innovation Interested? Apply now and take the next step in your healthcare career.

The Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment. We are hiring Estate Planning, Business Law, and Family Law Administrative Assistants. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Answer incoming calls and routing them to the correct parties. • Facilitate outgoing calls to clients, vendors, and other parties. • Process incoming and outgoing mail. • Perform client intake calls and transcribe correspondence. • Organize and manage firm calendars and scheduling. • Manage and organize email inboxes. • Assist with drafting correspondence and sending letters, as needed. • Manage and organize documents, both physical and electronic. • Scanning and uploading documents to client portal or Google Drive. • Assist with various other duties, as needed. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Please note: this role is open immediately, ideal candidate can start within 2 weeks. Leading Tech Firm is seeking a dynamic Operations Coordinator to join their team! The ideal candidate for this role is resourceful, collaborative, and enjoys taking on project based work. If you're an enthusiastic self starter who's looking for an opportunity to take initiative and make an impact, all while being a part of a fun company culture, this job is for you! Responsibilities: Provide direct administrative support to the management team Organize company sponsored events (holiday parties, social events etc.) Coordinate meetings and track company initiatives across the organization Perform research and prepare presentations for special projects Negotiate contracts with supplies and equipment vendors Maintain client database to ensure accuracy of information Perform other ad hoc duties and projects Requirements: Bachelor's Degree 2+ years of admin/Ops experience Ability to work independently and wear many hats in a team environment Capacity to work in a very fast paced professional services environment and interact effectively with all levels of the organization Strong customer service skills Hyper-organized and detailed oriented

Our client, a Life Science company, in Cambridge is looking for an Office Assistant to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The ideal candidate will have the ability to work independently on assigned tasks as well as accept direction on given assignments and deliver consistently superior client service. This is a fantastic opportunity for a motivated professional to get their foot in the door with a growing, mission-driven organization! RESPONSIBILITIES: Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner. Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis. General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies. Help with onsite events, including decorating, ordering catering and any necessary supplies Assist with researching company swag/merchandise items and placing order Help handle administrative tasks for new hires Support hiring managers and the HR team with scheduling needs Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate's experience Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.) Support R&D Executive team as needed Provide preparation support for large meetings (BOD, Town Halls, guest speakers) Assist with outgoing shipping as needed Assist with additional office projects as needed QUALIFICATIONS: Bachelor's degree or relevant work experience preferred. Ability to interact and work with management in a support capacity. Must possess strong interpersonal skills. Strong organizational and time management skills. Ability to work well both on a team and independently. High level of proficiency in Microsoft Office, including Word and Excel. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Greater Boston Legal Services (GBLS) is committed to fair employment practices. We are proud to employ a staff with the cultural and linguistic competency to work within a variety of communities. Greater Boston Legal Services is a social and economic justice-driven organization dedicated to ensuring that all residents of the Greater Boston area are able to meet their basic needs for safety, shelter, and stability. GBLS uses the law to positively change the lives of thousands of low-income clients and their families annually, and to achieve groundbreaking outcomes that challenge the systems that keep people in poverty. Position: GBLS seeks a full-time bilingual Receptionist to join our team. This position serves as the first point of contact for potential and current clients and helps direct them to appropriate resources. Location: This position is based in our Boston office - 197 Friend Street, Boston, MA 02114 - and it is in person five days a week. Hours: This position is for 35 hours a week. Normal office operations is Monday through Friday, from 9:00 am to 5:00 pm. The schedule may change over time based on coverage needs. Duties: • Answer phone and apply protocols to screen callers and understand their needs. • Using online communications system to connect callers to requested extensions or refer appropriately. • Keep client information confidential and use discretion. • Look up client information in online client database and relay information to client and add notes in database. • Be available between calls to assist with office administrative tasks such as mailing letters, scanning and making labels. • Provide some interpretation and translation for staff and clients in case of need. • Greet walk-in clients and respond to their questions. • Occasionally assist clients with filling out basic forms. Qualifications • Fluency in English and one additional language frequently used by GBLS clients such as Spanish, Arabic, Chinese (Mandarin or Cantonese), Portuguese, Vietnamese, Haitian Creole, etc. • Excellent oral and written communication skills and good judgement. • Ability to maintain professionalism and patience when dealing with high call volume and callers who may be distressed. • Ability to use computer database to enter information and search for information. • Ability to use basic functions of Microsoft Word and Excel. • Willingness and ability to learn where to refer callers. Salary is based on a union scale, with a starting annual salary of $44,000 for a receptionist with one to three years of experience (including certain educational experiences). A bilingual receptionist will be eligible to receive a language bonus of $950 per year on top of regular base salary. GBLS offers a generous benefits package, retirement contribution, and generous Paid Time Off (PTO) leave. Candidates should submit a cover letter, resume, and brief writing sample to the Human Resources Department, via e-mail at *************. Please refer to Job Code: CSU-RECEPTIONIST when applying for this position. Deadline for application is April 6th, 2025 or until the position is filled. At GBLS, we recognize our strength comes from the unique contributions of each team member. We invite candidates from all walks of life and backgrounds to apply.

Looking to move into a small team that is highly passionate about its cause? Our mission is to heal the world through teaching communication skills. We are a fun, friendly, warm, and welcoming team. The position will be in a small office environment and interact with clients and coaches who are positioned globally. Our Executive Assistant plays a vital role in the success of our firm, The Speech Improvement Company (*************************** by teaming up with our Executive Communication Coaches to ensure outstanding experiences for all our clients. This position requires strong familiarity with the Macintosh OS. You'll be supporting our speech coaches with their clients' needs such as following up on emails, phone calls, scheduling appointments, preparing client materials, and making travel arrangements. You will also assist in maintaining inventory of office supplies and managing vendor relationships. In a small business, you will end up wearing many hats and being a critical part of operations. Some days, our coaches will just call you to talk! We are highly client-focused, and this position communicates with clients and coaches via email, phone, and virtual meetings. Strong comfort with communication and technology is required. Our hours are 8:30am to 5:30pm., Monday-Friday. This position is full time in our Framingham Headquarters. Responsibilities · Ability to manage highly active calendars · Multi-tasking skills with scheduling clients, confirming meetings, and data entry · Provide support to our office team as needed · Working with the team on special projects and programs · Editing and proofreading documents · Updates to the website via use of WordPress · Monitor multiple coaches' emails · Contribute to team efforts by accomplishing tasks as needed and adding your own thoughts/ideas/experiences · Prioritize new tasks as they come in as well as existing tasks. Qualifications · Bachelor's degree or Associate degree, 2 - 3 years of administrative experience · Comfort with Macintosh computers · Ability to pick up and learn new software and web-based technology · Exhibits caring and professional communication via phone and emails · Strong interpersonal, organizational, customer service, and communication skills · Ability to multitask and adapt in a fast-paced environment · A proactive thinker · Proficient in Microsoft Office and Adobe Acrobat · Ability to work well in high pressure situations · Comfortability with video conference platforms · Professional Discretion · Time management skills Technology Our office is a mac office. We love Apple. The Administrative Assistant should have comfort and troubleshooting skills for Apple computers and have an ability to pick up new software programs quickly. Below is a list of some of the programs we currently use. We will train and expect the right candidate to already be comfortable with MacOS and be a quick study for new programs. · Microsoft Office 365 · Microsoft Word, Excel, PowerPoint, Outlook · Calendly · Daylite (marketcircle) · WordPress · Adobe Acrobat · Zoom · Teams · Grammarly Job Type: Full-time Salary: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

***Local candidates only, this is on-site 5 days per week in Bedford, MA*** $18/hour Job Title: Administrative Assistant Temp to Perm Must Haves: *Demonstrated attention to detail *Ability to work in a fast-paced environment *Proficiency with MS 365 including Teams, Word, Excel, and Outlook strongly desired *Adaptable to learn new software *Excellent written and verbal communication skills *High School Diploma or equivalent combination of education and experience Preferred: *1+ years related experience *Healthcare industry knowledge a plus Job Description: As an Administrative Assistant, you will work with a team of fellow administrators to provide solutions that will directly improve the flow of work for business operations. You will contribute to our fast-paced, collaborative environment and will bring your expertise to deliver exceptional assistance to your department. Key Responsibilities: Support management and assist staff as needed Write routine reports and correspondence in a timely manner Make photocopies, fax documents and scan documents as required Sort and file documents Prepare documents using Microsoft Word, Excel, PowerPoint, Adobe PDF

Job Role & Responsibilities: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams. Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.

Receive, coordinate and disseminate requests, both internal and external, to appropriate DCAMM staff for resolution. Process work order requests and tenant complaints through CAMIS. Prioritize, organize and expedite the flow of work including scheduling appointments and coordinating necessary arrangements for meetings and conference rooms. Compose letters, correspondence, reports, financial and budgetary forms, etc. Inform and interpret policies and procedures to building customers and employees. Communicate effectively with building contractors, maintenance personnel and cleaning supervisors. Maintain confidential records and files. Coordinate the handling of records to be archived including: entering the information into the system, inventorying and labeling records, preparing standard request forms and coordinating retrieval of records on an as-needed basis. Act as liaison to the IT Helpdesk.