Assistant Jobs in Sonoma, CA

Who you are You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement. Specifically, we are looking for: 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must You have experience working and communicating with kids and the elderly Love for organization and streamlining processes Strong interpersonal and communication skills You stay organized in order to manage simultaneous timelines and projects You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs) Basic HTML and graphic design abilities are a must You have a clean driving record and can lift up to 40 pounds The job As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing. Your responsibilities will include, but are not limited to: Personal and medical calendar management and booking Financial organization, communication, and related tasks Travel arrangements and forecasting Household maintenance, from scheduling repairs to making sure they have the essentials Drop off and pick up for school/recreational activities for our children Event planning, inventory, and vendor management Marketing materials creation and distribution Special projects and anything else that might come up Ability to work occasional weekends and nights This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.

The Administrative Assistant is responsible for providing a wide range of administrative support to the Coopers LLP office, including managing the reception area, and the general office space. The Administrative Assistant is expected to represent the firm in a polite and professional manner, and to perform all responsibilities with a commitment to providing superior service to the firm's attorneys, advisors, team members, and clients, while maintaining an atmosphere of teamwork and continuous improvement. The responsibilities of this role will involve becoming the go-to person for the office by taking on a range of tasks which will incorporate office services, reception, and administrative support. The below is not an exhaustive list but provides an expectation of the likely day to day responsibilities. The Administrative Assistant should be prepared to work autonomously and respond as required working across offices and teams to ensure a high level of client service is always maintained. All responsibilities should be carried out in accordance with firm protocols, policies and procedures and best practices. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Serve as primary contact for general administrative, event, and visitor inquiries. Prepare a wide variety of correspondence, memos/letters and email in response to routine questions. Answer telephones (internal and external calls); manage call screening, routing, and messages. Process, scan, prepare, and distribute incoming and outgoing mail. Assist with the planning and execution of internal events. Perform clerical, administrative, and special projects, as assigned. Ensure the office is well-maintained to provide a professional appearance. Interacts positively with attorneys and team members in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient. Coordinate arrangements for visiting team members including access to the office, prior identification of workspace, access to phones and any IT requirements. Coordinate with third party vendors to arrange copying, custom reprographics/binding, messenger, and taxi services. Administrate online accounts for such vendors and ensure continuity. Ensure office supplies are sufficiently stocked and replenished within defined budget guidelines. Organizes programs, events, meetings, or conferences by arranging facilities and caterers, creating, and issuing meeting materials or invitations, as required. In conjunction with the IT team, manage office technology needs, liaising with IT to identify and address any IT issues. Manage office service requests, intra-office moves, space utilization and planning. Work closely with vendors on facility related projects as needed, under the direction of the Managing Partner. Provide support to Partner(s) to fulfill key firm requirements and ensure that deadlines are met, e.g., client invoicing, time entry, projections, submission of expenses. Anticipate administrative needs and create strategies to fulfill them. Minimum Qualifications (Knowledge, Skills, and Abilities) Excellent command of English. Fluent in Spanish is a plus. 1-3 years prior experience in customer service or receptionist role required. Professional Services and / or Law firm experience is preferred. Excellent written and verbal communication skills. Advanced working knowledge of Microsoft Office suite of products is essential. Experience with other applications such as QuickBooks and FileVine would be useful. College degree preferred Required Skills & Education Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context. Ability to carry out multiple related activities. Ability to work under tight deadlines and multi-task across several different departments and time zones in a fast-paced office environment. Be able to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and local regulations. Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients. A positive, can-do attitude. Demonstrated employment stability. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. · Sitting · Filing · Standing · Light lifting Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Personal Assistant / Household Manager - Poseidon Reports To: The Principal Work Schedule: Full Time, ~10 -6pm with some flexibility Overview A dynamic family office seeks a meticulous and proactive Personal Assistant/Household Manager to join their close-knit team. The successful candidate will be instrumental in ensuring the smooth operation of business and household affairs, contributing to the success and harmony of a bustling environment. This role involves organizing family events, ensuring every detail is perfect, and every guest feels warmly welcomed. From managing the household budget to planning exciting travel adventures, the Personal Assistant/Household Manager will be the go-to person, turning visions into reality with exceptional organizational skills and a warm, empathetic demeanor. However, it's not just about the tasks-it's about the relationships. The successful candidate will be a trusted confidant, handling sensitive communications with grace and discretion, ensuring the home runs smoothly, and supporting the Principals in their personal and professional endeavors. Joining this team means more than just a job; it's an opportunity to be part of something special where contributions truly make a difference. If you are ready to dive into an exciting journey with a team that feels like family, this position is for you! Expectations Bachelor's Degree or equivalent experience Minimum 3 years of experience as a Personal Assistant or Household Manager Strong financial acumen, including proficiency in budgeting, bill management, and financial record-keeping. Exceptional organizational skills with a proven ability to manage multiple tasks and schedules effectively. Excellent communication skills (written and verbal) to confidently manage interactions with family members and external vendors. Proactive, resourceful, and dependable with a "can-do" attitude and a high degree of accountability. Warm, positive, and enjoyable to be around, fostering a relaxed and fun family environment. Tech-savvy and comfortable using essential tools like 1Password, text messaging, and Google Calendar. Excellent taste and decision-making skills for scheduling activities, choosing outings for the kids, trip planning, and overall household management. Ability to work independently while also collaborating effectively with the existing staff member. Responsibilities Household Management: Oversee the day-to-day operations of the household, ensuring a smooth and efficient living environment. This includes maintaining inventory of essential supplies, coordinating with service providers for cleaning, maintenance, and repairs, scheduling routine maintenance for appliances and systems, and ensuring car care is addressed through timely servicing and registration renewals. Finance Management: Manage family finances, including budgeting, bill pay, and potentially managing investments. Event Planning: Plan and execute a variety of events, from intimate family gatherings to elaborate social occasions or work functions. This includes managing logistics such as catering, decorations, guest invitations, and ensuring a seamless and enjoyable experience for everyone involved. Childcare Support: Provide effective childcare support by coordinating schedules for children's activities (camps, sports, lessons), ensuring transportation arrangements are in place, and maintaining awareness of important dates and deadlines. Additionally, collaborate closely with the existing nanny to delegate tasks effectively, providing clear instructions, and fostering a positive working relationship that prioritizes the well-being of the children. Administrative Support: Manage family calendars meticulously, ensuring everyone is on the same page regarding appointments, commitments, and deadlines. This may involve scheduling appointments, coordinating travel arrangements, and maintaining a centralized system for tracking important information. Additionally, delegate tasks to the existing staff member (nanny/housekeeper) based on their skills and the family's needs, fostering clear communication and ensuring accountability for task completion. Manage gift procurement and management, including purchasing gifts for various occasions, maintaining a record of gift-giving needs, and ensuring timely delivery or presentation.

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

A well-established law firm in Emeryville, CA, is seeking an experienced Litigation Secretary to join our dynamic legal team. The ideal candidate will provide high-level administrative support to attorneys specializing in litigation, ensuring smooth case management and efficient office operations. Key Responsibilities: Assist attorneys with all aspects of litigation case management, from inception to resolution. Prepare, format, and proofread legal documents, pleadings, motions, subpoenas, discovery requests, and correspondence. File and e-file documents in state and federal courts, ensuring compliance with court rules and deadlines. Manage attorneys' calendars, schedule court appearances, depositions, and client meetings. Coordinate and maintain case files, including electronic document management. Communicate with clients, opposing counsel, court personnel, and experts professionally and confidentially. Assist in trial preparation, including organizing exhibits, preparing trial binders, and coordinating logistics. Maintain and update docketing and deadline tracking systems. Process billing and expense reports as needed. Perform other administrative and clerical duties as assigned. Qualifications: Minimum 3-5 years of litigation experience in a law firm setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management software. Experience with state and federal court filing systems, including e-filing. Strong knowledge of legal terminology, court procedures, and litigation processes. Exceptional organizational skills and attention to detail. Ability to prioritize and multitask in a fast-paced environment. Strong written and verbal communication skills. Professional demeanor with the ability to handle confidential information. Experience with billing software (such as Clio, Timeslips, or ProLaw) is a plus. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join our team and receive a $10,000 sign-on bonus for qualified bilingual hires!* It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our Retail Sales Consultant's earn between $20.98 - $22.98 per hour plus $13,700 in commissions if all sales goals are met. With our uncapped commission opportunities, overachieving those goals earn top sellers $62,460 per year. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities * Sign-on bonus is not applicable to internal employees. To be eligible for the bonus, you must qualify on our language assessment and be hired by AT&T for the location(s) listed. AT&T reserves the right, at its discretion, to pay your 1st portion of the bonus payments after 6 months of your first date of employment = $3,000 , the second payment after you complete 9 months of employment = $3,000, and the third and final payment after you complete 1 year of employment= $4,000. Total payouts= $10,000. Your receipt of these bonus payouts are contingent upon your agreement with the terms set forth under Agreement for Repayment of Sign On Bonus and in general, provides that you will repay the bonus if you voluntarily terminate your employment within 12 months of the first day of your employment. Eligibility also includes being in good standing at time of payout. Applies to all bilingual job offers made from 8/15/2024- 12/31/2025. #Bilingual Weekly Hours: 40 Time Type: Regular Location: Daly City, California It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

Salary: Admin Assistant I/II: $57,899.21 - $89,781.41 annually based on qualifications Benefits: Described in the SCTA Personnel Policies Application Instructions: Interested applicants should submit a cover letter, resume, and completed supplemental questionnaire via email with the subject line “Application: Admin Assistant” to Brenton Haerr *************************. The Sonoma County Transportation Authority and Regional Climate Protection Authority (SCTA/RCPA) are recruiting for an Admin Assistant I/II to work on a variety of exciting efforts related to the administrative, clerk of the board, and marketing/communications functions of the authorities. The Admin Assistant I/II is responsible for Board and committee agendas and minutes, office reception and operations, and additional clerical duties as requested by management staff. This position will also support the execution of day-to-day marketing, communications, and public relations for the organization. This position requires strong communication skills, working knowledge of public agency operations, and a desire to provide excellent service to office staff, elected officials, and members of the public. SCTA/RCPA may consider filling this position at either the Admin Assistant I or Admin Assistant II level, depending on skills and demonstrated experience. Primary Scope of Work Perform a variety of technical administrative and office management duties in support of entire staff. Schedule meetings; take minutes of meetings for inclusion in public documents; produce documents such as reports, correspondence, and forms; act as receptionist on the telephone or in person. Assemble and distribute agenda packets for the SCTA/RCPA Board and committee meetings. Provide website support and ensure ADA compliance of Internet postings, including various meeting agendas, web page changes, and announcements. Serve as the primary point of contact for issues related to facilities management, such as office security and maintenance issues. Support content creation for SCTA/RCPA media channels including web, social media, publications, marketing, and outreach materials such as newsletters, annual reports, policy and research briefs, infographics, etc. May be assigned additional administrative and clerical responsibilities as needed. Essential Functions Understanding of functions and processes of a government agency. Knowledge of requirements related to the following is strongly desired: Americans with Disabilities Act (ADA) document accessibility, Brown Act, Public Records Act. Ability to communicate effectively, verbally and in writing, with staff, outside agencies, and with a diverse public. Preparation and distribution of meeting materials; development of meeting minutes. Ability to understand organizational priorities and proactively manage tasks to respond to new or unexpected requests. Strong computer skills; including experience with Adobe Acrobat, Excel, Outlook, PowerPoint, SharePoint, Word, WordPress, websites, and social media. Courteous and professional office demeanor. Supportive of fellow staff and performance of office functions. Bilingual (English/Spanish) skills are desired but not required. Education and Experience Education: Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related administrative work, public interaction, computer skills and office management would provide such opportunity. General Overview of SCTA/RCPA The Sonoma County Transportation Authority (SCTA) was established in 1990 and is charged with coordinating transportation plans, programs and projects among the cities and County of Sonoma. The SCTA develops long range transportation plans covering all modes and works cooperatively with local, regional and State agencies to deliver capital projects as well as to allocate various federal, state and regional funding programs. The SCTA is also responsible for the administration of a voter approved ¼ cent sales tax dedicated to transportation. The Regional Climate Protection Authority (RCPA) was established in 2009 and is charged with leading and coordinating countywide efforts to implement and advocate for a broad range of programs and projects to reduce GHG emissions. The RCPA serves as a central location for information sharing related to GHG reducing policies, projects and programs; helps to coordinate advocacy efforts to secure funding from all levels of government; and assists local partners in their efforts to identify, prioritize and implement GHG reducing measures. Combined, the SCTA/RCPA have a staff of sixteen and manage an annual budget ranging from $30-$100 million including projects, grant funding, programs, and operations.

•Experience with Biotech/Pharmaceutical industry must have. •Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones. •Calendar Management: Efficiently manage and prioritize the calendars of multiple Directors, coordinating various internal and external meetings, including in-person, virtual and hybrid meeting. •Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint), and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx. •Meeting and Event Planning: Coordinate and schedule onsite and offsite meetings, arrange catering as necessary, provide on-site or virtual support during meetings, and prepare requisite meeting materials and presentations •Expense Reports and Purchasing Card Processing: Assist Directors with compiling, completing and processing expense reports. Manage company purchasing credit card for the group, including reconciling purchases in a timely manner. Educational Background: •BS/BA degree, •AA degree with 5+ years of administrative experience, •High School Diploma with 7 years of administrative experience or equivalent transferable skills. Regards, Sanjay Kumar -Lead Recruiter - Staffing Aequor Technologies LLC 377 Hoes Lane, Suite 300 Piscataway, NJ 08854 Ph: ************ Ext-70781 | ***********************

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking a Temporary Administrative Assistant to be based in the Berkeley area. The current employment term is 6 months. Hybrid position. The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply. Responsibilities: ● Provide support to Organizing staff ● Receive, route and respond to phone calls and emails ● Receive and route all incoming mail and shipments ● Process all outgoing mail and shipments ● Process membership applications and other internal documents ● Track grievances, draft letters, create and maintain files ● Maintain Media list ● Provide logistical support for Union meetings, events, and actions ● Provide support for organizing campaigns ● Provide support for political outreach ● Provide support for special projects ● Help coordinate and plan logistics for statewide meetings and annual convention ● Research and order supplies and office equipment ● Provide assistance to the Systemwide Director as assigned ● Download, review and reconcile dues and new hire/change list on database ● Draft routine correspondence ● Perform database runs and produce routine reports as well as special reports as requested ● Reconcile membership and dues reports ● Design and maintain office organization systems ● Create and maintain email distribution list ● Set up and maintain relationships with vendors ● Organize and maintain storage room ● Design Flyers ● Other duties as requested Preferred Knowledge and Experience: ● Excellent written and verbal communication skills ● Ability to thrive in a fast-paced, high-pressure environment with short deadlines ● Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments. ● Knowledge of word processing and excel software, Google Workspace, and Canva ● Familiarity with database and data management preferred ● Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy To Apply: Email: ************* Please include the following: ● A résumé with the months and years of employment for each position. ● A cover letter addressing your qualifications and ability to carry out the duties of the position as described above. Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $64,153.02 - $86,216.30 Position open until filled.

Administrative Assistant (Front Desk) Slow Fox Dance Hall is a vibrant, community-driven dance studio dedicated to making social dance accessible and enjoyable for adults and teenagers across the northern Bay Area. We believe that dance is for everyone, regardless of background, and we specialize in partnered dances, from social styles like salsa, tango, country, and swing to the elegance of ballroom dances such as waltz, rumba, and foxtrot. More than just a dance studio, Slow Fox is a hub for connection, confidence, and creativity. We foster a welcoming environment through performances, social events, competitions, and customized programs tailored to each dancer's goals. At our core, we are a people-focused company, deeply valuing the relationships we build with our students and the community. Job Overview: Full-time or Part-time Position We are looking for an energetic, detail-oriented, and personable Front Desk Administrator to support our team of dance professionals. This role is essential to the smooth operation of the studio, serving as the first point of contact for students and visitors while managing scheduling, tuition, and general administrative tasks. The ideal candidate is organized, proactive, and thrives in a dynamic, social environment. While prior administrative experience is a plus, the key to success in this role is strong attention to detail, self-motivation, and a warm, engaging personality. Our front desk team shapes the student experience from the moment they walk through the door, creating an inviting atmosphere and ensuring everything runs seamlessly behind the scenes. Qualifications: Proficiency in Google Workspace, Instagram, Facebook, Spotify, Canva, and Dropbox. Strong written communication skills, including proper spelling and grammar for professional emails and texts. Clear and engaging verbal communication in person and over the phone, maintaining a professional, active and friendly tone. Ability to thrive in a fast-paced environment, managing multiple tasks efficiently. Strong critical thinking skills, with the ability to prioritize tasks based on urgency and importance. Collaborative mindset, fostering strong team synergy and positive workplace relationships. Responsibilities: • Create a Warm and Welcoming Environment • Greet every student by name upon arrival and say goodbye as they leave. • Foster a friendly, fun, and inclusive atmosphere in the studio. • Maintain a professional, approachable, and supportive demeanor with all students. • Support Instructors • Keep teachers organized and on schedule. • Be available to observe lessons, engage with students, and offer encouragement. • Assist Management • Proactively ask how you can help and take quick, actionable notes. • Stay adaptable to assist with various administrative tasks as needed. • Oversee Studio Organization • Keep supplies stocked, organized, and accessible. • Maintain a clean, sanitized, and professional studio environment. • Prepare and file student charts daily. • Ensure studio print materials are well-stocked. • Remind students to sign in for group classes. • Verify that all private lessons are properly recorded each day. • Manage Scheduling and Student Communications • Send confirmation texts/emails for upcoming lessons. • Keep instructors informed of their schedules during their call times. • Notify management of cancellations and other critical scheduling updates. • Schedule standing appointments for students. • Process Payments and Enrollments • Take payments, process enrollments, and provide receipts. • Assist with Social Media • Support basic Instagram posts and video content creation. Slow Fox offers a competitive salary, flexible scheduling, and an inspiring work environment, along with opportunities for professional growth and development. Compensation is based on job-related knowledge, skills, and experience, with performance evaluations for potential raises every six months. If you are a friendly, team-oriented professional who thrives in client-facing roles and enjoys making a positive impact in your community every day, we encourage you to apply.

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

The Alliance Francaise of San Francisco is seeking a part time Administrative Assistant to be the face of the organization. Position type: Part-time 25h per week Schedule: Required to be in person. Monday : 10am-12 pm (2h, more hours on exam and camps weeks) - possibility to work 9-11 am or 2-4pm instead Tuesday: off Wednesday :11:30-7:30 (8 hours) - not flexible Thursday: 1:30-7:30 (6 hours) (Possibility to work 2-8pm instead) Friday: 9am-1:30pm (4.5 hours) - not flexible Saturday: 9am-1:30pm (4.5 hours) - not flexible, Saturday availability is mandatory. Sunday off Primary Roles and Responsibilities: The Administrative Assistant expands the community's awareness of the Alliance Francaise of San Francisco (AFSF) : Answering phones and email Greeting in-person patrons Customer service Using database software Sales and drafting invoices Administrative tasks Possibility to have some additional remote or onsite hours depending on your availability and AF projects Minimum Qualifications High School degree or equivalent required; BA/BS degree preferred Experience in office administration preferred Must read, communicate orally, and write professionally in English French skills intermediate level (B1 required) . We will enroll you in one of our Tuesday classes if you are not fluent Must have a thorough working knowledge of Google Workspace (gmail, google sheets, etc.) Must have excellent verbal and written communication skills Must have an ability to complete paperwork accurately and write business correspondence. Must have problem-solving skills Must be tech savy- able to quickly learn to use a new computer system (I.E. our database and school management system) Must have experience working within databases, and have excellent data entry skills. Must have customer service and reception skills. Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail. Must have demonstrated organizational and filing skills. Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. To apply send your resume and cover letter to *************** (cc ***************) Job Type: Part-time Hourly rate: $19 per hour, non negotiable Benefits: 401(k)

Mainz Brady Group is seeking a proactive and detail-oriented professional who thrives in a fast-paced environment. The ideal candidate is a self-starter who takes initiative, anticipates needs, and actively seeks ways to improve processes rather than just meeting expectations. Key Responsibilities: Manage incoming phone calls and direct inquiries appropriately. Oversee calendar management, including scheduling meetings and preparing meeting rooms. Organize and maintain documents and files. Assist with occasional travel arrangements. Process AP invoices for Office Services and manage expense reports. Maintain office supplies, including copy machine paper and related products. Support in-office events and coordinate logistics as needed. Collaborate with Office Services and Human Resources teams. Handle confidential and sensitive information with discretion. Prioritize and execute special projects as assigned. Skills & Qualifications: Strong interpersonal skills with excellent verbal and written communication. Highly organized with the ability to multitask and prioritize effectively. Professional phone etiquette and customer service skills. Proficiency in MS Office Intermediate to excellent Excel experience / skills - Detailed reports, pivot tables, formulas, workbooks. Familiarity with Zoom, Teams, and Outlook. Mainz Brady Group is a technology staffing firm with offices in California, Oregon and Washington.We specialize in Information Technology and Engineering placements on a Contract, Contract-to-hire and Direct Hire basis. Mainz Brady Group is the recipient of multiple annual Excellence Awards from the Techserve Alliance, the leading association for IT and engineering staffing firms in the U.S. Mainz Brady Group is an Equal Opportunity Employer. We are committed to Diversity & Inclusion and incorporate non-discrimination best practices in all of our staffing processes. Mainz Brady Group does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, disability or any other protected class.

Our client, a wonderful environmental foundation focused on climate action and sustainability, is looking for a friendly Administrative Assistant to be part of their San Francisco team! This rewarding role blends traditional admin support with office management in a passionate, mission-driven environment. What You'll Do: Create a welcoming hybrid office space by managing supplies, working with vendors, and keeping everything running smoothly Support our fantastic COO with calendar help, expense tracking, and meeting coordination Help organize staff and board meetings (both in-person and virtual) to keep everyone connected Process weekly invoice payments (your attention to detail will shine here!) Keep the foundation's calendars and scheduling systems organized for everyone Help solve basic tech issues and work with our external IT partners Jump in on exciting projects like job postings, interviews, website updates, and communications About You: You have experience in office administration and enjoy keeping things organized You're comfortable with Microsoft Office tools (especially Outlook, Excel, Word, PowerPoint) You're naturally organized and manage your time well You communicate clearly, both in writing and conversation You work independently and love to anticipate needs before being asked You've supported executives before and understand their unique needs You're comfortable in both in-person and virtual settings Bonus Points For: Experience with Mailchimp, WordPress, or Zoom Background in environmental work or nonprofits Basic Photoshop skills Physical Needs: Computer work for up to 8 hours daily Occasional light lifting (up to 10 pounds) Come make a difference with us in creating a more sustainable future!

Educational Background: BS/BA degree, AA degree with 5+ years of administrative experience, High School Diploma with 7 years of administrative experience or equivalent transferable skills. Technical Proficiency: Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint), and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx. Travel arrangements Calendar management Orientation Industry Experience: Background in the pharmaceutical/biotechnology industry