Assistant Jobs in Seaside, CA

Magnet Medical is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of a licensed Occupational Therapist (OT) to assist in providing rehabilitation services to individuals with physical, mental, or developmental conditions that affect their ability to perform everyday activities. The COTA helps patients improve motor skills, cognitive abilities, and daily living tasks to enhance their independence and quality of life. Key Responsibilities: Implementing Treatment Plans: Assist in carrying out the treatment plans designed by the Occupational Therapist. Provide therapeutic activities to help patients regain skills necessary for daily living and working. Conduct exercises, tasks, and activities aimed at improving motor skills, strength, and range of motion. Use adaptive equipment and assistive devices as prescribed by the OT to promote patient independence. Patient Evaluation Support: Assist in the initial and ongoing evaluation of patients by gathering information about their abilities, progress, and challenges. Collect data, take notes, and report observations to the supervising Occupational Therapist. Monitor patient progress and provide feedback to assist in modifying treatment plans as necessary. Therapy Sessions: Lead individual and group therapy sessions to help patients develop skills in self-care, work, and leisure activities. Encourage patients during therapy and assist them with exercises and other activities to improve their physical, emotional, and cognitive abilities. Work on developing fine motor skills, improving balance, and enhancing hand-eye coordination in patients. Patient Education: Educate patients and their families on how to perform therapeutic exercises or tasks at home to continue progress outside of therapy sessions. Teach adaptive techniques for daily living activities (e.g., dressing, cooking, grooming) to enhance independence. Provide guidance on proper posture, ergonomics, and safe mobility practices to prevent injury and enhance function. Documentation and Record Keeping: Document patient progress, goals, and treatment results in compliance with healthcare regulations and organizational policies. Complete progress notes and assist in the preparation of reports, maintaining up-to-date patient records. Ensure all documentation complies with HIPAA and confidentiality standards. Collaboration with Healthcare Team: Communicate regularly with the supervising Occupational Therapist, physicians, nurses, and other healthcare team members to ensure coordinated care. Provide input on patient progress and assist in the development of treatment plans in collaboration with the OT. Work as part of a multidisciplinary team, contributing to patient care discussions and planning. Equipment and Facility Maintenance: Maintain and clean therapy equipment and adaptive tools used during treatment sessions. Ensure the therapy space is organized and safe for patients and staff. Monitor and maintain stock levels of therapy supplies and equipment. Promoting a Positive Therapeutic Environment: Create a positive and encouraging atmosphere for patients, fostering motivation and engagement in therapy. Provide emotional support and encouragement to patients, especially those who may be facing challenges in their recovery. Adherence to Safety and Infection Control Protocols: Follow all infection control and safety guidelines to ensure a safe treatment environment for both patients and staff. Ensure that patients follow proper safety protocols, especially when using adaptive equipment or performing exercises. Magnet Medical Job ID #31325494. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00

Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We're seeking committed Allied Health professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work history 2. A current BLS/CPR certification through American Heart Association 3. Active License in the state of the job location Skyline Med Staff Allied Job ID #30785419. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About Skyline Med Staff Allied Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: Over 30 years of combined experience in the staffing industry Higher Take-Home Pay Rates Dedicated Personal Recruiter We are available to you 24/7 Tax Free Per Diems, Housing Stipends and Travel Reimbursements Joint Commission Certified Contracts in all 50 states Referral and Loyalty Bonuses Benefits Medical benefits Referral bonus

PRIDE Health is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of an Occupational Therapist to support patients in achieving independence in daily activities. Responsibilities include assisting with therapeutic exercises, providing hands-on treatment, and educating patients on adaptive strategies. COTAs document patient progress and work in settings such as hospitals, rehab centers, and nursing facilities. Apply for specific facility details. Pride Health Job ID #16241113. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,09:00:00-17:00:00 About PRIDE Health PRIDE Health is the minority-owned healthcare recruitment division of Pride Global-an integrated human capital solutions and advisory firm. With our robust and abundant travel nursing and allied health employment options across the U.S., PRIDE Health will allow you to help change the way the world lives and heals as it connects you with the industry's leading healthcare organizations. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Cancelation protection Referral bonus Medical benefits Dental benefits Vision benefits

Core Medical Group is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Occupational Therapy Assistant: Rehab for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1264279. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

MedPro Healthcare Allied Staffing is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/21/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel MedPro Healthcare Staffing, a Joint Commission-certified staffing agency, is seeking a quality Certified Occupational Therapy Assistant for an assignment with one of our top healthcare clients. Requirements To qualify, you must possess a current state license and a minimum of one year of professional working experience. Must hold an Associate's degree from an accredited Occupational Therapy Assistant program and have passed the NBCOT exam as a COTA. Other requirements to be determined by our client facility Benefits Weekly pay and direct deposit Full coverage of all credentialing fees Private housing or housing allowance Group Health insurance for you and your family Company-paid life and disability insurance Travel reimbursement 401(k) matching Unlimited Referral Bonuses up to $1,000 CEU reimbursement About Agency MedPro Healthcare Staffing is a Joint Commission certified provider of contract staffing services. Since 1983, we have placed nursing and allied travelers in top healthcare facilities nationwide. Join us today for your very own MedPro Experience . If qualified and interested, please call for immediate consideration. MedPro Staffing is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, national origin, age, sex, disability, marital status or veteran status. *Weekly payment estimates are intended for informational purposes only and include a gross estimate of hourly wages and reimbursements for meal, incidental, and housing expenses. Your recruiter will confirm your eligibility and provide additional details. MedPro Job ID #a0Fcx000002vwyzEAA. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Certified Occupational Therapy Assistant Therapy: Cert. Occupational Therapy Asst. About MedPro Healthcare Allied Staffing No One Cares More for Caregivers Than MedPro. Focus on your patients, we'll take care of the rest. MedPro Healthcare Staffing is a Joint Commission certified provider of temporary and contract staffing services. Since 1983, we have placed happy nursing and allied travelers in top healthcare facilities nationwide. You deserve a travel experience that's rewarding and memorable. One that allows you to DREAM big. EXPLORE often. And ACHIEVE greatness. The MedPro Experience delivers it! Access to nationwide travel assignments Weekly pay and direct deposit Full coverage of all credentialing fees Private housing or housing allowance Group Health insurance for you and your family Tax Free Per Diems, Housing Stipends and Travel Reimbursements Company-paid life and disability insurance Travel reimbursement Access to our Clinical Nurse Liaison Team 401(k) matching Unlimited Referral Bonuses starting at $500 Personalized gifts delivered to your door step! Benefits Weekly pay Employee assistance programs Referral bonus

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex schedules, facilitating communication, and handling sensitive information with the utmost confidentiality. Key Responsibilities: Executive Support Manage intricate calendars for the CEO, Principal, and Estate Manager, including scheduling meetings, travel arrangements, and personal appointments. Act as a gatekeeper, prioritizing communications and managing access to executives. Prepare briefing documents for meetings and compile comprehensive reports on various family office matters. Assist in strategic planning by organizing and maintaining critical documents and data. Manage confidential and sensitive information with the highest level of discretion. Assist in the preparation and processing of transactions, including document management and compliance. Receive, sort, and distribute daily mail Scanning, filing, and maintaining computer-based filing systems Project Management Coordinate and oversee special projects as directed by the Principal, CEO and Estate Manager. Liaise with external partners and vendors including on site meetings at our portfolio of private residences. Track progress on key initiatives and provide regular status updates to leadership. Communication and Liaison Draft and edit high-level correspondence, presentations, and reports. Facilitate internal and external communication, ensuring all parties are well-informed and aligned. Represent the CEO and Estate Manager in meetings when appropriate, taking notes and following up on action items. Office Management Oversee day-to-day operations of the Family Office, including vendor management and facility maintenance. Implement and maintain efficient systems for document management, filing, and information retrieval. Financial Administration and Vendor Management Assist with basic bookkeeping duties and expense management for executives. Support Estate Management with AP/AR Coordinate with the finance team on budgeting and financial reporting as needed. Help prepare financial documents for review and decision-making by the CEO and Principal. Qualifications: 5+ years of experience as an Executive Assistant, ideally in a Family Office. Work in property management or construction is also appealing. Exceptional proficiency with Google Workspace, Notion and Asana preferred. Ability to understand complex financial concepts and contracts. Excellent written and verbal communication skills, with the ability to interact effectively at all levels. Proven ability to handle confidential information with discretion and maintain the highest level of integrity. Outstanding problem-solving skills and ability to anticipate needs proactively. Flexibility to work extended hours when necessary and occasional travel. Knowledge of wealth management, real estate, and investment practices is highly desirable. Personal Attributes: Exceptional judgment and decision-making abilities Ability to thrive autonomously with broad decision making ability Meticulous attention to detail and commitment to excellence Adaptability and willingness to take on diverse responsibilities Positive attitude and ability to build strong relationships with stakeholders at all levels Benefits: Highly competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Liberal paid time off and holidays This position offers a unique opportunity to work closely with senior leadership in a dynamic Family Office environment. The ideal candidate will be a consummate professional who can seamlessly integrate into our team and contribute to the success of our organization.

LHH Recruitment Solutions is seeking a full-time Litigation Secretary in San Francisco, CA! Responsibilities: Providing all administrative and clerical support for a Litigation Partner and Associates as related to their cases and clients Drafting and editing correspondence, memos and other legal documents Handling court filings, e-filings Facilitating meetings, depositions, client calls Maintaining attorney's calendars Coordinating with the records and conflicts departments in the opening and closing of matters Entering and editing attorney time as necessary Qualifications: Strong organizational skills Excellent verbal and written skills are required Excellent word processing and formatting skills including experience generating tables of contents and tables of authorities Ability to e-file independently in accordance with the Court's rules The ideal candidate will interact well with others in a team setting, and work effectively under pressure Candidates with experience also supporting Corporate attorneys are encouraged to apply Qualified candidates will have 5 - 7 years of strong commercial litigation experience Solid understanding of State and Federal Court rules, procedures and calendaring requirements Salary: $85,000 to $120,000 per year

A dynamic high net worth family is seeking a bright and organized Personal Assistant / House Manager. The client is seeking an experienced candidate who is highly detailed with an upbeat and positive demeanor. Requiring a candidate who is extremely organized, tech savvy, able to prioritize tasks, is thorough and proactive. This role will be responsible for managing all family day to day needs, household management, family events, vendor communications, overseeing staff, and the family's schedule/calendar. ***This is a hybrid role based on the Peninsula Responsibilities House and Estate Management: Management of, communications, and overseeing staff including the chef, nanny, housekeepers, dog walker and other vendors Manage the day to day needs for two homes, assisting with any home projects or organization, and implementing processes as needed. Ensure households are always organized and decluttered, maintain inventory, and neat and organized closets for all family members Ensure property maintenance and repairs happen swiftly and thoroughly Maintain general vendor management, negotiating terms, confirming insurance, supervising work, ensuring completion in timely manner Ensure all bills and invoices are paid on time Create and maintain household supplies inventory Assist with package management, outgoing packages, and returns Personal Assistance: Coordinate personal appointments and manage personal travel/vacation arrangements and calendar for family Ensure household and personal records and finances are in order, maintain family file of contacts, birthdays etc. Send thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.) Vehicle maintenance, registration, make sure cars are always clean and organized Help organize and host small and larger events (birthdays, dinner parties, barbecues etc.) Ensure family dogs are well taken care of; manage dog walker, feed and walk dogs as necessary, maintain reliable calendar of vet appointments, drive dogs to vet if dog walker not available Run errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requests Assist with activities and appointments for children Skills 8-12+ years of prior Personal Assistant and Home Management experience Provide a service mindset, with a calm and measured demeanor Confidentiality and discretion are required Ability to manage a team and interface in a friendly and professional manner with all staff and vendors Team player with a can-do attitude, remain proactive at all times Multi-tasker with the ability to manage multiple needs and manage time well High touch of follow up and progress and not afraid to drive processes Technologically savvy Takes pride and ownership in their work and is driven Salary Range $150,000 - $250,000 with benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

$30-$34.50/hr. Administrative Assistant Contract - 12 Months - potential to extend Cupertino, CA Must Have Qualifications: Experience providing high-level administrative support to executives in a dynamic, fast-paced environment Strong written and verbal communication skills with extraordinary attention to detail 5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management Preferred Qualifications: Demonstrated ability to take initiative, build trust and maintain strong cross-functional relationships Extraordinary organizational, time management and administration skills with an exceptional response rate, solutions-oriented approach and relentless tenacity Experience tackling ambiguous challenges with curiosity and creative problem solving skills Proven ability to handle confidential business matters with discretion while remaining calm and confident under pressure Experience working effectively in a highly matrixed organization across time zones Strong negotiation and interpersonal skills Passion for building team culture and fostering a positive, productive work environment

FranklinWH is a rapidly expanding company determined to become the leader in the global energy home storage system (ESS) industry. FranklinWH offers whole home energy solutions typically coupled with solar PV systems, bringing households into the modern all-electric future. Though founded by experts in power electronics, BMS and EMS, FranklinWH is equally focused on energy management software while also providing top level service to our partners and customers. FranklinWH is expanding its global footprint, relying on an industry leading supply chain. This is an exciting time to be at a fast-growing company in a fast-accelerating industry. Responsibilities Maintain office security, procedures, and organization Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed Own the relationship with office building management and various vendors to coordinate facilities upkeep Coordinate inbound/outbound shipping, and handling FedEx/UPS/USPS/DHL/Freight shipping requests Develop and manage company filing system Prepare and solicit quotes for goods and services Administrative support (answering phones, providing assistance to the team as needed) Warehouse and logistics on site assistant upon the company needs. Plan special events as needed Complete other duties and projects as assigned. Assist the marketing team with logistics and coordination for trade shows. Qualifications and Experience: You have a passion for details and doing high quality work. You are highly resourceful, challenged by figuring things out and producing simple solutions to complex problems. You are diplomatic and know how to engage in a constructive dialog to find the best path forward. You're hard-working and have the flexibility to handle multiple projects at once, with the possibility of rapidly shifting priorities. 1-5 years of professional experience Business BA Degree or higher Prior experience in start-up companies of manufacture or distributors. Expert in the Microsoft Office Suite, Windows PC environment and cloud applications. Experience with ERP is desirable Responsive and collaborative attitude with clients and colleagues Exceptional attention to detail High degree of professionalism and confidentiality History of working effectively in a team environment while juggling multiple priorities Excellent verbal and written communication skills Willingness to work hard, be strategic, and do the right thing for the business Compensation and Benefits: FranklinWH offers a competitive salary plus fully comprehensive benefits and a performance bonus package based on an annual objective achievement. This is a full-time position. Our generous benefits package includes: a 401(k) Retirement Plan. ESOP Participation Medical/dental/life/disability program. PTO, and sick days. Life insurance and long-term disability. Generous Travel Per Diem. FranklinWH is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

*Part-time Position* 20-30 hours per week The Administrative Assistant will be responsible for all essential administrative functions of the business and is a key partner reporting directly to the General Manager. It is a challenging and busy role which includes daily and weekly tasks, as well as customer, salesperson and warehouse interaction. Our business model encourages and in fact demands teamwork, collaboration and communication. Position Responsibilities: · Support the efforts of our Sales Representatives and General Manager. · Enter work orders and sales orders as required. · Confirm and invoice orders daily. Mail invoices, sort and file documentation. · Process credit card payments, prepare and send daily credit card report. · Enter Purchases Orders, confirm purchase receipts and prepare invoices for payment. · Process credits and debits. Research discrepancies; submit key offs and adjustments as necessary. · Prepare and validate daily inventory cycle counts. · Analyze and submit freight invoices for payment. Research and dispute variances. Follow-up on claims.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

Alpha In Bay Inc., a subsidiary of AlphaX RE Capital, is seeking a responsible and detail-oriented Office Administrator to join our team. This role is focused on overseeing daily office administrative tasks and supporting accounting-related operations. The ideal candidate will need to be fluent in both Chinese and English, have strong organizational skills, and the ability to handle both administrative and operational duties with precision in a fast-paced environment. Key Responsibilities: Manage day-to-day office administrative tasks, including answering phone calls, responding to emails, and handling general office inquiries. Oversee office supply inventory and ensure adequate stock levels; place orders when necessary. Prepare and maintain office documents and reports, ensuring accuracy and timely submission. Assist the accounting team with tasks such as invoicing, data entry, maintaining financial records, and managing receipts and expenses. Coordinate and schedule meetings, appointments, and travel arrangements. Maintain filing systems, both digital and physical, for easy access to important documents. Liaise with external vendors and service providers to ensure office operations run smoothly. Support accounting processes, including managing petty cash and handling basic bookkeeping tasks. Handle office equipment maintenance and resolve any operational issues. Perform additional administrative and accounting-related tasks as needed. Qualifications: Fluency in both Chinese and English, with strong written and verbal communication skills. Previous experience in office administration tasks preferred. Proficient in Office software. Strong organizational skills, with an ability to manage multiple tasks and prioritize effectively. High attention to detail and accuracy. Excellent communication and interpersonal skills. Strong sense of responsibility, dependability, and problem-solving abilities.

We have an exciting opportunity for an Administrative Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals. We are seeking a highly motivated Senior Administrative Assistant to support three Senior Directors in the Express Product Management Marketing Group. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, arranging travel - both domestic & international, organizing department communications and events, and assisting with various administrative tasks and special projects. Responsibilities: Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones. Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas and arranging accommodations for both domestic and international travel. Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision. Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities. Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts. Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events. On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office. Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants. Skills and Experience: Bachelor's Degree or equivalent work experience. 4-6 years of experience as an Administrative Assistant within a high-tech organization. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software. Ability to remain flexible, embrace change, seek assistance, be a team player and manage uncertainty in a fast-paced environment. Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy. Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through. Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization. Discretion in handling sensitive and confidential material. Compensation: Up to $47.18 per hour. 35814329

General Purpose: The Account Services (AS) Assistant is responsible for supporting the Account Services Department. The AS team is focused on providing top-notch service to all our clients through the successful execution of strategic communication plans and community engagement efforts. You will provide support in invoice preparation, budget tracking, Other Direct Cost (ODC) tracking, and subcontractor and client payment coordination. You are responsible for ensuring all billable items are accounted for in our management software, reviewing time and expenses for accuracy, and collaborating with clients and the internal finance team to ensure timely and accurate invoicing. Additionally, the role involves providing administrative support, managing documentation, compiling project reports, and optimizing internal processes for improved efficiency within the Account Services Department. What You Will Be Doing: As an Account Services Assistant, you will be critical in keeping projects, budgets, and administrative processes running smoothly. You'll manage project administration in Kantata, ensuring accurate setup, tracking, and closure of projects while maintaining timesheets and supporting account teams with forecasting and workload management. You will assist with monthly invoice preparation, reviewing time and expenses, coordinating with finance, and liaising with clients to ensure timely payments. Additionally, you will oversee invoice portals, procurement for events, and essential administrative tasks, including reporting, staff additions, and data management. Your keen attention to detail and proactive approach will help optimize workflows, improve efficiency, and support the team's success. Who You Are You are a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment. With strong communication and multitasking skills, you excel at supporting account teams, managing administrative tasks, and ensuring seamless project coordination. You are adaptable, resourceful, and eager to learn, with a keen ability to anticipate team needs and keep projects on track. Your commitment to accuracy, efficiency, and client service makes you an invaluable asset in driving successful outcomes for both the agency and its clients. The ideal candidate should have a strong background in administrative/operations roles within professional services, with excellent organizational, communication, and financial management skills. Tech-savvy, with the ability to quickly adapt to and master new systems and technologies. Key Responsibilities Monthly Invoice Preparation Assist with the monthly preparation and submission of accurate client invoices, tracking payments and packages, and coordinating with the accounting team. Work with Project Leads to ensure all billable items are accounted for and accurate. Monitor budgets and expenses for each account and report discrepancies or potential overages before drafting invoices. Conduct a monthly review of time and expenses for all active projects to ensure accuracy, including correct rates, roles, task entries, and descriptions. Verify that all time and expenses are reviewed and approved in Kantata. Ensure all ODCs are uploaded and accurately reflected Invoice payment Liaise with the client/client's accounting department to ensure timely payment and/or any discrepancies with invoice updates. Support the Agency accounting team with follow-up regarding unpaid invoices. Administrative Support in Kantata (our billing system) Manage internal documentation, updates, and correspondence. Setting up projects (tasks, rates, roles, budgets, permissions, etc) Closing and archiving projects Moving and editing time in Kantata Timesheet entry for select team members Weekly individual timesheet approval reminders Reporting & Data Management Generates reports on project status, budgets, and team workloads to support decision-making around team allocations. Become efficient with monitoring data, budgets and team capacity in Kantata. Process & Workflow Optimization Assist in streamlining internal processes, improving efficiency in invoicing, task management, and team coordination. Account Support on all Projects Understand and navigate all contract terms Invoice Portals (Solis, CAPs, etc) CMD Forms Monthly client timesheets/reports for several clients Staff additions Event support-supply purchases, equipment, gift cards, etc. iStock purchases Special projects and tasks as needed Education and Experience Bachelor's degree in Business Administration, Finance, Marketing, Communications, or a related field (or equivalent experience). 3+ years of experience in an administrative, account coordination, or operations role within a professional services environment. Experience working in professional services (marketing, communications, consulting, or similar industries preferred). Strong organizational and multitasking skills, with the ability to pivot and manage multiple deadlines efficiently. Proficiency in financial administration, including invoicing, budget tracking, and expense reporting. Excellent communication and collaboration skills in a remote environment, as this role interacts with internal teams and clients. Proactive problem solver who can anticipate needs and improve operational processes. Proficiency in relevant software, such as Microsoft Office (Excel, Word, Outlook), project management tools (Asana, Monday.com), and financial platforms (QuickBooks, Kantata, or similar). D&A Communications is an equity-first communications agency creating meaningful and lasting social change for over 25 years. We are devoted to bridging the needs of diverse communities and our client's goals through integrated communications, authentic engagement, and public participation programs that create real-world transformation. Our mission is to build human connections and empower all people to make a transformative change that elevates our communities, creating a more just and equitable society. About Our Culture: We encourage your ideas and input, and as an equity-first agency, your voice and lived experience make a significant impact both internally and on the communities we serve. We believe in work/life balance and are constantly evolving to meet the ever-changing needs of our employees and our community. We champion making space for our team members to have the freedom to openly and actively contribute their diverse perspectives. We believe that people work best in an environment where they are recognized for their efforts and respected as individuals. We work collaboratively as a team. We measure our success against our values: Grit - We get s##t done Courage - We are brave and daring Intentionality - We are committed to meaningful work and creating impact Fluency - We are accomplished professionals who stay on the cutting edge of our field Resilience - We are quick to respond and recover with optimism and conviction Creativity - We believe in bold, future-focused ideas We foster a hardworking, passionate, creative, and collaborative culture. D&A also promotes a dynamic working environment, offering full-time jobs with minimal travel requirements and optional remote flexibility. Eligible employees also receive a comprehensive benefits package and competitive compensation that includes medical, dental, and health benefits, LTD, STD, ADD/Life insurance. Plus paid vacation and sick time, holidays, a 401(k) matched by D&A, a professional development stipend, and a monthly phone/internet reimbursement. We strongly believe in and gladly support investing in our employees, their health and well-being, future retirement, and professional development.

Onsite, San Jose, CA 95131 - not open for relocation, only local candidates should apply Contract to hire opportunity Office Operations and Administrative Support Qualifications High school diploma or equivalent required; extra education or certifications are a plus. 1-2 years of relevant experience preferred, ideally in an office or administrative role. Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint); knowledge of other software is a plus. Proactive and resourceful, able to anticipate needs and take action before being asked. Able to quickly learn new tools and technologies. Strong attention to detail and a commitment to producing accurate, high-quality work. Well-organized and able to manage multiple tasks and prioritize effectively in a busy work environment. A team player, willing to help and work with others to get the job done. Job Description Oversee daily office operations, ensuring smooth workflow, including scheduling and administrative tasks.Provid e comprehensive administrative support to management, including:Schedu ling meetings and managing calendars.Sourci ng and securing appropriate dinner venues and making reservations.Prepar ing reports, processing data, handling travel arrangements, and managing expense reporting.Assist in tracking and processing office-related expenses and financial documentation.Provid e backup support for non-confidential HR administrative tasks. Vendo r Invoice ManagementSubmit , follow up, and ensure timely payment of vendor invoices for services and supplies critical to office operations, including:Office Premises and Rental: Office space and related rental services.Utilit ies: PG&E, Water, Nitrogen, etc.Intern et Services.Office Equipment: Photocopiers, printers, shredders, etc.Office and Pantry Supplies: Breakroom, conference rooms, pantry equipment, and janitorial materials. Suppl i es, Inventory and Equipment ManagementManage the flow and inventory of office supplies for breakrooms, pantry supplies, First Aid supplies, and janitorial materials.Overse e the procurement process and ensure the timely availability of necessary office and pantry supplies.Ensure First Aid boxes are fully stocked and compliant with safety standards on both the office and production floors, in collaboration with janitorial services.Manage vending machine inventory and ensure timely stock replenishment. Smock ManagementIssue smocks to new hires, ensuring they have the necessary uniform for work.Collec t smocks from employees leaving the company or at the end of their temporary assignments.Ensure there is sufficient smock inventory available for visitors and distribute as needed for temporary office access.Collec t smocks from visitors at the end of their visit to maintain inventory and security protocols.Facili ties Management and Office Environment ManagementMainta in a clean, organized, and professional office environment by:Settin g up and taking down holiday décor.Arrang ing furniture and preparing spaces for special events.Creati ng and replacing cubicle name tags for new hires and leavers.Manage office cubicle and locker organization and space allocation to optimize workflow and productivity. Offic e Equipment MaintenanceEnsure the proper maintenance and functionality of office equipment, including photocopiers, printers, shredders, and other essential devices.In the event of equipment malfunctions, coordinate promptly with vendors for repairs or replacements. Meeti n g and Event CoordinationManage meeting room reservations, ensuring necessary resources (equipment, refreshments, etc.) are available.Organi ze and coordinate company events, team meetings, offsites, and celebrations by liaising with internal and external contacts.Plan a nd execute logistics for events, including catering and communication with attendees.Arrang e refreshments and meals for meetings and events as requested. Mail, Communication and Visitor ManagementSort, distribute, and prepare outgoing mail, including certified mail and parcels as necessary.Greet visitors and guests, managing the sign-in and sign-out system in collaboration with ITReceiv e and distribute incoming mail and messenger packages when required.Manage office badge and entry access for new hires and visitors, ensuring proper security and badge collection for departing employees and visitors. Execu t ive SupportServe as a personal assistant to executives, managing confidential information with discretion. Emplo y ee Contact List for Business ContinuityCreate and maintain an up-to-date employee contact list for business continuity purposes, ensuring critical employee contact numbers are available during emergencies.Work i n collaboration with the HR Coordinator to obtain contact numbers for all employees receiving cell phone reimbursement allowance from the company. Other DutiesPerfor m additional duties as required to support the efficient operation of the office. Bene f i ts PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan.PEAK b elieves that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future.Additi onally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws.Equal Opportunity Employer (EEO) PEAK T echnical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply.Candid ate PrivacyTo rea d our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/ and https://peaktechnical.com/ca-residents-privacy-rights/

Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We're seeking committed Allied Health professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work history 2. A current BLS/CPR certification through American Heart Association 3. Active License in the state of the job location Skyline Med Staff Allied Job ID #31325269. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About Skyline Med Staff Allied Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: Over 30 years of combined experience in the staffing industry Higher Take-Home Pay Rates Dedicated Personal Recruiter We are available to you 24/7 Tax Free Per Diems, Housing Stipends and Travel Reimbursements Joint Commission Certified Contracts in all 50 states Referral and Loyalty Bonuses Benefits Medical benefits Referral bonus

American Traveler is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Jose, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/16/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, flexible Employment Type: Travel American Traveler is offering a traveling COTA assignment in San Jose California. Qualifications Current professional license as required by the state Proof of eligibility to work in the United States Valid BLS through the American Heart Association Specialty-related certifications are preferred and may be required for specific travel positions. RN positions require at least one year of recent experience in specialty and a like setting. American Traveler Benefits Customized compensation and benefits package Insurance coverage that suits your needs, including day one options Generous housing allowance or company-arranged accommodations Tax advantage options that can increase your take-home Travel and licensure reimbursements, referral bonuses, continuing education, and more American Traveler Job ID #P-438505. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About American Traveler With over 25 years of experience, American Traveler has established a reputation for outstanding customer service. Our team ensures a smooth, worry-free experience for those starting on or expanding their travel nursing and allied careers. With thousands of travel nursing and allied jobs nationwide, our attentive and approachable recruiters find positions that align perfectly with your career aspirations and personal requirements. American Traveler offers exceptional benefits, including premium medical, dental, vision and life insurance beginning day one of your assignment, generous 401(k) match, substantial housing stipends, and more. Additionally, with 24/7 support and access to our in-house clinicians, you are assured confidence and comfort throughout your assignment. With our team behind you, you can relax and enjoy a rewarding travel career. Benefits Weekly pay Medical benefits Referral bonus Discount program Dental benefits Vision benefits Continuing Education 401k retirement plan Mileage reimbursement