Assistant Jobs in Parma, NY

We are a local family owned business located in Rochester NY. We are over 33yrs strong, and very proud to say we aren't going anywhere! We work in the gaming industry (Not video games) with non-profits across NYS. Our company has a great team and we are looking for the right person to come aboard. If your looking to land somewhere, and looking for longevity in a position, then this is the job for you! Role Description This is a full-time on-site role as an Office Associate at USA Gaming Supplies Inc. located in Rochester, NY. The Office Associate will be responsible for handling administrative tasks, organizing files, accounts payable/receivables, reconciling accounts, quarterly reporting, communicating with customers and salespeople, answering phones and emails and assisting with office operations. Qualifications Excellent organizational skills and attention to detail Proficiency in Quickbooks Experience with Excel, Word and Outlook Strong written and verbal communication skills Ability to multitask and prioritize tasks effectively Enjoy being a team player

Provides administrative and clerical support for assigned functional managers and staff. Onsite- Rochester, NY Responsibilities: Coordinates manager's calendar, meetings, correspondence and presentations as needed. Coordinates all necessary arrangements for customer visits. Provides clerical and administrative support to manager's staff. Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings. Participates or leads special projects/events. Arranges and coordinates travel schedules and reservations when required and assists with travel issues. May assist with compiling information and data for reports on audits, budgets, plans etc. May assist other departments as needed. Generates reports and graphs as needed. Supports Department on all administrative work pertaining to faxes, mails, parcels and packages. Performs other duties as assigned. Skills Requirements: 1-2 years of work-related experience required, preferably in clerical/administrative background. On-Site Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Proficiency in personal computer usage, Microsoft Office products and e-mail skills required. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Education Requirements: High school diploma, G.E.D., Trade/Vocational School certificate or equivalent required. Physical Requirements: Occasionally exert up to 10 lbs. of force to push, pull, lift or otherwise move objects. Have visual acuity to perform activities such as preparing and analyzing data; and/or viewing a computer terminal. Speak, type and/or sit for extended periods of time. Consistent attendance is an essential function of the job.

Personal Assistant to care for elderly patients. Patient needing help with activities of daily living, feeding, showers etc. Experience to work with elderly is required. Must be patient and understanding, reliable, communicative. Must have have GED. Must have clean background, drug and disease free. Will need to have a current General physical with current immunizations and drug tests will be required done annually.

DUTIES AND RESPONSIBILITIES: Reads, understands the Individual Service/Life Plan. Assists in providing data for the development of Individual Service/Life Plan, as requested. Monitors the safety and security of each individual's living/working/social environment as applicable. Completes and maintains proper documentation and record keeping Transport people we serve as required using personal vehicle. Participates in all required and scheduled trainings and meetings. Encourages and promotes individual's independence and development of natural supports. Assists in the development and implementation of self-management techniques. Assists participants with monitoring personal appearance and hygiene. Will be required to assist with daily living skills as needed; i.e. assisting with toileting and/or changing depends, which may include lifting and transferring the people we serve. Provide support in reading & writing and support and training in time management, mobility, and other community living skills. Provide support, training and monitoring of individual's household/environment as applicable to include assisting with the organization of belongings, the performance of household chores, assistance with food planning, preparation and storage, and other daily living skills. Provides people we serve with consumer education, which may include planning and budgeting purchases, purchasing goods; training in comparison shopping, assistance with money management, which could include assisting with recording bank statements and the development of written spending plans; and monitoring payment of rent, utilities and other bills. Assists in the identification, development and implementation of training opportunities and/or community based experiences and placements. Assign daily jobs/activities to individuals served. Monitors and trains on completion of said tasks and ensures persons served demonstrate safe and proper use of equipment and supplies when applicable. Has Emergency Care Worker status - provides essential services to individuals served during periods of emergency as deemed by local authorities. Adheres to the Code of Conduct for Staff Members and Volunteers which is included in the Personnel Manual. Conducts self in such a manner as to meet agency policies and standards at all times. Performs any other duties as deemed necessary by Self Direction Manager, Director of Community Services, and Executive Director Punctuality and attendance during scheduled work hours are essential functions of this position. Must be capable of lifting a minimum of 40 pounds. This position requires a valid NYS Drivers License with an acceptable driving record as determined by Arc GLOW. While driving an Agency vehicle or driving a personal vehicle on Agency business, all NYS laws and Agency policies pertaining to driving must be adhered to at all times. If deemed necessary, must be able to become certified in Strategies for Crisis Intervention and Prevention (SCIP-R) and implement when needed. EDUCATION/EXPERIENCE REQUIREMENT: High school diploma or GED required. One year experience working with people with disabilities is preferred, but not required. Valid NYS Drivers License with an acceptable driving record as determined by Arc GLOW.

We are seeking qualified candidates for an open Administrative Assistant position in our Program Management division. This position will require you to work from our client's office in Rochester, NY. The Administration Assistant to the Facilities Manager will provide administrative support to ensure the efficient operation of the facilities department. This role involves a variety of tasks, including data entry, scheduling, communication with vendors, and assisting with the coordination of facilities-related projects. Key Responsibilities: * Administrative Support: * Assist the Facilities Manager with daily administrative tasks. * Manage and maintain schedules, appointments, and travel arrangements. * Prepare and edit correspondence, communications, presentations, and other documents. * Facilities Coordination: * Coordinate maintenance and repair schedules. * Communicate with vendors and contractors to ensure timely completion of work. * Assist in the management of facilities-related projects. * Record Keeping: * Maintain accurate records of facilities operations, including maintenance logs and equipment inventories. * Track and report on facilities-related expenditures. * Customer Service: * Serve as the first point of contact for facilities-related inquiries. * Address and resolve issues or escalate them to the Facilities Manager as necessary. * Procurement: * Submit requisitions in Ariba on behalf of manager. * Respond to vendor inquiries. * General Office Duties: * Perform general clerical duties, including filing, photocopying, and mailing. * Order and maintain office supplies.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. The Wegmans School of Nursing produces nursing graduates trained to provide exceptional patient care. Program offerings include the traditional nursing and RN to BSN online programs at the undergraduate level, master's programs in nursing and mental health counseling, and a Doctor of Nursing Practice ( DNP ) degree program. The School's graduate programs ranked No. 32 among the top nursing graduate programs in the country by U.S. News & World Report. Fisher nursing graduates consistently outpace their peers in passing the National Council Licensure Examination ( NCLEX ) on their first attempt, placing them in the top five percent of all New York schools. The baccalaureate, master's, and DNP programs at Fisher are accredited by the Commission on Collegiate Nursing Education, and the mental health counseling program is accredited by the Council for Accreditation of Counseling and Related Educational Programs ( CACREP ). LINK : **********************************************

If you're passionate about a career in Wealth Management, Citizens Securities, Inc. is hiring for the Investment Assistant II role. Citizens Securities, Inc. is a high-quality investment services provider, focused on helping clients reach their short- and long-term financial goals, while growing market shares in the states in which we currently operate. In this position you will receive training materials, coaching, and dedicated time and support to successfully pass your Series 7 and 66 exams. The Investment Assistant II works closely with the assigned Financial Advisor(s) to maximize revenue production by serving as the primary liaison between operations and internal departments, promptly responding to all client service requests, client appointment scheduling and preparation, and audit preparation while adhering to all FINRA, CCOIS, CFG and state securities regulations on a daily basis. You are responsible for the new account opening process, while maintaining the highest level of accuracy. You will occasionally be responsible for selected marketing activities including contacting the assigned Financial Advisor's book of business to solidify relationships, coordinating all prospecting and follow-up efforts (telemarketing), serving as the client liaison for affiliated companies, assisting in coordinating client seminars, following up on referrals received from business partners, and providing sales activity reporting. Travel within assigned geographic location may be required. Primary responsibilities include Serve as liaison between clients, financial advisor(s), and internal departments Complete new client onboarding and service requests for existing clients Schedule/confirm client appointments Submit cases into workflow and follow through to funding Manage CRM and pipeline entry Sustain expertise on operational processes and systems Qualifications Understanding of general banking and wealth management services Excellent verbal and written communications skills Proficiency in Microsoft Office; experience with Salesforce a plus Self-motivated, organized, detail-oriented, confident and ability to multitask and prioritize Continuously exhibits personal integrity, professional initiative, highly adaptable to change and open to new ideas A track record of working effectively in a team environment and building strong relationships with teammates, business partners and specialists Education, Certifications and/or Other Professional Credentials College degree in a business-related field preferred or a High School Degree/GED with a minimum 3 or more years industry experience A combination of Life and Health, Series 6, and/or Life and Health, SIE licenses required Must be able to obtain Series 7 and 66 within specific timeframe required Hours and Work Schedule Hours per Week: 40 Work Schedule: M-F Pay Transparency The salary range for this position is $26.44 - $31.25 per hour plus an opportunity to earn additional incentive earnings. Actual pay is based on various factors including but not limited to the work location, and relevant skills and experience. We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens' paid time off policy exceeds the mandatory, paid sick or paid time-away policy of very local and state jurisdiction in the United States. For an overview of our benefits, visit *************************************** Same Posting Description for Internal and External Candidates #LI-Citizens6

Polarson Inc, is looking for a Senior Office Assistant to join our downtown Albany, NY office. In this position, you'll play a critical role in keeping our office a positive, welcoming and productive environment. You'll also get the chance to interact with all levels of staff and various customers and clients. The ideal Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential.

Employment Type: Full-Time, Entry Level Department: Legal As a CGS Legal Secretary you will support a federal agency in performing moderately complex litigation support tasks. You will support a wide range of litigation support tasks like reviewing and analyzing case materials, indexing and acquiring case files from databases, answering phone lines, and numerous other relevant tasks. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Performs moderately complex litigation support tasks, including, for example, detailed review and analysis of case materials in a broad range of subject matters, such as * financial records, health care materials, and other litigation files; * detailed indexing of case files; * drafting procedures for accomplishing litigation support assignments; * document acquisition related tasks; * and conducting database searches. * Proofreads and edits deliverable products. * Answers phones for Senior Executive Officers * Arrange travel using a proprietary database for Senior Trial Attorneys; * writes memos, letters, * creates PowerPoint Presentations, * generates complex spreadsheets, * downloads PDFs and saves to the network, * creates a folder on the network and unzips files. Qualifications: * At least two years of word processing experience, including one year of litigation support experience. * Must be able to type at a minimum rate of 65 wpm with an accuracy rate of 95%. * High school diploma or GED required. * Excellent oral and written communication skills required. * The ability to produce highest quality work under extreme pressure very important. * Must be a US Citizen. * Must be able to obtain a Public Trust Clearance. Ideally, you will also have: * Legal Secretary Certificate * Undergraduate Degree Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $27,887.25 - $35,855.04 a year

Under the guidance of the Nutrition Specialist/Consultant, prepares and serves nutritious and well-balanced meals which encourage the acceptance of good foods by the children. Must be able to manage his/her own time, energy, and materials and coordinate his/her work with that of other Head Start personnel in order to function effectively. In addition, must have an understanding of the fundamentals of sanitation, safety, and nutrition. Wash dishes, pots and pans, cleans and sanitizes kitchen Assists in preparation and delivery of meals for children Covers for Cook in his/her absence Follows Federal, State, and local sanitation policies and procedures Maintains inventory of food, paper, and cleaning supplies and assists with required documentation

Hourly Pay Range: $16.50 to $18.50 Shift: Part-time, Flexible Ensures that all invoices are generated for services rendered, all interpreter invoices are verified and paid according to the established schedule, maintain communication and work in collaboration with People Inc. Business Office team, and follow up with customers regarding past due invoices. ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Generate invoices and supplementary billing materials and send directly to customers. Liaise with customers, vendors and other third parties to ensure payments are made and received in a timely manner. Inform customers of any missed or upcoming payment deadlines. Collaborate with customers, third party institutions and other team members to resolve billing inconsistencies and errors. Address and resolve client questions and issues and escalate issues as needed to supervisor, Director or other management as needed. Review and reconcile financial statements on a monthly basis; ensure records are complete, accurate, and up to date. Manage general ledger, accounts payable and receivable; ensure that all invoices are entered in a prompt and accurate manner. Interpret and apply accounting policies, rules, and regulations in order to ensure compliance. Liaise between Deaf Access Services interpreting department and People Inc. Business Office departments - Aid in daily communication with business department. Maintain documentation in an organized fashion, as set forth by the department's standards. Provide regular, accurate reports of aging, collections, and other key billing data. Represent the department and agency in a professional manner. Work with leadership to improve the processes and controls. Complies with all agency policies and procedures. Other duties as assigned. MINIMUM QUALIFICATIONS: Associate's degree and three years of related experience, or an equivalent combination of education and experience. Previous experience related to billing/bookkeeping. Excellent organizational, oral, and written communication skills. Proficiency in Microsoft Excel and INACCT Software an asset. Strong attention to detail. Ability to communicate using ASL or willingness to learn. Excellent interpersonal skills. Ability to manage a variety of priorities while meeting deadlines in a fast-paced environment. Familiarity with basic interpreting industry terminology an asset. Ability to sit and/or stand for extended periods. Why People Inc.? When you join the People Inc. team, you can make a difference in the lives of people receiving services while also receiving outstanding benefits (generous PTO, PTO buyback, affordable insurances, tuition reimbursement, career mentoring, shift incentives, on-demand pay access and more), consistent schedules and the opportunity to help others move closer to their life goals and dreams. People Inc. is the regions most experienced provider of programs for people with developmental disabilities and other special needs. We understand that working one-on-one with people who have disabilities and helping them in all aspects of daily life takes someone who's dedicated, caring and compassionate - that's how we treat our employees.

Full-time Description We're looking for an detail-oriented, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This full-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management, specifically affordable housing, is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: Medical, Dental and Vision benefits Life Insurance Short-Term Disability Long-Term Disability 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis. Salary Description $16.00-$18.00, pending experience

The employer is a computer software and services company in business for over 30 years, with clients and customers worldwide. The position of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings, for which training will be provided. This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits. Qualifications • Associate or Bachelors degree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible. All your information will be kept confidential according to EEO guidelines.

Administrative Specialist II - Onsite Company: Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description: US Advisors is seeking a highly organized and detail-oriented Administrative Specialist II to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities: Administrative Documentation: Prepare, maintain, and manage administrative records related to processing. Electronically file documents related to immigration cases. Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Intake & Property Management: Process and document the intake of aliens, ensuring accurate tracking and secure storage of personal property throughout the process. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide clerical and administrative assistance to agents and agency personnel as needed. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 2 or more years of proven experience in an administrative, clerical or office support role. Experience working with Microsoft Word and Excel. High-comfort level working in a customer service facing position. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or other relevant software. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Fluent in English and Spanish in a working environment. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $29.00/hr. Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Service Center Webster Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $18.00 - $22.00 per hour! BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

With EFPR's 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. EFPR remains a destination employer. We are currently looking for a Finance Administrative Support Assistant to support the Finance Department and take care of other general administration needs for the office. If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website, here (********************************************************************************************************** Job duties include but are not limited to the following: Time & Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Maintain & Oversee Quickbooks files General Ledger Record memorialized transactions Perform reconciliations on monthly basis Prepare & record invoices & payments Accounts Receivable Receive deposit information recorded in VPM and other money deposited Review bank accounts online daily for unrecorded transactions in and outbound Receive and record deposit from other offices not recorded in VPM Record cash receipts on daily basis and file Record accrual sales journal entries Reconcile to VPM Expense Reports Enter, record and reconicle for Partners Enter, record and reconicle for Staff Payroll Maintain payroll spreadsheet Process Payroll for all 4 Groups Accounts Payable Review & approve office supply orders for all offices Enter payables in Quickbooks preparing appropriate schedules as required Receives all calls for accounts payables Receives & secures appropriate approvals for requests for individual checklist for review W-9 Forms to clients from vendors Assist in review of vendors and expenses for cost savings Receive statements - online or paper and distribute Print checks Miscellaneous E-file Staff and Firm Tax Returns Provide data for Quarterly Reporting Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices when applicable Assist with Time and Billing Changes Notary Answer phones Assist with client mailings and other admin duties when asked Requirements Education Requirements: HS Diploma preferred, but not required. Notary Public (preferred) Experience: 3+ years of full charge bookkeeping experience in a financial environment. Skills: Highly Confidential Self-starter & independent worker Positive Attitude Good communication skills Written & oral communication skills to communicate effectively with clients & vendors Written & oral communication skills to communicate effectively with partners, managers, and staff Written and oral communication skills to train others Knowledge of Practice Management Workstation in CCH a plus Intermediate knowledge of Excel Basic knowledge of Word Basic to advanced financial bookkeeping skills Advanced knowledge of QuickBooks Salary Description $25.00 - $35.00

Basil Family Dealerships is looking for a Part Time Service Assistant/Shop Cleaner to join our award-winning team! Are you looking for a family and team atmosphere with room to advance throughout your career? If you have experience in the automotive industry or are just looking to get your foot in the door, we have the perfect career opportunity for you. Come join the largest family-owned dealer group in WNY. Apply Today! Position: Part Time Service Assistant/Shop Cleaner Location: Basil Volkswagen, 6179 South Transit Rd, Lockport, NY14094 Service Greeter Compensation: $17.00 - $19.00 per hour (based on knowledge, experience, store franchise and volume). Schedule: Part-Time with growth potential Service Greeter/ Lot Porter Job Duties and qualifications: * Ability to work independently and be self-motivated * Professional appearance with a strong work ethic * Proudly represents dealership with a professional image, positive attitude, and clean work are * Greet customers and their cars for their first stop in the service process. * Move vehicles to staging areas in preparation for technicians. * Organize and maintain keys in appropriate areas * Pull up vehicles when customers come up for delivery. * Physically active position that requires standing and walking most of the shift. * Transport customers as needed * Good social and interpersonal skills * Lawn and Parking Lot Maintenance * Snow Removal * Ability to climb a ladder and lift at least 60lbs * Perform other duties, as assigned * Ability to use Heavy Equipment a plus Valid Driver's License required for all positions Basil Benefits: * Employee Social Events CLICK HERE for more Basil Dealership career opportunities in WNY!

Job Purpose Execute ongoing administrative functions of the front office, along with supporting and managing various tasks as needed. Essential Functions • Provide effective, friendly, and professional customer service communication via personal/telephone/email contact • Facilitate and maintain front office receptionist duties, including greet and meet visitors, help visitors manage the iLobby visitor management system, and notify internal customers of visitor arrivals • Distribute mail throughout the facility and manage phone distribution list • Maintain employee uniform ordering, troubleshoot when necessary, and address any employee concerns • Create and maintain employee access cards/ID badges • Manage basic vending communication with vendors regarding needs, coordinate refunds, etc. • Manage office supplies and communicate with vendors on current and/or future needs • Manage conference reservations and organize functions as needed • Place new hire orientation and visitor lunch orders, including catering orders for company-sponsored events • Work directly with the HR Manager to plan and execute employee engagement events and company celebrations (e.g., company picnic, holiday party, safety celebrations, etc.) • Perform basic accounts payable (AP) clerical functions (i.e., prepare supporting documentation to submit to corporate) • Open and prepare purchase orders, quotes, contracts, RFQs • Comply with all food safety requirements, training, policies, and procedures • Perform other job-related duties as assigned Qualifications (Education, Experience, Competencies) • High school diploma or equivalent • 2-3 years of administrative assistant experience or relevant work experience preferred • Strong written and verbal communication skills with a customer service mindset • Intermediate to advanced Microsoft Office skills • Ability to work with numbers accurately and efficiently • Basic accounting experience helpful • Strong organizational skills with the ability to manage multiple priorities and maintain high attention to detail in a fast-paced, deadline-driven environment • Ability to work independently, including taking initiative and ensuring follow-through • Ability to think quickly and handle frequent change • Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision The hourly range for this role is $21.00 to $23.00 per hour. Pay is based upon several factors including but not limited to local labor markets, education, work experience, certifications, etc. Rise Baking Company complies with all minimum wage laws as applicable. In addition to your hourly wages, Rise Baking Company offers benefits such as, a comprehensive benefits package, quarterly bonus eligibility, incentive and recognition programs and 401k contributions (all benefits are subject to eligibility requirements). At Rise Baking Company, our people are our finest ingredient.” An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disabilities. RISE 123 MON 123 Compensation details: 21-23 Hourly Wage PIb9ee44dbf905-26***********4

If you're passionate about a career in Wealth Management, Citizens Securities, Inc. is hiring for the Investment Assistant II role. Citizens Securities, Inc. is a high-quality investment services provider, focused on helping clients reach their short- and long-term financial goals, while growing market shares in the states in which we currently operate. In this position you will receive training materials, coaching, and dedicated time and support to successfully pass your Series 7 and 66 exams. The Investment Assistant II works closely with the assigned Financial Advisor(s) to maximize revenue production by serving as the primary liaison between operations and internal departments, promptly responding to all client service requests, client appointment scheduling and preparation, and audit preparation while adhering to all FINRA, CCOIS, CFG and state securities regulations on a daily basis. You are responsible for the new account opening process, while maintaining the highest level of accuracy. You will occasionally be responsible for selected marketing activities including contacting the assigned Financial Advisor's book of business to solidify relationships, coordinating all prospecting and follow-up efforts (telemarketing), serving as the client liaison for affiliated companies, assisting in coordinating client seminars, following up on referrals received from business partners, and providing sales activity reporting. Travel within assigned geographic location may be required. Primary responsibilities include Serve as liaison between clients, financial advisor(s), and internal departments Complete new client onboarding and service requests for existing clients Schedule/confirm client appointments Submit cases into workflow and follow through to funding Manage CRM and pipeline entry Sustain expertise on operational processes and systems Qualifications Understanding of general banking and wealth management services Excellent verbal and written communications skills Proficiency in Microsoft Office; experience with Salesforce a plus Self-motivated, organized, detail-oriented, confident and ability to multitask and prioritize Continuously exhibits personal integrity, professional initiative, highly adaptable to change and open to new ideas A track record of working effectively in a team environment and building strong relationships with teammates, business partners and specialists Education, Certifications and/or Other Professional Credentials College degree in a business-related field preferred or a High School Degree/GED with a minimum 3 or more years industry experience A combination of Life and Health, Series 6, and/or Life and Health, SIE licenses required Must be able to obtain Series 7 and 66 within specific timeframe required Hours and Work Schedule Hours per Week: 40 Work Schedule: M-F Pay Transparency The salary range for this position is $26.44 - $31.25 per hour plus an opportunity to earn additional incentive earnings. Actual pay is based on various factors including but not limited to the work location, and relevant skills and experience. We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens' paid time off policy exceeds the mandatory, paid sick or paid time-away policy of very local and state jurisdiction in the United States. For an overview of our benefits, visit ***************************************