Assistant Jobs in Parkville, MD

Washington, DC ( *Local candidate only) $25-28hr (Weekly pay + Medical Benefits) Long term Ongoing contract- no end date (Based on performance) Full- time M-F (8:30am- 5:30pm) **Excellent growth opportunity and to advance! Great perks; breakfast, lunch, dinner and in office snacks daily! Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis Core Responsibilities Conduct daily walkthroughs to ensure a clean and organized office. Respond to all work orders in a timely manner, while providing excellent customer service. Utilize ticketing and work order systems, utilizing CMMS technology. Complete basic preventative maintenance tasks for all onsite assets within scheduled cadence. Complete minor repair projects in house including HVAC filter replacement, building furniture, and patch/paint. Point person for escorts of vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Communicate necessary direction to complete tasks at hand. Provide coordination and support events, meeting and conference facilities as required. Support other tasks related to success of mission critical work for business. Attention to detail with a discerning eye for excellence. Excellent communication, interpersonal, organizational, analytical and problem-solving skills. A focus on effective teamwork, with the capability to thrive in an autonomous environment. Willingness and ability to be on-call to address critical incidents as and when they arise. #gowhereyoureneededmost What We Require 1+ years experience in facilities or handyman for a corporate company, hospitality or property management OR personal experience doing minor repairs Must enjoy working with your hands and doing small repairs Experience to put things together; example, follow directions to put furniture together or similar ( personal experience or work experience) Able to change HVAC filters as needed Experience with doing minor repair (patch, paint etc) and also preventive maintenance work either work or personal experience Good computer skills; able to learn how to use ticketing systems to handle work orders Able to do office check; making sure no repairs are not needed; and able to pick small repairs - ex if you see something unplugged, know to plug it back in, etc. You are a can do person! If you see something you can fix, you take charge amd fix it Must be able to lift up to 50 lbs. and climb up to 10 ft. ladders. Excited to learn and grow your career facilities and maintenance work Ability to perform on call duties and overtime as required. ( Only on emergencies and occasionally, maybe a few hours on Saturday once a month) Must pass standard background check

A2F Consulting is an international consulting firm, and our teams provide a broad range of advisory services and policy advice in the areas of economic sector development in emerging markets. We work with international development institutions, multi- and bilateral organizations, foundations, as well as governments and corporate clients. We are looking for a Team Assistant (part-time or full-time) to support our HQ-Administration as well as our Business Development Team. The position is based in Rockville, MD (on-site) and offers potential for growth and career development. RESPONSIBILITIES & TASKS General Administrative Support Support senior management with administrative tasks Answer phone calls, receive mail and packages Monitor office and order office supplies Contact suppliers and/or building management for any facility related issues Support with filing, printing, scanning documents Coordinate travel, flight & hotel bookings, visa applications for staff Event planning and organization Other administrative tasks as required Business Development Support Provide support to the Business Development Team Maintain databases and file documents in Sharepoint Support with proofreading reports and proposals Search for business opportunities and tenders Support with preparing and filing agreements for vendors and suppliers QUALIFICATIONS Bachelor's Degree (preferred) Preferably some working experience in an office setting or similar role Ability to work under tight deadlines and with attention to detail Proficient with MS Office Fluency in English, additional language would be a plus Excellent interpersonal and communication skills Proactive team player Candidates must be legally eligible to work in the USA. Please send your application letter with detailed CV, references, and salary expectations to: ***************** Only shortlisted candidates will be contacted.

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Administrative Associate ~ Financial Services Firm $70k NW D.C., great benefits, plus bonus My client is a well-established Financial Services firm in NW Washington D.C. and is seeking an Administrative Associate. The Administrative Associate will be responsible for administrative support for the operations team and will provide support to Senior Executives. The Administrative Associate will be responsible for scheduling client meetings, assisting with client meeting preparation, office management, planning company events, proofreading memos and assisting with preparing client reports. Administrative Associate will be a very visible role in the organization and has tremendous career growth opportunities. The Administrative Association will be responsible for the following duties: Responsibilities: Assist Senior Executives with all administrative duties in the office and ensure that office is operating smoothly Assist on facilities management related matters, engaging with service providers as necessary Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports, as well as raising POs as necessary using CRM database Support departments in ensuring smooth business processes (eg deployments, rota management) Manage office supplies inventory and place orders as necessary When necessary, greet visitors, and answer and direct phone calls Receive and sort incoming mail and deliveries, and manage outgoing mail Assist in developing office policies and procedures, and ensure they are implemented appropriately Assist with office layout planning and office moves Identify opportunities for process and office management improvements Book travel for teams as necessary Requirements: 2+ years' experience as an administrative professional BS/BA degree from 4-year accredited school Office management experience is preferred Proficient in MS Office, including advanced in PowerPoint, Word, Outlook, & Excel Excellent communication skills both written & verbal Stable job history All interested candidates in this Administrative Associate role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn or justin.decker@roberthalf.com

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

Job Title: Government Affairs Administrative Assistant About the Role: We are seeking a detail-oriented and highly organized Government Affairs Administrative Assistant to provide essential support to our Government Affairs team. This role is ideal for someone with a passion for politics, regulations, and current affairs who thrives in a fast-paced environment. You will play a key role in managing day-to-day administrative tasks, maintaining legislative tracking systems, coordinating events, and facilitating effective communication within the department. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Government Affairs team. Track and distribute meeting minutes to ensure alignment on key action items. Oversee email management, ensuring timely responses and follow-ups. Legislative & Policy Tracking: Maintain spreadsheets tracking legislation, rules, and regulations. Conduct simple data analysis within congressional offices to support advocacy efforts. Communication & Content Management: Manage and update the Government Affairs team's internal page, ensuring documents are uploaded and easily accessible. Oversee the production and distribution of a bi-weekly department-wide newsletter. Event Coordination & Engagement: Organize quarterly webinars, including managing invitations, surveys, and speaker communications. Attend trade association meetings as needed to support the team's advocacy efforts. Qualifications & Skills: Must be able to work in-office in Washington, D.C. Prior experience working on Capitol Hill, in a lobbying firm, or in a policy-related role. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Strong ability to manage multiple projects and deadlines simultaneously. Interest in politics, regulation, and current affairs. If you are a proactive and organized professional eager to support a dynamic government affairs team, we encourage you to apply! Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Temporary Pay: $25.00 - $32.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Washington, DC 20037 (Required) Work Location: In person

The Receptionist/Office Assistant is the first point of contact for clients and visitors, ensuring they are greeted professionally and assisted promptly. In addition to front-desk responsibilities, this role assists the Document Services department with various administrative tasks. Primary Responsibilities: Greet and direct clients, visitors, and vendors in a friendly, professional manner. Answer and screen phone calls, directing them to the appropriate team members. Schedule appointments and meetings. Support the Document Services department with document preparation, scanning, filing, and organization. Data entry and database maintenance. Assist with maintaining and updating client files, both physical and digital. Other duties as assigned. Key Knowledge, Skills & Abilities: Previous experience in a receptionist or administrative assistant role, preferably in a law office or professional setting. Strong communication and interpersonal skills with a client-focused approach. Microsoft Office proficiency, including Word, Excel, and Outlook. Excellent oral and written communication skills. The ability to communicate effectively and professionally with internal and external clients on all levels. Excellent typing, grammatical and proofreading skills, and attention to detail. High School Diploma, or equivalent required. Associate or bachelor's degree preferred. The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.

International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate will provide superior customer service to our base of regular music students and will take an active role in increasing its reach within the Washington DC metropolitan area. We are particularly interested in a candidate with management potential who will work to create growth with an expectation of long-term commitment and future rewards. Primary Responsibilities: • Coordinate and maintain instructors' schedule and lessons, including student-teacher matchups, scheduling, and registrations. • Oversee our database to include reporting, attendance, and student records • Organize and host semi-annual recitals and other community performances. • Perform accurate data-entry into web-based database • Handle client walk-in inquiries, phone calls, emails Qualifications: • Excellent people skills, positive attitude & strong work ethic • Detailed oriented under pressure and tight deadlines • Strong organizational skills, and a commitment to follow through with tasks • Punctuality, ability to multitask well & ability to handle fast paced work environment • Willingness to work as a team player • A continuous desire for personal improvement • Solid computer skills, including typing, email, use of database systems, web navigation, and MS Office • A minimum of a Bachelor's degree. Full time position hours: Mon, Tue, Wed 12-9pm, Sat 9--4, Sun 10--6 Compensation: Commensurate with the experience ($45,000.00) Benefits: 13 PTO days, 6 holidays, health, vision, and dental insurance benefits, and 401k To apply, please email your resume to ************* or apply online at ********************************* For more information about our program, please visit: *****************

Job Title: Administrative Coordinator Employment Type: Full-Time, Temp-to-Hire Pay: $22-25 depending on experience Ultimate Staffing is seeking a dynamic, professional candidate for an Adminstrative Coordinator role in Rockville, MD. We are seeking a highly organized and motivated candidate for this role. This role will provide essential support to the management team, help streamline office operations, and contribute to a positive and productive work environment. If you thrive in a fast-paced setting and have a keen eye for detail, we'd love to hear from you! This role is full-time and fully in office. Key Responsibilities: Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence. Organize and maintain files and records, ensuring information is easily accessible. Schedule and coordinate meetings, appointments, and travel arrangements for team members. Prepare documents, reports, and presentations with accuracy and attention to detail. Assist with data entry, tracking inventory, and ordering office supplies. Provide support to various departments, including HR, finance, and operations, as needed. Act as a point of contact for internal and external stakeholders, providing prompt and professional assistance. Perform other duties as assigned to support efficient office operations. Qualifications: High school diploma or equivalent required; an Associate's degree or higher is preferred. Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Detail-oriented and able to work independently as well as part of a team. Familiarity with office equipment, such as copiers, scanners, and fax machines. Ability to handle confidential information with discretion. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Immediate need for a talented Administrative Assistant II. This is a 06+months contract opportunity with long-term potential and is located in Owing Mills, MD (Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-63224 Pay Range: $20 - $22/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: A Senior Admin/Fulfillment Specialist is responsible for accurately and efficiently processing customer orders by picking, packing, and preparing products for shipment, managing inventory levels, coordinating with shipping carriers, and ensuring timely delivery, all while maintaining a streamlined fulfillment process. Key responsibilities may include: Gatekeeping, Calendar, Meeting Coordination & Materials Management: Accountable for commanding and applying business knowledge and understanding of client preferences, work priorities and work style to provide leverage to manager(s) for core support activities Travel & Expenses Support: Accountable for providing timely, accurate, compliant travel and expense report processing. Training, Continuity & Coverage: Work collaboratively with Business & Administrative Leadership and administrative peers to provide seamless back-up coverage, sharing new ideas and best practices to ensure continuous, innovative service lift as technology, processes and BU needs evolve. Technology, Process & Policy Support: Proactively learn and innovatively leverage new and enhanced technology to increase efficiency, and champion positive change through collaborative adaption/adoption (self and team) of new and standing corporate and divisional processes and policies. Project & Specialized Team Support: Independently facilitate or assist with ad hoc assignments and projects related to division and/or corporate activities that support systems testing/delivery, data and reporting, and presentation materials using advanced or specialized software or systems skills. Network effectively to discover and leverage relevant work and best practices of others for efficiency and optimal service. Order Processing: Receiving and reviewing fulfilment requests, verifying product availability, and accurately ordering/picking items from corporate store or shelves. Packaging and Labeling: Properly packaging items according to shipping requirements, attaching shipping labels, and ensuring correct product quantities. Inventory Management: Maintaining accurate inventory levels by tracking stock, identifying discrepancies, and reporting issues. Shipping Coordination: Coordinating with shipping carriers to schedule pickups and ensure timely delivery, including generating shipping labels. Quality Control: Performing quality checks on products before packaging to identify damaged or incorrect items. Storeroom Maintenance: Maintaining a clean and organized workspace, following safety protocols, and properly storing inventory. Key Requirements and Technology Experience: Key skills; Travel management, Calendar Management, event planning , logistics Attention to detail to ensure accuracy in order fulfillment High school diploma. 2-4 years of relevant experience. Strong organizational skills to manage inventory and prioritize tasks. Physical ability to lift and move packages weighing up to 50 lbs. Experience with calendar, meeting, and travel coordination. Event planning and coordination experience. Schedule: Monday to Friday, 8:00 AM to 5:00 PM. This position is hybrid, however there may be weeks when the associate will need to be in the office 4-5 times per week based on events and workload. Work Location: Work will be conducted at the Owings Mills location until June, after which it will transition to the Harbor Point location. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

We are recruiting for an experienced Office Manager for a busy, successful restaurant located in historic Annapolis, Maryland. Work with a small team of Owner, General Manager, and Chef. The right candidate will be an experienced Office Manager with a strong bookkeeping background. Excellent QuickBooks and Excel skills a must. The successful candidate must be organized, detail-oriented and confident to thrive in an extremely diverse job. Great work environment, benefits, and salary commensurate with experience. Responsibilities: Accounts payables and receivables HR Contract management Merchandise sales and ordering Website management Liaison with CPA Coordinate Meetings Provide office and administrative support Payroll Qualifications: Office Administration QuickBooks and Excel Accounting Invoicing Organization Fast-paced multi-tasking Corporate accounting Data Entry Microsoft Outlook and Office products Marketing

Administrative Assistant II (Hybrid - Owings Mills/Harbor Point) Join our team and provide essential administrative support in a dynamic environment! We are seeking a proactive and organized Administrative Assistant II to join our team on a 6-month contract basis, with the possibility of conversion. In this role, you will provide comprehensive administrative support, including calendar management, meeting coordination, and event logistics assistance. This is a fantastic opportunity to contribute to a collaborative team and enhance your administrative skills. What You'll Do: Calendar and Meeting Management: Manage complex calendars, schedule meetings, and prepare meeting materials for executives and team members. Travel and Expense Support: Provide accurate and timely support for travel arrangements and expense report processing, ensuring compliance with company policies. Event Logistics Assistance: Assist with the coordination of events, including venue setup, material preparation, and on-site support. Administrative Support: Handle general administrative tasks, including data entry, filing, and document preparation. Technology Proficiency: Proactively learn and utilize new technologies to enhance efficiency and streamline processes. Team Collaboration: Provide seamless back-up coverage and share best practices with administrative peers. Policy Adherence: Champion positive change by adapting to new corporate and divisional policies. Office Organization: Maintain a clean and organized workspace. What You'll Bring: High school diploma. 2-4 years of relevant experience in administrative support. Exceptional attention to detail and strong organizational skills. Experience with calendar management, meeting coordination, and travel arrangements. Proficiency in Microsoft Office Suite. Strong communication skills. Preferred Skills: Event planning and coordination experience.

LHH is partnering with a nonprofit organization seeking a dedicated and detail oriented Administrative Assistant to join their team in Washington, DC. We are looking for a proactive and detail-oriented Administrative Assistant to provide essential support to the team. The selected candidate will assist in various administrative tasks, including data input, communication, customer service and general admin support. This position is a 8-12 week contract position. Hourly pay rate is between $21-$23 per hour based on experience. This role will require 5 days a week onsite. Responsibilities: Perform accurate data entry tasks to maintain organizational databases and records. Assist in drafting and formatting correspondence, emails, and other communications with donors and stakeholders. Provide administrative support to the team as needed, including photocopying, scanning, and filing documents. Assist in organizing and maintaining electronic and paper filing systems. Handle incoming calls and inquiries, providing excellent customer service to donors and visitors. Assist in the preparation of materials for meetings, presentations, and events. Collaborate with team members to ensure efficient office operations and smooth workflow. Adhere to organization policies and procedures, ensuring confidentiality and data security. Requirements: Bachelor's degree in Business Administration, Non-Profit Management, or a related field preferred. Previous experience in an administrative role or office environment is desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite. Excellent written and verbal communication skills. Strong attention to detail and accuracy in data entry tasks. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Strong organizational skills with the ability to maintain filing systems and records. Demonstrated ability to work both independently and collaboratively within a team. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The Receptionist / Administrative Assistant will manage daily front office operations, handle client communications, and assist with general administrative tasks for our growing CPA firm. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal skills to create a welcoming and professional environment. Key Responsibilities: Greet and welcome clients, vendors, and visitors in a professional and friendly manner. Answer and direct phone calls, taking messages and forwarding inquiries to the appropriate team members. Manage appointment scheduling, client check-ins/outs. Handle incoming and outgoing mail (including pickup and drop off of mail daily); Courier deliveries Maintain a clean and organized reception area, ensuring a professional appearance. Qualifications: Education: High school diploma or equivalent required Experience: Prior experience in receptionist, front desk, or administrative position required Skills: Excellent communication, customer service, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Ability to multitask, prioritize tasks efficiently, and work independently in a fast-paced environment Professional appearance and demeanor. Experience in an accounting or professional services environment is a plus.

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Intake mailings and prospective client calls Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred

Administrative Specialist - HYBRID 2 days a week in office - Long Term Contract The Administrative Specialist provides a wide variety of medium to high-level support by analyzing and validating requests to ensure that the business line's associated policies, processes and procedures are compliant, adhered to, and completed on a timely basis. This position reports to the Manager and requires moderate supervision. Essential Job Functions: Triage Requests - analyze and determine the complexity associated with medium to high-level requests and ensures adherence to policies. Research - gathers required data needed to complete requests using various internal systems and approved external data sources. Communication - proactively communicates with assigned Lead and or Manager on requests not aligned with the business lines agreed upon associated policies, processes, and procedures. Correspondence - ensure requests are facilitated according to established policies, processes, and procedures. Collaboration - collaborates with peers, Lead and or Manager to ensure continued efficiency and effectiveness. Reporting - may be assigned to create, reports and perform statistical analysis and calculations of data from reports. Designated Local Office Liaison, as required. Provide backup support to team members, as needed. Other responsibilities and special projects, as needed. Essential Skillsets: Attention to Detail Reading comprehension and analysis Ability to manage multiple deadlines. Ability to maintain independent work schedule. Strong collaboration Strong communication, organizational abilities, problem-solving, and familiarity with relevant software (JIRA, Microsoft Suite) and project management techniques. Intermediate experience with excel and data analysis.

Caruso Homes is seeking a dedicated and detail-oriented Sales Assistant to join our team. This role is perfect for someone who thrives in a steady, even-paced environment that promotes accuracy and quality of work. The Sales Assistant will support the sales team by performing repetitive routines and ensuring that a complete set of procedures and tasks are completed before new ones are begun. Responsibilities: Welcome and greet potential customers in a friendly and professional manner. Assist in creating a positive first impression for prospects visiting the sales office. Conduct demonstrations of model homes or products to showcase features and benefits. Answer questions and provide information to help prospects understand the offerings. Schedule appointments for the New Homes Sales Consultant based on prospect availability and interest. Assist in preparing and maintaining a visually appealing presentation of the community and model homes. Provide information on available homes, sites, options, upgrades, and pricing. Maintain and update customer databases with accurate information. Manage leads effectively, ensuring timely follow-up and tracking. Actively engage in lead generation activities, such as participating in events or outreach programs. Identify potential leads and gather relevant information for the sales team. Follow up with prospects after initial meetings or demonstrations to address any questions or concerns. Provide additional information and support as needed to move prospects through the sales process. Utilize software programs for customer relationship management, scheduling, and other sales-related tasks and activities. Ensure proficiency in relevant software to streamline processes. Participate in company sales meetings to stay informed about updates, strategies, and goals. Share insights and feedback from the field. Embrace and embody the company's values and mission. Maintain a professional and ethical approach in all interactions. Respond promptly to inquiries and requests from both internal and external customers. Demonstrate a proactive approach to meeting customer needs. Assist in various tasks and projects as needed to support the sales team. Adapt to changing priorities and contribute to the overall success of the sales efforts. Qualifications: Strong communication skills, both verbal and written, to effectively interact with prospects, customers, and team members. Consistent punctuality to ensure availability during business hours and scheduled appointments. Present a polished and professional appearance that aligns with the company's image. Ability to present information clearly and persuasively, especially during model demonstrations and community presentations. Proven ability to handle challenges, resolve issues, and negotiate effectively to meet customer needs. Strong organizational skills to manage various tasks and responsibilities efficiently. Ability to work independently and prioritize tasks effectively. Ability to build rapport with customers and colleagues. Customer-focused approach with a commitment to delivering exceptional service. Positive attitude and approachability to create a welcoming atmosphere for potential customers. Enthusiasm for the product or service being offered. Why Caruso Homes? Competitive salary and benefits package. Opportunities for professional growth and development. A supportive and collaborative work environment. Commitment to innovation and excellence in homebuilding. Professional work environment with accountability for your work. Freedom to take charge of your own assignments and see the results of your work. Build close, lasting relationships with customers and colleagues. Work in a professional environment that fosters a family atmosphere. Bring accountability to your work and contribute to the overall success of the team. How to Apply: Please submit your resume to [******************](mailto:******************). As part of the application process, we ask all candidates to complete a personality assessment. ************************************************************************************************ Caruso Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!