Assistant Jobs in Oxford, MA

THE ROLE: Entegris is seeking an Administrative Assistant to provide primary support to the Chief Information & Digital Officer and Information Technology (IT) leadership team. This role will require the hired individual to have high emotional intelligence and interpersonal skills, be highly technical capable with a suite to tools, have an incredible work ethic, and have the ability to proactively anticipate and manage a variety of executive needs. This role is in Bedford, MA. The successful candidate will have the chance to work with senior leadership, playing an essential role in the IT and Digital Enablement Team's success. The Administrative Assistant will exercise significant discretion and judgment, handle confidential information, and possess the organizational skills needed to manage diverse tasks and deadlines daily. WHAT YOU'LL DO: Maintain excellent judgment, integrity, and a high level of confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information. Provide high-level administrative support, ensuring exceptional service and professionalism in every interaction. Communicate with executives and their assistants internally and externally, addressing requests with appropriate urgency. Demonstrate strong problem-solving skills and propose effective solutions. Support the planning and coordination of meetings and events with internal and external stakeholders (executives, employees, customers, and investors. Coordinate all travel logistics (flights, car service, hotel bookings, etc.) and process reimbursable expenses promptly. Manage team and individual calendar proactively, schedule meetings, arrange logistics, and resolve scheduling conflicts. Prioritize and manage your workflow to ensure high-quality and timely completion of tasks while being adaptable to changing priorities. Address or resolve issues within your area of responsibility and inform leadership of any significant matters. Work with the procurement team and other relevant parties to initiate purchase orders (PO) and manage vendor payments effectively. Oversee office logistics (mail, shipping) and maintain office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying receipt of supplies. Prepare correspondence, reports, presentations, and other materials, ensuring accuracy and timely completion. WHAT WE SEEK: Bachelor's degree in related field, or relevant experience 5-8 years of experience as an Administrative Assistant, preferably supporting senior executives in corporate environment Savviness within a global organization and the keen ability to read sensitive situations and respond effectively Ability to maintain confidentiality and handle sensitive information Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and manage competing priorities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience in project management and event coordination Ability to work independently and as part of a team Flexibility and availability to work outside of regular business hours when needed for special projects Why work at Entegris? Lead. Inspire. Innovate. Define Your Future. Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision-making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization - not just when it's convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office. What We Offer Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Compensation: $26.00-$40.00 hourly, with actual pay dependent on candidate overall skills for the role Annual Bonus Eligible A progressive (PTO) policy that empowers you to take the time you need to recharge! Generous 401(K) plan with an impressive employer match that's all yours- fully vested! Excellent health, dental and vision insurance packages to fit your needs Education assistance to support your learning journey Values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future. At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

We are seeking a dedicated Lab Operations and Facilities Assistant. You will play a key role in ensuring the smooth and efficient functioning of our laboratory and facility operations, helping our scientific team towards achieving groundbreaking diagnostic discoveries. Reporting to the Lab Operations and Facilities Manager, you will support laboratory operations, including equipment management, inventory control, and regulatory compliance to ensure that the highest standards of quality and safety are maintained. Additionally, you will be responsible for supporting multiple aspects of facility operations, including maintenance, safety, biosafety, chemical safety, environmental controls, security, compliance, internal equipment moves, and potential facility relocation in the future. The ideal candidate will have a background in biosafety, laboratory management, and a readiness to engage in a role that demands intellectual, interpersonal, and physical capabilities. Key Responsibilities: Laboratory Operations Help maintain laboratory equipment inventory, including procurement, maintenance, installation, verification, validation and calibration. Help implement and maintain laboratory quality control procedures to ensure accuracy and reliability of test results. Support the handling of diagnostic samples and biohazardous materials, ensuring all processes are performed according to safety standards, including effective operation of fume hoods. Support the implementation and maintenance of laboratory IT systems, including data management software and other technological solutions to streamline lab operations. Assist with the development and maintenance of documentation for laboratory processes, including standard operating procedures (SOPs) and quality assurance documentation in collaboration with quality assurance staff. Facility Operations Assist with managing of facility maintenance, including HVAC, plumbing, electrical, and other systems. Coordinate with external vendors and contractors for facility repairs and renovations. Help be the first line of defense for facility issues (ex. managing a power outage, safety system alert, or light bulb replacement). Support shipping and receiving process. Assist with the development and implementation of policies and procedures to ensure the efficient operation of the facility. Help ensure compliance with all regulatory requirements related to building codes, safety standards, and environmental regulations. Prepare for and participate in internal and external audits related to Bio Safety Level-2 standards and environmental health and safety (EHS) compliance. Regulatory Compliance Support Help maintain up-to-date knowledge of regulations and guidelines relevant to laboratory operations and safety. Support laboratory safety protocols and ensure compliance with all relevant regulations and guidelines. Develop, implement, and regularly update laboratory safety protocols and procedures. Support compliance with FDA regulations, City of Burlington requirements, and other applicable regulatory standards. Help coordinate with regulatory affairs team to prepare and submit documentation for regulatory approvals and inspections. Stakeholder Collaboration Proactive and effective communication with supervisor and rest of the team on lab initiatives through written and verbal updates. Be of service to a team of scientists and technicians, providing assistance with development opportunities, especially in biosafety practices and laboratory operations. Support external relationships with regulators, vendors, and other relevant external stakeholders. Organized approach to one's own work and managing it effectively, while being reactive to new and changing priorities. Communicate effectively over many forms of media, including slide presentations, reports, emails, instant messages, video and phone calls, and in-person interaction. Lead with empathy - excited and ready to work with diverse sets of people, understanding that different communication styles work with different people. Qualifications: Required Experience in a laboratory setting, preferably with exposure to handling diagnostic or biohazardous materials. Ability to step in to address basic facility and equipment needs that do not need specialized external support. Must be hands-on. Excellent problem-solving abilities, with a keen attention to detail and a commitment to ensuring the highest standards of quality and compliance. Self motivated and organized. Excellent collaboration skills, capable of supporting a diverse team in a high-stakes environment. Team player - no task is too big or small. Strong written and verbal communicator. Able to collaborate across departments. Proactive and clear in communication. Willing to provide updates as requested. Physical capability to manage demanding situations, with a background that supports the ability to respond dynamically to operational needs. Additional experience in roles requiring physical strength and situational awareness (e.g. high-level athletics, law enforcement, or military) is viewed favorably. A startup mentality, adaptable and eager to engage in a fast-paced and dynamic work environment. Preferred 2+ years of experience in supporting a BSL-2 laboratory preferred, with a proven track record in handling biohazardous materials and managing environmental controls. Candidates with a successful history of helping establish a laboratory from the ground up will be highly regarded. Experience with quality management systems (QMS). Knowledge of FDA regulations, ISO standards, and best practices in biosafety and environmental controls. Strong technical skills in IT, including experience with laboratory software, databases, and network management. Proficiency in electric/photonics, with the ability to troubleshoot and maintain related lab equipment, is highly desirable. Specific training in biosafety and laboratory management. Experience in diagnostic laboratory operations, with a deep understanding of the technical and safety requirements specific to diagnostics. About SiPhox: SiPhox, supported by Y Combinator, Intel, and Khosla Ventures, is revolutionizing diagnostics through silicon photonics. Our in-vitro diagnostic (IVD) devices, powered by disposable silicon photonic chip sensors, deliver the capabilities of large laboratory instruments in a compact form. Our mission is to provide accurate, reliable, and accessible diagnostic tools that empower healthcare professionals and improve patient outcomes. We offer a benefits package, including membership to Life Time Fitness ($280/month in value) along with the opportunity to work in a dynamic and fast-paced environment. If you are a highly motivated and organized individual with a passion for exceeding expectations, we encourage you to apply! We look forward to hearing from you.

Our client, a pharmaceutical company located in Burlington, MA, is seeking a detail-oriented and highly organized Administrative Coordinator to join their growing team. This role offers a Monday-Friday, 8:30 AM - 5:00 PM schedule, with 3 days in the office and 2 days remote each week. The compensation is $30 per hour for this 6-month contract position, with the potential for permanent placement. Responsibilities: Coordinate and schedule meetings for team leaders and their departments. Assist with various projects across different teams and departments. Provide general office administration support to multiple leaders. Ensure tasks are completed in a timely manner and follow up on outstanding items. Proactively anticipate needs and assist with daily operations. Handle scheduling and calendar management for multiple team leaders. Requirements: Strong organizational skills and ability to multi-task effectively. Proactive with excellent time-management abilities. Ability to manage multiple priorities and work in a fast-paced environment. Excellent communication and interpersonal skills. Prior experience supporting multiple leaders or executives is a plus. If you're highly organized, proactive, and ready to support a growing team, we'd love to hear from you! Apply today for this exciting opportunity. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. The Learning Coordinator is a hybrid position that is mostly remote but works when needed on site at 200 French Town Parkway, North Kingstown, RI. GENERAL PURPOSE OF THE JOB: The Learning Coordinator will become a vital partner in supporting the successful delivery of Tremco CPG Inc.'s internal and external training programs. This role is essential for coordinating training initiatives that drive growth and development across the organization. We are seeking a team-oriented professional who is eager to learn, collaborate, and contribute in a dynamic setting under the guidance of the Director of Learning and other business leaders. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage and coordinate key North American training programs: Collect and organize training needs and requests. Follow up on training requests from customer partners and sales team representatives. Schedule programs and events while maintaining an up-to-date calendar. Book venues and arrange necessary equipment. Order catering to ensure a pleasant participant experience. Secure and schedule trainers for various programs. Prepare and distribute training materials, such as guides, feedback forms, and certificates of completion. Collect feedback from participants and stakeholders to identify areas for improvement. Share a detailed report with the Director of Learning. Monitor accounts receivable and expenses; ensure invoices are processed and paid on time. Troubleshoot issues as they arise, such as rescheduling sessions or making adjustments to participant schedules. Assist with on-the-day training coordination at Tremco University Rhode Island: Set up training venues, ensuring all equipment and materials are in place. Welcome participants, manage sign-ins, and provide any necessary instructions for the day. Act as the primary point of contact during events to quickly address and resolve any issues. Act as a liaison for communication and coordination among partners, vendors, and participants. Monitor and manage emails related to training activities sent to the shared email inbox (*******************************). Utilize the eLearning platform to maintain accurate training records, including tracking attendance, completions, and issuing certificates. Ensure compliance with organizational policies by employees and vendors involved in the training process. Handle attendee payment processing and communicate outstanding balances to stakeholders. Organize and coordinate meetings and events related to training initiatives. Maintain the shared drive/site with up-to-date resources and schedules for training events. Assist in tracking, maintaining, and reporting on key performance indicators (KPIs) for training programs. Manage and monitor expenses related to training efforts. Support sales activities as time permits, examples include project activity tracking, reporting, Sales Force support, event coordination, special price requests, lead generation follow-up, and other support duties. EDUCATION REQUIREMENT: High school diploma required; associate degree preferred. In lieu of degree, at least 4 years' experience in an administrative role (e.g., HR Assistant). EXPERIENCE REQUIREMENT: Requires at least 4 years' experience in an administrative function (e.g., HR Assistant or other relevant position). OTHER SKILLS, ABILITIES, AND QUALIFICATIONS: Experience in project management Excellent organizational and multi-tasking ability Strong communication skills with great attention to detail Knowledge of office procedures and billing Ability to work well with other organizations and personnel with disparate backgrounds Ability to work independently and with a team Proficient computer skills including but not limited to Microsoft office suite, SAP, etc. Proven ability to work well and independently in a fast-paced, ever-changing environment with frequent interruptions. Ability to travel (under 10%) to assist with training events. PHYSICAL DEMANDS: Incumbent must be able to stand, walk, sit, use hands, reach, talk, hear, taste, and lift up to 25 lbs. occasionally. BENEFITS AND COMPENSATION: The salary range for applicants in this position generally ranges between $58,523 and $60,000 . This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Lockheed Architectural Solutions is seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our growing team in our Pascoag, RI office. We are a reputable Glass and Glazing firm, established in 1955 specializing in commercial glazing and facade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects. About the Role: The Construction Administrative Coordinator will provide comprehensive administrative support to our front-end Sales & Estimating Department. This position requires strong communication, organizational, and problem-solving skills, as well as the ability to thrive in a fast-paced environment. Experience with both public and private projects, as well as DCAMM and DAS is required. Responsibilities: Project Documentation: Maintain and organize project files, contracts, and other project-related documents. Ensure accurate and timely filing and retrieval of documents, both physical and electronic. Prepare and distribute meeting minutes, reports, and other project communications. Administrative Support: Answer and direct phone calls, emails, and other inquiries. Assist in the discovery of public and private bidding opportunities Schedule meetings, appointments, and travel arrangements. Manage office supplies and equipment. Maintain and update company project lists Assist with the preparation of project pre-qualification, bid packages and proposals. Communication & Coordination: Support communication between project teams, subcontractors, suppliers, and clients. Coordinate and track LAS compliance with insurance and licensing requirements. Maintain and update project contact lists. Distribute project-related information to relevant parties. Data Entry & Reporting: Enter and maintain accurate project data Generate reports and track bid and sales progress Safety Support: Assist with the filing and organization of safety documents. Help to maintain safety records. Qualifications: Proven experience in an administrative role, preferably within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with construction management software (e.g., Procore, Viewpoint, Bluebeam etc.) Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. Detail-oriented with a high level of accuracy. Ability to maintain confidentiality. High school diploma or equivalent required; associate's or bachelor's degree preferred. Benefits: Competitive salary based on experience. Comprehensive benefits package (health, dental, vision, etc.). Paid time off and holidays. Opportunities for professional development and growth. 401k and profit sharing

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Administrative and Events Specialist Our client, a well-known Higher Education Institution, is seeking an energetic, detail-oriented Administrative Assistant to manage and support the front office of a large department onsite. This position is temporary for 2-3 months with the potential for extension and starts immediately. Compensation: $22-24 per hour Hours: Monday-Friday; 8:30am - 5pm Applicants must be able to commute to Boston, MA and provide proof of COVID vaccination to be eligible for this role. If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration. Responsibilities: Serve as the face of the department to visitors, vendors, and building management Assist with planning, coordination and execution for undergraduate program events Maintain department contact lists, office schedules, databases, and website updates Written skills including drafting emails, taking meeting notes, and otherwise assisting with communications. Provide hands on assistance to all department-related activities including student organizations, award administration, course feedback, and communications Provide general administrative support to department faculty and administrators as needed Qualifications: Minimum 1-2 years of professional Administrative experience Excellent communication and interpersonal skills required Must be able to multi-task and work independently to manage responsibilities Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel) Experience with Microsoft Teams and Zoom applications is a plus Previous Higher Education experience a plus Previous events experience is a plus

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit, and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences, and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Please note: this role is open immediately, ideal candidate can start within 2 weeks. Leading Tech Firm is seeking a dynamic Operations Coordinator to join their team! The ideal candidate for this role is resourceful, collaborative, and enjoys taking on project based work. If you're an enthusiastic self starter who's looking for an opportunity to take initiative and make an impact, all while being a part of a fun company culture, this job is for you! Responsibilities: Provide direct administrative support to the management team Organize company sponsored events (holiday parties, social events etc.) Coordinate meetings and track company initiatives across the organization Perform research and prepare presentations for special projects Negotiate contracts with supplies and equipment vendors Maintain client database to ensure accuracy of information Perform other ad hoc duties and projects Requirements: Bachelor's Degree 2+ years of admin/Ops experience Ability to work independently and wear many hats in a team environment Capacity to work in a very fast paced professional services environment and interact effectively with all levels of the organization Strong customer service skills Hyper-organized and detailed oriented

A financial planning practice is seeking a proactive and detail-oriented Administrative Assistant to join their team to help with new business and service-oriented tasks. This is a great opportunity to assist a Financial Advisor (FA) and his team, within a larger New England based boutique financial planning firm, with diverse projects and provide administrative support whilst also working in office setting. In this relationship business, you will be a connection between new and existing clients and the FA. On any given day, you may perform a variety of tasks, including but not limited to: - Communicating with existing and prospective clients - Coordinate and process service requests on existing accounts with multiple service teams - Create and maintain electronic filing systems - Coordinate and submit new business paperwork and applications across multiple carriers This position is initially 100% in-person on a regular full-time basis (40hrs) with the potential to grow over time and potential to work a hybrid schedule in the future. Candidate must be available Monday to Friday during the standard EST workday. Technology will be provided (computer and VOIP phone system). Candidates proficient with the Microsoft suite of software and Salesforce experience would be preferred. Financial planning is fast-paced, exciting and rewarding. Ultimately those who are highly organized, with attention to detail and a positive energy will thrive. Being proactive is key and a successful candidate should ensure the efficient and smooth day-to-day operation of the administrative side of this practice. About the FA: Joshua Paradis is a Financial Professional and Certified Financial Planner™ professional with Wealthbridge Legacy Partners, a DBA working in alliance with Equitable Advisors. He started his career in the financial services industry with Fidelity Investments, after graduating from the University of Tampa in 2004. He quickly developed a passion for helping others achieve their financial goals. Knowing a rigorous training program would greatly benefit his clients, he approached an elite producer to be his mentor. Together they operated and managed a successful practice for nearly eight years, with assets under advisement exceeding $200MM. Joshua earned his CFP designation in 2008, the Retirement Income Certified Professional designation from The American College in 2018, and the Accredited Investment Fiduciary designation in April 2019. Josh also received recognition in Fortune Magazine's Five Star Wealth Managers under 40 September 2020 issue. Joshua has been accepted into the NFLPA Registered Player Financial Advisor Program, which is a select group of approximately 150 financial advisors in the country. He also enjoys working with individuals and families to provide comprehensive financial planning, including retirement, education, legacy, tax and estate planning strategies, investment management strategies, life, disability, and long-term care insurance. Joshua also helps business owners design, implement, and enhance qualified retirement plans, including 401(k), Profit Sharing, and Defined Benefit Pension Plans. Joshua and his wife Kristen live in North Attleboro, with their three children, Jordan, Brady and Kailey. He is an avid softball player, and devoted fan of the New England sports teams.

Looking to move into a small team that is highly passionate about its cause? Our mission is to heal the world through teaching communication skills. We are a fun, friendly, warm, and welcoming team. The position will be in a small office environment and interact with clients and coaches who are positioned globally. Our Executive Assistant plays a vital role in the success of our firm, The Speech Improvement Company (*************************** by teaming up with our Executive Communication Coaches to ensure outstanding experiences for all our clients. This position requires strong familiarity with the Macintosh OS. You'll be supporting our speech coaches with their clients' needs such as following up on emails, phone calls, scheduling appointments, preparing client materials, and making travel arrangements. You will also assist in maintaining inventory of office supplies and managing vendor relationships. In a small business, you will end up wearing many hats and being a critical part of operations. Some days, our coaches will just call you to talk! We are highly client-focused, and this position communicates with clients and coaches via email, phone, and virtual meetings. Strong comfort with communication and technology is required. Our hours are 8:30am to 5:30pm., Monday-Friday. This position is full time in our Framingham Headquarters. Responsibilities · Ability to manage highly active calendars · Multi-tasking skills with scheduling clients, confirming meetings, and data entry · Provide support to our office team as needed · Working with the team on special projects and programs · Editing and proofreading documents · Updates to the website via use of WordPress · Monitor multiple coaches' emails · Contribute to team efforts by accomplishing tasks as needed and adding your own thoughts/ideas/experiences · Prioritize new tasks as they come in as well as existing tasks. Qualifications · Bachelor's degree or Associate degree, 2 - 3 years of administrative experience · Comfort with Macintosh computers · Ability to pick up and learn new software and web-based technology · Exhibits caring and professional communication via phone and emails · Strong interpersonal, organizational, customer service, and communication skills · Ability to multitask and adapt in a fast-paced environment · A proactive thinker · Proficient in Microsoft Office and Adobe Acrobat · Ability to work well in high pressure situations · Comfortability with video conference platforms · Professional Discretion · Time management skills Technology Our office is a mac office. We love Apple. The Administrative Assistant should have comfort and troubleshooting skills for Apple computers and have an ability to pick up new software programs quickly. Below is a list of some of the programs we currently use. We will train and expect the right candidate to already be comfortable with MacOS and be a quick study for new programs. · Microsoft Office 365 · Microsoft Word, Excel, PowerPoint, Outlook · Calendly · Daylite (marketcircle) · WordPress · Adobe Acrobat · Zoom · Teams · Grammarly Job Type: Full-time Salary: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

Administrative Assistants needed on a Temporary to Hire basis after 3-6 months. Rates are $17-$19/hr. These roles are in the Healthcare Field and corporate environment. Just need good technical skills and communication skills. Also ok onsite 5 days a week in Bedford, MA

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in Springfield, Massachusetts. The ideal candidate will be organized, efficient, and adept at managing multiple tasks while maintaining a positive and professional demeanor. This role is perfect for someone who enjoys supporting a team and contributing to the smooth operations of an office environment. Responsibilities Manage and organize office documents, ensuring all files are up-to-date and easily accessible. Coordinate and schedule meetings, appointments, and travel arrangements for team members. Assist with the preparation of reports, presentations, and correspondence. Respond to phone calls and emails, directing inquiries to the appropriate team members. Support the team with various administrative tasks as needed, including data entry and record keeping. Maintain office supplies by checking inventory and placing orders as necessary. Qualifications High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus. Proven experience as an Administrative Assistant or in a similar role. Proficiency in MS Office (MS Excel and MS Word, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational skills with the ability to multitask. Required Work Hours The position requires working hours from Monday to Friday, first shift. Benefits Competitive pay starting at $19.50 per hour. Opportunities for professional development and growth within the company. Friendly and supportive work environment. Additional Details This position offers a starting pay of $19.50 per hour, providing an excellent opportunity for individuals looking to further their careers in an administrative capacity. Contact Ultimate Staffing at 860.524.5573 or email All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Role & Responsibilities: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams. Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.

This Role: provides administrative support to management on the EDI Team. Key Responsibilities: Train new staff in the clerical role Audit the new clerical staff during their transition to working independently Mail paper claims generated by staff on a daily basis Attach primary EOBs to secondary claims Attach medical records to claims as needed Assist management with various clerical projects Qualifications: To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The following requirements are representative of the knowledge, skills, and/or ability required to perform this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the duties. Required: High School Diploma or equivalent combination of education and experience Prior word processing, spreadsheet and internet software experience including proficiency with MS Excel and MS Word required Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals Ability to write routine reports and correspondence Ability to communicate effectively verbally and in writing Preferred: One to two years related billing experience preferred. Benefits at LogixHealth: We offer a comprehensive benefits package including health, dental and vision, 401(k), PTO, paid holidays, life and disability insurance, on-site fitness center and company-wide social events. About LogixHealth: At LogixHealth we provide expert coding and billing services that allow physicians to focus on providing great clinical care. LogixHealth was founded in the 1990s by physicians to service their own practices and has grown to become the nation's leading provider of unsurpassed software-enabled revenue cycle management services, offering a complete range of solutions, including coding and claims management and the latest business intelligence reporting dashboards for clients in 40 states. Since our first day, we have had a clear vision of a better healthcare system and have continually evolved to get there. In addition to providing expert revenue cycle services, we utilize proprietary software to provide valuable financial, clinical, and other data insights that directly improve the quality and efficiency of patient care. At LogixHealth, we're committed to Making intelligence matter through our pillars of Physician-Inspired Knowledge, Unrivaled Technology and Impeccable Service. To learn more about us, visit our website ***************************** Powered by JazzHR VX5GjTEvS8

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis. Assists in coordinating with building management for all building maintenance activities. Maintain and update filing, inventory, and mailing database systems. Responsible for the office reception area, answering phones, greeting guests, and referring callers to appropriate parties. The Office Assistant will provide general clerical support to office activities and provide support services to staff with any project-related deadlines. Scan, copy, and bind reports, specifications, and other requests. Prepare powerpoint presentations and monthly reports. Prepare agendas and plan for meetings. Prepare conference rooms for clients and meetings. Track and log trip tickets for client fleet and rental vehicles Handle purchase order requests Upload, create, and maintain projects using Document Locator Prepare/set up audio and video conferencing. Enter/update data and format within tables. Burn reports to CD or DVD and create labels. Maintain office supplies inventory. Maintain paper supply at copiers. Create and maintain project filing. Assist with project set-ups and archive closed projects. Distribute mail. Coordination of office events and activities. Job Requirements: Qualifications: AS Degree in Business Administration or related field or 5 years related experience. Effective verbal and written communication skills. Proficient in Microsoft Office EEO/Minorities/Females/Disabled/Veterans This position is a part-time position, 4 hours a day. Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About the Company Infrastructure Engineering Firm We design and build essential infrastructure for cities. Our commitment to safety and quality has driven our success since 1898. Join our team and contribute to building a thriving society. Keywords: Office Assistant, Administrative Support, Office Manager, Project Support, Operations Support, Microsoft Office, Organization, Communication, Teamwork 24-15806 #gttnonit #gttjobs