Assistant Jobs in Odenton, MD

Washington, DC ( *Local candidate only) $25-28hr (Weekly pay + Medical Benefits) Long term Ongoing contract- no end date (Based on performance) Full- time M-F (8:30am- 5:30pm) **Excellent growth opportunity and to advance! Great perks; breakfast, lunch, dinner and in office snacks daily! Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis Core Responsibilities Conduct daily walkthroughs to ensure a clean and organized office. Respond to all work orders in a timely manner, while providing excellent customer service. Utilize ticketing and work order systems, utilizing CMMS technology. Complete basic preventative maintenance tasks for all onsite assets within scheduled cadence. Complete minor repair projects in house including HVAC filter replacement, building furniture, and patch/paint. Point person for escorts of vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Communicate necessary direction to complete tasks at hand. Provide coordination and support events, meeting and conference facilities as required. Support other tasks related to success of mission critical work for business. Attention to detail with a discerning eye for excellence. Excellent communication, interpersonal, organizational, analytical and problem-solving skills. A focus on effective teamwork, with the capability to thrive in an autonomous environment. Willingness and ability to be on-call to address critical incidents as and when they arise. #gowhereyoureneededmost What We Require 1+ years experience in facilities or handyman for a corporate company, hospitality or property management OR personal experience doing minor repairs Must enjoy working with your hands and doing small repairs Experience to put things together; example, follow directions to put furniture together or similar ( personal experience or work experience) Able to change HVAC filters as needed Experience with doing minor repair (patch, paint etc) and also preventive maintenance work either work or personal experience Good computer skills; able to learn how to use ticketing systems to handle work orders Able to do office check; making sure no repairs are not needed; and able to pick small repairs - ex if you see something unplugged, know to plug it back in, etc. You are a can do person! If you see something you can fix, you take charge amd fix it Must be able to lift up to 50 lbs. and climb up to 10 ft. ladders. Excited to learn and grow your career facilities and maintenance work Ability to perform on call duties and overtime as required. ( Only on emergencies and occasionally, maybe a few hours on Saturday once a month) Must pass standard background check

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Based in Reston, Virginia, we are a national financial planning and investment advisory firm serving high net worth individuals, endowments, and Fortune 500 corporate sponsored financial planning clients. This is a great opportunity to join a well-established and growing team. We have a very positive culture where we encourage and provide ample opportunities for growth and development. We are seeking a strong Administrative Assistant / Client Service Associate who enjoys learning and taking on new challenges. This person will provide support by completing operational and administrative tasks including heavy calendar management, scheduling appointments, and compiling investment management paperwork and assisting clients. The candidate should be detail-oriented and extremely organized. This individual will also contribute to the efficiency of the operation by performing other related duties as assigned. Requirements: The right candidate will have a strong work ethic and be very detail oriented. Willing to take initiative, have excellent computer skills and knowledge. Work effectively independently but value the importance of being part of a team. Ability to handle confidential data discretely. Possess effective organizational, communication and interpersonal skills. Handle meeting preparation and follow up on action items with ease. Must be able to prioritize and handle a heavy workload. Brokerage or other related financial services experience is preferred. College degree preferred. Securities and brokerage experience would be extremely beneficial to this position. Requirements include proficiency in MS Word, Excel, PowerPoint and Outlook. We offer excellent benefits including a 401(k) plan, a competitive salary, and a great work environment. We are looking forward to finding the right person to join The Mason Companies team. Please send resume and salary requirements to ***************************

WHY JOIN CHOCTAW ADVANTAGE SOLUTIONS: Are you a detail-oriented individual who is organized and ready to make an impact within a meaningful role? Choctaw Advantage Solutions Services (CAS) is seeking a skilled Administrative Specialist to support the overall vital operations and services of the Transition Assistance Program (TAP). This role is essential in ensuring military personnel and their families receive the support they need to transition successfully into civilian life. YOUR RESPONSIBILITIES: Client Interaction & Scheduling: Serve as the first point of contact, delivering professional customer service to assess client needs and requirements while directing them to appropriate services. Schedule client appointments and services using the TAP Database System of Record, ensuring a seamless experience for all participants. Operational Support: Oversee front desk and lobby operations, maintaining a welcoming environment while resolving client scheduling issues. Receive and distribute mail, deliveries, and coordinate supply orders to support daily operations. Collaboration & Coordination: Work closely with the Command Installation Manager (CIM) and Liaison Officer (LNO) ensuring clients are referred to appropriate transition support agencies, including the Department of Veteran Affairs (VA) and Soldier Readiness Processing (SRP). Assist in onboarding and training new team members, sharing knowledge and best practices to enhance the overall delivery of services. WHAT WE ARE LOOKING FOR: High school diploma or equivalent. Associate's degree or higher preferred. At least two (2) years in an administrative or clerical role, preferably in a customer service or military-related environment. What You Will Bring to the Role: Proficiency in tools such as Microsoft Office, and online career resources. Demonstrated experience with scheduling systems, data entry, and office operations. Strong interpersonal and communication skills to effectively interact with clients and staff. A genuine passion for supporting military personnel and their families during transition periods. Ability to travel to assist with job fairs, employer days, and classroom events. WHAT YOU WILL LOVE ABOUT THIS POSITION: Meaningful Impact: Be part of a program that supports military personnel and their families during a life-changing transitions. Growth Opportunities: Develop your skills in a supportive environment that values and enhances your professional development. Collaborative Culture: Work with a team that emphasizes integrity, accountability, and respect. JOIN OUR MISSION: At Choctaw Advantage Solutions, we are dedicated to delivering services to those who have served our country. Joining our team means becoming part of a collaborative, mission-driven organization where your contributions make a difference each and every day.. If you are ready to apply your administrative skills to a rewarding opportunity, we invite you to join our team and help Service Members and their families transition to a brighter future. EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DISCLAIMER: The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to provide the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. PI8614591fe783-26***********5

This nonprofit is seeking an Events/Office Coordinator to organize moving pieces across a busy boutique firm. The ideal candidate has communication skills for scheduling needs, strong MS Office experience and a knack for jumping between tasks while providing ownership and reliability across a team. This is a perfect role for someone who has superb execution of events as well as office management functions. If you have previous experience in a blended role requiring leadership support to an executive, customer service, business writing acumen and operational vendor management or office support, send in your resume today! Key Responsibilities: Serve as the primary point of contact for office operations, including (but not limited to) supply inventory management, meeting coordination and logistics, mail handling, internal communication, and more. Maintain an organized calendar for the leadership team, coordinating meetings, appointments, and conferences with internal and external stakeholders, including high-level partners. Lead end-to-end event planning: manage vendor selection and coordination (e.g., catering and venues), oversee contract negotiation and execution, prepare event marketing materials, and ensure seamless event-day logistics and post-event follow-up. Coordinate travel arrangements for a small team, including air and ground transportation and detailed itineraries for the leadership team. Track and maintain budgets across the team, including expense reports and invoicing tasks. Troubleshoot technical questions, escalating to third party IT vendor when necessary. Provide additional support on special projects and initiatives, including internal recruiting needs and team expansion. Why You'll Love Working Here: Join a boutique nonprofit with a bipartisan mission and a collaborative team environment. This role offers competitive benefits, including health insurance, retirement and PTO. Hybrid work model. What We're Looking For: Experienced. This role is seeking a professional with a minimum of one year of operations or office management experience excited to take on a blended role offering variety in day-to-day tasks. Bachelor's degree is required. Seamless organizer. You're a master of calendars and scheduling, particularly for executive leadership. Tech confident. You are skilled across MS Office and understand how to maintain branding presence across communication channels. High standards. You are the one to make sure critical details aren't missed and love to produce quality work. Service minded. You love to help others and feel fulfilled when tasks are completed smoothly and efficiently. Adaptable. You are comfortable working in a fast-paced environment and wearing many hats to support changing priorities. Yes person. You enjoy being the go-to professional for support across a team and carry out tasks with positive customer service. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Atlas Network believes that all individuals have the right to pursue opportunities, enjoy success, and live a life of freedom without coercion or persecution. And so we tirelessly aid in the unshackling of individual liberty, free enterprise, and voluntary cooperation to prevent future poverty. Atlas Network takes pride in its high-energy, high-morale and high-achieving team. We foster an environment where all employees make valued contributions toward achieving our mission. We encourage creative thinking about how to be more cost-effective and impactful as an organization. We promote an office culture that is at once serious but fun, ambitious but humble, idealistic but practical, and full of the camaraderie that comes from advancing a noble cause together. Description: As the Operations Coordinator you will play a large part in ensuring that the internal operations of Atlas Network are running smoothly. The ideal candidate is a go-getter who is detail oriented, dependable, and must be able to exercise discretion. Responsibilities: Office Administration: Manage office supplies inventory, placing orders as needed to maintain adequate stock levels. Organize and maintain filing systems for both physical and digital records. Ensure the office environment remains tidy and functional for all staff members. Create staff announcements for birthdays, in-house events, office policy announcements, etc. Building and Vendor Management: Serve as the point of contact for building management to address facility-related concerns. Coordinate with service providers for maintenance, repairs, and office equipment needs. Event Logistics Support: Assist in planning internal events, such as meetings, team-building activities, and small in-office gatherings. Work alongside the HR team to help execute these events. Handle catering and room setup logistics when needed. Shipping and Delivery Coordination: Oversee incoming and outgoing deliveries, ensuring timely and accurate distribution. Act as the liaison with shipping vendors for any issues or special requests. General Administrative Support: Provide light administrative support to staff as needed, such as scheduling, printing, shipping and basic data entry. Handle incoming calls and emails related to office inquiries. Other tasks as assigned Qualifications: Previous experience in an administrative or office management role preferred. Excellent organizational and multitasking skills. Excellent interpersonal and verbal communication skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, visitors, and other stakeholders Ability to work independently and maintain confidentiality. High school diploma or equivalent Location: Candidates must live within the DC Metro area. We will not be considering international applicants. Additional Information: This position is located in Arlington, VA near the Ballston Metro Station. This position is part-time and in person. Position requires up to 20 hours per week. Must be legally eligible to work in the United States without the need for sponsorship, now or at any time in the future. To apply, please email a resume and a cover letter to: *******************.

Job Title: Government Affairs Administrative Assistant About the Role: We are seeking a detail-oriented and highly organized Government Affairs Administrative Assistant to provide essential support to our Government Affairs team. This role is ideal for someone with a passion for politics, regulations, and current affairs who thrives in a fast-paced environment. You will play a key role in managing day-to-day administrative tasks, maintaining legislative tracking systems, coordinating events, and facilitating effective communication within the department. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Government Affairs team. Track and distribute meeting minutes to ensure alignment on key action items. Oversee email management, ensuring timely responses and follow-ups. Legislative & Policy Tracking: Maintain spreadsheets tracking legislation, rules, and regulations. Conduct simple data analysis within congressional offices to support advocacy efforts. Communication & Content Management: Manage and update the Government Affairs team's internal page, ensuring documents are uploaded and easily accessible. Oversee the production and distribution of a bi-weekly department-wide newsletter. Event Coordination & Engagement: Organize quarterly webinars, including managing invitations, surveys, and speaker communications. Attend trade association meetings as needed to support the team's advocacy efforts. Qualifications & Skills: Must be able to work in-office in Washington, D.C. Prior experience working on Capitol Hill, in a lobbying firm, or in a policy-related role. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Strong ability to manage multiple projects and deadlines simultaneously. Interest in politics, regulation, and current affairs. If you are a proactive and organized professional eager to support a dynamic government affairs team, we encourage you to apply! Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Temporary Pay: $25.00 - $32.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Washington, DC 20037 (Required) Work Location: In person

We are looking for a skilled and proactive Administrative Assistant to support our immigration law practice. The ideal candidate must be fluent in Arabic and English, with at least one year of immigration law experience, and will play a key role in client communication, office administration, and ensuring our team meets critical deadlines. Key Responsibilities: Handle client communications in Arabic and English, including calling clients to schedule appointments and providing case updates. Organize and maintain the office calendar, coordinating appointments and deadlines. Assist with assigning tasks to team members and tracking progress to ensure timely completion. Salary is $50,000-60,000+ depending on experience

Washington, D.C. (Downtown) On-site with potential to go hybrid after ramp up, etc. Syntax Talent Solutions is seeking a proactive and detail-oriented Administrative Assistant to join our client, a premier real estate development firm in downtown Washington, D.C. This role is well-suited for professionals with strong organizational and communication skills who enjoy supporting business operations and ensuring efficiency in a dynamic corporate environment. The position offers opportunities for individuals with 3+ years of experience who are eager to contribute and grow within the organization. Key Responsibilities: Provide administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with travel arrangements, expense reporting, and the preparation of reports and presentations. Support office operations by managing supplies, coordinating with vendors, and ensuring a well-functioning workplace. Facilitate internal communications and assist in tracking key milestones for real estate projects. Act as a reliable point of contact between teams, leadership, and external partners while maintaining professionalism and confidentiality. Take initiative on special projects, research assignments, and ad hoc administrative tasks as needed. Qualifications: Bachelor's degree required. At least 2-4 years of administrative experience in a corporate or professional setting, ideally within real estate development, finance, or a related industry. Strong organizational and multitasking skills with attention to detail. Excellent written and verbal communication abilities, with a polished and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Ability to handle confidential information with integrity and discretion. A proactive, adaptable mindset with the ability to work independently and collaboratively.

A large non-profit located in Falls Church, VA is looking for an Administrative Specialist to support their Operations functions. Job Responsibilities: Provide administrative support for day-to-day activities. Communicate the terms of pension benefits, including payment methods and adjustments and the collection of any overpayments. Insure all required information has been received by and from Participants or Beneficiaries to initiate payments. Accurately enter information into database to initiate and maintain payments to Retirees or Beneficiaries. Maintain files of correspondence and other records. Document Management - create documents in appropriate format, process documents for proper execution, track pension application status, scans, duplicate and archive and file documents. Handle daily departmental mail and provide telephone/switchboard relief. Work on various projects as needed. Assist team members and cover for another employee due to absence or increased workload. Perform additional assigned responsibilities required to support Operations. Education, Experience and Skills Required: Qualified candidates will possess a high school diploma or equivalency; Bachelor's degree strongly preferred and a minimum of two years' administrative experience. Proven track record of exceptional performance in providing professional customer service. Able to communicate effectively, both orally and in writing. Strong verbal and interpersonal skills. Able to work independently and within a team environment. Able to handle multiple tasks and prioritize responsibilities while paying special attention to detail. Demonstrates strong analytical and problem-solving skills. Strong mathematical aptitude. Able to use office equipment such as computer terminal, PC, printer, copier, calculator, scanner, fax machine and multi-extension telephone. Familiarity with Microsoft Office software. Highlights/Benefits Include: Fun place to work with excellent opportunity for growth 100% fully paid health-insurance for both single/family, pension Pension fund with large annual employer contribution

Whisked by Jenna is on a mission to bring high-quality, homemade-style baked goods to grocery store shelves. We are a scratch-based wholesale bakery that produces packaged pies and cookies, all made fresh with clean ingredients and no preservatives. Since launching at farmers markets in 2011, we've grown to be carried in 200+ stores across Washington, D.C., Baltimore, Philadelphia, and surrounding areas. We're looking for a reliable and detail-oriented Wholesale Distribution Assistant to join our logistics and operations team. This role is office-based and plays a critical role in route optimization, dispatch, and fulfillment for our wholesale distribution. Key Responsibilities: Route Optimization & Dispatch: Plan and optimize delivery routes for our three drivers to ensure efficient and on-time deliveries. Order Fulfillment: Pack and prepare wholesale client orders, ensuring accuracy and quality standards are met. Inventory & Logistics Management: Track stock levels, coordinate with production, and assist with order staging. Communication & Problem-Solving: Act as the key liaison between drivers, production, and customer service to resolve logistics issues. Process Improvement: Identify opportunities to streamline fulfillment, delivery, and dispatch operations. Required Experience & Skills: 1+ year of experience in route optimization & dispatch Proficiency with QuickBooks & Microsoft Excel Fulfillment experience (may be substituted with route driving & delivery experience) Strong organizational and problem-solving skills Ability to multitask and work efficiently in a fast-paced environment Excellent communication and coordination skills Familiarity with WorkWave Route Management software is a plus, but not required Ability to lift 50 lbs and assist with packing/staging orders as needed Schedule & Compensation: Full-time (40 hours per week) Sunday - Thursday (off Friday & Saturday) Pay range starts at $50,000/year. Benefits: paid time off, 401K match. Why Join Us? Be part of a growing bakery with a strong logistics-driven operation Play a key role in ensuring efficient fulfillment and distribution Opportunity for growth in a company that values operational excellence

We are looking for a detail-oriented and highly organized Administrative Assistant to provide essential support to our leadership team. The ideal candidate will handle various administrative tasks, ensuring smooth daily operations and efficient office management. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments. Coordinate travel arrangements, including flights, hotels, and transportation. Maintain digital and physical filing systems for easy document retrieval. Order office supplies and ensure office equipment is functioning properly. Maintain a clean and organized office environment. Assist in tracking expenses and processing invoices. Support team members with administrative tasks and special projects. Run errands and handle personal tasks as needed. Qualifications: 1-3 years of experience as an Administrative Assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. High level of discretion and confidentiality. Ability to work independently and take initiative.

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Intake mailings and prospective client calls Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred

Immediate need for a talented Administrative Assistant II. This is a 06+months contract opportunity with long-term potential and is located in Owing Mills, MD (Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-63224 Pay Range: $20 - $22/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: A Senior Admin/Fulfillment Specialist is responsible for accurately and efficiently processing customer orders by picking, packing, and preparing products for shipment, managing inventory levels, coordinating with shipping carriers, and ensuring timely delivery, all while maintaining a streamlined fulfillment process. Key responsibilities may include: Gatekeeping, Calendar, Meeting Coordination & Materials Management: Accountable for commanding and applying business knowledge and understanding of client preferences, work priorities and work style to provide leverage to manager(s) for core support activities Travel & Expenses Support: Accountable for providing timely, accurate, compliant travel and expense report processing. Training, Continuity & Coverage: Work collaboratively with Business & Administrative Leadership and administrative peers to provide seamless back-up coverage, sharing new ideas and best practices to ensure continuous, innovative service lift as technology, processes and BU needs evolve. Technology, Process & Policy Support: Proactively learn and innovatively leverage new and enhanced technology to increase efficiency, and champion positive change through collaborative adaption/adoption (self and team) of new and standing corporate and divisional processes and policies. Project & Specialized Team Support: Independently facilitate or assist with ad hoc assignments and projects related to division and/or corporate activities that support systems testing/delivery, data and reporting, and presentation materials using advanced or specialized software or systems skills. Network effectively to discover and leverage relevant work and best practices of others for efficiency and optimal service. Order Processing: Receiving and reviewing fulfilment requests, verifying product availability, and accurately ordering/picking items from corporate store or shelves. Packaging and Labeling: Properly packaging items according to shipping requirements, attaching shipping labels, and ensuring correct product quantities. Inventory Management: Maintaining accurate inventory levels by tracking stock, identifying discrepancies, and reporting issues. Shipping Coordination: Coordinating with shipping carriers to schedule pickups and ensure timely delivery, including generating shipping labels. Quality Control: Performing quality checks on products before packaging to identify damaged or incorrect items. Storeroom Maintenance: Maintaining a clean and organized workspace, following safety protocols, and properly storing inventory. Key Requirements and Technology Experience: Key skills; Travel management, Calendar Management, event planning , logistics Attention to detail to ensure accuracy in order fulfillment High school diploma. 2-4 years of relevant experience. Strong organizational skills to manage inventory and prioritize tasks. Physical ability to lift and move packages weighing up to 50 lbs. Experience with calendar, meeting, and travel coordination. Event planning and coordination experience. Schedule: Monday to Friday, 8:00 AM to 5:00 PM. This position is hybrid, however there may be weeks when the associate will need to be in the office 4-5 times per week based on events and workload. Work Location: Work will be conducted at the Owings Mills location until June, after which it will transition to the Harbor Point location. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The National Association of Government Employees, SEIU, Federal Division, seeks to fill an Administrative Assistant vacancy in Alexandria, Virginia. The Administrative Assistant reports to the Federal Director and performs the full range of administrative duties. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position requires an individual who is resourceful and highly accountable. Strong candidates for this position should possess at least three years of progressively responsible experience, the ability to organize and prioritize work, and the ability to handle a fluctuating workload. Duties and Responsibilities: Process incoming member-related inquiries and route requests to the appropriate staff and follow up as appropriate. Answer routine questions, elicit information, and explain the procedures and policies of the organization. Interpret contract provisions and provide advice and information to callers where appropriate. Maintain local unit contact information and update the database as appropriate. Assist in the coordination of special events and projects such as training, organizing drives, and local elections. Act as liaison between the Federal/Municipal Division, local leadership, and members. Perform routine administrative tasks that support the office operation, such as answering phone calls and emails, scheduling meetings, and ordering supplies. Compose and type letters of an advanced nature on their initiative or for assigned staff. Create and maintain correspondence files, grievance files, and general records for assigned staff and general office files. Perform other related duties as assigned by the Federal Director Qualification and Educational Requirements: A college degree and three years of related experience are preferred. Significant and specialized experience may be substituted for educational requirements. Demonstrated knowledge of and familiarity with the labor movement. Must demonstrate proficient use of office software, including the ability to perform the following tasks: Windows Explorer - Perform advanced searches, create new folders, and move and restore files. Microsoft Word - Create mail merges, perform sorts in columns and tables, and create keyboard shortcuts, auto text shortcuts, and tables of content. Insert, crop, and edit graphics, including changing colors, removing elements, and sending them to the background. PowerPoint - Create animated presentations with speaker's notes using manual or auto timing. Excel - Ability to create a spreadsheet with calculated fields. Must be able to format, split/merge cells, extend a series, and extend calculated fields such as a totals row. Must be able to export worksheets into Word or Access programs. Outlook - Be able to set up appointments and reminder notices, receive, forward, and send emails. Internet Explorer - Be able to perform a search. Minimum Qualifications: Proven experience working independently with minimal supervision and as part of a team to complete assignments. A high degree of consistency and accuracy. Works independently and anticipates the needs of staff. Professional, courteous, and tactful with excellent communication and interpersonal skills. Ability to work with people from diverse backgrounds and cultures. Proven organizational skills and attention to detail with the ability to be flexible and adapt to rapid changes. Experience with Zoom, Teams, and other virtual conference technology webinars. May be required to drive. A valid driver's license is required. Physical Demands: It requires the physical ability to operate a computer, sit or stand for extended periods of time, or move throughout the office. The ability to lift files and material up to 25 lbs. Interested Applicants: Interested applicants should send a letter of interest (with salary requirements) and résumé to NAGE Federal Division at ************************ (Applications will be reviewed on a rolling basis until the position is filled. Interested applicants are encouraged to apply as soon as possible.

The Receptionist/Office Assistant is the first point of contact for clients and visitors, ensuring they are greeted professionally and assisted promptly. In addition to front-desk responsibilities, this role assists the Document Services department with various administrative tasks. Primary Responsibilities: Greet and direct clients, visitors, and vendors in a friendly, professional manner. Answer and screen phone calls, directing them to the appropriate team members. Schedule appointments and meetings. Support the Document Services department with document preparation, scanning, filing, and organization. Data entry and database maintenance. Assist with maintaining and updating client files, both physical and digital. Other duties as assigned. Key Knowledge, Skills & Abilities: Previous experience in a receptionist or administrative assistant role, preferably in a law office or professional setting. Strong communication and interpersonal skills with a client-focused approach. Microsoft Office proficiency, including Word, Excel, and Outlook. Excellent oral and written communication skills. The ability to communicate effectively and professionally with internal and external clients on all levels. Excellent typing, grammatical and proofreading skills, and attention to detail. High School Diploma, or equivalent required. Associate or bachelor's degree preferred. The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.