Assistant Jobs in Niles, IL

Immediate need for a talented CMDB Administration support. This is a 12+ Months Contract opportunity with long-term potential and is located in Abbott Park, IL(Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-67178 Pay Range: $28 - $30/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan. Key Responsibilities: Can be 1 up to 500+ devices per request Entry is via Incident or Service Requests Review audit reports and CMDB Health Dashboards. Based on findings reach out to device owners or respective CoE Data Stewards for data remediation. Perform updating and removing Application to Infrastructure relationships Review, collaborate data corrections and execute mass updates to the CMDB. Will be the only authorized user allowed to the mass import data to the CMDB Maintain an in-depth knowledge of the different Configuration (CI) Classes and Attributes per class Learn to know the attribute default values to ensure imports and updates maintain CI data accuracy. Provide urgent updates to the CMDB data to ensure IT tools are working as expected. Gain an understanding of external CMDB data sources. The desired resource won't necessarily support the integration, but needs an understanding of the external data sources Be able to provide “plain language” explanations to business customers when data is sourced from one of these other systems. Assist with configuration of ServiceNow Discovery schedules. Key Requirements and Technology Experience: Skills-CMDB, Servicenow, Data. Requires good communication skills and ability to communicate back-n-forth with the customer until the data is proper. Realize new/update data requests routinely have bad data, the CMDB Admin must work directly with the customer to assure they understand exactly what we need to know and why it matters. Single point of contact for all CMDB users - globally Answer questions regarding data or the ITSM/CMDB system. Contact tier 2/3 support when unable to answer question Collaborate with customers to support and assist IT initiatives involving CMDB data Collaborate with Application Portfolio team ensure Application Health and IT lifecycle is managed. Be able to identify gaps and remediation steps. Our client is a leading Pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

We're seeking a meticulous, polished Personal Assistant & Lifestyle Coordinator to support a private HNW individual across all aspects of daily life. This role blends hands-on personal support with high-level lifestyle management-from wellness appointments to packing lists and everything in between. You should be Type A, resourceful, and thrive on making life run smoothly. Total discretion, flexibility, and a polished presence are key. This is an all-in role for someone who lives for the details, loves being of service, and can seamlessly blend caretaking with concierge-level coordination. Handle daily wellness and lifestyle tasks-book treatments, track routines, manage appointments, and stay ahead on new trends Run errands, keep the household stocked, coordinate meals, and ensure the Principal's day flows smoothly Liaise with staff, fitness trainers, therapists, and vendors to ensure schedules and activities are aligned Assist with packing, travel prep, and personal logistics-always anticipating what's needed before it's asked Location: Position is based at Private Residence and Onsite at Business headquarters in Chicago, IL for 6months out of the year. You will be traveling up to 6 months and live in Puerto Rico. Compensation: Full benefits + housing/stipend during Puerto Rico and additional travel

Are you a CyberArk expert with a passion for security and automation? We're looking for a skilled CyberArk Administrator to join our growing security team and play a key role in safeguarding our privileged accounts, systems, and data. What You'll Do: Provide second-level support for complex CyberArk-related issues, ensuring minimal downtime and effective issue resolution. Manage the onboarding/offboarding of privileged accounts, handle credential issues, perform safe deletions, and maintain session monitoring. Automate common tasks using PowerShell, including unsuspending accounts and deleting safes. Create and manage domain-based and local admin accounts in line with compliance standards. Collaborate across teams to resolve password reconciliation issues and escalate to L3 when needed. Generate activity logs, UAR reports, and contribute to building internal knowledge bases for L1/L2 teams. Monitor security alerts and system health using Microsoft Defender, McAfee, and ePO. Support digital certificate management, including renewals and support group updates. Actively participate in incident response efforts and ensure SLA adherence. 🧰 Tech Stack: CyberArk PAM PowerShell Scripting Microsoft Defender, McAfee, ePolicy Orchestrator (ePO) Windows Server, Active Directory Ticketing & Documentation Tools (ServiceNow, Confluence, etc.) ✅ What We're Looking For: Proven experience with CyberArk administration and troubleshooting Strong PowerShell scripting skills Familiarity with enterprise security tools and incident management workflows A proactive mindset and ability to collaborate across cross-functional teams Excellent communication and documentation skills If you're ready to level up your cybersecurity career and make an impact, apply now!

Pay: $22/hr ASSIGNMENT LENGTH: This is an immediate long-term temporary role within the department. The assignment is expected to last through the end of 2025. While there is no guarantee, there is potential for the role to expand in hours or evolve into a permanent position based on fit and departmental needs. START DATE: ASAP start SCHEDULE: Part-time hours, 1-2 days per week with the possibility of a 3rd day if needed; not to exceed 20 hours per week. Initially, the schedule will overlap with the Assistant Director who oversees faculty files to allow for training. After training is complete, hours can become more flexible, but will remain capped at 20 hours weekly. Ideal schedule: 10 a.m. - 5 p.m. CT JOB DESCRIPTION: The Project Assistant role reports to the Assistant Director of Faculty and Academic Appointments. Key Responsibilities: Support the Assistant Director with discrete projects and the organization, archiving, and filing of sensitive documents Potentially conduct research on tools for digital archiving and provide input on archiving metrics, depending on project timelines Maintain filing systems for central administrative files Organize and archive documents as directed Learn institutional academic appointment processes to handle standard administrative tasks in a highly complex environment Manage all aspects of small projects or project phases under direct supervision Provide regular updates on project status to the Assistant Director Perform clerical tasks including copying, sending correspondence, and mailing packages Adapt to new systems as needed Other duties as assigned Key Qualities: Organized, detail-oriented, and self-driven Follows directions carefully Exercises discretion and maintains confidentiality

Ortho Assistant Job Type: Full-time Pay: $20.00-$27.00/hour based on experience Sign-on Bonus: $1,000 About Us At our practice, patient care comes first-every visit, every time. Guided by empathy, we are dedicated to transforming the dental experience for our patients. Partnering with North American Dental Group, we are empowered with the resources needed to deliver best-in-class care. Why Join Our Team? We pride ourselves on combining individuality, expertise, and teamwork to provide exceptional group dentistry. If you're passionate about improving oral health and creating satisfied patients, we invite you to join us in redefining the culture of dentistry. Your Work Schedule Full-Time is 3-4 days per week - 8:45am-6:00pm Some Saturday's Your Role as a Ortho Assistant The Orthodontic Assistant partners with the practice team to provide excellent clinical support to help patients get the care they need. An orthodontic assistant prepares the patient for treatment and assists the Orthodontist by preparing materials and equipment for treatment for the Orthodontist use. Key Responsibilities Provides excellent chair-side clinical support and assistance to doctors which includes but is not limited to charting, operatory set/clean up, and patient education. Records and reviews patient health history, makes chart entries under the doctor's direction and assures completion of forms and signatures in dental software. Enters and updates patient treatment plans at the direction of the treating doctor. Ability to change and remove wires, brackets, and adhesive, take impressions, take scans, prepare teeth for bonding Prepares treatment estimates for review and discussion with patient. Reviews the daily schedule to set up appropriate trays and instruments. Prepares patient, sterilizes and disinfects instruments, sets up instrument trays, maintains chain of asepsis, prepares materials, and assists dentist during dental procedures following OSHA guidelines. What You'll Need to Succeed Dental or Ortho Assisting Certification or prior on-the-job training. 1-5 years of experience preferred, but new graduates are welcome to apply. Radiography/X-Ray certification (state-specific). Current CPR certification. Proficiency in MS Office Suite. A commitment to delivering exceptional service and patient education. Why You'll Love Working Here Comprehensive Benefits: Including 401(k). Paid Time Off: Competitive PTO that grows with your career. Career Growth: Opportunities for continuing education and development. Exciting Work Environment: A supportive atmosphere that celebrates individuality and teamwork, allowing you to thrive. Equal Opportunity Employer We embrace diversity and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other legally protected characteristic. Ready to Join Us? Apply today and be part of a team that's revolutionizing dental care! North American Dental Group-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from North American Dental Group, a dental support organization. #NADG1

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

Office Administrator/Receptionist (Temp-to-Hire | On-Site in The Loop) Our client, a FinTech and research firm, is seeking a talented and ambitious administrative professional to join their team. The organization boasts generous compensation, strong benefits, casual environment, and an excellent team culture. Additionally, they have recently moved into beautiful new offices so the Office Admin will have the chance to own processes and setup in the new space. This person will manage the office, welcome visitors, order supplies, liaise with the building for security and facilities needs, manage vendor requests, plan events, and order catering as well as support Marketing and Finance special projects/deliverables. The right person for this role will have strong organizational and communication skills, a desire to learn/grow, and a keen eye for detail. What you need to get the job done Bachelor's degree required 1-3 years' of professional administrative experience Attention to detail and strong communication skills Eagerness to learn and a customer-service mindset Able to work on-site 5 days/week ***************************** Compensation Range: $60k-$65k DOE Benefits Overview: Insurance: Health, Dental, Vision, Life, STD & LTD Retirement Savings Account Flexible Spending Account (FSA) Health Savings Account (HSA) Commuter Benefits Pet Insurance

Reports to: Director of Operations Status: Exempt Apollon Wealth Management is looking for a driven Administrative Associate to become a valuable member of our team. Our ideal candidate will play a crucial role in maintaining smooth day-to-day operations within the organization. Responsibilities: Efficiently handle incoming calls and assist with managing scheduling for financial advisors, ensuring smooth communication and appointment coordination Maintain a meticulous record of pending tasks for financial advisors and provide regular reports on task status Manage various office-related tasks and general office management Greet clients and prospects, ensuring a positive initial impression Support client events and seminars Minimum Education: • Bachelors Degree preferred Skills and Experience: Previous experience in administrative support or related roles Strong organizational and multitasking abilities Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information Strong attention to detail and accuracy Ability to work independently and in a team-oriented environment

Role Description We are currently seeking a legal Project Assistant to join our Chicago, IL office. The Project Assistant will play a crucial role in supporting the legal team by managing project timelines, coordinating with attorneys and staff, and ensuring the timely and smooth delivery of projects. Please note that this is a full-time position in our Chicago office in Willis Tower. Key Responsibilities Assist Office Services and administrative staff with clerical and organizational tasks. Maintain project documentation, including contracts, correspondence, and reports. Collaborate with Office Services to ensure accurate and timely document production and delivery. Perform reception coverage duties, ensuring a professional and welcoming environment. Track project progress and provide regular status reports to staff. Assist HR and Legal Secretaries with administrative projects. Qualifications Bachelor's degree Previous experience working in an office environment is preferred. Strong organizational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and Microsoft Outlook. Knowledge of and ability to use NetDocs. This is a great opportunity for hands-on experience and professional growth. Featured benefits Medical insurance Vision insurance Dental insurance Life Insurance 401(k) with Company Match 15 PTO days per year 8 to 10 paid holidays per year Paid maternity and paternity leave Gym membership at Willis Tower Interview Process Timeline Application Our team will review your application. Please submit your resume and cover letter using Easy Apply above. Screening Call Our HR Director will reach out to you to schedule a preliminary 30-minute phone screening. In-Person or Virtual Interview Here you'll meet the hiring team who will evaluate your skillset and assess if you are a good culture fit for the firm. Offer Congratulations! If the hiring team thinks you're a good match, we will extend an offer to join the firm. About Life at Tressler We are a full-service, modern law firm located in ten cities across the country. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, flexible schedules and a positive work environment. We have been successful for more than 39 years because of our wonderful team. Tressler has been named to the prestigious U.S. News and Best Lawyers “Best Law Firms” lists for the past five years and we are “Client Recommended” by A.M. Best. We are proud to be a Certified Great Place to Work© in the U.S.A., a ranking based on our employee happiness scores and positive reviews of our management team.

BJB Properties, Inc. is a stable and growing Real Estate Development and Management Company with over $1.5 Billion in assets located close to O'Hare airport. PR Asset Management, which works with BJB Properties, Inc., has an opening as an Office Coordinator. This position works primarily doing Reception work but does have duties with the Accounts Payable team in Park Ridge, IL. The company has experienced immense growth over the last decade and owns over 75 properties with a staff of over 200. With more than 100 years of collaborative experience in the real estate industry, our team is committed to the rehabbing of the city's finest vintage buildings into elite downtown apartments that offer wonderful modern amenities, while still retaining their classic charm. Below highlights the responsibilities and desired skills necessary for the job: Responsibilities include: Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately Processing invoice payments by posting them into accounting database, contacting vendors, reconciling the invoices Answering, screening, and forwarding incoming phone calls Ensure reception area is tidy and presentable, with all necessary supplies including beverages Receive, sort and distribute daily mail/deliveries Order supplies, keep inventory of stock, and replenish supplies Update calendars and maintain conference room schedule Perform clerical duties such as filing, photocopying, faxing and shipping Assists partners of Company with a wide range of projects Recommend and implement process improvements Skills Required 2 - 4 years' experience as a Receptionist, Front Office Representative or similar role Previous accounts payable experience a plus Works well with others regarding communication and deadlines yet able to work independently, take initiatives, and re-set priorities Consistent, professional dress and manner Ability to multi-task and track multiple projects at once Extreme attention to detail including strong organization skills Good written and verbal communication skills Comfortable working with a wide variety of other employees in various circumstances Intermediate experience with Microsoft Office Suite Knowledge of YARDI Property Management software a plus Benefits Include Health Insurance Dental Insurance Vision Insurance Life Insurance, Short and Long Term Disability 401k (Matching) Paid Holidays and Paid Time Off Pay Range: $20 - $22 an hour

A well-known pharmaceutical company in Deerfield is looking for a temporary-to-hire Administrative Assistant to join their team. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week. Responsibilities include: Answer incoming calls and route them to the appropriate staff member. Greet guests upon arrival. Accept packages, sort mail and distribute to the appropriate person. Order office snacks, beverages and office supplies. Responsible for stocking the café daily and office supplies as needed. Organize all details of the birthday and new hire lunches. Submit facilities tickets through office portal as issues arise. Coordinate meetings and order catering when requested. Day-to-day printer maintenance. Coordinate with IT to ensure laptop equipment is prepared for new employees. Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed. Qualifications: BA/BS is preferred but not required. 2+ years of experience in office management/administrative support. 5+ years of experience providing administrative support to senior level executives. Knowledge of office dynamics and office operational functions. Proficiency in Microsoft applications and ability to quickly learn internal systems. High level of flexibility and willingness to learn and take on new responsibilities. Ability to multi-task and prioritize the activities of the department appropriately. Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

At Interiors by Jen Davidson, we specialize in creating timeless interiors for busy homeowners who value beauty, function, and ease. We're a residential design studio rooted in creativity, high standards, and personal connection. We work hard, enjoy the process, and bring heart and humor into everything we do. We are seeking a proactive and highly organized Studio Design Assistant to join our growing team. This is an ideal role for someone who thrives in a creative environment, is proficient in graphic design and content creation, takes initiative, and enjoys supporting both the team and the studio's day-to-day operations. Who You Are: You have a good eye for design and understand basic design principles You know your way around graphic design software and visual content creation You're kind, people-focused, and enjoy creating welcoming environments You think ahead, stay organized, and love systems and checklists You're a self-starter who takes ownership and sees things through You stay calm and flexible in a fast-paced, ever-changing environment You're detail-oriented and love keeping things in order You're visual, creative, and enjoy supporting the design process You're dependable, responsive, and enjoy being part of a collaborative team You have a valid driver's license and reliable transportation You are local to Glenview, IL (remote work is not available for this role) Key Responsibilities Studio Operations: Keep the studio organized, clean, and running efficiently Greet clients and guests with professionalism and warmth Prepare the studio and materials for client meetings and presentations Organize and manage samples, including pickups, returns, and tracking Assemble client binders and maintain organization of project bins Prepare for install days, including tagging, packing, and organizing accessories Manage studio inventory, including tracking samples and deliveries, ordering supplies, coordinating local purchases, and processing returns Provide general support to the design team as needed Visual Content & Design Support: Create visually polished client presentations using Canva Source and prepare material selections for client proposals Record and edit video content for social media platforms Support photoshoots through preparation, styling, and photo organization Produce branded graphics for marketing materials and client communications Maintain a structured digital library of design assets and project images Skills & Tools Highly Preferred: Demonstrated ability in visual composition and layout design Skills in photography and basic video production Experience creating digital content for professional purposes Comfortable with G Suite, Canva, Asana, and Slack Comfortable using iPhones, printers, and basic tech tools Bonus (But Not Required): Formal training or experience in graphic design, visual communications, or interior design Familiarity with interior design terminology and processes Previous experience working in a design studio or creative environment Familiarity with Instagram, Pinterest, and social media best practices What You'll Gain: Hands-on exposure to the interior design process Opportunities to learn and grow in a creative, supportive environment A beautifully designed workspace and inspiring team culture The chance to be part of a studio that values both excellence and fun APPLICATION INSTRUCTIONS If you meet the outlined criteria, please apply here: *********************************** (Due to the high volume of applications for this role, we may not be able to respond to every candidate. We will contact you by email if we'd like to schedule an interview.)

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

The Chicago office of a global digital marketing company is looking for a Part-Time Office Administrator to work in the office Tuesdays, Wednesdays and one additional day (ideally in the office but can sometimes be done remote). The hours are 8-5. This person will be supporting Chicago, LA, Dallas and Denver facilities. This role ensures a welcoming, seamless, and remarkable experience for employees and visitors alike. From keeping offices stocked and running smoothly to supporting HR with administrative tasks, you'll play a key role in cultivating a vibrant and well-organized work environment. Since this is a part-time position, it does not offer benefits (medical, vacation, etc.). Office & Facilities Management Serve as the first point of contact for employees and guests-creating a warm, professional, and organized front-of-house experience. Ensure the kitchen is clean, stocked, and inviting-managing weekly grocery and supply orders. Maintain office supplies and ensure inventory levels meet team needs. Coordinate with building management and external vendors for cleaning, repairs, and ongoing maintenance. Help manage office space logistics including desk assignments, conference room setup, and overall workspace tidiness. Support with company events and wellness initiatives (order lunch for teams, office, coordinate with wellness vendors, etc.) Create operational manuals for Chicago, LA, Dallas and Denver offices Employee Experience & HR Support Handle mailing of new hire swag and other employee-related shipments. Assist in planning and executing team events, celebrations, and employee engagement activities Requirements: 3+ years in an office coordinator, office admin, or similar role (experience in a fast-paced, growing company is a plus) Excellent written and verbal communication skills Strong organizational and time management skills Proficiency in Google Workspace (Docs, Sheets, Calendar) Ability to lift up to 20 lbs and manage physical tasks related to office upkeep Who You Are: A people-first mindset with a natural ability to create a warm, inclusive, and organized environment. Strong multitasker who enjoys managing multiple responsibilities and staying two steps ahead. Detail-oriented and resourceful-able to anticipate needs and solve small problems before they become big ones. Comfortable working independently, but collaborative by nature. Prior experience in office management or administration

About the Company: An exciting new opportunity has become available with EuropTec USA, LLC, a U.S. glass fabricator with a long history supplying glass to the appliance market under its previous names of Marsco Manufacturing and Engineered Glass Products. Due to an acquisition in 2022, EuropTec USA now has the resources and backing of the Glas Trösch Group, a family-owned glass company based in Switzerland with $2BN in revenue and 6000 employees worldwide. With two manufacturing facilities and a warehouse on the south side of Chicago, EuropTec USA provides a wide variety of products for the appliance (oven doors and microwave ovens) and lighting markets. It is now poised to leverage its relationship with Glas Trösch to enter the rail market by providing glass and frame assemblies. Core Objectives: Manages office services Manages outside services (e.g. pest control, carpet cleaning, office cleaning, vending, etc.) for 3 facilities Produces UPS/FEDEX labels as requested and handle courier pickups ( e.g UPS/FEDEX, etc.) Coordinates repairs for office equipment such as the copier, fax machine, printers, etc.(troubleshoot, request repairs, order supplies) Distributes the mail-collect, sort & deliver the mail between the facilities (including assisting with mailings) Answers phones-filter for all incoming communication and route appropriately Provides Front Desk services (e.g. greeting guests, issuing visitor badges, handing out applications, scanning completed applications to P-drive, etc.) Organizes and maintains office work space - including ensuring that supply closets are properly stocked and organized Organizes all office lunches and company events including annual training Arranges meetings and prepares conference rooms for meetings (e.g. order breakfast and/or lunch; ensures that there are condiments, water, soda, markers, paper, pen/pencils, etc.) Takes inventory of office supplies in each building and orders supplies as needed, including Gatorade, water, coffee, paper towels, toilet paper, and any other office or kitchen items. Organizes and arranges for document destruction in accordance with document retention policy Makes sure that the kitchen and bathrooms are properly supplied (e.g. toilet paper, tissues, soap, plastic utensils, etc.) Loads (at end of day) and unloads (at beginning of day) Dishwasher Records clips from camera software upon request Obtains parking permits annually from Alderman's office and puts games schedule on them as well Orders business cards as necessary Provides support to Managing Director: Negotiates the best rates for hotels and rental cars Provides support for booking flights. Coordinates visit of customers. Reconciles expense reports Does all other duties as assigned Requirements Associates Degree or appropriate training and three to five years of office management experience Strong ability to multi-task, organize, and prioritize High level of integrity, honesty, and ability to communicate Strong ability to keep confidences Strong ability to function well both independently and in teams (desire and willingness to pitch in as necessary in all aspects of the business) Able to answer more complicated questions and transfer messages to other office employees. Must be able to expertly use office equipment such as a telephone, fax machine, and copier Must be computer literate and have strong knowledge of Microsoft Office software (e.g. Word, Excel, PowerPoint, and Outlook). Nice to have Bilingual - Spanish/English or Cantonese Chinese/English preferred Personality Traits: Pleasant and helpful demeanor as well as being dependable and reliable. Candidates must be able to pass a hair drug test that screens for marijuana use.

Title: Office Service Assistant Duration: 6+ Months Role Type: W2 contract engagement Pay Rate: $20/HR Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp, lifting up to 50lbs, basic computer knowledge. Duties & Responsibilities: Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner Required Skills: High School Diploma required Minimum of 2 years' experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

An elite management consulting firm is seeking a sharp, highly polished Executive Assistant to support the team. They are looking for someone with a meticulous eye for detail, impeccable writing and proofreading skills, and the ability to anticipate needs before they arise. The firm fosters a culture of excellence, loyalty, and long-term growth. Team longevity speaks volumes-this is a place where dedication is not only appreciated but rewarded. If you're a confident communicator, thrive in fast-paced, high-expectation environments, and want to be part of something truly impactful, this could be the perfect fit. Responsibilities Oversee the end-to-end client onboarding process and ensure smooth progression of all project phases. Initiate and track client-related activities, driving timely completion of tasks. Prepare, edit, format, and proofread all client-facing materials, ensuring strict adherence to firm branding standards across business development pitch books, letters, and related documents. Draft and refine reference call summaries and meeting transcripts based on recorded sessions. Develop and update member profiles for client presentations. Create and compile search candidate books for executive search engagements. Collaborate with the EVP to draft and finalize client proposals and confirmation letters. Conduct research as needed, link information in firm database. Schedule calls/meetings, manage logistics, and assemble prep materials. Book travel, prepare itineraries, adjust travel real-time as needed, prepare expense reports. Answer phones, build knowledge of companies, clients, executives, and directors. Manage annual updates to client profiles, BD materials, etc. Serve as a peer role model in work product, commitment, and professionalism. Adhere to firm processes to maintain the admin team's reputation for quality execution. Back up other team members (vacations, heavy workloads, etc.). Provide administrative support for other firm initiatives, as needed Help management stay abreast of potential issues to ensure a happy work environment for all. Ideal Experience College degree required with 5-7 years of experience supporting multiple executives in a professional environment (finance or consulting preferred) preferred. Proficient technical skills: MS Office, Adobe. Strong project management skills. Quickly identifies, organizes, and executes process steps. Communicates across the firm to keep people informed and projects on track Professional EA mindset: takes pride in responsibilities; requires minimal supervision Outstanding judgment: work product, confidentiality, business attire, and office demeanor Excellent written and oral communication skills; comfortable speaking with high-level executives; comfortable editing and suggesting changes. Outstanding proofreading skills, detail oriented. Friendly, mature, honest, impeccable integrity, punctual, dependable, and team-oriented. Self-motivated with a bias for action; completes work in a timely, high-quality manner. Smart, quick thinker; synthesizes situations and incorporates guidance. Confident in their abilities; comfortable asking questions, can easily change direction and shift priorities. #117816 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Resurrection Covenant Church Office Administrator Support Resurrection Covenant Church's ministries and staff through administrative duties including communication management, financial record-keeping, pastor's administrative assistant, and coordinating volunteers. This position is a hybrid position with primarily remote responsibilities, but with some in-office responsibilities. Qualifications Excellent written and oral communication skills Proven ability to work both independently and as part of a team Knowledge of Apple computers, Microsoft Office (MS Word, Excel, Powerpoint) & Pages, GSuite (Google Docs, Slides, Spreadsheets, Gmail), and proficiency in Canva (basic graphic design skills a plus); experience in managing social media platforms Willingness to learn relevant church website and communication programs Familiarity with QuickBooks Prior experience in office environment preferred Background check required Hours: 7-8 Hours a week; hourly position paid according to hours submitted per time period; potential for hours to increase beginning in 2026. PTO: We will provide what is required to comply with the Chicago Paid Leave and Paid Sick Leave Ordinance Reports to: Senior Pastor; work in conjunction with church staff and lay leaders Primary Duties and Responsibilities Communication Management: create, print, and fold church bulletins; send weekly e-newsletter; monitor and update website and calendar content; manage church social media; respond to inquiries and requests via phone, email, or personal contact; design and print special flyers, posters, letters and other documents; sort and route mail; maintain database for church directory; coordinate facility use and set up with church sexton; maintain office and worship supplies; other responsibilities as necessary Financial Record Keeping: enter data into QuickBooks as requested by Treasurer; assist with record reconciliation; tracking utilities accounts; other tasks as determined by Financial Team in consultation with the Pastoral Team Administrative Support: make written or phone contact with church members, staff and other individuals, as requested by Senior Pastor; complete other projects as assigned; attend weekly staff meetings Volunteer Coordinating: Schedule, coordinate, and assign volunteers to different ministries throughout the church as assigned by the Pastoral Team or Leadership Team and the Warming Center. To apply, please submit a cover letter and resume to Rev. Alicia Reese at ****************

OFFICE SERVICES REPRESENTATIVE 1 At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them. We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. An Office Services Representative 1 is the entry level position within this job family. They work onsite 100% of the time as their job functions cannot be performed from home. They immediately begin cross training throughout all of the Office Services areas, learning how to perform all of the various processing functions within incoming and outgoing mail, scanning, uploading, indexing, archiving/records retention, return mail/address changes, printing, binding and inserting. They work closely with various coworkers to learn how to review/identify/sort/prepare various incoming and outgoing workflow functions. They are taught what work to prioritize throughout their day as well as how to track/log their daily production including how to perform quality control checks within all areas. They take directions from all of their trainers depending on which area they are working at throughout their day. They must be flexible and willing to move to different workstations throughout the day, adjusting to the ever shifting needs of the department, which fluctuate depending on incoming and outgoing volumes as well as with the employee time off calendar. Job Standards (Briefly describe 3 to 6 essential job duties, associated performance standards and the approximate percentage of time performing each. Each essential job duty should be weighted at least 10 % and no greater than 40 %, totaling 100 %.) Essential Job Duty #1: 40% Processes various incoming workflow functions - Mail, RightFax, Accounting & Policy Documents Opens, sorts and prepares incoming forms for scanning and/or delivery via scanner, copier, fax or mail delivery. Identifies document types by form family and form name, looking for correct policy number and/or name. Uploads/indexes documents to workflow queues, ensuring accuracy, clarity and quality of image and identity. Operates and troubleshoots various machines/hardware and computer software to perform job junctions. Stages/archives scanned output according to form type, locking up checks in safe for delivery to Accounting. Logs production output to various reconciliation spreadsheets as needed for control purposes. Corrects any mistakes in form-type, typos or policy number brought to our attention, learning from mistakes. Essential Job Duty #2: 30% Processes various outgoing workflow functions - Mail, Express Services, Print, Policy Binding Collects, prepares and processes outgoing mail for shipment via USPS, UPS or Presort. Collects, logs, binds and fulfills outgoing New Business policies, paying close attention to delivery method. Prints various policy owner documents, ensuring quality print output and correct print stock is used. Operates and troubleshoots various machines/hardware and computer software to perform job functions. Logs production output to various reconciliation spreadsheets as needed for control purposes. Essential Job Duty #3: 10% Records Retention Services Collect, prepares and logs items for archival purposes, ensuring accuracy for future retrieval if necessary. Retrieves documents upon request from various sources. Investigating as necessary until request is found. Essential Job Duty #4: 10% Return Mail and Address Change Requests Processes change of address requests from workflow queue. Ensuring accuracy and timeliness. Processes return mail. Opening, sorting, investigating and logging return mail for processing. Essential Job Duty #5: 10% Begins cross training on Office Services Representative Level 2 job functions Begins to learn and shadow with coworkers in higher level functions within Print Operations, Imaging and Fulfillment Services, Shipping and Receiving, WorkDay Financials as well as calling Policy Owners and Agents for address update information. WHAT YOU GET TO DO Data entry and with a high sense of accuracy is key - other handle mail tasks: opening, scanning, imaging, printing, and processing incoming and outgoing mail Training will be provided and even cross-training in various areas Use computer systems for all tasks Verify scanned images and change printer toner as needed Adapt to changing priorities and system downtimes Process return mail and various forms, learning and memorizing document types Upload documents into the administrative system and clear work queues No phone or headset use; focus on screen-based tasks WHAT YOU BRING Must be comfortable working in a quiet environment with a team of three and with this person would make 4 Must be comfortable with repetitive work (but like above will be cross strained) Will be collaborating with long-tenured, experienced colleagues who are passionate about their work Familiarity with Microsoft Office Suite, especially Word (minimal Excel usage) Ability to perform tasks such as drag and drop clicking Experience with imaging and scanning Experience with “indexing” Strong data entry skills Experience with document entry and validation Ability to perform key tasks consistently throughout the day Must be comfortable lifting 50 lbs. Must be able to work for a US based company without requiring visa sponsorship. COMPENSATION AND BENEFITS Hourly contract rate range of $16.00 to 18.00 based on experience and qualifications, as well as geographical market and business considerations. Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following: Paid time off and holidays 401k & company match Flexible Health Care, Dependent Care, and Commuter Spending Accounts Employee Assistance Program Life & Accidental Death and Dismemberment Insurance Short and Long-Term Disability Payroll advance program, Charitable donation match, Athletic event sponsorship, Referral reward program, and more… MORE ABOUT WIMMER SOLUTIONS Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants. If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you. Get the job you have always wanted. You will join a broad team of professionals who are energized about their careers as well as their community. For more career opportunities or to refer a friend, please visit ********************************** and talk to a recruiter today.