Assistant Jobs in Newark, NJ

Our client, a Private Family Office - Billion-Dollar Hedge Fund, is seeking a new Full-Time/Permanent Personal Assistant to support the Hedge Fund Founder. Candidates must have a minimum of 5-8+ years of applicable high-level personal administrative experience supporting a C-level Executive and/or UHNW Individual and a Bachelor's degree as well as a valid driver's license is required. They should be extremely polished and professional, proactive, flexible to travel (this role is primarily based in NY/NJ with travel to the Hamptons over the Summer and West Palm Beach, FL as needed), and possess a 24/7, team player, “no task is too big or small” mentality. An interest in sports is a huge plus as the Executive is very heavily involved in youth hockey. This is a fantastic opportunity to join a growing team in support of a great Executive who is nice, fair, and respectful! Salary depends on experience (115-165k base), plus discretionary bonus eligibility. Hours are 9:00am-6:00pm, with 24/7 mentality and flexibility to come in earlier, stay later, and/or travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). 5 days in office. Responsibilities: Provide high-level personal administrative support to Hedge Fund Founder. Schedule and organize extensive meetings, events, and appointments; manage and maintain a busy and ever-changing personal calendar, prioritizing commitments. Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, dining/entertainment reservations, etc. for Hedge Fund Founder and his family, ensuring seamless logistical execution. Act as a liaison between youth sports leagues and arenas. Provide on-call in-home and remote assistance, ensuring readiness for any situation. Coordinate communication and manage relationships with family members, childcare, and household staff. Oversee logistics and transitions between 3+ properties, facilitating smooth operations and effective coordination. Assist with ad hoc personal administrative duties, including scheduling medical appointments, running errands, purchasing gifts, etc. Required Qualifications: Minimum 5-8+ years of applicable personal administrative experience supporting a C-level Executive and/or UHNW Individual. Bachelor's degree and valid driver's license required. Interest in sports is a huge plus. Must possess a 24/7, “no task is too big or small” mentality. Flexible to travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). Polished and professional. Proactive, extremely organized, detail oriented. Team player; problem solver. Excellent interpersonal and communication skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

I am a busy CEO, seeking to hire a highly organized, efficient, and trustworthy professional to assist and manage daily personal, family, and some professional tasks. This is a part-time, independent contractor position, paid hourly. Candidates must have availability for at least 10 hours of work per week, with opportunity for up to 10 additional hours per week, as needed, possible. The professional in this position can accomplish most tasks via virtual support. Minimum of one day per week of in-person support. Please inquire for the full job description and additional details about responsibilities and requirements. The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Corporate firm is seeking a Personal/Executive Assistant to support the President. Proactively maintain the Executive's busy and fluid calendar for both personal and business items. Act as first point of contact and gatekeeper as necessary. Represent the Executive and the organization in a professional, polished and intelligent manner. Able to be resourceful and proactive in dealing with the day-to-day issues along with events/problems that arise quickly. Schedule, coordinate and keep the Executive up to date on personal and professional events, meetings and appointments. Assist with meeting preparations as needed. Handle all business travel and expenses. Must have drivers license and be willing to work five days a week onsite.

Bergdorf Goodman, a New York landmark since 1901, is the epitome of style, service, and modern luxury. With a rich history of showcasing both leading and emerging designers, our iconic 5th Avenue store is a premier destination for discerning customers worldwide. Position Details: In this role, you will collaborate with an specific Personal Shopper within our Evening/Fine Apparel department, to execute tailored selling appointments for our clients. Your support will be crucial in ensuring smooth daily operations and contributing to memorable shopping experiences for the client, all while upholding our standard of unparalleled service and elegance. This position provides an exciting chance to develop your career in luxury retail and gain in-depth exposure to the world of high-end fashion. In This Role, Your Responsibilities Will Include: Assisting the Personal Shopper in preparing and executing personalized selling appointments Organizing appointment scheduling and managing client interactions Maintaining and updating client information to foster lasting relationships Processing transactions at POS with accuracy and efficiency Handling post-appointment follow-up, including order tracking, alterations, and thank you notes Supporting digital selling and enhancing social media presence Helping organize exclusive gifting initiatives and experiences for Top Clients Ensuring all unsold merchandise is returned to stock Maintaining the cleanliness of fitting rooms, coordinating with housekeeping and maintenance as needed Demonstrating a keen eye for fashion and strong organizational skills Staying current with POS systems and client management tools What We Are Looking For: A strong interest in fashion and a desire to learn and grow in luxury retail The ability to thrive in a fast-paced environment while maintaining excellent service standards A solution-oriented mindset with the ability to adapt and resolve challenges quickly Previous experience in retail or fashion is preferred, along with familiarity with Microsoft Suite (Outlook, Excel, Teams, etc.) The ability to work a flexible retail schedule, including evenings, weekends, and holidays Benefits: We offer an inclusive and comprehensive range of benefits to our valued associates, including: Medical, Dental, and Vision Benefits Disability Benefits Paid Parental Leave, Paid Family Leave, and Adoption Support Paid Time Off Retirement Savings Plan (401K) and Life Insurance Financial Solutions NMG Associates Core Discount of 30% Personal and Professional Development Opportunities Equal Employment Commitment: We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************.

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment. Key Responsibilities: Administrative & Personal Support: Assist with preparing presentations, reports, and other key documentation. Manage special projects and administrative tasks to ensure deadlines and priorities are met. Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements. Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism. Calendar & Schedule Management: Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion. Prioritize scheduling and efficiently resolve any conflicts. Communication & Correspondence: Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications. Draft, edit, and organize important documents and communications. Travel & Logistics Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. Prepare comprehensive travel agendas and manage related expense reporting. Operational Efficiency: Collaborate with internal teams and external partners to support smooth operations. Anticipate needs and proactively address challenges to maintain an efficient workflow. Qualifications: Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments. Exceptional organizational skills and acute attention to detail. Strong written and verbal communication skills. Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software). Proven ability to multitask, prioritize, and adapt quickly to shifting demands. Ability to work both independently and collaboratively. High level of discretion, professionalism, and integrity. Excellent problem-solving skills and a proactive mindset. Location & Work Environment: Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

At Theory, we create clothes that matter, that empower and improve the way we live through exceptional fit, fabric, and style. In 1997, Theory was founded in New York on the simple idea that stretch fabrics in tailored clothing could change how we dress and live. Two decades later, we continue to perfect our offering of elevated wardrobe essentials for the ambitious, urban man and woman. From sourcing materials from the best mills in the world, to the innovation and craftsmanship at our atelier in New York's Meatpacking District, the integrity of our process is just as important as our final product. In 2004, Theory was acquired by Fast Retailing, spurring international expansion of the brand. Operating 440 stores worldwide, today Theory is a New York brand with a global mindset. Our customers dream big, achieve goals, and aim for perfection. So do we, and so do our clothes. Become an integral part of an emerging business for Theory. The Ecommerce Reporting & Analytics Assistant is responsible for compiling, analyzing and reporting data across several critical areas of the ecommerce business: digital marketing, voice of customer insights, in-season financial performance, site metrics, and product performance. This role will assist cross functional teams by delivering date insights to drive strategic decision making and improvements to ecommerce operations. Responsibilities Digital Marketing: Support in pull weekly, monthly and quarterly marketing performance in both paid and owned channels Run analysis for campaign performance and make recommendations based on data Social Voice of Customer: Update and develop key reports for sharing VOC data across the organization Support in our monthly hindsight reporting to senior management and make recommendations for assortment improvements Pull key reporting for customer reviews, and customer satisfaction Financial In Season Reporting Update daily reporting for management review Work closely with finance team to ensure all ec information is accurate for P&L forecasting Update any reporting for GHQ, with supervision from management Site Metric Reporting Update key site reporting on a daily basis to track sales, conversion rate, average order value and sessions Drive deeper analysis of page performance to improve our site linking strategies Analyze the data to influence and suggest site boosting strategies and content placement Product Reporting Analyze product performance data to identify trends, opportunities and areas of improvement on a daily, weekly and monthly basis. Collaborate with merchandising team to provide site metrics to influence buying strategies Support in reviewing inventory position for ec channel and review any potential OOS as well ensure we are proactive in our liquidation of aged products Ad Hoc Analysis Respond to ad hoc reporting requests and conduct special projects as needed Work closely with IT in the development of automated reporting solutions Requirements 2+ years' experience in Analytics, E-commerce experience preferred Bachelor's degree in Business, Marketing or other quantitative field preferred Excellent analytical and problem-solving skills with a strong attention to detail Ability to build reports and summarize data in a meaningful way for the goals of the business Willingness to learn about and participate in other areas of the ecommerce business Computer proficiency MS Office: Outlook, Excel, Word Excellent interpersonal skills supporting a team environment Excellent communication skills - verbal and written Strong planning and organizational skills with a sense of priority for deadlines Salary range: $31/hr -$33/hr* *The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law. Ensure your Theory job offer is legitimate and don't fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory or sister company email address. For added security, where possible, apply directly through our job posting.

TDS is seeking an Administration & Accounting Assistant to help with operational support of our growing organization. Working closely with management, this role will be key in ensuring finance, HR and resource management are in sync and working seamlessly. Successful candidates will bring attention to detail, familiarity with various software platforms and a sense of ownership in how they approach this opportunity. Primary responsibilities will include: Accounting Tasks and Client Invoicing Responsible for the accurate and timely invoicing process, ensuring that all client services and internal expenses are billed correctly, promptly and collected. Entering all accounting and bookkeeping requirements in our TDS systems. Reconcile and track invoices in accounting software, resolving discrepancies and following up with clients when necessary. Refine invoice procedures to improve efficiency and compliance with financial policies and industry regulations. HR and Onboarding New Employees Collect and process new hire tax documents (W-4, I-9, state tax forms). Set up employee payroll in the payroll system verifying salary, hourly rates, pay cycles, and direct deposit information. Process and track benefits changes (life events, coverage updates, open enrollment). Coordinate with IT to create company email accounts and grant system access. Ensure new hires are added to HR and payroll platforms Internal Resource Timekeeping Ensure all timesheets are accurately completed, verifying the recorded hours against project requirements and company policies. Submit finalized timesheets to the payroll department on time to ensure timely and accurate employee compensation. Enter and update employee work hours in payroll system, ensuring proper classification of regular hours, overtime, and paid time off. Generate reports on employee work hours, overtime, and attendance trends to support workforce planning and budgeting decisions. Manage the Expense Reporting and Approvals Review and approve expense reports submitted by team members, ensuring they comply with company policies, and verifying receipts and expenditures. Address any discrepancies or issues with submitted expenses, working with the team to clarify and resolve concerns. Prepare and organize expense reports for senior management. Education & Experience Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred) 2+ years of experience in accounting, finance, HR administration, or a similar role Experience with client invoicing, payroll processing, and expense management Technical Skills Proficiency in accounting software Experience with payroll systems (e.g., ADP Workforce Now) Familiarity with HR platforms and timekeeping software Strong Excel skills Comfortable using various business software (e.g., Microsoft Office) Administrative & Organizational Skills High attention to detail and accuracy in financial and HR processes Strong organizational skills with the ability to multitask and prioritize work efficiently Ability to manage confidential information with discretion Interpersonal & Communication Skills Excellent written and verbal communication skills Ability to collaborate effectively with team members across different departments Problem-solving mindset and proactive approach to resolving discrepancies Compensation details: 65000-80000 Yearly Salary PI5c8b7c081e2e-26***********4

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

Are you upbeat and excited about supporting an intimate office for a fast-growing company? We are seeking a Receptionist/Administrative Assistant with strong administration support skills and the ability to motivate others. In this role you will work 100% on-site in Newark, NJ, performing scheduling, managing paperwork, answering phones, and fulfilling other tasks. If you're ready to join a family-owned business on its growth journey, send in your application now to get started. Duties (may include but are not limited to): Manage executive calendars, schedule meetings, and coordinate appointments. Organize and prepare materials for meetings. Handle travel arrangements, if needed. Screen communications; prioritize responses and follow up. Maintain filing systems and ensure the organization of important documents. Assist with special projects and research tasks as required. Manage confidential information with discretion and professionalism. Provide day-to-day administrative support to ensure smooth office operations. Qualifications: Minimum 2 years in an administrative capacity providing executive support. Associates or Bachelor's degree preferred Must be proficient in MS Office with the ability to learn new programs Prior construction experience preferred, but not required Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 40799 #PHILLYAF

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Job Title: Cantor Fitzgerald Relief Fund Non-Profit Assistant The Cantor Fitzgerald Relief Fund, a 501(c)(3) not-for-profit, was founded on September 14, 2001, in response to the World Trade Center attacks on September 11th, with a $1 million personal donation from former Cantor Fitzgerald Chairman and CEO, Howard W. Lutnick. Following the tragic event, Mr. Lutnick pledged 25% of the company's profits over five years, in addition to providing 10 years of healthcare coverage to the surviving family members, totaling $180 million in support. Since then, the fund has raised and distributed approximately $300 million to support families that have been deeply impacted by acts of terrorism, natural disasters, and other emergencies, as well as direct service charities, and wounded members of our military. CFRF Day-to-Day Responsibilities Support the day-to-day operations of the organization and provide administrative assistance: manage and screen emails and phone calls, file and scan documents, and handle other duties as necessary. Meeting Preparation: Prepare agendas, meeting materials, and presentations. Attend meetings, take minutes, and follow up on action items. Research and Data Management: Conduct research as needed for projects and other initiatives. Social Media Management: Manage CFRF's social media accounts, create content, and promote campaigns to increase visibility and engagement. Database Management: Support and manage databases, ensuring accurate donor data, tracking engagement, and assisting with outreach efforts. Donor Correspondence: Manage donor correspondence and prepare tax acknowledgment letters. Event Planning and Fundraising Support: Assist with event planning, fundraising initiatives, and coordination of volunteers and programs. Personal Assistant to President, CFRF Calendar Management: Schedule and organize the President's appointments, itineraries, meetings, and events, ensuring optimal time management. Board and Committee Support: Provide administrative support for board meetings and committees, including minutes, scheduling, and preparing meeting materials. Confidentiality Maintenance: Handle sensitive information with the highest level of confidentiality and professionalism. Special Projects: Support the President with various ad-hoc tasks and special projects as required, ensuring smooth operations of the organization. Qualifications: Strong Organizational and multitasking skills Passion for the Cantor Fitzgerald Relief Fund mission Ability to work collaboratively in a fast-paced environment Must have experience in Microsoft Office Suite: Word, Excel, PowerPoint Flexibility with occasional evening and weekend work for events and meetings Educational Qualifications: Bachelor's Degree required 0-2 years of experience Hybrid Working - We are currently operating a hybrid model for our shared services employees (including this role). We anticipate continuing these arrangements for the foreseeable future with periodic review. Hybrid for Cantor Fitzgerald & its affiliates across the working week means three days office-based and two days remote. Salary: $52,000 The expected base salary for this position is $52,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a range of operational tasks that focus on daily logistics, estate management and coordination and overall ensure that each day is running smoothly. You'll be a main point of contact for tracking and receiving orders, information collection, communicating across teams, house inventory and running errands as needed. You'll also be in charge of expense reporting, reconciliation, and maintaining digital filing. You will help facilitate special events for the family and team that include small private gatherings to large scale events. We are tech focused, and the right candidate enjoys using software to make operations more efficient and seamless. This role offers room for growth and is ideal for someone with a proactive, service-oriented approach. Assists in maintaining up-to-date calendars and schedules for a team of busy managers. Manages purchase orders (POs), receiving, and handling of returns. Tracks and orders necessary supplies for the home and the business office. Conducts research, prepares documents, and handles various home office tasks. Oversees the packing and shipping of items as well as ensuring inventory has been updated accordingly. Notifies the appropriate manager of any discrepancies or issues with shipping items or deliveries. Runs errands as needed to support daily operations, facilitates meal ordering and handles pick-up of items in town. Manages inventory for home items as well as for the office and ensures proper organization. Drafts and distributes meeting minutes to relevant participants. Prepares expense reports and reconciles credit card statements. Qualifications: Recent college graduates are welcome to apply. Prior experience in hospitality is highly preferred. Strong organizational skills and attention to detail. Ability to balance multiple tasks and prioritize effectively. Comfortable running errands and performing personal assistant duties. Ability to work independently and manage time efficiently. Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly. Experience in an administrative role or personal assistant capacity is a plus. What We Offer: A supportive work environment with a small, close-knit team. We are onsite daily in the Upper West Side Top tier medical benefits and comprehensive compensation package Growth opportunities within the company for the right candidate. Strong starting compensation between 75K-85K base plus bonus

Euroasias Organics Inc, part of Euroasias Group of Companies, specializes in the distribution of various spices, herbs, extracts, and nutraceutical ingredients across the United States and Canada. With a commitment to quality, Euroasias Organics provides premium organic products to meet the diverse needs of our customers. We focus on sustainable and ethical sourcing to ensure the best products for our clients. Key Responsibilities: Inventory Management: Maintaining accurate records of incoming and outgoing stock. Monitoring stock levels and collaborating with purchasing to maintain optimal inventory. Ensuring accurate stock records and reporting discrepancies. Processing receipts and documenting order details. Ensuring inventory is processed, organized, and stored. Shipping and Receiving: Overseeing the processing and shipping of orders. Coordinating with shipping carriers for timely delivery. Inspecting incoming deliveries for accuracy and damage. Checking Purchase Orders (PO's) against physical goods arrived. Processing PO's into the Warehouse Management System (WMS). Administrative Tasks: Handling administrative tasks like data entry, record-keeping, and filing. Preparing shipping documents (invoices, purchase orders, bills of lading). Managing correspondence and communications (phone calls, emails, etc.). Supporting other administrative tasks within the warehouse. Warehouse Operations: Ensuring the warehouse is clean and organized. Developing and implementing warehouse policies and procedures. Training and supervising warehouse staff. May assist with general warehouse duties like picking and packing. Other: Ensuring compliance with safety and security protocols. Collaborating with other departments (sales, customer service). Ensuring the facility receives stock on time. Organizing a warehouse facility for easy navigation. Issuing regular briefs and status updates to staff.

Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. Responsibilities: Front-Facing Duties: Greet and welcome visitors, clients, and employees with friendly and professional demeanor. Answer phone calls, direct inquiries, and provide basic information about the company. Manage guest building registration and meeting room bookings. Administrative Tasks: Handle incoming and outgoing mail, packages, and deliveries. Assist with data entry, filing, and other administrative tasks. Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting. Back-of-House Coordination: Stock and organize kitchenettes, break rooms, gym, and common areas. Maintain office supplies inventory, order replacements as needed and organize supply storage areas. Ensure cleanliness and tidiness in kitchen and office spaces. Coordinate with facilities management for repairs and maintenance. Qualifications: Exceptional motivation and attention to detail. Computer skills; proficiency with Microsoft Suite. Basic knowledge of office equipment and technology. Ability to thrive in a fast-paced environment. Excellent organizational skills, flexible and able to multi-task and prioritize. Ability to work effectively both independently and as a team. Excellent interpersonal and communication skills Positive attitude and good teamwork skills. No task too small mentality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Nursing and Allied Health Programs Administrative Assistant Swedish Institute College of Health Sciences seeks administrative assistant to assist the nursing department and other allied health departments in a variety of administrative needs. The Administrative Assistant will report to the Dean of the Nursing program, act as a liaison on behalf of the Nursing department when interacting with students, other program and department personnel, etc. Some essential duties are as follows: 1) Responds to phone and /or email communications from students and faculty and vendors 2) Maintains up-to-date faculty documentation as well as collects and documents required student records/information o Tracks students medical requirements before the start of the semester 3) Assists in the preparation of reports by gathering data and supporting documentation 4) Assists with meeting preparation i.e. schedules, prepares and takes minutes at various meetings 5) Prepares and updates nursing department documents/semester schedules, etc. 6) Disseminates surveys and questionnaires 7) Assists with the institutional and ACEN accreditation processes 8) Ensures ample supply of office supplies and forms 9) Perform other assigned administrative tasks when necessary. Minimum Qualifications: Associate's degree or 3 years of related work experience or equivalent combination of education and experience. Computer experience with Word, Excel and PowerPoint. Able to type accurately Must be detail-oriented and extremely accurate. Must work well in team-based environment with minimum supervision. Excellent verbal and written communication skills. Excellent interpersonal skills. Strong organizational skills. Compensation details: 19-24 Hourly Wage PI7bd1b7b6679a-26***********1

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work