Assistant Jobs in Newark, CA

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

Join our team and receive a $10,000 sign-on bonus for qualified bilingual hires!* Do you speak Spanish and English? If you do, we're looking for you! Our Retail Careers come with awesome perks and may include additional starting pay if you are bilingual. Great things are in store! Our part-time careers allow you to optimize your earning potential by working during the store's busiest times, including evening and weekend hours. Excellent pay and fewer hours with more opportunities to make the sale... what are you waiting for? It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our Retail Sales Consultant's earn between $20.98 - $24.23 per hour plus up to $6,850 in commissions if all sales goals are met. Our Retail Sales Consultant's working 20-24 hours per week earn an average of $30,725 per year in total compensation. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities * Sign-on bonus is not applicable to internal employees. To be eligible for the bonus, you must qualify on our language assessment and be hired by AT&T for the location(s) listed. AT&T reserves the right, at its discretion, to pay your 1st portion of the bonus payments after 6 months of your first date of employment = $3,000 , the second payment after you complete 9 months of employment = $3,000, and the third and final payment after you complete 1 year of employment= $4,000. Total payouts= $10,000. Your receipt of these bonus payouts are contingent upon your agreement with the terms set forth under Agreement for Repayment of Sign On Bonus and in general, provides that you will repay the bonus if you voluntarily terminate your employment within 12 months of the first day of your employment. Eligibility also includes being in good standing at time of payout. Applies to all bilingual job offers made from 8/30/2024- 12/31/2024. #Bilingual Weekly Hours: 20 Time Type: Regular Location: USA:CA:San Bruno:1206 El Camino Real:RET/SVC With our amazing wage opportunities, our average starting earnings per week begin at $0 It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

The Administrative Assistant is responsible for providing a wide range of administrative support to the Coopers LLP office, including managing the reception area, and the general office space. The Administrative Assistant is expected to represent the firm in a polite and professional manner, and to perform all responsibilities with a commitment to providing superior service to the firm's attorneys, advisors, team members, and clients, while maintaining an atmosphere of teamwork and continuous improvement. The responsibilities of this role will involve becoming the go-to person for the office by taking on a range of tasks which will incorporate office services, reception, and administrative support. The below is not an exhaustive list but provides an expectation of the likely day to day responsibilities. The Administrative Assistant should be prepared to work autonomously and respond as required working across offices and teams to ensure a high level of client service is always maintained. All responsibilities should be carried out in accordance with firm protocols, policies and procedures and best practices. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Serve as primary contact for general administrative, event, and visitor inquiries. Prepare a wide variety of correspondence, memos/letters and email in response to routine questions. Answer telephones (internal and external calls); manage call screening, routing, and messages. Process, scan, prepare, and distribute incoming and outgoing mail. Assist with the planning and execution of internal events. Perform clerical, administrative, and special projects, as assigned. Ensure the office is well-maintained to provide a professional appearance. Interacts positively with attorneys and team members in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient. Coordinate arrangements for visiting team members including access to the office, prior identification of workspace, access to phones and any IT requirements. Coordinate with third party vendors to arrange copying, custom reprographics/binding, messenger, and taxi services. Administrate online accounts for such vendors and ensure continuity. Ensure office supplies are sufficiently stocked and replenished within defined budget guidelines. Organizes programs, events, meetings, or conferences by arranging facilities and caterers, creating, and issuing meeting materials or invitations, as required. In conjunction with the IT team, manage office technology needs, liaising with IT to identify and address any IT issues. Manage office service requests, intra-office moves, space utilization and planning. Work closely with vendors on facility related projects as needed, under the direction of the Managing Partner. Provide support to Partner(s) to fulfill key firm requirements and ensure that deadlines are met, e.g., client invoicing, time entry, projections, submission of expenses. Anticipate administrative needs and create strategies to fulfill them. Minimum Qualifications (Knowledge, Skills, and Abilities) Excellent command of English. Fluent in Spanish is a plus. 1-3 years prior experience in customer service or receptionist role required. Professional Services and / or Law firm experience is preferred. Excellent written and verbal communication skills. Advanced working knowledge of Microsoft Office suite of products is essential. Experience with other applications such as QuickBooks and FileVine would be useful. College degree preferred Required Skills & Education Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context. Ability to carry out multiple related activities. Ability to work under tight deadlines and multi-task across several different departments and time zones in a fast-paced office environment. Be able to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and local regulations. Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients. A positive, can-do attitude. Demonstrated employment stability. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. · Sitting · Filing · Standing · Light lifting Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Personal Assistant / Household Manager - Poseidon Reports To: The Principal Work Schedule: Full Time, ~10 -6pm with some flexibility Overview A dynamic family office seeks a meticulous and proactive Personal Assistant/Household Manager to join their close-knit team. The successful candidate will be instrumental in ensuring the smooth operation of business and household affairs, contributing to the success and harmony of a bustling environment. This role involves organizing family events, ensuring every detail is perfect, and every guest feels warmly welcomed. From managing the household budget to planning exciting travel adventures, the Personal Assistant/Household Manager will be the go-to person, turning visions into reality with exceptional organizational skills and a warm, empathetic demeanor. However, it's not just about the tasks-it's about the relationships. The successful candidate will be a trusted confidant, handling sensitive communications with grace and discretion, ensuring the home runs smoothly, and supporting the Principals in their personal and professional endeavors. Joining this team means more than just a job; it's an opportunity to be part of something special where contributions truly make a difference. If you are ready to dive into an exciting journey with a team that feels like family, this position is for you! Expectations Bachelor's Degree or equivalent experience Minimum 3 years of experience as a Personal Assistant or Household Manager Strong financial acumen, including proficiency in budgeting, bill management, and financial record-keeping. Exceptional organizational skills with a proven ability to manage multiple tasks and schedules effectively. Excellent communication skills (written and verbal) to confidently manage interactions with family members and external vendors. Proactive, resourceful, and dependable with a "can-do" attitude and a high degree of accountability. Warm, positive, and enjoyable to be around, fostering a relaxed and fun family environment. Tech-savvy and comfortable using essential tools like 1Password, text messaging, and Google Calendar. Excellent taste and decision-making skills for scheduling activities, choosing outings for the kids, trip planning, and overall household management. Ability to work independently while also collaborating effectively with the existing staff member. Responsibilities Household Management: Oversee the day-to-day operations of the household, ensuring a smooth and efficient living environment. This includes maintaining inventory of essential supplies, coordinating with service providers for cleaning, maintenance, and repairs, scheduling routine maintenance for appliances and systems, and ensuring car care is addressed through timely servicing and registration renewals. Finance Management: Manage family finances, including budgeting, bill pay, and potentially managing investments. Event Planning: Plan and execute a variety of events, from intimate family gatherings to elaborate social occasions or work functions. This includes managing logistics such as catering, decorations, guest invitations, and ensuring a seamless and enjoyable experience for everyone involved. Childcare Support: Provide effective childcare support by coordinating schedules for children's activities (camps, sports, lessons), ensuring transportation arrangements are in place, and maintaining awareness of important dates and deadlines. Additionally, collaborate closely with the existing nanny to delegate tasks effectively, providing clear instructions, and fostering a positive working relationship that prioritizes the well-being of the children. Administrative Support: Manage family calendars meticulously, ensuring everyone is on the same page regarding appointments, commitments, and deadlines. This may involve scheduling appointments, coordinating travel arrangements, and maintaining a centralized system for tracking important information. Additionally, delegate tasks to the existing staff member (nanny/housekeeper) based on their skills and the family's needs, fostering clear communication and ensuring accountability for task completion. Manage gift procurement and management, including purchasing gifts for various occasions, maintaining a record of gift-giving needs, and ensuring timely delivery or presentation.

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

Who you are You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement. Specifically, we are looking for: 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must You have experience working and communicating with kids and the elderly Love for organization and streamlining processes Strong interpersonal and communication skills You stay organized in order to manage simultaneous timelines and projects You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs) Basic HTML and graphic design abilities are a must You have a clean driving record and can lift up to 40 pounds The job As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing. Your responsibilities will include, but are not limited to: Personal and medical calendar management and booking Financial organization, communication, and related tasks Travel arrangements and forecasting Household maintenance, from scheduling repairs to making sure they have the essentials Drop off and pick up for school/recreational activities for our children Event planning, inventory, and vendor management Marketing materials creation and distribution Special projects and anything else that might come up Ability to work occasional weekends and nights This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

A well-established law firm in Emeryville, CA, is seeking an experienced Litigation Secretary to join our dynamic legal team. The ideal candidate will provide high-level administrative support to attorneys specializing in litigation, ensuring smooth case management and efficient office operations. Key Responsibilities: Assist attorneys with all aspects of litigation case management, from inception to resolution. Prepare, format, and proofread legal documents, pleadings, motions, subpoenas, discovery requests, and correspondence. File and e-file documents in state and federal courts, ensuring compliance with court rules and deadlines. Manage attorneys' calendars, schedule court appearances, depositions, and client meetings. Coordinate and maintain case files, including electronic document management. Communicate with clients, opposing counsel, court personnel, and experts professionally and confidentially. Assist in trial preparation, including organizing exhibits, preparing trial binders, and coordinating logistics. Maintain and update docketing and deadline tracking systems. Process billing and expense reports as needed. Perform other administrative and clerical duties as assigned. Qualifications: Minimum 3-5 years of litigation experience in a law firm setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management software. Experience with state and federal court filing systems, including e-filing. Strong knowledge of legal terminology, court procedures, and litigation processes. Exceptional organizational skills and attention to detail. Ability to prioritize and multitask in a fast-paced environment. Strong written and verbal communication skills. Professional demeanor with the ability to handle confidential information. Experience with billing software (such as Clio, Timeslips, or ProLaw) is a plus. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Educational Background: BS/BA degree, AA degree with 5+ years of administrative experience, High School Diploma with 7 years of administrative experience or equivalent transferable skills. Technical Proficiency: Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint), and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx. Travel arrangements Calendar management Orientation Industry Experience: Background in the pharmaceutical/biotechnology industry

Redwood Electric is looking for a highly motivated and proactive individual who will be responsible for supporting the Project Manager and Project Team in the day-to-day operations of construction projects. About us Redwood Electric Group is a large business providing electrical construction and design services. We operate throughout the Greater Bay Area with offices in Santa Clara, San Leandro, Vacaville, and Sacramento. At Redwood Electric Group, our philosophy is focused on the commitment to our customers. Their success is a direct reflection of our success. Our business continues to reflect strong growth through innovation and our team's commitment to exceed customer expectations. Responsibilities: Duties will include but are not limited to material procurement and tracking, document management, estimating, and client relations. Workload may vary from several small-sized jobs to one large project. Support projects team with day-to-day operations of construction projects. Review project drawings and/or specifications for given projects. Establish and create submittals in conjunction with submittal logs. Assist with the production and/or processing of RFIs. Material procurement including quantity take-offs coordination with purchasing team and tracking tools to ensure product is delivered on schedule. Change Order pricing, including lump sum change orders and Field Work Order tracking and proposals. Assist engineering department on design/build projects. Attend project and field job site meetings as needed. Coordinate schedules with the field team and superintendent onsite. Coordinate schedules with vendors, manufacturers, and subcontractors. Interact with clients, interpreting their needs and requirements, and providing timely responses. Prioritize and perform multiple tasks in a dynamic environment with time-sensitive deadlines. Understand and follow operating procedures within company and jobsite guidelines. Represent the company in a safe and professional manner. Skills and Qualifications: Minimum 2 years of experience in the electrical construction industry as a Field Engineer and/or Estimator High school diploma or GED required Degree in Construction management, engineering or related field preferred Experience with Accubid Trimble preferred Proficient with Microsoft Office, Adobe, and Bluebeam Ability to problem solve and drive positive resolutions Adept at organizing and documentation Strong research and analytical skills Knowledge of inventory and supply management preferred

FranklinWH is a rapidly expanding company determined to become the leader in the global energy home storage system (ESS) industry. FranklinWH offers whole home energy solutions typically coupled with solar PV systems, bringing households into the modern all-electric future. Though founded by experts in power electronics, BMS and EMS, FranklinWH is equally focused on energy management software while also providing top level service to our partners and customers. FranklinWH is expanding its global footprint, relying on an industry leading supply chain. This is an exciting time to be at a fast-growing company in a fast-accelerating industry. Responsibilities Maintain office security, procedures, and organization Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed Own the relationship with office building management and various vendors to coordinate facilities upkeep Coordinate inbound/outbound shipping, and handling FedEx/UPS/USPS/DHL/Freight shipping requests Develop and manage company filing system Prepare and solicit quotes for goods and services Administrative support (answering phones, providing assistance to the team as needed) Warehouse and logistics on site assistant upon the company needs. Plan special events as needed Complete other duties and projects as assigned. Assist the marketing team with logistics and coordination for trade shows. Qualifications and Experience: You have a passion for details and doing high quality work. You are highly resourceful, challenged by figuring things out and producing simple solutions to complex problems. You are diplomatic and know how to engage in a constructive dialog to find the best path forward. You're hard-working and have the flexibility to handle multiple projects at once, with the possibility of rapidly shifting priorities. 1-5 years of professional experience Business BA Degree or higher Prior experience in start-up companies of manufacture or distributors. Expert in the Microsoft Office Suite, Windows PC environment and cloud applications. Experience with ERP is desirable Responsive and collaborative attitude with clients and colleagues Exceptional attention to detail High degree of professionalism and confidentiality History of working effectively in a team environment while juggling multiple priorities Excellent verbal and written communication skills Willingness to work hard, be strategic, and do the right thing for the business Compensation and Benefits: FranklinWH offers a competitive salary plus fully comprehensive benefits and a performance bonus package based on an annual objective achievement. This is a full-time position. Our generous benefits package includes: a 401(k) Retirement Plan. ESOP Participation Medical/dental/life/disability program. PTO, and sick days. Life insurance and long-term disability. Generous Travel Per Diem. FranklinWH is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

Alpha In Bay Inc., a subsidiary of AlphaX RE Capital, is seeking a responsible and detail-oriented Office Administrator to join our team. This role is focused on overseeing daily office administrative tasks and supporting accounting-related operations. The ideal candidate will need to be fluent in both Chinese and English, have strong organizational skills, and the ability to handle both administrative and operational duties with precision in a fast-paced environment. Key Responsibilities: Manage day-to-day office administrative tasks, including answering phone calls, responding to emails, and handling general office inquiries. Oversee office supply inventory and ensure adequate stock levels; place orders when necessary. Prepare and maintain office documents and reports, ensuring accuracy and timely submission. Assist the accounting team with tasks such as invoicing, data entry, maintaining financial records, and managing receipts and expenses. Coordinate and schedule meetings, appointments, and travel arrangements. Maintain filing systems, both digital and physical, for easy access to important documents. Liaise with external vendors and service providers to ensure office operations run smoothly. Support accounting processes, including managing petty cash and handling basic bookkeeping tasks. Handle office equipment maintenance and resolve any operational issues. Perform additional administrative and accounting-related tasks as needed. Qualifications: Fluency in both Chinese and English, with strong written and verbal communication skills. Previous experience in office administration tasks preferred. Proficient in Office software. Strong organizational skills, with an ability to manage multiple tasks and prioritize effectively. High attention to detail and accuracy. Excellent communication and interpersonal skills. Strong sense of responsibility, dependability, and problem-solving abilities.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Mainz Brady Group is seeking a proactive and detail-oriented professional who thrives in a fast-paced environment. The ideal candidate is a self-starter who takes initiative, anticipates needs, and actively seeks ways to improve processes rather than just meeting expectations. Key Responsibilities: Manage incoming phone calls and direct inquiries appropriately. Oversee calendar management, including scheduling meetings and preparing meeting rooms. Organize and maintain documents and files. Assist with occasional travel arrangements. Process AP invoices for Office Services and manage expense reports. Maintain office supplies, including copy machine paper and related products. Support in-office events and coordinate logistics as needed. Collaborate with Office Services and Human Resources teams. Handle confidential and sensitive information with discretion. Prioritize and execute special projects as assigned. Skills & Qualifications: Strong interpersonal skills with excellent verbal and written communication. Highly organized with the ability to multitask and prioritize effectively. Professional phone etiquette and customer service skills. Proficiency in MS Office Intermediate to excellent Excel experience / skills - Detailed reports, pivot tables, formulas, workbooks. Familiarity with Zoom, Teams, and Outlook. Mainz Brady Group is a technology staffing firm with offices in California, Oregon and Washington.We specialize in Information Technology and Engineering placements on a Contract, Contract-to-hire and Direct Hire basis. Mainz Brady Group is the recipient of multiple annual Excellence Awards from the Techserve Alliance, the leading association for IT and engineering staffing firms in the U.S. Mainz Brady Group is an Equal Opportunity Employer. We are committed to Diversity & Inclusion and incorporate non-discrimination best practices in all of our staffing processes. Mainz Brady Group does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, disability or any other protected class.

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

•Experience with Biotech/Pharmaceutical industry must have. •Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones. •Calendar Management: Efficiently manage and prioritize the calendars of multiple Directors, coordinating various internal and external meetings, including in-person, virtual and hybrid meeting. •Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint), and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx. •Meeting and Event Planning: Coordinate and schedule onsite and offsite meetings, arrange catering as necessary, provide on-site or virtual support during meetings, and prepare requisite meeting materials and presentations •Expense Reports and Purchasing Card Processing: Assist Directors with compiling, completing and processing expense reports. Manage company purchasing credit card for the group, including reconciling purchases in a timely manner. Educational Background: •BS/BA degree, •AA degree with 5+ years of administrative experience, •High School Diploma with 7 years of administrative experience or equivalent transferable skills. Regards, Sanjay Kumar -Lead Recruiter - Staffing Aequor Technologies LLC 377 Hoes Lane, Suite 300 Piscataway, NJ 08854 Ph: ************ Ext-70781 | ***********************