Assistant Jobs in Napa, CA

Access Healthcare is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 32 hours per week Shift: 8 hours, days Employment Type: Travel Access Healthcare Job ID #68755911. Pay package is based on 8 hour shifts and 32 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Access Healthcare Access Healthcare aims to provide superior service to our nursing family by providing around the clock support, competitive pay packages and an unmatched benefits package! Unlike other agencies, we offer a true family feel and work with you to find the placement that is right for you. We offer one of the top leading pay packages in the industry and we are ready to get you the money you deserve! Access Healthcare was founded by two travel nurses, Danielle and Diego, who had a dream and a shared vision of creating an agency which all nurses would want to work with. Our passion has led us to where we are today as one of the top 10 agencies in our home state of New Jersey, with access to contracts in all 50 states! We encourage you to join our team and we cannot wait to get to know you!

PRIDE Health is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of an Occupational Therapist to support patients in achieving independence in daily activities. Responsibilities include assisting with therapeutic exercises, providing hands-on treatment, and educating patients on adaptive strategies. COTAs document patient progress and work in settings such as hospitals, rehab centers, and nursing facilities. Apply for specific facility details. Pride Health Job ID #16279820. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,09:00:00-17:00:00 About PRIDE Health PRIDE Health is the minority-owned healthcare recruitment division of Pride Global-an integrated human capital solutions and advisory firm. With our robust and abundant travel nursing and allied health employment options across the U.S., PRIDE Health will allow you to help change the way the world lives and heals as it connects you with the industry's leading healthcare organizations. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Cancelation protection Referral bonus Medical benefits Dental benefits Vision benefits

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Concord, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Concord, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1401. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

GetMed Staffing, Inc. is seeking a travel Certified Occupational Therapy Assistant for a travel job in Oakland, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 04/14/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel GetMed Staffing is searching for a strong Certified Occupational Therapy Assistant (COTA) to assist our traveler-friendly client. A minimum of 1-2 years of experience is required. Traveling with GetMed Staffing offers the unique opportunity to gain diverse experiences, both personally and professionally. Gain experience that matters. GetMed Staffing, Inc. Job ID #31298387. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About GetMed Staffing, Inc. We are a diversity owned company, specializing in healthcare recruiting services. We truly understand how important a healthcare travelers' relationship is with their recruiter, as well as our relationship is with our healthcare facilities. We recognize that the needs of our healthcare travelers can vary, and therefore we provide the personalized touch necessary to ensure a successful travel assignment each and every time. Our healthcare facilities and clients benefit from us putting our healthcare travelers first. GetMed Staffing is excited to be a leader within the industry by focusing on providing healthcare travelers with more choices and possibilities as they plan for their next healthcare travel assignment. Benefits Life insurance Medical benefits Dental benefits Vision benefits 401k retirement plan

Magnet Medical is seeking a travel Certified Occupational Therapy Assistant for a travel job in Oakland, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of a licensed Occupational Therapist (OT) to assist in providing rehabilitation services to individuals with physical, mental, or developmental conditions that affect their ability to perform everyday activities. The COTA helps patients improve motor skills, cognitive abilities, and daily living tasks to enhance their independence and quality of life. Key Responsibilities: Implementing Treatment Plans: Assist in carrying out the treatment plans designed by the Occupational Therapist. Provide therapeutic activities to help patients regain skills necessary for daily living and working. Conduct exercises, tasks, and activities aimed at improving motor skills, strength, and range of motion. Use adaptive equipment and assistive devices as prescribed by the OT to promote patient independence. Patient Evaluation Support: Assist in the initial and ongoing evaluation of patients by gathering information about their abilities, progress, and challenges. Collect data, take notes, and report observations to the supervising Occupational Therapist. Monitor patient progress and provide feedback to assist in modifying treatment plans as necessary. Therapy Sessions: Lead individual and group therapy sessions to help patients develop skills in self-care, work, and leisure activities. Encourage patients during therapy and assist them with exercises and other activities to improve their physical, emotional, and cognitive abilities. Work on developing fine motor skills, improving balance, and enhancing hand-eye coordination in patients. Patient Education: Educate patients and their families on how to perform therapeutic exercises or tasks at home to continue progress outside of therapy sessions. Teach adaptive techniques for daily living activities (e.g., dressing, cooking, grooming) to enhance independence. Provide guidance on proper posture, ergonomics, and safe mobility practices to prevent injury and enhance function. Documentation and Record Keeping: Document patient progress, goals, and treatment results in compliance with healthcare regulations and organizational policies. Complete progress notes and assist in the preparation of reports, maintaining up-to-date patient records. Ensure all documentation complies with HIPAA and confidentiality standards. Collaboration with Healthcare Team: Communicate regularly with the supervising Occupational Therapist, physicians, nurses, and other healthcare team members to ensure coordinated care. Provide input on patient progress and assist in the development of treatment plans in collaboration with the OT. Work as part of a multidisciplinary team, contributing to patient care discussions and planning. Equipment and Facility Maintenance: Maintain and clean therapy equipment and adaptive tools used during treatment sessions. Ensure the therapy space is organized and safe for patients and staff. Monitor and maintain stock levels of therapy supplies and equipment. Promoting a Positive Therapeutic Environment: Create a positive and encouraging atmosphere for patients, fostering motivation and engagement in therapy. Provide emotional support and encouragement to patients, especially those who may be facing challenges in their recovery. Adherence to Safety and Infection Control Protocols: Follow all infection control and safety guidelines to ensure a safe treatment environment for both patients and staff. Ensure that patients follow proper safety protocols, especially when using adaptive equipment or performing exercises. Magnet Medical Job ID #31236335. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00

GLC On-The-Go is seeking a travel Occupational Therapist for a travel job in San Rafael, California. Job Description & Requirements Specialty: Occupational Therapist Discipline: Therapy 36 hours per week Shift: 12 hours, rotating Employment Type: Travel GLC On-The-Go Job ID #31466664. Pay package is based on 12 hour shifts and 36.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Occupational Therapist:Unknown,15:00:00-03:00:00 About GLC On-The-Go GLC is more than just a staffing agency - we're your trusted partner in finding travel, local, and PRN contracts that align with your career aspirations and lifestyle. We specialize in connecting travel nurses and allied healthcare professionals like you with opportunities in acute care, long-term care, behavioral health, and allied fields across the U.S. Our attentive and friendly recruiters are always just a call or text away, ready to guide you at every step, ensuring you feel valued and heard. We understand the unique needs of travel healthcare professionals, which is why we offer comprehensive benefits and 24/7 support. Join GLC, where our 20+ years of experience mean we know how to help you find the assignments that turn your career goals into reality. With us, it's not just a placement - it's your dream career made possible

Join our team and receive a $10,000 sign-on bonus for qualified bilingual hires!* It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our Retail Sales Consultant's earn between $20.98 - $22.98 per hour plus $13,700 in commissions if all sales goals are met. With our uncapped commission opportunities, overachieving those goals earn top sellers $62,460 per year. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities * Sign-on bonus is not applicable to internal employees. To be eligible for the bonus, you must qualify on our language assessment and be hired by AT&T for the location(s) listed. AT&T reserves the right, at its discretion, to pay your 1st portion of the bonus payments after 6 months of your first date of employment = $3,000 , the second payment after you complete 9 months of employment = $3,000, and the third and final payment after you complete 1 year of employment= $4,000. Total payouts= $10,000. Your receipt of these bonus payouts are contingent upon your agreement with the terms set forth under Agreement for Repayment of Sign On Bonus and in general, provides that you will repay the bonus if you voluntarily terminate your employment within 12 months of the first day of your employment. Eligibility also includes being in good standing at time of payout. Applies to all bilingual job offers made from 8/15/2024- 12/31/2025. #Bilingual Weekly Hours: 40 Time Type: Regular Location: Oakland, California It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

WILKE FLEURY LLP is seeking an experienced professional Litigation Secretary. This full-time, at-will, on-site, non-exempt position supports the firm's litigation practice groups. Teamwork is prized at Wilke Fleury, so the ideal candidate has a positive, service-oriented attitude, and interacts well with both clients and colleagues, representing the law firm in an efficient, professional and mature manner. Applicants must be familiar legal and court procedures, and have experience filing documents in both state and federal courts, as well as litigation calendaring software and deadlines. Qualified applicants have excellent spelling, grammar and punctuation skills and are technologically savvy, as all employees are required to learn and utilize the firm's software programs, including Microsoft Office. Typing skills must meet standards of accuracy and neatness with reasonable speed (minimum 60 wpm), to efficiently prepare correspondence, spreadsheets, and legal documents. Applicants are familiar with law firm filing, indexing and organization of both electronic and paper documents, greeting and interacting with clients in a professional manner in person and over the phone, making travel arrangements, and other administrative tasks as needed. WILKE FLEURY LLP is an Equal Opportunity Employer and does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. The dress code is business professional and work hours are in-office, on-site Monday through Friday 8:30 a.m. - 5:00 p.m.

The Administrative Assistant is responsible for providing a wide range of administrative support to the Coopers LLP office, including managing the reception area, and the general office space. The Administrative Assistant is expected to represent the firm in a polite and professional manner, and to perform all responsibilities with a commitment to providing superior service to the firm's attorneys, advisors, team members, and clients, while maintaining an atmosphere of teamwork and continuous improvement. The responsibilities of this role will involve becoming the go-to person for the office by taking on a range of tasks which will incorporate office services, reception, and administrative support. The below is not an exhaustive list but provides an expectation of the likely day to day responsibilities. The Administrative Assistant should be prepared to work autonomously and respond as required working across offices and teams to ensure a high level of client service is always maintained. All responsibilities should be carried out in accordance with firm protocols, policies and procedures and best practices. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Serve as primary contact for general administrative, event, and visitor inquiries. Prepare a wide variety of correspondence, memos/letters and email in response to routine questions. Answer telephones (internal and external calls); manage call screening, routing, and messages. Process, scan, prepare, and distribute incoming and outgoing mail. Assist with the planning and execution of internal events. Perform clerical, administrative, and special projects, as assigned. Ensure the office is well-maintained to provide a professional appearance. Interacts positively with attorneys and team members in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient. Coordinate arrangements for visiting team members including access to the office, prior identification of workspace, access to phones and any IT requirements. Coordinate with third party vendors to arrange copying, custom reprographics/binding, messenger, and taxi services. Administrate online accounts for such vendors and ensure continuity. Ensure office supplies are sufficiently stocked and replenished within defined budget guidelines. Organizes programs, events, meetings, or conferences by arranging facilities and caterers, creating, and issuing meeting materials or invitations, as required. In conjunction with the IT team, manage office technology needs, liaising with IT to identify and address any IT issues. Manage office service requests, intra-office moves, space utilization and planning. Work closely with vendors on facility related projects as needed, under the direction of the Managing Partner. Provide support to Partner(s) to fulfill key firm requirements and ensure that deadlines are met, e.g., client invoicing, time entry, projections, submission of expenses. Anticipate administrative needs and create strategies to fulfill them. Minimum Qualifications (Knowledge, Skills, and Abilities) Excellent command of English. Fluent in Spanish is a plus. 1-3 years prior experience in customer service or receptionist role required. Professional Services and / or Law firm experience is preferred. Excellent written and verbal communication skills. Advanced working knowledge of Microsoft Office suite of products is essential. Experience with other applications such as QuickBooks and FileVine would be useful. College degree preferred Required Skills & Education Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context. Ability to carry out multiple related activities. Ability to work under tight deadlines and multi-task across several different departments and time zones in a fast-paced office environment. Be able to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and local regulations. Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients. A positive, can-do attitude. Demonstrated employment stability. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. · Sitting · Filing · Standing · Light lifting Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Who you are You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement. Specifically, we are looking for: 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must You have experience working and communicating with kids and the elderly Love for organization and streamlining processes Strong interpersonal and communication skills You stay organized in order to manage simultaneous timelines and projects You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs) Basic HTML and graphic design abilities are a must You have a clean driving record and can lift up to 40 pounds The job As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing. Your responsibilities will include, but are not limited to: Personal and medical calendar management and booking Financial organization, communication, and related tasks Travel arrangements and forecasting Household maintenance, from scheduling repairs to making sure they have the essentials Drop off and pick up for school/recreational activities for our children Event planning, inventory, and vendor management Marketing materials creation and distribution Special projects and anything else that might come up Ability to work occasional weekends and nights This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.

Personal Assistant / Household Manager - Poseidon Reports To: The Principal Work Schedule: Full Time, ~10 -6pm with some flexibility Overview A dynamic family office seeks a meticulous and proactive Personal Assistant/Household Manager to join their close-knit team. The successful candidate will be instrumental in ensuring the smooth operation of business and household affairs, contributing to the success and harmony of a bustling environment. This role involves organizing family events, ensuring every detail is perfect, and every guest feels warmly welcomed. From managing the household budget to planning exciting travel adventures, the Personal Assistant/Household Manager will be the go-to person, turning visions into reality with exceptional organizational skills and a warm, empathetic demeanor. However, it's not just about the tasks-it's about the relationships. The successful candidate will be a trusted confidant, handling sensitive communications with grace and discretion, ensuring the home runs smoothly, and supporting the Principals in their personal and professional endeavors. Joining this team means more than just a job; it's an opportunity to be part of something special where contributions truly make a difference. If you are ready to dive into an exciting journey with a team that feels like family, this position is for you! Expectations Bachelor's Degree or equivalent experience Minimum 3 years of experience as a Personal Assistant or Household Manager Strong financial acumen, including proficiency in budgeting, bill management, and financial record-keeping. Exceptional organizational skills with a proven ability to manage multiple tasks and schedules effectively. Excellent communication skills (written and verbal) to confidently manage interactions with family members and external vendors. Proactive, resourceful, and dependable with a "can-do" attitude and a high degree of accountability. Warm, positive, and enjoyable to be around, fostering a relaxed and fun family environment. Tech-savvy and comfortable using essential tools like 1Password, text messaging, and Google Calendar. Excellent taste and decision-making skills for scheduling activities, choosing outings for the kids, trip planning, and overall household management. Ability to work independently while also collaborating effectively with the existing staff member. Responsibilities Household Management: Oversee the day-to-day operations of the household, ensuring a smooth and efficient living environment. This includes maintaining inventory of essential supplies, coordinating with service providers for cleaning, maintenance, and repairs, scheduling routine maintenance for appliances and systems, and ensuring car care is addressed through timely servicing and registration renewals. Finance Management: Manage family finances, including budgeting, bill pay, and potentially managing investments. Event Planning: Plan and execute a variety of events, from intimate family gatherings to elaborate social occasions or work functions. This includes managing logistics such as catering, decorations, guest invitations, and ensuring a seamless and enjoyable experience for everyone involved. Childcare Support: Provide effective childcare support by coordinating schedules for children's activities (camps, sports, lessons), ensuring transportation arrangements are in place, and maintaining awareness of important dates and deadlines. Additionally, collaborate closely with the existing nanny to delegate tasks effectively, providing clear instructions, and fostering a positive working relationship that prioritizes the well-being of the children. Administrative Support: Manage family calendars meticulously, ensuring everyone is on the same page regarding appointments, commitments, and deadlines. This may involve scheduling appointments, coordinating travel arrangements, and maintaining a centralized system for tracking important information. Additionally, delegate tasks to the existing staff member (nanny/housekeeper) based on their skills and the family's needs, fostering clear communication and ensuring accountability for task completion. Manage gift procurement and management, including purchasing gifts for various occasions, maintaining a record of gift-giving needs, and ensuring timely delivery or presentation.

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

•Experience with Biotech/Pharmaceutical industry must have. •Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones. •Calendar Management: Efficiently manage and prioritize the calendars of multiple Directors, coordinating various internal and external meetings, including in-person, virtual and hybrid meeting. •Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint), and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx. •Meeting and Event Planning: Coordinate and schedule onsite and offsite meetings, arrange catering as necessary, provide on-site or virtual support during meetings, and prepare requisite meeting materials and presentations •Expense Reports and Purchasing Card Processing: Assist Directors with compiling, completing and processing expense reports. Manage company purchasing credit card for the group, including reconciling purchases in a timely manner. Educational Background: •BS/BA degree, •AA degree with 5+ years of administrative experience, •High School Diploma with 7 years of administrative experience or equivalent transferable skills. Regards, Sanjay Kumar -Lead Recruiter - Staffing Aequor Technologies LLC 377 Hoes Lane, Suite 300 Piscataway, NJ 08854 Ph: ************ Ext-70781 | ***********************

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

PRIDE Health is seeking a travel Certified Occupational Therapy Assistant for a travel job in Oakland, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of an Occupational Therapist to support patients in achieving independence in daily activities. Responsibilities include assisting with therapeutic exercises, providing hands-on treatment, and educating patients on adaptive strategies. COTAs document patient progress and work in settings such as hospitals, rehab centers, and nursing facilities. Apply for specific facility details. Pride Health Job ID #16207983. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,09:00:00-17:00:00 About PRIDE Health PRIDE Health is the minority-owned healthcare recruitment division of Pride Global-an integrated human capital solutions and advisory firm. With our robust and abundant travel nursing and allied health employment options across the U.S., PRIDE Health will allow you to help change the way the world lives and heals as it connects you with the industry's leading healthcare organizations. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Cancelation protection Referral bonus Medical benefits Dental benefits Vision benefits

Magnet Medical is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of a licensed Occupational Therapist (OT) to assist in providing rehabilitation services to individuals with physical, mental, or developmental conditions that affect their ability to perform everyday activities. The COTA helps patients improve motor skills, cognitive abilities, and daily living tasks to enhance their independence and quality of life. Key Responsibilities: Implementing Treatment Plans: Assist in carrying out the treatment plans designed by the Occupational Therapist. Provide therapeutic activities to help patients regain skills necessary for daily living and working. Conduct exercises, tasks, and activities aimed at improving motor skills, strength, and range of motion. Use adaptive equipment and assistive devices as prescribed by the OT to promote patient independence. Patient Evaluation Support: Assist in the initial and ongoing evaluation of patients by gathering information about their abilities, progress, and challenges. Collect data, take notes, and report observations to the supervising Occupational Therapist. Monitor patient progress and provide feedback to assist in modifying treatment plans as necessary. Therapy Sessions: Lead individual and group therapy sessions to help patients develop skills in self-care, work, and leisure activities. Encourage patients during therapy and assist them with exercises and other activities to improve their physical, emotional, and cognitive abilities. Work on developing fine motor skills, improving balance, and enhancing hand-eye coordination in patients. Patient Education: Educate patients and their families on how to perform therapeutic exercises or tasks at home to continue progress outside of therapy sessions. Teach adaptive techniques for daily living activities (e.g., dressing, cooking, grooming) to enhance independence. Provide guidance on proper posture, ergonomics, and safe mobility practices to prevent injury and enhance function. Documentation and Record Keeping: Document patient progress, goals, and treatment results in compliance with healthcare regulations and organizational policies. Complete progress notes and assist in the preparation of reports, maintaining up-to-date patient records. Ensure all documentation complies with HIPAA and confidentiality standards. Collaboration with Healthcare Team: Communicate regularly with the supervising Occupational Therapist, physicians, nurses, and other healthcare team members to ensure coordinated care. Provide input on patient progress and assist in the development of treatment plans in collaboration with the OT. Work as part of a multidisciplinary team, contributing to patient care discussions and planning. Equipment and Facility Maintenance: Maintain and clean therapy equipment and adaptive tools used during treatment sessions. Ensure the therapy space is organized and safe for patients and staff. Monitor and maintain stock levels of therapy supplies and equipment. Promoting a Positive Therapeutic Environment: Create a positive and encouraging atmosphere for patients, fostering motivation and engagement in therapy. Provide emotional support and encouragement to patients, especially those who may be facing challenges in their recovery. Adherence to Safety and Infection Control Protocols: Follow all infection control and safety guidelines to ensure a safe treatment environment for both patients and staff. Ensure that patients follow proper safety protocols, especially when using adaptive equipment or performing exercises. Magnet Medical Job ID #31426127. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 14 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1405. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits