Assistant Jobs in Minooka, IL

Year Up United is a one-year or less, intensive job training program that provides young adults with in-classroom skill development, access to internships and/or job placement services, and personalized coaching and mentorship. Year Up United participants also receive an educational stipend. The program combines technical and professional training with access to internships and job placement support through our industry-leading talent placement firm YUPRO Placement. If you receive an internship, it may be at Exelon Corporation, Bank of America, United Airlines, or Northwestern University among many other leading organizations in the Chicago area. Are you eligible? You can apply to Year Up United if you are: - 18-29 years old - A high school graduate or GED recipient - Eligible to work in the U.S. - Available Monday-Friday throughout the duration of the program - Highly motivated to learn technical and professional skills - Have not obtained a Bachelorʼs degree What will you gain? Professional business and communication skills, interviewing and networking skills, resume building, ongoing support and guidance to help you launch your career. During the internship phase, Year Up United students earn an educational stipend of $525 per week. In-depth classes include: - Banking & Customer Success - Data Analytics - Helpdesk/Desktop Support - Project Management Support - Business Fundamentals - Cyber Security Get the skills and opportunity you need to launch your professional career. 75% of Year Up United graduates are employed and/or enrolled in postsecondary education within 4 months of graduation. Employed graduates earn an average starting salary of fifty-three thousand dollars per year. PandoLogic. Category:General, Location:Oak Park, IL-60302

ESC has an exciting opportunity for an Office Services Assistant to work onsite in Bolingbrook, IL supporting our premier retail client's Facility Management Team. The Office Services Assistant performs a wide variety of stockroom support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions) Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills High School Diploma required Minimum of 2 years' experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

A busy UHNW family are looking for a full time House Manager/ Personal Assistant to look after their personal affairs and multi-property management/ oversight. This role will predominantly work for the lady of the house, but as both principals are busy in their full-time jobs this individual should be able to handle work autonomously. This role requires an individual with some experience in this field, with an ability to both work with inherited systems and create processes. They should be happy to work on a variety of different tasks, taking a generalist approach and have excellent problem solving and organizational skills. Ideal candidates will be excellent with people, have a bright disposition, and be keen to contribute to the team, with the aim to create smooth running of the principals' lives and properties. Job Title: Personal Assistant/ House Manager Location: Chicago 2nd Locations: Lake house in Michigan, Miami (condominium), Snowmass CO, other smaller homes in Chicago Travel: Potentially required, ideally flexible to provide 3 days travel per month Hours: Core hours, Monday - Friday 45 hours, but flexibility to respond outside of hours required Salary: From $130,000 up but DOE Benefits: TBD, potential to provide housing The Staff: 1 Nanny/ Family Assistant, Housekeeper, Property manager at other locations Interview Process: Multi interview with family and potential other team members Duties Handling personal matters as necessary, including, but not limited to: Running daily personal errands Managing inboxes and mail Managing personal/family agenda/ calendars Booking dining reservations and personal appointments Assisting with arrangement of personal trips Managing home events, birthday parties, dinners, fundraisers etc. Assisting with the children - only 1 child left in the home (16/17 yrs old), potentially housesitting with him if parents are ever traveling, assisting with some driving if needed (rare) Assisting with the pets (3 dogs), vets, grooming, walks if needed Projects and research as needed Paying bills Maintain family records, keeping and documenting detailed notes of preferences Ensuring all assets are well insured and maintained (homes, luxury good, cars etc) Handing household management as necessary, including, but not limited to: Ensuring home is well maintained through walkthroughs, liaising with vendors for repairs, and pre-emptive maintenance Sourcing, negotiating, liaising with all third parties, new and current Oversight of all renovations/ repairs/ maintenance etc. Ensuring all homes have household manuals and SOPs which align perfectly with the principals' needs Liaising with household staff and assisting them as needed Liaising with household staff at secondary properties and ensuring the homes are well organized and on track. Setting up homes for arrival - travelling to the homes if needed Requirements Legally able to work within the United States A clean valid Driver's License, with own car to travel to and from work Proven work experience as a Personal Assistant MS Office and English proficiency Happy to undergo a criminal background check Excellent verbal and written communications skills Discretion and confidentiality Excellent references required from both current and previous employers Preferred Qualities Outstanding organizational, problem-solving, and time management skills Ability to multitask and prioritize daily workload Fun personality, friendly and positive with low ego Unflappable, calm under pressure; confident and able to hit the ground running Happy to perform tasks in the manner the Principal prefers - not ‘stuck in own ways' Accepting of feedback, able to correct mistakes quickly High EQ when working with household staff and An understanding of old school Mid-Western values of hard work and striving for excellence

Job Title: Office Services Specialist Pay Rate: $26 - $31 per hour (based on experience) We are seeking a motivated and detail-oriented Office Services Specialist to join our administrative team. The ideal candidate will possess strong communication and interpersonal skills, a proactive work ethic, and the ability to thrive in a fast-paced environment. This is a highly visible role where professionalism and the ability to engage with employees at all levels-including C-suite executives-are essential. The position is based at a global headquarters in downtown Chicago. Key Responsibilities: Greet and assist visitors, ensuring timely communication with the appropriate staff upon guest arrival. Register guests with the building security system as needed. Manage shipping and receiving: distribute incoming mail and parcels to staff; ensure outbound packages (e.g., FedEx, UPS) are properly placed at drop-off centers nightly. Monitor secured operating floors, ensuring access is limited to authorized personnel and registered guests. Proactively review and manage conference room and guest space calendars to prevent scheduling conflicts. Provide meeting support, including coordinating food and beverage, catering deliveries, and guest registration. Set up and clean up beverage and catering services in conference rooms as required. Manage early and late meetings, including occasional weekend support, as needed. Perform daily rounds to maintain office common spaces across three floors: ensure pantries and beverage coolers are stocked, printers have paper, and water coolers are replenished. Monitor inventory and place orders for pantry and office supplies, maintaining par levels. Tidy up conference rooms after meetings and maintain organized prep kitchens and storage closets. Assist with special projects, such as setting up workstations for new employees or resetting workstations. Required Skills & Experience: Associate Degree preferred 3 - 5 years of relevant experience Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint Strong communication and collaboration skills, with the ability to interact professionally with all levels of staff Customer-focused, with a strong service mindset Excellent organizational, problem-solving, and interpersonal skills Hands-on, with a willingness to perform all necessary tasks to ensure success Ability to lift up to 40 lbs ABOUT ACCURATE PERSONNEL Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today! --- Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

(On-site in The Loop) Our client, a mission-based organization working with non-profits, is seeking a talented and ambitious administrative professional to join their team. The organization boasts generous compensation, strong benefits, casual environment, an excellent team culture, and proven history of promoting from within. This person will manage the office, welcome visitors, order supplies, liaise with the building for security and facilities needs, manage vendor requests, plan events, and order catering. The right person for this role will have strong organizational and communication skills, a desire to learn/grow, and be civics-minded with a passion for the company's mission. What you need to get the job done Bachelor's degree required 1-3 years' of professional experience administrative Attention to detail and strong communication skills Interest in public policy reform Eagerness to learn and a customer-service mindset ***************************** Compensation Range: $60k-$65k DOE Benefits Overview: Insurance: Health, Dental, Vision, Life, STD & LTD Retirement savings account Flexible Spending Account (FSA)

Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff. Responsibilities: Supervise, train, and mentor administrative and legal support staff. Manage office services, including mail, reception, conference rooms, and facilities. Oversee office maintenance, security, and liaise with building management. Lead health, safety, and crisis management initiatives. Implement policies, strategic goals, and coordinate office events. Build relationships with leadership to meet business goals and drive operational excellence. Monitor budgets, vendor contracts, and office expenses. Manage community outreach and charitable initiatives. Contribute to national operational improvements and ad hoc initiatives. Qualifications: 10+ years of administrative experience, with 5+ years in a supervisory role (professional services experience required, law firm experience preferred). Strong communication, problem-solving, and organizational skills. Proactive, solution-oriented, with the ability to manage multiple priorities. Experience with budget management, vendor coordination, and staff development. Ability to respond effectively to high-pressure situations and sensitive matters. Ability to work onsite 5 days a week Benefits: Our client is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit package includes but is not limited to access to medical plans, dental, vision, life, and disability insurance and 401k eligibility. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

This is a long term temporary, fully onsite role located in Downtown Chicago, IL. Schedule: Monday through Friday Pay Rate: $20-23/per hour DOE Our client, a respected Chicago nonprofit, is looking for a Temporary Administrative Assistant to join their team! Administrative Assistant Responsibilities: Provide general administrative assistance, including scheduling meetings, maintaining calendars, and organizing departmental files. Act as a point of contact for internal and external inquiries, directing them to the appropriate team members or resources. Prepare, file, and retrieve records and other documentation as needed. Enter and update information accurately in spreadsheets, databases, and departmental systems. Support the creation and formatting of reports, presentations, and other departmental documents. Help with managing office supplies, coordinating deliveries, and maintaining an organized workspace. Perform additional clerical and administrative duties as assigned to support departmental needs. Administrative Assistant Qualifications: High school diploma or equivalent required. 1-2 years of prior administrative or office support experience. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems. Ability to handle sensitive information with discretion and maintain confidentiality. Attention to detail and accuracy in all tasks. This is a long term temporary, fully onsite role located in Downtown Chicago, IL. Schedule: Monday through Friday Pay Rate: $20-23/per hour DOE City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

Administrative Assistant (Remote) We are seeking a personable and detail-oriented Administrative Assistant to assist the CEO and his team of financial advisors, attorneys, and other staff. The ideal candidate must possess a high level of client, vendor, and inter-team interaction skills and the ability to prioritize daily projects. This person will have excellent customer and organizational service skills, knowledge of the professional services industry, and a strong passion for serving others. Key Traits: Honesty, integrity and accountability Maintains professional competencies and adheres to the firm's ethical standards and culture Possess a passion to assist CEO and team members Dedicated and loyal High work ethic Flexible and accommodating High level of interpersonal skills Reliable, follows through on commitments Minimum Requirements: Bachelor's Degree preferred Effective communication with clients, advisors, and staff members Significant familiarity with financial markets and strong understanding of the advice process Keep an organized account of client needs and objective Ability to prioritize and work in a deadline-driven environment Effective and efficient time management CRM experience Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Respond to client call-ins and needs daily Assist CEO in projects/scheduling Assist Financial Advisors, Wealth Managers, Accountants, and Attorneys in new acquisitions Assist in organizing and maintaining calendars Help, prep, and execute financial planning paperwork Reviewing and compiling account reviews Document CRM system with all client communications Help build and foster a client referral system Salary: $55,000-$65,000 Benefits Health Insurance 401k PTO Hours: Monday - Friday: 8:00 am -5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

AMS Industries, Inc. is a MEP+™ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are an equal-opportunity employer. Located in our beautiful Woodridge, IL facility and reporting to the Administrative Services Director. In this position, the Administrative Assistant supports and assists in a variety of responsibilities which include communicating with customers and inner office teams as well as answering inbound calls and emails. This person will be responsible for assignments and entering necessary data into our computer database system. Duties/Responsibilities Assist Account Executives in document and file management. Develop effective communication program with the Account Executives. Schedules and coordinates meetings, and appointments. Customer Service and follow-up. Scheduling calendar invites and tracking. Maintains and updates files, spreadsheets, and logs with current data. Prepare maintenance contracts and become acclimated in their development, formatting, and qualifications. Maintain maintenance contracts in the dispatch software. Assist with managing and administering uniform program. Assist with managing customer contracts and contract status tracking. Interact with marketing to coordinate holiday gifts, golf outings, client presentations and events. Word document preparation, formatting, and grammatical review. Excel spreadsheet development including creating formulas and evaluation of financial and project information. Collect and assemble data. Develop an understanding of the HVAC/Refrigeration terminology within the industry. Work with management in forming, developing, expediting and reviewing additional process to complement our direction. Ensure all company, client, and project policies, procedures, and standards are adhered to through communication of expectations. Support Account Executives by providing an efficient use of construction and accounting software systems. Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned. Back-up to reception and working together and at times as a back-up with other administrative staff. Qualifications: At least 3 years of experience in a professional, administrative support position is preferred for this position. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

The Office Administrator provides comprehensive administrative functions in a professional and courteous manner within a staffing firm. Individual will support the Human Resources Recruiting team on varied administrative functions, projects and initiatives. Key Responsibilities Provide comprehensive administrative support Responsible for the visitor management process. Answer and direct incoming phone calls for the group. Provide efficient and courteous response to all callers; anticipate calls requiring special handling and work with others to determine the appropriate protocol. Coordinate office supply and kitchen supply orders and deliveries; maintain the primary supply room and employee/visitor kitchens. Provide bookkeeping duties within QuickBooks, invoicing and receipt of payments Submit candidates into various HR platforms Proofread resumes Work with insurance carriers on workman's compensation reporting. Liaison with the Office of the Building on facility related matters and utilize the building work order system to report general maintenance needs. Human Resources Support: Manage data entry and audit of ATS Review of resumes from perspective candidates Tracking and scheduling candidates, preparing employee communications, Prepare expense reports Technical Skills MS Office Suite Bullhorn ATS experience a plus Quick Books a plus

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the upper management in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to the upper management. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

Company located in Park Ridge has a part time Administrative Assistant position available for an individual working approximately 20 hours per week. This position includes: File Organization & Documentation Management Organize, maintain, and manage digital and physical files for legal, corporate, and nonprofit documents. Ensure proper labeling, categorization, and accessibility of contracts, agreements, and compliance-related paperwork. Track key deadlines for non profit filings and contract renewals. Insurance Reimbursement, Medical Support and Therapy Support Prepare and submit insurance reimbursement claims for medical expenses and therapies. Track claim statuses. Research and locate pharmacies that carry specific medications, including hard-to-find prescriptions. Help manage personal scheduling, including appointments and adaptive programs for a special needs child Quarterly Newsletters & Communications Provide administrative support to the Executive Director and Director of Research Format and edit quarterly newsletters. Schedule social media posts Collect and organize updates on research, fundraising, community engagement, and advocacy efforts. Schedule meetings Manage email distribution lists and ensure proper segmentation for targeted communications. Nonprofit Board Support & Community Engagement Manage community volunteers and track status on assignments Assist with Conference planning, Additional Details Previous experience working with a charitable organization a plus; College Degree Preferred The work is done onsite in the Park Ridge office - 10am - 2:00pm (Monday - Friday). Pay range $20-$25 per hour. Not eligible for company benefits. We are looking for candidates that are interested in part time employment.

Employment Type: Full-Time (Monday to Friday, 7 AM - 4 PM) Salary: $16 - $20 per hour (based on experience) About Our Client Our client is a dynamic, growth-oriented company located in the Oak Brook area. They prioritize a positive workplace culture and are dedicated to providing exceptional service to their clients. They seek a Receptionist / Administrative Assistant who embodies professionalism, efficiency, and a team-oriented spirit. Key Responsibilities Front Desk & Communication Serve as the first point of contact for clients and visitors, ensuring a warm and professional welcome. Manage a multi-line phone system, directing calls, taking messages, and responding to inquiries promptly and courteously. Administrative Support Assist with scheduling appointments, managing calendars, and coordinating meetings. Edit and maintain documents, ensuring accuracy and compliance with company standards. Organize and manage files related to employment compliance. Financial & Office Management Track and categorize office expenditures. Assist in preparing profit and loss statements and reports to ensure financial compliance. Onboarding & Team Collaboration Oversee the onboarding process for new employees, ensuring all necessary paperwork is completed and filed correctly. Work closely with team members across departments to support various projects and initiatives. Social Media & Marketing Support Assist with social media campaigns by creating content, scheduling posts, and analyzing performance metrics. Provide creative input for social media strategies and digital marketing initiatives, including graphic design if applicable. Technical & Problem-Solving Skills Perform accurate data entry, ensuring records are up to date. Demonstrate initiative in identifying areas for improvement in processes and workflows. Learn and adapt to various software programs quickly. Experience with HR software, content management systems, or graphic design tools is a plus. Qualifications Education: High school diploma or equivalent; certifications in office administration or related fields are a plus. Experience: Prior experience in a receptionist or administrative role preferred. Experience in a fast-paced environment is highly desirable. Technical Skills: Proficient in Microsoft Excel and PowerPoint; familiarity with other Microsoft Office applications (Word, Outlook) is essential. Knowledge of social media platforms and basic graphic design tools (e.g., Canva, Adobe Creative Suite) is an advantage. Financial Acumen: Comfortable working with financial statements and managing office expenses. Personal Attributes: Detail-oriented, organized, and capable of multitasking. A positive, outgoing personality with strong customer service skills. Communication Skills: Excellent verbal and written communication skills to interact effectively with clients, team members, and management. Adaptability: Ability to learn new software quickly and adjust to changing priorities in a fast-paced environment. Why Join Our Team? Growth Opportunities: Professional development and career advancement potential. Supportive Work Environment: A team that values collaboration, creativity, and a positive culture. Competitive Pay: Opportunity for salary increases based on performance. If you are a motivated individual looking to make a difference in a vibrant company, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience. We look forward to welcoming you to the team!

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project - the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors. Responsibilities: Provides general administrative support; duties may include following: Data entry and reporting, processing invoices, check requests or other departmental paperwork, maintenance of SharePoint sites and/or a document library, tracking department certifications and other administrative duties as assigned Responsible for document control tasks Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources. Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services. May coordinate the schedule for conference rooms. Orders office supplies and wearables though corporate provided vendors. May perform basic internet research, compile lists and gather information from other departments. May perform general administrative support for a project: General HR or PTO recordkeeping, basic Payroll Administration duties, change Order Processing or other project related administration Qualifications: Required High school diploma or GED required 1 year of experience in an office setting At least 1 year of relevant experience Ability to work in a fast-paced environment Ability to take direction and prioritize responsibilities Solid written and verbal communication skills Ability to maintain discretion at all times Proficient with MS Office Programs Preferred Associates degree or some administrative training Salary Range: $23.48/hr - $35.22/hr Work Environment: Involves a dynamic and challenging work environment. Includes tasks such as maintaining and repairing heavy machinery, ensuring equipment operates efficiently, and adhering to safety protocols in construction sites. Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site. Physical Demands: Must be able to lift 25lbs. Walking and standing while in-office or on-site. Occasional climbing on and off equipment VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including: Medical, Dental & Vision Insurance Health Reimbursement Account (HRA) Vacation Leave Sick Leave 10 Paid Holidays Company 401(k) Matching Contributions Employee Assistance Program (EAP) Commuter Benefits Program Parental Leave Term Life & AD&D Insurance Short & Long-Term Disability Insurance Employee Stock Ownership Plan (ESOP) Professional Development & Training Health and Wellness Spending Account VCGP USA is an Equal Opportunity Employer, Disability/ Veteran Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters

The ideal candidate will possess excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Schedule and confirm meetings Update Word and Excel documents; perform data entry Assist with scanning and filing Process expense reports Assist with various administrative projects Book travel and hotels Order office supplies Keep the kitchen stocked and common areas tidy Support office/team of 10 finance/accounting professionals Qualifications Strong interpersonal, customer service and communication skills Ability to multitask; outstanding organizational skills Professional Proficient in Microsoft Office suite

Job Title: DDC Project Assistant We seek a detail-oriented and highly organized DDC Project Assistant to support delivering cutting-edge control systems in the commercial mechanical construction sector. This role will assist project managers and engineers with the coordination, documentation, and execution of Direct Digital Controls (DDC) projects, including building automation and system integration. The ideal candidate will have a strong understanding of building automation systems and mechanical system workflows and technical proficiency in industry-standard software. Key Responsibilities Assist in designing, planning, and coordinating DDC and building automation projects, ensuring all tasks align with project objectives and timelines. Prepare and manage project documentation, submittals, schedules, and as-built drawings using tools like AutoCAD, Revit, and Bluebeam. Support the setup and commissioning of building automation systems, including Tridium Niagara, Johnson Controls Metasys, ALC, Distech, and BACnet-compatible devices. Facilitate communication between project stakeholders, including contractors, clients, and internal teams, ensuring all parties are informed and aligned. Assist in verifying system functionality, troubleshooting issues, and ensuring compliance with project specifications and industry standards. Qualifications An associate degree in Mechanical Engineering, Electrical Engineering, or a related technical field is preferred. Equivalent work experience will be considered. Minimum of 2 years of experience in a support role for controls, building automation, or mechanical systems in the commercial construction industry. Proficiency in AutoCAD and familiarity with Revit, Bluebeam, and DDC/BACnet systems are preferred. Exposure to platforms such as Tridium Niagara, Distech, ALC, or Johnson Controls is also highly preferred. Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Excellent communication skills, both written and verbal. A demonstrated history of local and stable work experience in Chicago is required, showcasing reliability and commitment to long-term success. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.