Assistant Jobs in Marple, PA

Join our dynamic personal injury law firm in Center City, Philadelphia, renowned for providing full-time roles with substantial career growth potential. Paralegal Compensation and Benefits: - Competitive salary based on experience - Retirement Plan: 401K - Health Benefits: Medical, Dental, Vision We are seeking a knowledgeable and detail-oriented Paralegal assistant to support our personal injury team. This is an excellent opportunity to grow your career within a top plaintiff's law firm. Responsibilities include: - Assisting both paralegals and attorneys in handling personal injury cases - Reviewing and organizing medical documents and records crucial for case development. - Handling client inquiries and maintaining communication to gather necessary information. - Coordinating with healthcare providers and insurance companies to obtain essential documentation. Qualifications: - Paralegal certification or relevant degree - Experience in personal injury law - Strong knowledge of no-fault insurance claims in PA & NJ & obtaining medical records - Excellent organizational and multitasking skills - Effective communication and interpersonal skills If you have a keen eye for detail and a solid understanding of personal injury procedures, we invite you to apply and become an integral part of our dedicated team.

What's the job? The Administrative Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters. What will you do? Prepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators. Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager. Manage site contact lists as well as relevant customer data. Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company. Develop and enhance internal and external systems for communication. Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed). Coordinate executive communications, including conference calls Assist in the coordination and execution of various projects including project management tasks. Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences. Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings. Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing. Design and implement filing systems, and ensure filing systems are maintained and current What do you bring? High School Diploma 3-4 years of professional experience assisting at the executive level Excellent verbal, written, analytical skills, time management, and travel logistics. Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar. Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network. Team orientated philosophy and strong problem-solving skills. Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects. Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications. Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings. What are our perks? We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to: Excellent healthcare options: Medical, vision, prescription & dental Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG) Tuition Reimbursement: Continuing education for every season of your career Pet Insurance options: Insurance plan & prescription discount program for your furry friends Employee Recognition Programs PerkSpot: Our exclusive one-stop online discount marketplace LiveWell: Rewarding you for living a healthy lifestyle At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home . Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Administrative Assistant to support our executive team and serve as a key liaison between leadership and internal/external stakeholders. This is a dynamic role ideal for someone who takes initiative, communicates effectively in both English and Spanish, and enjoys juggling multiple priorities with poise and discretion. Location: Marlton, NJ Pay: $60,000 to $65,000 What You'll Do Serve as the primary point of contact between executives and internal teams, clients, and external partners Manage incoming calls, take detailed messages, and direct communications appropriately Respond to executive requests with a sense of urgency and professionalism Maintain executive calendars, schedule meetings, and coordinate appointments with timely reminders Arrange domestic and international travel, including flights, accommodations, and itineraries Create professional presentations, reports, and briefing materials as needed Organize and maintain both digital and physical filing systems to ensure efficient document management What We're Looking For Proven experience in an administrative or executive support role Strong writing skills and the ability to communicate clearly and professionally Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Fully bilingual in Spanish and English (spoken and written) Excellent organizational, time management, and problem-solving abilities Familiarity with modern office technologies and tools Ability to handle sensitive information with discretion and confidentiality High school diploma required; additional administrative training or certification is a plus

Our client, an exciting globally networked full-service government contract provider, is looking for a driven Sourcing Specialist to join their team! They are an all-inclusive, in-house solutions firm that works predominately with federal government agencies in the United States, United Kingdom and European Union. This an exciting opportunity to grow in your career! Highlights: - Working at Headquarters! - Gain experience working with the Federal Government! - Rapidly Growing Company! - Offices and clients around the globe .. including Dubai!! Requirements: - MUST BE ABLE TO GO IN OFFICE EVERY DAY IN FT. WASHINGTON - Bachelor's degree - Previous experience in government contracting or procurement preferred - Knowledge of government regulations and procurement processes preferred - Ability to work in a deadline-driven environment and work with teams to complete projects - Strong communication, writing, contract negotiation, and time-management skills Junior-level candidates are encouraged to apply! (1-2 years of sales/recruiter experience) If this sounds like a career fit for you, email an updated resume to *********************************** and I will reach out to discuss more details!

About us: CRA | Admired Leadership is a trusted consulting firm that advises clients in strategic communication, leadership development, organizational research, executive presentations, and talent assessment. Based out of Radnor, PA. CRA | Admired Leadership has been serving as advisors to senior leaders in Fortune 100 companies since 1986. For over three decades, we have built long-term relationships with hundreds of clients and grown our network of high-aptitude coaches worldwide. We take pride in identifying and cultivating leaders, both inside and outside of our organization. We are seeking an Office Administrator to join our team at our Devon office, working onsite five days a week. The ideal candidate will oversee front desk operations, manage office supplies and equipment, offer administrative support, and assist Executive Assistants as needed. The successful candidate will be professional, adaptable, and able to handle multiple tasks while ensuring a welcoming environment. How you will make an impact: Manage front desk reception duties including greeting visitors, answering phones, and handling mail Maintain office supplies inventory and place orders as needed Oversee office equipment maintenance and coordinate repairs when necessary Provide administrative support including filing, data entry, and document management Assist with meeting and event setup, including conference room preparation Manage outgoing shipments (books, event supplies, FedEx, etc.) Fill in for Executive Assistants as needed, including calendar management and email correspondence Support invoicing processes and basic accounting tasks Coordinate with vendors and service providers for office needs Maintain a clean, organized, and professional office environment What makes you a great candidate: Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in office administration, reception, or customer service roles Strong organizational skills with attention to detail Excellent interpersonal and communication abilities Professional phone manner and front desk presence Ability to prioritize tasks and adapt to changing needs Discretion when handling confidential information Proactive problem-solving mindset

Company: Pioneer Academics Data and Process Specialist Location: Hybrid - Jenkintown, PA (Hybrid 2 days remote (Mon & Fri), 3 days in-office (Tues-Thurs) Compensation: Commensurate with Experience Company Description: Pioneer Academics is a growing global organization that offers transformative co-curricular educational programming to students from around the world. Based in the Philadelphia region, Pioneer has employees working in multiple countries ranging from business development to instructional design. Culture in this team is prioritized and celebrated, and key aspects of that culture include integrity, accountability, and the keen ability to seek AND solve problems to spark innovation. Pioneer Academics has the rare combination of being a values-prioritizing public benefit corporation that has also been named to the Inc 5000 list of fastest growing companies. Mission of the Position: The mission of this role is to help the Admissions team. The role will be responsible for processing and communicating appropriate responses to applicants in a timely fashion. The incumbent will have to ensure that the admitted scholars complete enrollment requirements by the given deadlines. The role will direct projects including, but not limited to, verification process, congratulations calls, payment confirmations, Admissions Mailbox, etc. They will also communicate post-decision-related issues or concerns to the Data and Process Manager and proactively assist with troubleshooting. The responsibilities will also include generating relevant admissions data at all different stages of the admissions and enrollment processes, including scholarships, drops and associated feedback, etc . The incumbent will execute the scholarship application process and, as/when appropriate, direct the Data and Process Coordinator in ensuring scholarship information is prepared and ready for scholar admission and placement. The incumbent will provide technical support and training to team members on data systems and processes, identify ways to improve relevant processes and streamline workflows as appropriate. Key Criteria/Requirements The role requires strong relationship development capabilities and excellent project management skills. The ideal candidate needs to be detail oriented, solution driven and to have high levels of emotional intelligence. ● 3+ years' experience with process-related functions including administration, operations, and communications. ● Strong technical orientation to design processes around newly implemented systems. ● Exceptional attention to detail and strong organization, time management and problem-solving skills. ● Ability to work extended hours and weekends and maintain high-quality work during peak enrollment periods. ● Ability to work independently, manage priorities, and meet deadlines. ● Possess discretion and judgment to handle confidential information and data in a professional manner. ● Excellent interpersonal, oral, and written communication skills. ● Proficiency in Google spreadsheets and Excel is a must ● Experience with CRM or ERP systems a plus ● Experience in Operations or process-specific design, implementation, and execution. Experience in data management and process optimization. ● Knowledge of pivot tables, v-look ups, Zoom and/or Asana functions.

We're Hiring: Administrative Support Specialist (Full-Time) 📍 Warminster, PA | 💼 Faith-Based Nonprofit Are you organized, compassionate, and ready to make a real impact? Legacy of Life Foundation is a mission-driven nonprofit that provides life-affirming support to women facing unplanned pregnancies. We're looking for an Administrative Support Specialist to be the first welcoming voice for our clients and the anchor for our scheduling and reporting systems. In this role, you'll: 📞 Answer calls and texts from women in crisis and schedule appointments with care and clarity 📊 Track and manage appointment data, call logs, and key outcomes for reporting 🤝 Welcome clients to the center and help ensure a peaceful, professional environment 📬 Send weekly praise and prayer requests through MailChimp 👀 Monitor clinic security and support client services staff as needed You'll thrive if you're: ✔️ Highly organized and able to juggle multiple tasks ✔️ Compassionate and comfortable speaking with women in sensitive situations ✔️ Tech-savvy and skilled in Excel, Gmail, and online calendars ✔️ A strong communicator who loves being part of a mission-driven team Why You'll Love It Here 💖 Purposeful work that saves lives and transforms families 🕊️ A values-driven, faith-rooted culture 🤝 A close-knit team that supports one another Perks & Benefits: ✅ Competitive salary | ✅ Health, dental, vision ✅ 401K with employer contribution | ✅ Generous PTO ✅ Life insurance & more 📧 Ready to apply? Send your resume, salary requirements, and a brief cover letter to: Denise Frattara - **********************************

We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

The American Board of Internal Medicine (ABIM) is seeking a Program Associate to join their President's Office team. In this role, the Program Associate will provide high-level administrative support to the President's Office and Governance Services. As a key member of the department, the Program Associate will manage schedules, communications, and logistics, playing a pivotal role in supporting leadership and governance functions. Reporting to the Associate Chief of Staff, the Program Associate is responsible for the following: Meeting Coordination & Support: Support the planning, logistics, scheduling, and execution of Board of Directors, Governance Committee, and other committee meetings, including maintaining attendance records. Document Management and Archiving: Maintain and organize governance-related documentation in archival software, SharePoint, and CRM systems to ensure accessibility and accuracy. Governance Policy Compliance & Reporting: Track governance metrics, ensure compliance with policies, and coordinate quarterly honoraria payments for governance members. Visual Support: Transform text-heavy materials into visually engaging presentations, infographics, and other communication tools while ensuring consistency and clarity. Stakeholder Coordination & Support: Manage governance inquiries, develop and analyze surveys, create training materials, enhance SharePoint collaboration, and support governance member onboarding. Administrative & Project Support: Provide operational and administrative support to the President's Office and Governance Services, assisting with special projects as needed. The ideal candidate has a bachelor's degree, or equivalent professional background, with a minimum of three years of experience in professional or healthcare setting. The successful incumbent will have strong organizational skills, and the ability to collaborate with internal and external stakeholders. CRM experience is preferred. To succeed in this role, one must have exceptional written communication skills with a keen attention to detail and must be able to both assimilate and apply rapidly-evolving information to ongoing work. They must also have the ability to work independently within a layered development system. Additional desirable qualifications include a strong track record of taking initiative and working collaboratively. This role requires an on-site office presence at least two days per week. ABIM offices are located in the historic section of Philadelphia, 510 Walnut Street, Suite 1700. Our technology and workplace operations teams provide for and support a seamless hybrid work environment for all ABIM employees. * * * At the American Board of Internal Medicine (ABIM), our team of unique and talented professionals, and the inspiring work they do, are essential to meeting the needs and expectations of ABIM's diverse community of customers - our Diplomates. ABIM is like no other workplace, and we are proud of it. We are committed to recognizing the importance of our people by investing in their lives through ongoing learning opportunities and exceptional total compensation and benefit offerings. We look forward to learning more about your interest in joining our team. EOE

About Us: Growing financial services company looking for a detail-oriented and driven Operations Specialist. This role will offer the opportunity to make a meaningful impact within a collaborative and dynamic environment. The Operations Specialist will play a key role in supporting the day-to-day operations of the company. You will work closely with cross-functional teams to ensure smooth processes, efficient workflow, and a high standard of service delivery. Your strong communication skills, problem-solving abilities, and attention to detail will be critical to your success in this role. Key Responsibilities: Manage and support daily operational tasks, ensuring all processes run smoothly and efficiently. Coordinate with internal teams to resolve operational issues and improve workflows. Prepare reports and documentation to track progress and provide insights to management. Maintain high standards of accuracy and compliance with regulatory requirements. Develop and maintain positive relationships with clients, vendors, and stakeholders. Assist with the implementation of new processes and technologies to improve operational efficiency. Provide excellent customer service through clear, effective communication, both written and verbal. Qualifications: Bachelor's degree in Business, Finance, or a related field (preferred not required) 2+ years of experience in an operations role, ideally within financial services. Strong analytical and problem-solving skills. Excellent communication skills, with the ability to explain complex information in a clear and concise manner. Detail-oriented with the ability to multitask and manage competing priorities. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other operational tools. Ability to work independently as well as part of a team in a fast-paced environment.

The Company Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position Friedman Vartolo LLP is seeking an Administrative Assistant to join our rapidly growing team and work in our Philadelphia location. The Administrative Assistant will provide a supportive role in the Garden City, Long Island office, and handle a variety of administrative and clerical tasks. The position involves working with physical and digital legal documents, and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects. The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrated strong organization and computer skills are required. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment. Responsibilities Maintain filing system and accurate log of original legal documents and other case related records Assist with digital mail sorting and electronic distribution of documents Handle internal requests to obtain documents and send to third parties Provide administrative support for any miscellaneous projects with a 'can do' attitude Monitor inventory and restock office and kitchen supplies; place orders as needed Cross train and provide backup support to answering and relaying incoming phone calls Qualifications Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus. Strong verbal and written communication skills Ability to multi-task; Detail oriented with strong organizational skills Ability to exercise sound judgment and present a calm demeanor Ability to work independently, in team setting and get along well with others Maintain professional composure in any given situation. Compensation/Benefits $18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo LLP to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo LLP. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at ******************************* to request an accommodations. Location Philly office

Philadelphia Gas Works Looking for a challenge and ready to light up your career? Free Health Insurance Options- Free Dental Insurance - Flex Spending - Commuter Benefits - Pension Plan - Free Parking - Wellness Programs - Onsite Gyms - Tuition Assistance- PSLF Eligible Employer- Parental Leave The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region. Become part of the PGW Team! Location: 800 W Montgomery Ave, Philadelphia, PA 19122 A hybrid work schedule (1 day remote) may be available for PA residents after six months. You will be required to be in the office 5 days a week for the first six months. Safety and Administration Specialist Responsibilities Assist department management team as requested with: Preparation of various forms, reports, documents, correspondences, etc. Scheduling meetings, conferences, and business trips. Coordinating vendor services; establishing positive and productive relationships with vendors and other contacts. Maintaining accurate electronic and manual files of required and historical documentation of departmental activities. Assisting in the research and development of special reports, analysis and presentation of information and management of data to support departmental operations; prepare necessary information to respond to all inquiries and submit detailed reports and findings. Performing a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals, and assisting in the preparation of accounting information for budget reporting. Coordinating a variety of programs and events by providing instruction, soliciting event support, sending out event schedules andnotices, and securing appropriate space for events. Including but not limited to: Accident Reduction Program (tracking employee injuries and conducting sedan driver re-qualification). Safety Ergonomics Program. Basic Life Support Classes (CPR/AED). Forklift. Defensive Driver. Providing administrative support for Corporate Safety, including gathering information such as driving statistics, narratives on lost-time accidents and tabulating monthly and annual statistics for accidents and man-hours worked by department for the bi-monthly Safety Report. Scheduling and notifying appropriate personnel of meetings and training including but not limited to Managers Safety Committee, Union/Management Safety Committee, Safety Training Sessions; prepare agendas, minutes, additional handouts, and any other materials needed. Serve as Chair for the Office Safety Committee and other Safety meetings as required. Auditing company facilities for safety concerns and inspecting specified areas to ensure the presence of fire prevention equipment, safety equipment (AEDs, etc.) and first aid supplies. Working with the Medical Department to identify and implement employee ergonomic needs and prevent related injuries; coordinate with those employees and facilities to supply the appropriate ergonomic device. Preparing purchase requisitions and vouchers for safety equipment, contracts, office supplies, technical manuals and materials, award certificates, etc. Participating in company safety goal-setting activities; addressing safety concerns with departmental safety coordinators and developing action plans to ensure resolution. Preparing drafts of safety related news articles for the company newspaper and Safety & Health bulletins as directed. Providing administrative support for the Company Safety Awards Contest. Acting as lead Accountability Coordinator for emergency evacuations of the main office complex. Performing other special projects and assignments as requested. Qualifications Specialist I High School Diploma/GED with certification in Safety or other related field; associate degree or some college preferred. 2 - 3 years' relevant work experience working with workplace safety issues. Specialist II & Sr. Bachelor's Degree with certification in Safety or other related field; associate degree or some college with relevant work experience. 3-5 years' relevant work experience with workplace safety issues. Certified Office Ergonomics Evaluator, Industrial Ergonomic Evaluator Certification, or similar certification. OSHA 10- and 30-hour General Industry or Construction certification. HAZWOPER 40-hour certification. Sr Specialist 5-8 years' relevant experience working with workplace safety issues. Associate Safety Professional (ASP) or higher Certification. Must have strong work ethic in handling highly sensitive and confidential information. Must be proficient in Basic Life Support procedures with the ability to facilitate classes (Certification preferred). Must have a valid driver's license and clean driving record. Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to processpurchase orders, review budget information, etc. Must have verbal and written communications skills to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies. Must have administrative and organizational skills with the ability to handle multiple projects and work independently. Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve. Have documentation and recordkeeping skills with the ability to compile, review and enter a variety of information manually and electronically and in compliance with corporate policy. Must have a customer-service oriented approach to taking on daily tasks and personal interactions. Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, etc. An equivalent combination of education and experience may be acceptable.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) Great Benefits offered! Construction Administrative Assistant US-PA-Skippack Job ID: 2025-2556 Type: Regular Full-Time # of Openings: 1 Category: Contracting The H&K Group, Inc. Overview The H&K Group, Inc. is looking for a Construction Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills. Why work for H&K Group, Inc.? Competitive salary commensurate with experience 100% Company-paid Health Benefits 401(k) Savings and Investment Plan Tuition reimbursement programs available to qualifying employees for approved programs Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more Responsibilities Essential Duties and Responsibilities Perform all work according to OSHA/MSHA and H&K Safety policies Complete and submit state prequalification documents per company policy Prepare and process company master hauler agreements per company policy Prepare and process equipment master agreements per company policy Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc. Use of “Kahua” and "CMiC": Upload all outgoing documents into CMiC Review insurance certificates from our subcontractors for compliance Responsible for confidentiality of contract information Balances team and individual responsibilities Other duties as assigned Qualifications Required Skills, Education, and Experience High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience Equivalent combinations of education and experience may be considered Proficient in Microsoft Office Suite (Outlook, Word, Excel) Strong Written and Verbal communication skills Demonstrated attention to detail and ability to meet deadlines Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives Demonstrated ability to work in a fast-paced environment and adjust to changing priorities Ability to fit test & utilize appropriate PPE as needed Ability to meet physical requirements (movement, lifting, as relevant to job) Preferred Skills, Education, and Experience Familiarity with state prequalification process Bachelor's degree from an accredited four-year college or university in a relevant field Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing Physical Demands Occasionally required to: Sit Use hands to finger, handle, or feel Talk or hear Specific vision abilities Close vision Work Environment Noise level is usually moderate Hours sometimes exceed 40 in a week The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years. Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference. H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) 100% Company-Paid Health Benefits! PI7c93ae1cae47-26***********0

Under the direction of administrative or program management, Administrative Assistants provide general clerical and administrative support for an assigned location, program or office. Administrative Assistants greet and direct individuals upon arrival or dismissal, receive, handle and/or direct inquiries by phone, email or in-person, coordinate and arrange meetings and make notifications and requests. Coordinates office activities, including tracking, monitoring or compiling information, performs data entry, scanning, copying and/or filing and reconciles receipts, ledgers and petty cash. For assignments to START/CSIDD, assists with receiving and coordinating referrals and admissions and maintains information in applicable systems for program participants. Key/Essential Functions & Responsibilities · Maintains office security by following safety procedures and maintains appropriate visitor or other logs, which may include electronic systems, to track visitor information in accordance with applicable procedures. · Answers and screens phone calls in a timely and professional manner, directing calls to appropriate parties, taking messages and/or handling inquiries. · Coordinates, schedules and/or confirms meetings, including, but not limited to securing conference rooms or other appropriate spaces for meetings, determining availability of attendees, creating or sending electronic invitations using Outlook calendar or other established systems. · Liaises with internal departments and external stakeholders on behalf of supervisor or others as directed making requests, coordinating, securing, monitoring and/or tracking maintenance issues, appointments, schedules, transportation and other location- or program-related needs. · Receives, sorts, prepares and/or distributes mail, packages and/or deliveries; replenishes, stocks and/or distributes supplies, as needed. · Performs a variety of clerical and administrative tasks on a regular or as needed basis (e.g. special projects, meetings, events, etc.), such as filing, copying, scanning and/or data entry; creating memos, lists, spreadsheets or other documents; and/or making notifications or inquires by email or phone. · Obtains, accesses and reviews documentation as needed, in coordination with applicable staff; may assist with obtaining documentation from other internal or external sources, including care managers, families, or other internal departments by phone, email or in-person. · Scans, saves, names/renames and/or uploads appropriate documentation into shared folders and other electronic systems (e.g. Digital Agency) on behalf of managers or supervisor, in accordance with applicable policies and procedures including managing and/or updating files for START program participants. · Performs data entry in electronic systems and/or completes forms or other documents by entering information from receipts, records or statements and updates and maintains referral-related data and documents in electronic systems, including shared drives and databases. · Assists with development and implementation of systems and processes to improve or expedite monitoring, collecting, organizing and/or tracking of administrative paperwork and information in coordination with location management and supervisor. · Participates in the coordination and facilitation of arrivals and departures of people we support or other groups or visitors, as applicable, which may include assisting or escorting individuals during bus duty and/or coordinating, scheduling or rescheduling busing or other transportation. · May be assigned responsibilities related to collecting, monitoring and/or tracking of information, such as program attendance by people we support, duration of attendance for services, etc., compiling information from various systems, communicating or reporting findings, escalating concerns and patterns to supervisor or other leadership. · May provide support with fiscal systems including ledgers, fee determinations and/or invoices appropriately documenting or entering information, performing basic numeric calculations (adding or subtracting) to reconcile ledgers or total expenses and selecting appropriate codes for invoices. · May monitor and reconcile petty cash for assigned program(s) or office(s), completing necessary paperwork, data entry and accounting for expenditures by reviewing, totaling and documenting receipts, completing transmittal or other documentation and/or performing data entry. · Complies with all Federal, State, Local and other relevant regulatory agency requirements, including the Health Insurance Portability and Accountability Act (HIPAA)

Franchising continues to grow as a method of expansion representing more than 50% of all retail sales used in the restaurant, personal service, gym, home service and health care industries. Franchisors.com is a community comprised of franchisors, franchisees and industry suppliers providing educational and networking opportunities, sharing best practices, mentorship and comradery. Franchisors.com represents some of the most popular events in franchising. Franchisors.com seeks a motivated and energetic self-starter to assist with investigating venues in a local market, creating budgets and timelines for events, managing vendor relationships, and collaborating with the marketing team to ensure seamless execution of events. If you have experience building content calendars, publishing content to social media accounts and channels, orchestrating email blasts on constant contact, marketing events or selling sponsorships, updating event websites, negotiating contracts with hotels or restaurants, working events on the ground, consider joining our dynamic team. From time to time you will be tasked with performing certain marketing activities for FisherZucker, LLC law firm, including promoting the firm in any Top Law firm listings, updating the firm website or representing it at industry trade shows. Responsibilities Managing content on franchisors.com Event marketing using constant contact and social media Marketing of premium event sponsorships Event management on site at events Event website and collateral material updates Managing a content calendar for franchisors.com and for individual events Publishing content to social media accounts and channels, Representing franchisors.com and events at industry trade shows Negotiating and documenting contracts with venues, hotels or restaurants Organizing groups of sponsors to host industry events, researching potential venues, securing the ultimate venue, working with the venue the day of, and successfully . executing the event Qualifications: • 4 year degree from an accredited school. • 2-4 years of experience in building content calendars, publishing content to social media accounts and channels, orchestrating email blasts on constant contact, marketing events or selling sponsorships, updating event websites, negotiating contracts with hotels or restaurants, working events on the ground. • Strong knowledge of constant contact database and personal experience on social media • Experience building content on and for social media to promote an enterprise or events. • Exceptional communication, negotiation, and task management skills. • Ability to handle multiple projects and work under tight deadlines. • Marketing acumen and experience implementing marketing strategies is highly desirable. Experience in Canva and/ or Adobe and light video editing capability would be a bonus Benefits: • Can be full time at a competitive salary and bonus structure with comprehensive health benefits package and a retirement plan with employer contributions or can be hourly or project based. • Prefer in office on Tuesdays and Thursdays, with a comprehensive list of assignments and projects to work on remotely. • Hybrid work options Employment Type Full-time, part time or project based, but not outsourcing to an agency

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Non-profit experience is a plus Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Finance Coordinator Summary: Fully support R&D Finance team by proficiently applying financial planning and accounting principle knowledge at a high level, consisting of: e.g. budgeting, forecasting, and strategic planning activities for clinical trials and pharmaceutical development pipeline. Selected Responsibilities: As a critical requirement in this role, must demonstrate an expert level of proficiency and programming with MS Excel. On a routine basis, must be able to create pivot tables, and utilize functions (i.e.: vlookup, concatenation, if/then) within the application. Responsible for building and maintaining MS Excel models using pivot tables to project costs for distribution and warehousing, 3rd party packaging, 3rd party labeling, and drug costs to develop budget forecast. Must be able to fully utilize SAP for financial analysis of R&D programs (investigational drug) and trial costs to accurately maintain and update rolling forecast and profit plan. Prepare plan for submission of annual Profit Plan. Develop metrics via Excel models to analyze resource allocations and forecasts for use by managers within the department Perform KPI analysis and present metric results to global clinical supplies management team Must be able to utilize tools to obtain purchase prices for investigational drug. Must understand SAP BOM structures and functionality for examining and valuing clinical material. Ability to follow Standard Operating Procedures (SOP's) Education and Work Experience Requirements: Bachelor degree with 3-5 years of relevant experience Experience in clinical development and/or clinical supplies Experience with clinical trials Prior supply chain, logistics, or operations knowledge APICs certification or Supply Chain knowledge (JDE, SAP, etc.) is preferred Familiarity with MS Access is preferred

About Us: Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team . Key Responsibilities: Administrative Support Manage and organize email inboxes; respond to referrals and lead inquiries promptly. Handle daily tasks from email, Slack, and text communications. Print and organize weekly credit evaluations and advisor sheets. Maintain office supplies (e.g., paper, coffee/snacks) and keep the kitchen tidy. Coordinate and order weekly lunch plans for the office. Process office rent payments and miscellaneous bills. Scan and distribute meeting notes to appropriate team members. Upload monthly bank and credit card statements for the bookkeeper. Team Coordination Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews. Track PTO, manage employee day-off requests, and oversee quarterly team votes. Organize and send gifts for birthdays, anniversaries, and significant life events. Collect and document quarterly goals and team surveys. Plan team events, including happy hours, sales outings, and charity activities. Recruitment Support Post job openings, manage Indeed applications, and screen resumes. Coordinate interviews and assist with hiring decisions. Facilitate onboarding for new hires, including background checks, paperwork, and training schedules. Marketing and Event Support Maintain inventory of marketing materials; design and order new items as needed. Prepare materials for events and webinars. Organize and manage holiday gifts/cards for clients and partners. Errands and Miscellaneous Run errands, such as picking up mail, lunches, and packages. Ensure the office remains stocked, organized, and operating smoothly. Qualifications Proven experience as an executive assistant, administrative assistant, or in a similar role. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in office software and tools (e.g., email platforms, Slack, Excel). Positive attitude, resourceful mindset, and team-oriented personality. Perks Collaborative and supportive team environment. Opportunities for professional growth and development. Flexible schedule within a dynamic and fast-growing organization Pay range and compensation package Salary Range: $16-$20/hour; Hours: 25-35 hours/week; Will become full-time over time Job Type: Full-time; Monday-Friday between 8am-5pm Location: Turnersville, NJ Benefits: Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events. Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity. If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encourage you to apply today and one of our specialized recruiters will connect with you! Follow us and apply at ********************************************

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our client are responsible for general office support, including but not limited to: Managing travel & expenses, including making travel arrangements and processing expenses for team members Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications Proficiency in Word, Excel, PowerPoint and Outlook required Bachelor's degree preferred but not required A minimum of 2 years of work experience in a professional corporate environment New graduates who have a desire to be in the financial services industry are also encouraged to apply Strong written and verbal communication skills Enjoys working in a team environment Polished communication skills Ability to multi-task and work in a fast-paced environment Business professional environment and attire Possess critical thinking skills and good judgment Displays personal pride in work, always striving to do his/her best Chooses to always operate with integrity and transparency