Assistant Jobs in Limerick, PA

We're hiring a part-time Executive Assistant to join our real estate team! In this role, you'll provide essential assistance to the Team Lead by handling important administrative tasks. A flexible schedule, including occasional weekend hours, is required. If you enjoy working in a fun, fast-paced environment, delivering top-notch service, and making clients feel like VIPs, we'd love to hear from you! Why Join Us? Join a dynamic real estate team that thrives on hard work and knows how to have fun! This role offers the perfect blend of collaboration, client engagement, and diverse responsibilities. If you're driven to make a real impact and enjoy a fast-paced, ever-changing environment, we want you on our team! To Apply: Please send your resume and a cover letter to: *************************. Key Responsibilities: Admin Support: Provide office support, such as managing email correspondence, data entry, organizing documents, files and records, client follow-ups, and assisting with marketing materials. Manage schedules, appointments, and meetings. Serve as a liaison for the team lead and clients, business associates, vendors and service providers ensuring that every client gets the elevated level of support they need. Property & Client Support: Prepare documentation for listings; assist with light staging, signage setup, property booklets, QR codes, shoe covers and maintaining a welcoming environment. Greet visitors at open houses to create a positive first impression. Logistics & Errands: Run essential errands, including dropping off keys, coordinating with vendors, and managing property signage. Assist with set-up and take-down for open houses, client events, and listings to ensure everything is polished and professional. Organize and attend client events. Qualifications: Exceptional customer service skills with a friendly, professional demeanor. Strong organizational and multitasking abilities. Excellent phone skills and professional communication. Ability to multitask and prioritize effectively. Minimum 2 years experience required. In office position; may include some nights and weekend hours, approximately 20 hours per week. Potential to grow into a full time position for the right candidate. Valid driver's license and reliable transportation a must. Schedule: We will work to establish a schedule that works for both Executive Assistant and Team Lead; a more structured plan may be established as a result of the 90 day trial period to ensure consistency while allowing for flexibility. 2 weeks paid time off (PTO) per year with appropriate notice and team coverage. If permanently hired after the 90-Day Trial Period: Salary and Bonus Structure $20.00/hr - up to 20 hours per week (with a potential for additional hours) During the trial period as well as throughout the first year of employment, you will be bonused on any transactions you bring to the team: Potential to earn bonuses throughout the year. (e.g. bonuses are based on team sales volume and/or gross commission income goals met; calculated and paid on a mid-year and end of year basis, depending on performance review schedule.) The assistant must be employed and in good standing at the time of the bonus payout. Performance reviews must confirm they have met or exceeded expectations for their role (e.g., administrative accuracy, client satisfaction, timely task execution).

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice.

Our client, an asset management firm in Conshohocken, is seeking a temporary Administrative & Reception Coordinator to join their team, starting this May through November. This onsite role offers a great opportunity for a detail-oriented professional to support both administrative operations and front desk responsibilities in a highly visible position. The schedule for this role is Monday through Friday, 9AM-3PM. About You: 2+ years of administrative, reception, or office support experience Ability to manage multiple priorities in a fast-paced environment Strong organizational and time management skills High level of confidentiality, ethics, and integrity Proficiency in MS Office Suite (Excel, PowerPoint, Outlook, Word) Strong business writing and communication skills The Job: Manage calendars, travel arrangements, and scheduling for the team Handle front desk reception duties, including answering calls and welcoming guests Maintain and organize marketing materials, client communications, and electronic files Oversee conference room bookings, catering, expenses, and invoices Assist with team events, recruiting, and special projects as needed This contract opportunity is onsite from May through November, working a 9AM-3PM, and is paying up to $30/hour. If you are a proactive and organized professional looking for an engaging role within an innovative and growing firm, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Join our dynamic personal injury law firm in Center City, Philadelphia, renowned for providing full-time roles with substantial career growth potential. Paralegal Compensation and Benefits: - Competitive salary based on experience - Retirement Plan: 401K - Health Benefits: Medical, Dental, Vision We are seeking a knowledgeable and detail-oriented Paralegal assistant to support our personal injury team. This is an excellent opportunity to grow your career within a top plaintiff's law firm. Responsibilities include: - Assisting both paralegals and attorneys in handling personal injury cases - Reviewing and organizing medical documents and records crucial for case development. - Handling client inquiries and maintaining communication to gather necessary information. - Coordinating with healthcare providers and insurance companies to obtain essential documentation. Qualifications: - Paralegal certification or relevant degree - Experience in personal injury law - Strong knowledge of no-fault insurance claims in PA & NJ & obtaining medical records - Excellent organizational and multitasking skills - Effective communication and interpersonal skills If you have a keen eye for detail and a solid understanding of personal injury procedures, we invite you to apply and become an integral part of our dedicated team.

Seeking a polished and professional Administrative Assistant / Office Manager to support an intimate firm in Malvern, PA! Seeking candidates out of financial or professional service firms. This role will provide administration and accounting function, while expressing a positive attitude, strong work ethic, attention to detail, and ability to take leadership of projects. This role is 100% on site. If you're interested in this exciting opportunity, apply today! RESPONSIBILITIES: Book travel and prepare travel agendas for employees. Schedule and coordinate staff and other meetings. Assist with managing calendars. Answer telephones. Greet guests and coordinate visit. Perform data entry into customer relationship management (CRM) system. Provide leadership in meeting planning, including the firm's annual meeting. Perform administrative tasks associated with operating an office, including filing, organizing, expense management, record keeping, etc. Support the CFO with accounting support (billing, invoicing, etc.) REQUIREMENTS: 2+ years of prior administrative experience in a financial or professional services firm required Experience with Customer Relationship Management (CRM) systems preferred Familiarity with booking corporate travel. Willing to work full time on site at the company's Malvern office. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 42400 #PHILLYAFT

Wright Global Consultants is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Norristown, Pennsylvania. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/21/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Requirements: 1+ years of PTA experience required Active PTA state license BLS certification. About Wright Global Consultants Founded in December 2012, Wright Global Consultants is a Minority Business Enterprise (MBE) certified healthcare staffing agency with over 12 years of industry expertise. We specialize in short-term and long-term contracts, permanent placements, and travel assignments throughout the United States. At Wright Global, we're 100% committed to finding you an assignment that best matches your career and lifestyle goals. Whether you're seeking flexibility, stability, or career advancement, we connect you with top healthcare facilities nationwide. Why Choose Wright Global Consultants? 12+ Years of Experience - A trusted name in healthcare staffing since 2012. MBE Certified - Proudly supporting diversity and inclusion in the workforce. Competitive Pay & Benefits - Industry-leading compensation, stipends, and perks. Nationwide Opportunities - Access exclusive roles in hospitals, long-term care centers, rehabilitation facilities, and more. Dedicated Support - Our experienced recruiters provide 24/7 assistance throughout your journey. With a reputation for integrity and excellence, Wright Global Consultants is committed to helping healthcare professionals thrive. Benefits 401k retirement plan Referral bonus Weekly pay Medical benefits Vision benefits Dental benefits

Company: Pioneer Academics Data and Process Specialist Location: Hybrid - Jenkintown, PA (Hybrid 2 days remote (Mon & Fri), 3 days in-office (Tues-Thurs) Compensation: Commensurate with Experience Company Description: Pioneer Academics is a growing global organization that offers transformative co-curricular educational programming to students from around the world. Based in the Philadelphia region, Pioneer has employees working in multiple countries ranging from business development to instructional design. Culture in this team is prioritized and celebrated, and key aspects of that culture include integrity, accountability, and the keen ability to seek AND solve problems to spark innovation. Pioneer Academics has the rare combination of being a values-prioritizing public benefit corporation that has also been named to the Inc 5000 list of fastest growing companies. Mission of the Position: The mission of this role is to help the Admissions team. The role will be responsible for processing and communicating appropriate responses to applicants in a timely fashion. The incumbent will have to ensure that the admitted scholars complete enrollment requirements by the given deadlines. The role will direct projects including, but not limited to, verification process, congratulations calls, payment confirmations, Admissions Mailbox, etc. They will also communicate post-decision-related issues or concerns to the Data and Process Manager and proactively assist with troubleshooting. The responsibilities will also include generating relevant admissions data at all different stages of the admissions and enrollment processes, including scholarships, drops and associated feedback, etc . The incumbent will execute the scholarship application process and, as/when appropriate, direct the Data and Process Coordinator in ensuring scholarship information is prepared and ready for scholar admission and placement. The incumbent will provide technical support and training to team members on data systems and processes, identify ways to improve relevant processes and streamline workflows as appropriate. Key Criteria/Requirements The role requires strong relationship development capabilities and excellent project management skills. The ideal candidate needs to be detail oriented, solution driven and to have high levels of emotional intelligence. ● 3+ years' experience with process-related functions including administration, operations, and communications. ● Strong technical orientation to design processes around newly implemented systems. ● Exceptional attention to detail and strong organization, time management and problem-solving skills. ● Ability to work extended hours and weekends and maintain high-quality work during peak enrollment periods. ● Ability to work independently, manage priorities, and meet deadlines. ● Possess discretion and judgment to handle confidential information and data in a professional manner. ● Excellent interpersonal, oral, and written communication skills. ● Proficiency in Google spreadsheets and Excel is a must ● Experience with CRM or ERP systems a plus ● Experience in Operations or process-specific design, implementation, and execution. Experience in data management and process optimization. ● Knowledge of pivot tables, v-look ups, Zoom and/or Asana functions.

What's the job? The Administrative Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters. What will you do? Prepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators. Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager. Manage site contact lists as well as relevant customer data. Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company. Develop and enhance internal and external systems for communication. Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed). Coordinate executive communications, including conference calls Assist in the coordination and execution of various projects including project management tasks. Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences. Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings. Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing. Design and implement filing systems, and ensure filing systems are maintained and current What do you bring? High School Diploma 3-4 years of professional experience assisting at the executive level Excellent verbal, written, analytical skills, time management, and travel logistics. Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar. Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network. Team orientated philosophy and strong problem-solving skills. Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects. Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications. Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings. What are our perks? We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to: Excellent healthcare options: Medical, vision, prescription & dental Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG) Tuition Reimbursement: Continuing education for every season of your career Pet Insurance options: Insurance plan & prescription discount program for your furry friends Employee Recognition Programs PerkSpot: Our exclusive one-stop online discount marketplace LiveWell: Rewarding you for living a healthy lifestyle At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home . Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer's signature brands include Belgard and Echelon hardscape and masonry materials; Barrette Outdoor Living and MoistureShield fencing, decking and railing; Sakrete and Amerimix packaged concrete and mortar; Techniseal sands, jointing technologies and surface protectors; PebbleTec pool finishes; plus popular brands of landscape and gardening materials. Job Summary This position will perform general administrative duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously. Job Responsibilities Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines Prepare simple forms or reports; sort and files documentation Maintain historical records by filing documents Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials Maintain postage meter and stamp outgoing mail Compose and type routine correspondence Organize and maintain file systems, and file correspondence and other records Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule Greet visitors and direct to appropriate area or person Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes Order and maintain supplies and arrange for equipment maintenance Provide support for assigned department (s) Develop and grow internal and external customer relationships for the purpose of improving the company's growth Conduct research and compile and type statistical reports Some A/P & A/R filing and file maintenance Update and maintain company phone list Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc. Answer phone calls and support the receptionist as needed Assist the Site Manager in the day to day office functions to ensure efficiency Assist the Site Manager with Human Resources and Payroll Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed Job Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job. High school diploma, Associate's degree preferred, or equivalent of one plus years' office experience or equivalent combination of education and experience Knowledge of basic office equipment (phone, fax, copier, 10-key) Strong Microsoft Office skills Excellent verbal and written communication skills Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner Must be detail oriented, organized, and have problem-solving and reasoning skills Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rates and ratios Ability to apply common sense understanding to carry out written and oral instructions Ability to solve practical problems and deal with a variety of concrete variables with little or no structure Internal and external customer service oriented Ability to work independently Physical requirements include extended walking, standing, squatting, climbing, and bending Ability to lift up to 50 lbs., working inside and outside, and use fall protection equipment Able to perform job tasks in sometimes dusty, hot and/or cold working conditions Ability to perform sedentary work including prolonged sitting and repetitive use of fingers and hands for typing Available to work overtime as necessary May be required to work under stressful conditions What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs A diverse and inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability

Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation's most iconic buildings. Heritage is based in Philadelphia and has a staff of approximately 25 employees in various locations across the country. JOB SUMMARY Heritage Consulting Group's Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently. The position will be based in either the Philadelphia or Kansas City office. This is not a remote position. RESPONSIBILITIES INCLUDE Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals. Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace. Assist project leads with opening and closing projects and assist with file and record management. Organize and maintain paper and electronic project records and documentation. Maintain and update databases and filing systems, project records, client contacts, office and administrative records, ensuring all information is accurate and easily accessible. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with planning and coordinating company events, meetings, and client presentations. Ensure all office operations comply with company policies and regulatory requirements. Assist in the accounts payable process by uploading invoices, and coding and verifying accuracy of invoices. Assist with employee expenses, collecting and ensuring prompt payment. Other duties as assigned by Leadership team. QUALIFICATIONS An Associates or Bachelors degree is required; candidates with experience or interest in Historic Preservation, Architectural History, History, Business Administration, Office Management, or related fields preferred. Minimum of two (2) years in a consulting or professional services environment. Excellent organizational skills and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) required; familiarity with InDesign desired. Familiarity with office management software and tools. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Professional demeanor, proactive approach, and a strong sense of responsibility.

Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) Great Benefits offered! Construction Administrative Assistant US-PA-Skippack Job ID: 2025-2556 Type: Regular Full-Time # of Openings: 1 Category: Contracting The H&K Group, Inc. Overview The H&K Group, Inc. is looking for a Construction Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills. Why work for H&K Group, Inc.? Competitive salary commensurate with experience 100% Company-paid Health Benefits 401(k) Savings and Investment Plan Tuition reimbursement programs available to qualifying employees for approved programs Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more Responsibilities Essential Duties and Responsibilities Perform all work according to OSHA/MSHA and H&K Safety policies Complete and submit state prequalification documents per company policy Prepare and process company master hauler agreements per company policy Prepare and process equipment master agreements per company policy Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc. Use of “Kahua” and "CMiC": Upload all outgoing documents into CMiC Review insurance certificates from our subcontractors for compliance Responsible for confidentiality of contract information Balances team and individual responsibilities Other duties as assigned Qualifications Required Skills, Education, and Experience High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience Equivalent combinations of education and experience may be considered Proficient in Microsoft Office Suite (Outlook, Word, Excel) Strong Written and Verbal communication skills Demonstrated attention to detail and ability to meet deadlines Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives Demonstrated ability to work in a fast-paced environment and adjust to changing priorities Ability to fit test & utilize appropriate PPE as needed Ability to meet physical requirements (movement, lifting, as relevant to job) Preferred Skills, Education, and Experience Familiarity with state prequalification process Bachelor's degree from an accredited four-year college or university in a relevant field Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing Physical Demands Occasionally required to: Sit Use hands to finger, handle, or feel Talk or hear Specific vision abilities Close vision Work Environment Noise level is usually moderate Hours sometimes exceed 40 in a week The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years. Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference. H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) 100% Company-Paid Health Benefits! PI7c93ae1cae47-26***********0

Great opportunity with growing company. Pacer Financial is an independent financial wholesaling firm that markets financial products such as Pacer ETFs to financial advisors and registered independent advisors. Pacer ETFs launched in June 2015 and has grown to $43 billion in assets under management. Primary Function Provide administrative support to the Administrative Manager with high performance standards. Additionally, this person must be well organized, dependable, hardworking and flexible in their day-to-day routines. Responsibilities Will Include but are not limited to: Compiling and processing weekly expense reports Answer calls regarding expenses Fill in for receptionist as needed Other Administrative tasks as needed Required Experience Ability to work in a fast-paced environment, multi-task and manage multiple projects Ability to work well independently, stay highly organized, and take direction Excellent oral and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint)

We are seeking a detail-oriented and organized Administrative Assistant/Clerk to support our office and steel fabrication shop operations. This role will assist with administrative duties, paperwork, scheduling, organization, and compliance tasks while providing support to the Plant Superintendent in the shop. The ideal candidate is comfortable working in a shop or construction environment and can adapt to both office and industrial settings. This position is 100% on site. RESPONSIBILITIES Provide administrative support to office staff and Plant Superintendent. Assist in scheduling meetings, managing calendars, and handling correspondence. Organize and maintain files, ensuring proper documentation and record-keeping. Coordinate communication between office and shop personnel. Order and maintain office and shop supplies as needed. Perform general clerical duties, including data entry, scanning, and filing. Occasionally visit the fabrication shop to assist with administrative tasks as needed. QUALIFICATIONS Previous experience in an administrative or clerical role (manufacturing, construction, or industrial setting is a plus). Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software. Ability to work in both an office and shop environment. Excellent communication skills and attention to detail. Ability to handle confidential information with professionalism. Comfortable in a fast-paced, hands-on work environment. Experience with I-9 verification and employee documentation is a plus. Familiarity with steel fabrication or construction industry processes is a plus. Bilingual (English/Spanish) is a plus. WORK ENVIRONMENT Office-based with occasional work in the shop environment. Exposure to noise, dust, and industrial equipment when in the shop. Must be able to wear appropriate PPE (Personal Protective Equipment) when required. JGM offers a competitive wage and benefit package: Medical, Vision & Dental PTO & Holidays 401(k) + Matching Life Insurance Short/Long Disability Employee Assistance Program Generous Referral Program Training and Further Education This job description is subject to change based on the needs of the business and is not all-inclusive. JGM is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market. Nuna's corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature. Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with 6% Employer Match. Currently we are seeking a Brand Administrative Assistant to provide exceptional and efficient project, administrative, and clerical support to the Company's Brand department in the achievement of both department and company goals. This will include maintaining the brand team's project schedules, organizing and maintaining all brand files, processing and tracking invoices and assisting with other administrative duties and projects as needed. Essential Duties and Responsibilities Administrative: File all completed graphic and video projects and edited photos appropriately on the internal server and digital asset management system (DAM). Assist the team with project schedules via the Company's project management software. Support department's expense reporting via uploading applicable receipts to Company's expense reporting platform. Assist in tracking department expenditures for both digital marketing and brand. Process all incoming invoices, save to server and track in internal budget document. Manage, maintain and upload video files to the Company's video-sharing platform. Assist with capture preparation related to logistics and/or administrative tasks for photo shoots. Supporting all translation requests and collaboration with specific regions. Other: Flawlessly maintain department documents on appropriate file servers and repositories, aid in the adherence to department protocols and procedures for document assets. Actively participate in continuously seeking ways to improve asset management, record file and maintenance, workflow procedures, best practices, standard operating procedures, and reoccurring tasks, etc. Establish and maintain effective, cooperative and collaborative working relationships with team members, colleagues, customers and cross-functional teams. Contribute to the business team effort by accomplishing other related tasks as needed. Perform other duties and special projects as assigned. This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements. Requirements and Qualifications Experience and Education: Three (3) to five (5) years of administrative or executive support experience in a corporate environment. Experience with a global organization in a consumer-packaged goods industry is highly desirable. GED or High school diploma required; Associate Degree preferred or appropriate formal training in a related discipline or equivalent business experience. Skills & Competencies: Possess superior file management & organization skills, both hard copy and electronic. Flawless execution of administrative activities, with high attention to detail, organization and process. Skilled at mitigating distractions and maintaining focus at the task at hand. Strong presentation skills; conveying information with precision and accuracy. Adept at learning quickly and applying insights from past efforts to new situations. Exceptional writing and proof-reading skills. Flexible, positive attitude with the ability to accept constructive feedback. Welcomes stepping outside the comfort zone to tackle new, never done before tasks. Works with a strong sense of urgency and responsiveness while not sacrificing quality. Excellent planning, project management and organizational skills to effectively manage numerous department activities and resources simultaneously; ensuring deadlines are met. Seeks continuous improvement in all tasks and processes. Equally adept at active listening as well as communicating. Demonstrated passion, ability and willingness to continuously acquire new knowledge and competencies. Ability to be flexible in response to changing priorities and needs. Comfortable with ambiguity. Technology Advanced: Excel. PowerPoint. Strong command of : MS Word. MS Access. MS Outlook. Familiarity with : Digital asset management system: MEDIA VALET preferred. Video sharing platforms: VIMEO preferred. Expense software: BILL preferred. Project management software: WRIKE preferred. Ability to proficiently learn new software with ease. Other: Employees who are in a Non-Exempt position must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company as it coincides with the Company's bi-weekly payroll schedule. The ability to work extended hours as business needs warrant, may on occasion include nights and weekends. Applicants must be currently authorized to work in the United States on a full-time basis.

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. This is a 9 month contract to hire full-time and is 5 days onsite. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Qualifications - 1+ year of experience in an Administrative Assistant or similar role - Strong document management experience - Experience in the banking, legal, or insurance industry - Business Mathematical skills - Proficiency with Microsoft Office Suite Compensation: $20/hr to $22/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

Philadelphia Gas Works Looking for a challenge and ready to light up your career? Free Health Insurance Options- Free Dental Insurance - Flex Spending - Commuter Benefits - Pension Plan - Free Parking - Wellness Programs - Onsite Gyms - Tuition Assistance- PSLF Eligible Employer- Parental Leave The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region. Become part of the PGW Team! Location: 800 W Montgomery Ave, Philadelphia, PA 19122 A hybrid work schedule (1 day remote) may be available for PA residents after six months. You will be required to be in the office 5 days a week for the first six months. Safety and Administration Specialist Responsibilities Assist department management team as requested with: Preparation of various forms, reports, documents, correspondences, etc. Scheduling meetings, conferences, and business trips. Coordinating vendor services; establishing positive and productive relationships with vendors and other contacts. Maintaining accurate electronic and manual files of required and historical documentation of departmental activities. Assisting in the research and development of special reports, analysis and presentation of information and management of data to support departmental operations; prepare necessary information to respond to all inquiries and submit detailed reports and findings. Performing a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals, and assisting in the preparation of accounting information for budget reporting. Coordinating a variety of programs and events by providing instruction, soliciting event support, sending out event schedules andnotices, and securing appropriate space for events. Including but not limited to: Accident Reduction Program (tracking employee injuries and conducting sedan driver re-qualification). Safety Ergonomics Program. Basic Life Support Classes (CPR/AED). Forklift. Defensive Driver. Providing administrative support for Corporate Safety, including gathering information such as driving statistics, narratives on lost-time accidents and tabulating monthly and annual statistics for accidents and man-hours worked by department for the bi-monthly Safety Report. Scheduling and notifying appropriate personnel of meetings and training including but not limited to Managers Safety Committee, Union/Management Safety Committee, Safety Training Sessions; prepare agendas, minutes, additional handouts, and any other materials needed. Serve as Chair for the Office Safety Committee and other Safety meetings as required. Auditing company facilities for safety concerns and inspecting specified areas to ensure the presence of fire prevention equipment, safety equipment (AEDs, etc.) and first aid supplies. Working with the Medical Department to identify and implement employee ergonomic needs and prevent related injuries; coordinate with those employees and facilities to supply the appropriate ergonomic device. Preparing purchase requisitions and vouchers for safety equipment, contracts, office supplies, technical manuals and materials, award certificates, etc. Participating in company safety goal-setting activities; addressing safety concerns with departmental safety coordinators and developing action plans to ensure resolution. Preparing drafts of safety related news articles for the company newspaper and Safety & Health bulletins as directed. Providing administrative support for the Company Safety Awards Contest. Acting as lead Accountability Coordinator for emergency evacuations of the main office complex. Performing other special projects and assignments as requested. Qualifications Specialist I High School Diploma/GED with certification in Safety or other related field; associate degree or some college preferred. 2 - 3 years' relevant work experience working with workplace safety issues. Specialist II & Sr. Bachelor's Degree with certification in Safety or other related field; associate degree or some college with relevant work experience. 3-5 years' relevant work experience with workplace safety issues. Certified Office Ergonomics Evaluator, Industrial Ergonomic Evaluator Certification, or similar certification. OSHA 10- and 30-hour General Industry or Construction certification. HAZWOPER 40-hour certification. Sr Specialist 5-8 years' relevant experience working with workplace safety issues. Associate Safety Professional (ASP) or higher Certification. Must have strong work ethic in handling highly sensitive and confidential information. Must be proficient in Basic Life Support procedures with the ability to facilitate classes (Certification preferred). Must have a valid driver's license and clean driving record. Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to processpurchase orders, review budget information, etc. Must have verbal and written communications skills to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies. Must have administrative and organizational skills with the ability to handle multiple projects and work independently. Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve. Have documentation and recordkeeping skills with the ability to compile, review and enter a variety of information manually and electronically and in compliance with corporate policy. Must have a customer-service oriented approach to taking on daily tasks and personal interactions. Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, etc. An equivalent combination of education and experience may be acceptable.

Our firm: Henry & Grogan, an immigration law firm with over three decades of experience, is looking for an Administrative Assistant to support our firm's three attorneys in serving the immigrant community of Philadelphia. An ideal candidate would have a passion for organization, and share our empathy for the underserved communities of our client base. We are open to candidates with a broad base of experience. Responsibilities: Act as the point of contact between attorneys and a diverse client base Manage information flow in a timely and accurate manner Manage firm calendars and schedule meetings Prepare cover letters, applications, and petitions for submission to government agency Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills: Spanish Fluency Required Bachelor's Degree or prior administrative experience Preferred Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality and ability to handle sensitive client information Job Types: Full-time, Part-time, Contract