Assistant Jobs in Islip, NY

Our client, an Upper West side couple, is looking for a capable Personal / Family Assistant. This role will assist them on all personal related scheduling, travel arrangements, running errands, assisting with events (birthday parties, light entertaining etc) and ad-hoc projects. The role will require candidates to be proactive, detail-oriented, tech savvy and always looking to find efficiencies and improvements. The position will suit a proactive, detail-oriented individual who is able to pivot quickly and anticipate the principal's needs in a discreet, dedicated, and timely manner. The ideal candidate will have some experience in this type of role. Please note that this role is NOT a nanny role! Job Details: COMPANY: Upper West Side Couple POSITION: Personal / Family Assistant LOCATION: Upper West Side/Westport CT (in the summer 1-3 days/week) IN PERSON REQUIREMENTS: 3-5 days in beginning then 1-4 days in person depending on the needs of the week HOURS: Can be flexible to the needs of the candidate / the role - both sides need to be flexible within reason, with availability to check email after hours COMPENSATION: $75-110k + Discretionary Bonus + Benefits BACHELOR'S DEGREE REQUIRED?: Preferred *Must have a valid US Driver's License *A more detailed overview will be shared verbally for the candidates that proceed through the interview process *Verification of identity, education, prior employment, and references may be required

Role Description This is a full-time on-site role located in Oceanside, NY for an Assistant at Telco Cellular/Number Depot. The Assistant will be responsible for supporting daily operations, assisting customers, managing inventory, and coordinating with team members to ensure smooth business operations. Qualifications Customer service and communication skills Organizational and time management skills Basic understanding of inventory management Team player and collaborative attitude Ability to multitask and work in a fast-paced environment High school diploma or equivalent

Global investment management firm is seeking a Senior Administrative Assistant to support a team of client facing executives. Role will focus on the Executives' heavy phone coverage and calendar management, meeting planning and prepping meeting materials, complex domestic and internal travel arrangements, expenses, updating CRM databases, prepare and edit Word, Excel and PowerPoint documents, and work on ad hoc projects as needed. Qualifications The qualified candidate must have a bachelor's degree plus 7+ years of relevant administrative support experience in a fast-paced, client facing environment. Must have worked in financial services. Must be a true team player with a positive and humble attitude, strong multi-tasking skills, and an ability to synthesize information . Must have strong technical (ideally MS Office, a CRM and Concur) and interpersonal communication skills. Must have strong writing and editing skills. Must be able to effectively manage and prioritize various projects. Compensation: $100-125K plus Paid OT & Bonus 3-4 Days in Office, NYC - Midtown To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

Our client, a tech company, is looking for a temporary Personal Assistant to support their CEO. This role starts asap with the potential for permanent conversion if the right fit. Hours: 9am - 6:00pm (flexible for OT as needed) *Hybrid Schedule Responsibilities: Assist with all personal duties as needed Set up lunches and dinners Schedule appointments and arrange personal and business travel Accompany on travel as requested Managing expenses and paying bills Finding and coordinating with vendors Some personal errands as requested Qualifications: Experience working with C-Level/Senior Executives Must be discrete and professional Personable and flexible to adapt to last-minute changes in schedule Excellent written and oral communication Strong attention to detail and ability to multi-task No job too small mentality Please submit your resume in Word format for immediate consideration. You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a Private Family Office - Billion-Dollar Hedge Fund, is seeking a new Full-Time/Permanent Personal Assistant to support the Hedge Fund Founder. Candidates must have a minimum of 5-8+ years of applicable high-level personal administrative experience supporting a C-level Executive and/or UHNW Individual and a Bachelor's degree as well as a valid driver's license is required. They should be extremely polished and professional, proactive, flexible to travel (this role is primarily based in NY/NJ with travel to the Hamptons over the Summer and West Palm Beach, FL as needed), and possess a 24/7, team player, “no task is too big or small” mentality. An interest in sports is a huge plus as the Executive is very heavily involved in youth hockey. This is a fantastic opportunity to join a growing team in support of a great Executive who is nice, fair, and respectful! Salary depends on experience (115-165k base), plus discretionary bonus eligibility. Hours are 9:00am-6:00pm, with 24/7 mentality and flexibility to come in earlier, stay later, and/or travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). 5 days in office. Responsibilities: Provide high-level personal administrative support to Hedge Fund Founder. Schedule and organize extensive meetings, events, and appointments; manage and maintain a busy and ever-changing personal calendar, prioritizing commitments. Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, dining/entertainment reservations, etc. for Hedge Fund Founder and his family, ensuring seamless logistical execution. Act as a liaison between youth sports leagues and arenas. Provide on-call in-home and remote assistance, ensuring readiness for any situation. Coordinate communication and manage relationships with family members, childcare, and household staff. Oversee logistics and transitions between 3+ properties, facilitating smooth operations and effective coordination. Assist with ad hoc personal administrative duties, including scheduling medical appointments, running errands, purchasing gifts, etc. Required Qualifications: Minimum 5-8+ years of applicable personal administrative experience supporting a C-level Executive and/or UHNW Individual. Bachelor's degree and valid driver's license required. Interest in sports is a huge plus. Must possess a 24/7, “no task is too big or small” mentality. Flexible to travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). Polished and professional. Proactive, extremely organized, detail oriented. Team player; problem solver. Excellent interpersonal and communication skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

I am a busy CEO, seeking to hire a highly organized, efficient, and trustworthy professional to assist and manage daily personal, family, and some professional tasks. This is a part-time, independent contractor position, paid hourly. Candidates must have availability for at least 10 hours of work per week, with opportunity for up to 10 additional hours per week, as needed, possible. The professional in this position can accomplish most tasks via virtual support. Minimum of one day per week of in-person support. Please inquire for the full job description and additional details about responsibilities and requirements. The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

At Point Wealth Management, our purpose is clear: "With the guidance of our team, our clients can make decisions that are aligned with what they value most. As our firm delivers on this promise, our team gets to live lives they are proud of, do work that excites and challenges them, and serve their clients, their families and their communities in powerful ways." We are an experienced Wealth Management team serving high net worth individuals, business owners, and families. Our clients value our relationship-oriented approach that enables them to make educated decisions with efficiency and confidence. Our office is in Melville, NY. Role Overview: We're seeking a motivated and detail-oriented Administrative Assistant / Client Service Associate to join our growing team. This role is crucial in supporting our advisors and ensuring smooth operations for our clients. At Point Wealth Management, we believe in nurturing talent and providing opportunities for growth. As our Administrative Assistant / Client Service Associate, you'll have the chance to expand your skills, learn about wealth management, and potentially advance your career within our supportive team environment. We utilize modern financial technology and encourage innovation in our processes. You'll have the opportunity to interact with high-net-worth clients, contribute to our client education initiatives, and play a crucial role in delivering exceptional client experiences. Key Responsibilities: Manage calendars for multiple advisors, proactively scheduling and confirming client meetings/calls. Answer inbound calls professionally, directing them to appropriate team members as needed. Provide excellent service to existing clients, including handling changes of beneficiaries, payments, policy changes, and information requests. Maintain the client data management system with accuracy and attention to detail. Monitor and order office supplies, including marketing materials. Coordinate and implement key client engagement activities, including client gifts and mailings. Assist in preparing materials for client meetings and presentations. Support the team in organizing and executing client educational events or seminars. Contribute to process improvement initiatives within the team. Assist with basic financial research tasks to support advisors. Participate in ad-hoc projects, committees, and/or group events as needed. Qualifications and Skills: Bachelor's Degree (New graduates with relevant internship experience are encouraged to apply) Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent verbal and written communication skills Strong organizational and interpersonal skills Detail-oriented with a focus on client service Ability to work independently and collaboratively in a team environment Capacity to prioritize tasks and work efficiently in a deadline-oriented environment Passion for building a meaningful career in the financial services industry Commitment to excellence and a high level of integrity What We Offer: Full-time, in-office position (9:00 am - 5:00 pm, Monday-Friday) Competitive base salary Performance-based bonus (eligible after 3 months) 401(k) with company match Comprehensive health, dental, and vision insurance Group long-term disability insurance Paid time off Professional development opportunities and significant potential for growth Mentorship programs and support for obtaining industry certifications (e.g., Series 7, 63) Exposure to various aspects of the financial services industry Collaborative team environment with regular team-building activities Work-life balance and a culture that values your ideas and contributions How to Apply: Please visit our website (******************** to learn more about our team. Qualified candidates should submit their resume and a brief cover letter explaining why they're excited about this opportunity. Join us in our mission to provide outstanding wealth management services while growing professionally in a dynamic and rewarding environment. Point Wealth Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment. Key Responsibilities: Administrative & Personal Support: Assist with preparing presentations, reports, and other key documentation. Manage special projects and administrative tasks to ensure deadlines and priorities are met. Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements. Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism. Calendar & Schedule Management: Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion. Prioritize scheduling and efficiently resolve any conflicts. Communication & Correspondence: Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications. Draft, edit, and organize important documents and communications. Travel & Logistics Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. Prepare comprehensive travel agendas and manage related expense reporting. Operational Efficiency: Collaborate with internal teams and external partners to support smooth operations. Anticipate needs and proactively address challenges to maintain an efficient workflow. Qualifications: Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments. Exceptional organizational skills and acute attention to detail. Strong written and verbal communication skills. Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software). Proven ability to multitask, prioritize, and adapt quickly to shifting demands. Ability to work both independently and collaboratively. High level of discretion, professionalism, and integrity. Excellent problem-solving skills and a proactive mindset. Location & Work Environment: Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

At Theory, we create clothes that matter, that empower and improve the way we live through exceptional fit, fabric, and style. In 1997, Theory was founded in New York on the simple idea that stretch fabrics in tailored clothing could change how we dress and live. Two decades later, we continue to perfect our offering of elevated wardrobe essentials for the ambitious, urban man and woman. From sourcing materials from the best mills in the world, to the innovation and craftsmanship at our atelier in New York's Meatpacking District, the integrity of our process is just as important as our final product. In 2004, Theory was acquired by Fast Retailing, spurring international expansion of the brand. Operating 440 stores worldwide, today Theory is a New York brand with a global mindset. Our customers dream big, achieve goals, and aim for perfection. So do we, and so do our clothes. Become an integral part of an emerging business for Theory. The Ecommerce Reporting & Analytics Assistant is responsible for compiling, analyzing and reporting data across several critical areas of the ecommerce business: digital marketing, voice of customer insights, in-season financial performance, site metrics, and product performance. This role will assist cross functional teams by delivering date insights to drive strategic decision making and improvements to ecommerce operations. Responsibilities Digital Marketing: Support in pull weekly, monthly and quarterly marketing performance in both paid and owned channels Run analysis for campaign performance and make recommendations based on data Social Voice of Customer: Update and develop key reports for sharing VOC data across the organization Support in our monthly hindsight reporting to senior management and make recommendations for assortment improvements Pull key reporting for customer reviews, and customer satisfaction Financial In Season Reporting Update daily reporting for management review Work closely with finance team to ensure all ec information is accurate for P&L forecasting Update any reporting for GHQ, with supervision from management Site Metric Reporting Update key site reporting on a daily basis to track sales, conversion rate, average order value and sessions Drive deeper analysis of page performance to improve our site linking strategies Analyze the data to influence and suggest site boosting strategies and content placement Product Reporting Analyze product performance data to identify trends, opportunities and areas of improvement on a daily, weekly and monthly basis. Collaborate with merchandising team to provide site metrics to influence buying strategies Support in reviewing inventory position for ec channel and review any potential OOS as well ensure we are proactive in our liquidation of aged products Ad Hoc Analysis Respond to ad hoc reporting requests and conduct special projects as needed Work closely with IT in the development of automated reporting solutions Requirements 2+ years' experience in Analytics, E-commerce experience preferred Bachelor's degree in Business, Marketing or other quantitative field preferred Excellent analytical and problem-solving skills with a strong attention to detail Ability to build reports and summarize data in a meaningful way for the goals of the business Willingness to learn about and participate in other areas of the ecommerce business Computer proficiency MS Office: Outlook, Excel, Word Excellent interpersonal skills supporting a team environment Excellent communication skills - verbal and written Strong planning and organizational skills with a sense of priority for deadlines Salary range: $31/hr -$33/hr* *The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law. Ensure your Theory job offer is legitimate and don't fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory or sister company email address. For added security, where possible, apply directly through our job posting.

Finance firm seeks an Administrative Assistant to work as a Second Assistant to support the Partner's current EA. Responsibilities include, calendar management, coordinating domestic and international travel arrangements, assist with a variety of household tasks and personal errands, create and update spreadsheets, liaise with office and household staff to make sure all needs are met seamlessly, assist with business tasks and ad-hoc projects. Proficient in Microsoft Office and Google suite. Valid Driver's license and clean driving record. Salary between $80-90k and commensurate with experience. Excellent bonus and benefits. Hours 8:30-5:30, must be flex to OT due to the nature of the position. Warm upbeat and engaging personality and demeanor to interact well with family. This position will work out of the fund's Greenwich office but will also require frequent presence at properties in Connecticut & New York.

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

We are seeking an individual with 1-3 years of general accounting and detail administrative experience to work in our office as a Accounting and Administrative Associate. This position is an immediate hire. Reporting directly to our Operations Manager, you will also work closely with our Repair Coordinator, Field Supervising Superintendent and other office staff to facilitate the administrative process of our Company. General work requirements include: Communicate with our building staff, outside building/legal consultants and vendors in the documentation of work required for various NYC filings. Prepare and/or supervise completion of daily deposits, monthly billing, monthly lease renewals and AP input. Provide accounting support as required. This is a Full-time, in office position. No remote option. Skills required: Bi-lingual Spanish - this is a MUST based on our tenancy and building workforce. Ability to think independently. Focus on accuracy. Organization. Ability to effectively communicate with internal staff, building staff, vendors, agency personnel and, if required, our tenants. Basic accounting skills. Word/Excel and document importing.

A highly regarded law firm in New York City is currently seeking skilled applicants for their opening as a Project Assistant. This is a temp-to-perm opportunity and an urgent hiring need. Responsibilities for individuals in this role will include data entry, paper filing, and electronic filing. The firm is open to receiving resumes from entry level candidates with high undergraduate GPAs. Temp-To-Perm Contract Pay starting at $28/hour 5 days per week on-site - transitions to hybrid after training period Immediate hiring need ESSENTIAL DUTIES AND RESPONSIBILITIES* Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal. Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal. Prepare draft communications for a supervising lawyer or supervising paralegal. Collects, evaluates and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal. Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal. Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal. Follows all supervising lawyer or supervising paralegal instructions. REAL ESTATE Provide paralegal support to lawyers on real estate transactions, as well as similar complex corporate matters. Prepare and revise Real Estate closing documents and exhibits. Review due diligence documentation. Prepare title and survey comments and coordinate with title company and surveyor. Order and review searches (pending suits, judgments, tax liens and UCCs). Prepare Closing Instruction Letters. Attend and coordinate document signing at Closing. Research and prepare documents required for the formation, management, maintenance and dissolution of Corporations, LLCs and LPs and filing of such documentation, as required with various Departments of State. Obtain good standings from foreign countries for qualification with US states. Provide transactional support including initial draft documents, resolutions, checklists, research, proofing, editing, and document organization. MINIMUM QUALIFICATIONS Knowledge/Skills/Abilities: Excellent verbal and written communication skills. Understanding of legal processes and practice-group specific procedures. Excellent interpersonal, team, and customer service skills. Excellent attention to detail. Excellent organizational and time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to function well in a high-paced, and at times, stressful environment. Ability to maintain confidentiality, and to exercise discretion and good judgment. Proficient with Microsoft Office Suite and practice-group specific software. Education & Experience: Project Assistant: Education: Bachelor's Degree required. Cumulative GPA: 3.4/4.0 or higher required. Experience: Entry level. Lawyers On Demand/Consilio offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate's general skill set, the applicability of candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. Responsibilities: Front-Facing Duties: Greet and welcome visitors, clients, and employees with friendly and professional demeanor. Answer phone calls, direct inquiries, and provide basic information about the company. Manage guest building registration and meeting room bookings. Administrative Tasks: Handle incoming and outgoing mail, packages, and deliveries. Assist with data entry, filing, and other administrative tasks. Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting. Back-of-House Coordination: Stock and organize kitchenettes, break rooms, gym, and common areas. Maintain office supplies inventory, order replacements as needed and organize supply storage areas. Ensure cleanliness and tidiness in kitchen and office spaces. Coordinate with facilities management for repairs and maintenance. Qualifications: Exceptional motivation and attention to detail. Computer skills; proficiency with Microsoft Suite. Basic knowledge of office equipment and technology. Ability to thrive in a fast-paced environment. Excellent organizational skills, flexible and able to multi-task and prioritize. Ability to work effectively both independently and as a team. Excellent interpersonal and communication skills Positive attitude and good teamwork skills. No task too small mentality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!