Assistant Jobs in Illinois

Pay: $24-$26/hr on Temp side, $63,000/hr on Perm Side Temp to Perm Hybrid role: Monday/Wednesday/Friday at home, Tuesday/Thursday in office Job Title: Learning and Events Coordinator - Specializing in Legendary Service and Expert Administrative Coordination Overview: This role emphasizes exceptional service delivery and meticulous administrative coordination across various functional areas. The focus is on providing outstanding member support, optimizing administrative efficiency, managing programs, and ensuring the flawless execution of events. The ideal candidate will excel in creating memorable member experiences, streamlining operational processes, and contributing significantly to the success of community and learning initiatives. Key Responsibilities: 1. Administrative and Operational Excellence Member and Customer Support: Provide timely and professional responses to inquiries from members and prospects. Maintain accurate member records in the NetFORUM database and handle payment processing with precision. Collaborate with internal teams (Marketing, Accounting, IT) to help design and implement the annual membership billing process. Perform minor website updates and provide support for customer service platforms. Provide administrative and project coordination support for the annual Awards and Scholarship process cycle. Program and Event Administration: Offer comprehensive administrative support for various learning programs, including event planning, speaker coordination, and technology management (NetFORUM, eShow, BlueSky). Oversee webinar logistics, from scheduling to hosting, and manage registration processes for programs. Enhance internal processes and technological applications for better efficiency and service. Provide onsite and virtual support for events, closely collaborating with the marketing team to promote learning opportunities. Ensure the accuracy and relevancy of SIG event information on the platform and contribute to SIG discussions and planning. Serve as the customer service support lead for SIGs, facilitating events and enhancing the participant experience. 2. Association Forum Conference Center Concierge: Schedule and manage the use of the Association Forum conference center, coordinating logistics such as bookings and catering. Offer exceptional support during events to ensure smooth execution and attendee satisfaction. 3. Other Duties: Undertake additional responsibilities aligned with the association's strategic goals, including leading special projects or initiatives that advance the organization's mission. Skills and Qualifications: Proven experience in customer service, administrative support, and event management. Strong organizational skills with the ability to handle multiple projects and deadlines effectively. Excellent communication skills, both written and verbal, with a focus on delivering high-quality member support. Proficiency in database and event management software, with a keen eye for process improvement. Ability to collaborate effectively across teams and stakeholders, demonstrating flexibility and a commitment to excellence. This role calls for someone with a balance of excellent interpersonal skills, strong organizational capabilities, and an unwavering dedication to delivering high-quality service to members. If you're detail-oriented, service-driven, and passionate about enhancing community and learning experiences, this role offers a dynamic and rewarding opportunity to contribute to the growth and success of the organization.

Job Title: Adminstrative Assistant/ Office Coordinator Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). Job Duties: Support with calendar management, expense reporting, travel coordination, meeting coordination and set up, other duties, as assigned • Behavior Preferences: Outgoing, willing to flex to various personality types and support preferences Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to six leaders. This role will focus on calendar management, expense reporting, travel coordination, meeting coordination, and general administrative support. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses strong communication and problem-solving skills. Key Responsibilities Calendar Management • Proactively manage and coordinate complex calendars across multiple time zones. • Schedule, reschedule, and prioritize meetings to optimize leaders' time. • Anticipate scheduling conflicts and resolve them efficiently. Expense Reporting • Prepare, submit, and track expense reports in compliance with company policies. • Reconcile expenses and ensure timely reimbursements. • Maintain accurate financial records for reporting and audit purposes. Travel Coordination • Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. • Process travel requests and approvals in alignment with company policies. • Address last-minute travel changes and troubleshoot issues as needed. Meeting Coordination & Support • Plan and organize on-site and virtual meetings, ensuring logistical needs are met. • Prepare agendas, presentations, and meeting materials. • Capture meeting minutes, track action items, and follow up as necessary. General Administrative Support • Serve as a liaison between leaders and internal/external stakeholders. • Handle confidential information with discretion. • Support office operations, including document management and communication flow. • Assist with special projects and other administrative tasks as assigned. Qualifications • Experience: Minimum 1-3 years of administrative support experience, preferably in a corporate environment. • Skills: • Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams). • Exceptional organizational and time-management skills. • Strong attention to detail and problem-solving abilities. • Excellent verbal and written communication skills. • Ability to manage multiple priorities and adapt to shifting demands. • Professional discretion when handling sensitive information.

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the upper management in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to the upper management. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture. Summary Looking to earn some extra cash? For the month of June, CHS Omega is looking to add to our team to assist in running daily operations during harvest! Come work for the largest co-op in the U.S to receive competitive pay, flexible scheduling, and overtime hours to maximizeyour take home pay. Shift schedules range from 7a-midnight depending on business demand with weekend hours and the potential to join our team full time at the end of the season. Apply today! Responsibilities Weigh and grade grain in all inbound and outbound trucks using computer and manual tools for measurement. Provide a high level of customer service by addressing customers in a prompt, efficient and courteous manner. Answer telephone promptly and direct calls as needed. Maintain a clean work area. Assist other personnel as needed. Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions. Minimum Qualifications (required) 0-6+ months of Operations, Business Operations and/or Customer Service Additional Qualifications High school diploma or GED preferred General data entry and computer skills Ability to work longer days, weekends, and/or holidays during peak seasons Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law. CHS is an Equal Opportunity Employer/Veterans/Disability. Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to *********************; to verify that the communication is from CHS. By applying, you consent to your information being transmitted by snagajob to the Employer, as data controller, through the Employers data processor SonicJobs. See CHS Inc Privacy Policy at ****************************** and SonicJobs Privacy Policy at ******************************************* and Terms of Use at *********************************************

Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff. Responsibilities: Supervise, train, and mentor administrative and legal support staff. Manage office services, including mail, reception, conference rooms, and facilities. Oversee office maintenance, security, and liaise with building management. Lead health, safety, and crisis management initiatives. Implement policies, strategic goals, and coordinate office events. Build relationships with leadership to meet business goals and drive operational excellence. Monitor budgets, vendor contracts, and office expenses. Manage community outreach and charitable initiatives. Contribute to national operational improvements and ad hoc initiatives. Qualifications: 10+ years of administrative experience, with 5+ years in a supervisory role (professional services experience required, law firm experience preferred). Strong communication, problem-solving, and organizational skills. Proactive, solution-oriented, with the ability to manage multiple priorities. Experience with budget management, vendor coordination, and staff development. Ability to respond effectively to high-pressure situations and sensitive matters. Ability to work onsite 5 days a week Benefits: Our client is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit package includes but is not limited to access to medical plans, dental, vision, life, and disability insurance and 401k eligibility. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Administrative Assistant ) Job Type: Full-Time Reports To: Advisor Team We are an SEC-Registered Investment Advisory Firm seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure seamless office operations. This role requires strong multitasking abilities, excellent communication skills, and proficiency in office software. The ideal candidate is professional, discreet, and committed to maintaining an efficient work environment. KEY RESPONSIBILITIES Serve as the first point of contact by managing phone calls, emails, and correspondence professionally. Organize and coordinate appointments, meetings, and events while ensuring strong client interactions. Maintain and update filing systems, databases, and records accurately. Prepare, proofread, and edit reports, presentations, and essential documents. Assist with compliance procedures to ensure regulatory adherence. Support bookkeeping functions, including processing invoices, expense reports, and budget tracking. Manage office supply and inventory ordering. Handle confidential information with discretion. Provide administrative support to team members and assist with special projects as needed. Facilitate tax season-related administrative duties. Oversee compliance and archiving procedures for documents and investment transactions. Assist with client account setup, transfers, and investment instructions. Prepare client reports and manage paperwork for new and existing accounts. Ensure accurate logging and maintenance of client records. Maintain the office schedule, set appointments, and manage the reception desk. Perform additional duties and projects assigned. QUALIFICATIONS Required: Associate or bachelor's degree preferred. Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks, multitask efficiently, and meet deadlines. Professional demeanor with the ability to work independently and collaboratively. Preferred: Experience in the financial services industry (Schwab platform experience is a plus). Familiarity with CRM or project management tools such as Redtail. Knowledge of pricing management software (Advyzon, Morningstar, or Black Diamond). Ability to thrive in a fast-paced financial services environment. COMPENSATION & BENEFITS Salary: $50,000-$60,000 (dependent on experience) plus discretionary bonus. Health Insurance: Comprehensive plan options. Paid Time Off: PTO and recognized holidays. Retirement Plan Options: 401(k) and 401(k) matching. AN EQUAL OPPORTUNITY EMPLOYER: CTS Financial Group is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law. You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

Progress on your journey to success! ECLARO is currently recruiting for an Administrative Assistant in the Chicago, IL area for one of our clients. ECLARO's client is a leading provider of healthcare workforce software and solutions. If you're up to the challenge, then take a chance at this rewarding opportunity! Responsibilities: Seeking individual with a strong background in customer service, managing departmental emails and schedules, and supporting a department in completing required assignments (a mix of simple to complex). Qualifications: Prefer BA, accounting, finance, or financial aid/higher education background available. Shift: Day 5x8-Hour (08:00 - 16:30); Job Duration: 4 months (with possibility of contract-to-hire) Pay Rate: $25.00 / hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Claudine Pamaranglas ******************************* ************** Claudine Pamaranglas | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $100,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

The Office Administrator provides comprehensive administrative functions in a professional and courteous manner within a staffing firm. Individual will support the Human Resources Recruiting team on varied administrative functions, projects and initiatives. Key Responsibilities Provide comprehensive administrative support Responsible for the visitor management process. Answer and direct incoming phone calls for the group. Provide efficient and courteous response to all callers; anticipate calls requiring special handling and work with others to determine the appropriate protocol. Coordinate office supply and kitchen supply orders and deliveries; maintain the primary supply room and employee/visitor kitchens. Provide bookkeeping duties within QuickBooks, invoicing and receipt of payments Submit candidates into various HR platforms Proofread resumes Work with insurance carriers on workman's compensation reporting. Liaison with the Office of the Building on facility related matters and utilize the building work order system to report general maintenance needs. Human Resources Support: Manage data entry and audit of ATS Review of resumes from perspective candidates Tracking and scheduling candidates, preparing employee communications, Prepare expense reports Technical Skills MS Office Suite Bullhorn ATS experience a plus Quick Books a plus

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Promotional Events Assistant Location: Chicago, IL We are a leading promotional marketing and events company based in Chicago, IL, seeking motivated, dynamic individuals to join our team as Promotional Events Assistants. As part of our continued growth and expansion, we are looking for individuals who are passionate about events and marketing delivering exceptional customer service. This is a full- time entry-level position, and no prior experience is necessary - we provide comprehensive mentorship to ensure your success. Position Overview: In this role, you will work in promotional events, interacting directly with customers to promote our client's products and services. You will be responsible for generating sales, building strong customer relationships, and representing the brand in a professional and enthusiastic manner. This is an excellent opportunity for individuals looking to develop key skills in sales, marketing, and customer engagement while earning competitive compensation and progressing within the company. Key Responsibilities: Engage with customers in person at promotional events, providing insightful product knowledge and addressing customer needs. Drive sales performance by establishing rapport with potential clients, ensuring they make informed purchasing decisions. Act as an ambassador for our client's brand, upholding company values and representing the business professionally at all times. Meet and exceed sales targets, contributing to both individual and team performance goals. Collaborate with team members to implement strategic marketing and sales initiatives at various events. Attend ongoing sessions to develop skills in sales presentations, public speaking, and time management. Keep up-to-date with industry trends and developments through networking events and conferences. Benefits of Joining Our Team: Comprehensive training and development, with a clear path for career progression into leadership roles. Fast-track career advancement with opportunities for promotion into management positions. Team building events such as annual R&R trips, networking events, and team nights out. A positive, dynamic company culture that values teamwork, individual growth, and success. Who We're Looking For: Strong communication and interpersonal skills with the ability to engage effectively with customers. A high-energy individual with a results-driven mindset and a passion for sales. A self-starter with a motivated approach to meeting sales targets and contributing to the team's success. A strong desire to learn, grow, and develop a career in the sales and marketing industry. Must be available for full-time work. What You Will Gain: As a Promotional Events Assistant, you will gain invaluable experience in a customer-facing, fast-paced environment. You'll develop essential skills in public speaking, sales presentations, and time management, all of which are fundamental in advancing your career in the industry. This is a hands-on learning opportunity for individuals looking to work their way up from the ground level and contribute to the success of the company. If you're ready to be part of an exciting, fast-growing company and have the drive to make a difference in the world of sales and marketing, we encourage you to apply.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow! Responsibilities Provides administrative support including calendar management, meeting scheduling, and travel logistics. Preparing and organizing materials for meetings, presentations, and reports. Manages routine correspondence and communications on behalf of the leadership office. Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration. Facilitate internal/external communication, responding to inquiries, and managing email correspondence. Assists in coordinating and scheduling executive team meetings and events. Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns. Manage and organize documents, files, and records for the executive office. Prepares proper filing and maintenance of confidential information. Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary. Support the team with special projects, research, and other initiatives as assigned. Collaborates with other administrative staff to ensure seamless workflow within the executive office. Ideal Experience Bachelor's degree preferred. 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks while properly prioritizing urgent and high-impact work. Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro. Ability to maintain confidentiality and handle sensitive information with discretion. The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

OFFICE SERVICES REPRESENTATIVE 1 At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them. We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. An Office Services Representative 1 is the entry level position within this job family. They work onsite 100% of the time as their job functions cannot be performed from home. They immediately begin cross training throughout all of the Office Services areas, learning how to perform all of the various processing functions within incoming and outgoing mail, scanning, uploading, indexing, archiving/records retention, return mail/address changes, printing, binding and inserting. They work closely with various coworkers to learn how to review/identify/sort/prepare various incoming and outgoing workflow functions. They are taught what work to prioritize throughout their day as well as how to track/log their daily production including how to perform quality control checks within all areas. They take directions from all of their trainers depending on which area they are working at throughout their day. They must be flexible and willing to move to different workstations throughout the day, adjusting to the ever shifting needs of the department, which fluctuate depending on incoming and outgoing volumes as well as with the employee time off calendar. Job Standards (Briefly describe 3 to 6 essential job duties, associated performance standards and the approximate percentage of time performing each. Each essential job duty should be weighted at least 10 % and no greater than 40 %, totaling 100 %.) Essential Job Duty #1: 40% Processes various incoming workflow functions - Mail, RightFax, Accounting & Policy Documents Opens, sorts and prepares incoming forms for scanning and/or delivery via scanner, copier, fax or mail delivery. Identifies document types by form family and form name, looking for correct policy number and/or name. Uploads/indexes documents to workflow queues, ensuring accuracy, clarity and quality of image and identity. Operates and troubleshoots various machines/hardware and computer software to perform job junctions. Stages/archives scanned output according to form type, locking up checks in safe for delivery to Accounting. Logs production output to various reconciliation spreadsheets as needed for control purposes. Corrects any mistakes in form-type, typos or policy number brought to our attention, learning from mistakes. Essential Job Duty #2: 30% Processes various outgoing workflow functions - Mail, Express Services, Print, Policy Binding Collects, prepares and processes outgoing mail for shipment via USPS, UPS or Presort. Collects, logs, binds and fulfills outgoing New Business policies, paying close attention to delivery method. Prints various policy owner documents, ensuring quality print output and correct print stock is used. Operates and troubleshoots various machines/hardware and computer software to perform job functions. Logs production output to various reconciliation spreadsheets as needed for control purposes. Essential Job Duty #3: 10% Records Retention Services Collect, prepares and logs items for archival purposes, ensuring accuracy for future retrieval if necessary. Retrieves documents upon request from various sources. Investigating as necessary until request is found. Essential Job Duty #4: 10% Return Mail and Address Change Requests Processes change of address requests from workflow queue. Ensuring accuracy and timeliness. Processes return mail. Opening, sorting, investigating and logging return mail for processing. Essential Job Duty #5: 10% Begins cross training on Office Services Representative Level 2 job functions Begins to learn and shadow with coworkers in higher level functions within Print Operations, Imaging and Fulfillment Services, Shipping and Receiving, WorkDay Financials as well as calling Policy Owners and Agents for address update information. WHAT YOU GET TO DO Data entry and with a high sense of accuracy is key - other handle mail tasks: opening, scanning, imaging, printing, and processing incoming and outgoing mail Training will be provided and even cross-training in various areas Use computer systems for all tasks Verify scanned images and change printer toner as needed Adapt to changing priorities and system downtimes Process return mail and various forms, learning and memorizing document types Upload documents into the administrative system and clear work queues No phone or headset use; focus on screen-based tasks WHAT YOU BRING Must be comfortable working in a quiet environment with a team of three and with this person would make 4 Must be comfortable with repetitive work (but like above will be cross strained) Will be collaborating with long-tenured, experienced colleagues who are passionate about their work Familiarity with Microsoft Office Suite, especially Word (minimal Excel usage) Ability to perform tasks such as drag and drop clicking Experience with imaging and scanning Experience with “indexing” Strong data entry skills Experience with document entry and validation Ability to perform key tasks consistently throughout the day Must be comfortable lifting 50 lbs. Must be able to work for a US based company without requiring visa sponsorship. COMPENSATION AND BENEFITS Hourly contract rate range of $16.00 to 18.00 based on experience and qualifications, as well as geographical market and business considerations. Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following: Paid time off and holidays 401k & company match Flexible Health Care, Dependent Care, and Commuter Spending Accounts Employee Assistance Program Life & Accidental Death and Dismemberment Insurance Short and Long-Term Disability Payroll advance program, Charitable donation match, Athletic event sponsorship, Referral reward program, and more… MORE ABOUT WIMMER SOLUTIONS Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants. If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you. Get the job you have always wanted. You will join a broad team of professionals who are energized about their careers as well as their community. For more career opportunities or to refer a friend, please visit ********************************** and talk to a recruiter today.

Job Title: DDC Project Assistant We seek a detail-oriented and highly organized DDC Project Assistant to support delivering cutting-edge control systems in the commercial mechanical construction sector. This role will assist project managers and engineers with the coordination, documentation, and execution of Direct Digital Controls (DDC) projects, including building automation and system integration. The ideal candidate will have a strong understanding of building automation systems and mechanical system workflows and technical proficiency in industry-standard software. Key Responsibilities Assist in designing, planning, and coordinating DDC and building automation projects, ensuring all tasks align with project objectives and timelines. Prepare and manage project documentation, submittals, schedules, and as-built drawings using tools like AutoCAD, Revit, and Bluebeam. Support the setup and commissioning of building automation systems, including Tridium Niagara, Johnson Controls Metasys, ALC, Distech, and BACnet-compatible devices. Facilitate communication between project stakeholders, including contractors, clients, and internal teams, ensuring all parties are informed and aligned. Assist in verifying system functionality, troubleshooting issues, and ensuring compliance with project specifications and industry standards. Qualifications An associate degree in Mechanical Engineering, Electrical Engineering, or a related technical field is preferred. Equivalent work experience will be considered. Minimum of 2 years of experience in a support role for controls, building automation, or mechanical systems in the commercial construction industry. Proficiency in AutoCAD and familiarity with Revit, Bluebeam, and DDC/BACnet systems are preferred. Exposure to platforms such as Tridium Niagara, Distech, ALC, or Johnson Controls is also highly preferred. Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Excellent communication skills, both written and verbal. A demonstrated history of local and stable work experience in Chicago is required, showcasing reliability and commitment to long-term success. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.