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GME Administrative Specialist
Michigan Medicine 4.4
Assistant Job 36 miles from Holly
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Graduate Medical Education (GME) Office provides oversight for ongoing compliance with institutional and program-level accreditation and physician education requirements for the provision of graduate medical education at Michigan Medicine. The GME Office is recruiting an Administrative Specialist to provide administrative support to a variety of GME Office operations and initiatives. This position will report to the GME Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* Extracurricular Medical Practice (Moonlighting) Activity and Payments: Oversees training program compliance related to moonlighting. Processes Moonlighting Request Forms, ensuring House Officer meets eligibility requirements. Updates and maintains moonlighting activity in MedHub. Receives and reviews House Officer internal moonlighting timesheets. Partners with Financial Specialist to ensure PARs are reviewed. Ensures House Officers are in compliance with the ACGME work hour?s regulations. Approves or declines the release of claim history with Risk Management. Apprises the Associate Dean for GME of any moonlighting issues. Prepares high-level reports as requested. Annual GME Off-Site Elective Rotation Program: Prepares and distribute yearly off-site rotation application materials, attachments and policies to all Program Directors/Program Administrators. Ensures application materials are in compliance with relevant SPGs. Maintains and tracks House Officer applications. Documents details for Associate Dean for GME and creates follow up correspondence. Drafts and distributes approval and denial correspondence. Tracks Program Letters of Agreement. Tracks receipt of the House Officer off-site evaluation forms. Administrative support to, and participation on, the GME Innovations Committee. Schedules committee and PI meetings. Creates meeting minutes. May assist with Call for Submissions, communications for program promotion, correspondence, GME Innovations budget, and preparation with financial and program reports as requested. Initial point of contact for all GME guests and main line phone coverage. Answers a diverse range of GME operations questions. Identifies personnel within GME, and outside the department, to provide assistance. Directs incoming calls and inquiries to appropriate individual. Routinely monitors messages and promptly returns calls. Maintenance of GME Office suite, including office equipment and supplies. Maintains inventory list of office supplies, monitors, and places orders as needed. Sorts and distributes departmental mail. Maintains organization of the office suite. Resolves equipment issues and submits maintenance requests as needed. Contact for vendor contracts for suite. Places maintenance requests. Oversight of House Officer verification requests. Responds weekly to verification requests, ensuring appropriate response. Monitors the submission of completed Final Verification Evaluation Forms. Enters historical training data into a database. Storage unit coordinator. Oversight of terminated House Officer, SPTs, and APTs blue folder archiving and scanning. Oversight of historical document scanning. Maintains accurate listing of storage unit contents. Requests and retrieves files as needed. Assists GME professional staff (11 FTEs) on a variety of tasks/projects, including but not limited to: Preparation of materials including copying, filing, data entry and creation of documents, presentations, and spreadsheets. May be responsible for parts of a project. Cash handler for incoming payments and petty cash. Serves as GME Office Safety Liaison. Schedules and runs annual safety drills. Completes and submits required reports. Oversight of GME Office suite safety/compliance board postings. Maintenance of Program Director/Program Administrator contact listing and email groups. Reconcile GME Financial Specialist's PCard and prepares expense reporting reimbursement requests for staff. Assists with incoming house officer institutional orientation and onboarding. Provides coverage to the GME Executive Assistant. Additional duties and responsibilities as assigned. Required Qualifications* Bachelor's degree or equivalent combination of education and experience. 3-5 years of Administrative Assistant (senior or higher) and office experience. Demonstrated strong organizational, attention to detail and accuracy skill set Proven ability to prioritize, meet deadlines and produce detailed and accurate work. Proven ability to accurately apply independent judgment. Proven ability to a proactive approach to all responsibilities. Demonstrated ability to work under general supervision, establish priorities and function as an integral part of a highly productive team. Excellent computer skills (especially in Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat). Excellent verbal, interpersonal, and organizational skills with a strong customer focus. Proven ability to assess and handle highly sensitive and confidential matters. Effectively represent the GME Office in all communications with individuals internal and external to the office/University and at all levels of the organization. Must be dependable with a history of excellent attendance. Able to participate in occasional evening meetings. Desired Qualifications* Previous experience in an academic environment, preferably medical education. Proficiency in Outlook calendar management. Knowledge and experience with budget creation, monitoring and Statement of Account reconciliation. Experience with Emburse Enterprise. Knowledge of University policies and procedures. Work Schedule Monday-Friday Work Locations Northeast Corporate Center (Green Road). Hybrid available with minimum 2-days onsite. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an equal employment opportunity employer.
$48k-63k yearly est. 13d ago
Office Secretary
Waterford Youth Assistance 3.7
Assistant Job 15 miles from Holly
Organization Description: As a nonprofit 501(c)3 organization, Waterford Youth Assistance (WYA) has been serving the community of Waterford, MI since 1962. Our mission is to strengthen youth and families and reduce the incidence of delinquency, abuse, and neglect through community involvement. We provide support and guidance to children and families through casework, referral, mental health support and solution-oriented programs addressing concerning behavior and life challenges. We also support the development of healthy Waterford families by offering family education classes, workshops, and youth enrichment and camp scholarships for families who may need financial assistance. All programs and services are offered free of charge to families who reside within the Waterford School district boundaries. This is made possible through the generosity of local community sponsors and our Tri-Sponsorship with Waterford Township, Waterford School District, and the Oakland County Circuit Court - Family Division. Office Secretary Position: The Office Secretary is employed by the Waterford Youth Assistance Board of Directors. This is an at-will position, and job expectations are ultimately determined by the WYA Board of Directors. This individual is responsible to, and under the supervision of the Caseworker(s) on a daily basis and will assist and support the caseworker with a variety of duties/tasks to enhance the smooth and efficient operation of the office. The Office Secretary assists the community in interfacing with WYA by answering routine inquiries and communicating information to the public. This individual is also responsible to and may perform additional duties/tasks as assigned by, Waterford Youth Assistance Chairperson, Board of Directors, and WYA Caseworker. Part-time, Monday- Thursday, 24-28 hours a week (9:00 a.m. to 3:00 pm), $15.00 - $17.00 per hour depending on skills and experience. Key Responsibilities include: Understand and demonstrate the principles of WYA's Mission Maintain strict, complete confidentiality of client and office records and any and all other privileged information pertaining to WYA Answer telephone and maintain a log of information/referral calls; Upon request, maintain and distribute WYA staff calendar and schedules including case appointments and meetings. Professionally meet and greet clients and visitors, and answer inquiries Create and modify WYA documents and materials, maintaining confidential hard copies and electronic filing systems Perform general clerical duties including, but not limited to printing, photocopying, faxing, mailing, and filing Sign for and distribute packages received at the WYA office Maintain inventory of approved office supplies Coordinate and maintain official correspondence, mailing, telephone lists, and records for the WYA office Ensure updates to the WYA website and social media sites are completed in a timely manner as needed Maintain documents, distribute agendas, minutes, and other WYA materials Complete special projects and other tasks assigned by the WYA caseworker, Board of Directors, and Committee Chairs. Work with volunteers on WYA sponsored programs; i.e. logistics for programs and meetings Assist where necessary during fund-raising activities and/or other WYA programs which may be outside of normal working office hours Successful Candidates will demonstrate ability to: Create, edit, and update documents, flyers, office records, etc Network effectively with clients, parents, members of the community, sponsors, volunteers, and staff in person, electronically, and via telephone Possess professional written and oral communication skills with good command of grammar, spelling and punctuation Work in a team environment and navigate various personalities while upholding positive attitude Understand written and oral instructions and initiate appropriate action Detailed oriented, strong, analytical skills, willingness to learn new skills and creative problem solving Strong knowledge of and proficiency in Microsoft Office applications in addition to, social media (s) Peach Jar and Canva Create and manage accurate and confidential documentation Work in an organized, timely, and efficient manner Flexibility and adaptability to change and responsiveness to unanticipated situations Exhibits honesty, trustworthiness, respect, cultural awareness, ethical and sensitivity to various populations they encounter Ability to work independently and/or with limited direction; takes initiative during down time to self-assign tasks Excellent attendance and reliability - committed to the program and community at large Qualifications: High School Diploma or equivalent required. Undergraduate degree in accounting or administrative and personnel management or data processing preferred. Minimum three (3) years of experience in office and clerical duties Maintain a valid Michigan driver's license and have reliable transportation as duties may require use of a car Be willing to submit to background check and/or drug screening Ability to complete an assessment of skills during interview process Disclaimer: The listed statements on this document are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. It is the responsibility of employees assigned to this job to ensure all duties and responsibilities are performed accurately and in a timely manner as required. How to Apply: Applicants to send resume and cover letter outlining how they meet the specific requirements of the position to Waterford Youth Assistance Caseworker Celine Barron, LMSW at youthassistancewaterford@gmail.com by Friday, May 2, 2025.
$15-17 hourly 20d ago
Estate manage assistant
Bridgewater Associates LLC 4.9
Assistant Job 30 miles from Holly
Prominent Family In Plymouth and surrounding areas. Role Description This is a full-time on-site role for an Estate Management Assistant located in Plymouth, MI. The Estate Management Assistant will be responsible for managing property maintenance, Lawn/ Landscape care, Pond care, Pool care, General maintenance, Animal care, Vehicle care and providing support to the estate manager. This role consists of maintenance of multiple local properties. This is a hands on job. Qualifications Experience in estate management or property management Strong organizational and time management skills Excellent communication and interpersonal abilities Must have reliable transportation and clean record Attention to detail and problem-solving skills Ability to work independently and as part of a team Knowledge of financial management principles Previous experience in a similar role is a plus Gardening experience Self starter
$49k-66k yearly est. 19d ago
Administrative Assistant/Clark (Supply chain/Logistics)
Detroit Engineered Products Inc. 4.1
Assistant Job 33 miles from Holly
Responsibilities to Anticipate for this role Perform administrative work under supervisory direction. The following are examples of administrative work to be performed by this position: Support Oracle Supplier Registration and Maintenance including Accounts Payable requests Assist in preparing required data to support USG and Compliance Group audits Assist with Part/Item Reassignments and Buyer/Planner Code updates Post applicable reports/metrics to the SCM Portal Monitor the iSupplier inbox Initiate various compliance activities related to Supplier On-boarding and Modifications Qualifications Sought Possess a strong technical aptitude with applications and data management (i.e. Microsoft Excel) Strong communication and interpersonal skills (oral and written) Self-directed Ability to work in a team environment Attention to detail and follow-up Data input accuracy is critical Ability to work under pressure (i.e. compressed deadlines) Strong time management Skills Proficient Microsoft Office Suite skills (Excel, Access, Word, PowerPoint, etc.) Travel required Successfully pass pre-employment drug screen and background check
$28k-38k yearly est. 3d ago
Office Administrator
The United Green 4.5
Assistant Job 38 miles from Holly
About Us: We are an eCommerce-based company supplying event businesses all over North and South America with high-quality special-event linens. We are seeking an upbeat and responsible Office Administrator to join our team. Job Responsibilities: General customer service, ensuring a high level of client satisfaction Answering phones and assisting clients with inquiries Responding to sales and support emails Receiving phone and email orders, processing orders accurately Managing website-generated orders Communicating with vendors for stock checks and purchase orders Ensuring all orders are processed timely and accurately Conducting customer outreach as needed Managing orders and transactions through QuickBooks Performing additional office and clerical duties as required Qualifications: Experience with QuickBooks is highly preferred Strong background in order processing, customer service, and purchase order management Ability to communicate effectively over the phone with clients Highly organized, detail-oriented, and capable of multitasking A positive attitude and ability to work well with the team
$28k-38k yearly est. 11d ago
Family Preservation Aide/Assistant
Oakland Family Services 3.9
Assistant Job 19 miles from Holly
$1,000 Signing Incentive! Schedule: Full-time Mon-Fri. Must be flexible to work evenings. Want to be a DIFFERENCE MAKER? Join our team and BUILD BRIGHTER FUTURES. WHY WORK FOR OAKLAND FAMILY SERVICES? We know that in order for you to do your best work and meet our mission, you must be able to be your best self. At Oakland Family Services (OFS), we care about our staff as people first. We treat our team members like family and understand the importance of their families at home. We recognize the significance of flexibility and work/life balance. We also know that your success…is our success. That's why OFS not only honors the talent and experience you bring; we actively seek to develop it. Oakland Family Services has proudly been named a Top Workplace for ten (10) consecutive years, voted on by our own staff. We offer a warm, engaging, equitable, supportive, and inclusive work environment. ABOUT OAKLAND FAMILY SERVICES Oakland Family Services is a private, non-profit service organization serving our community and building brighter futures for more than 100 years. We proudly offer a continuum of prevention, education and treatment services that span the human life cycle. OUR MISSION: Providing individuals and families the opportunity to build brighter futures. OUR VISION: Communities of thriving individuals and families. Between our strong commitment to our mission and a workplace culture that puts our staff first, we enrich the lives of those we serve, strengthen families, and build brighter futures for those we serve and those we employ. WHAT'S IN IT FOR YOU? Competitive compensation. Comprehensive medical, dental, prescription, and vision coverage. Flexible Spending Accounts and HSA options. Retirement plan with a company match. Long-term disability insurance. Voluntary short-term disability. Life insurance and AD&D. Malpractice insurance. Paid time off benefits, including generous vacation, sick, personal, and bereavement days. Twelve (12) paid holidays, including a floating holiday of your choice! Annual pay increases, as approved. Employee assistance program for you and immediate family. Network of support for your health & well-being. Verizon cellular plan discount. Mileage reimbursement at the IRS rate. Loan forgiveness programs. PLUS... Commitment to diversity, equity, inclusion, and belonging. Family friendly practices and support. Flexible work schedules, as appropriate. Hybrid and virtual work options, as appropriate. Highly robust and comprehensive onboarding and training program. Paid professional development. Free online trainings that count toward continuing education credits. Employee assistance programs. “Dress for Your Day” approach to dress code. Financial literacy education and workshops. Collaborative annual performance appraisals. “Casual for a Cause” program for clients and staff in need. And more! *Some benefits applicable to regular, full-time employees only. WE KNOW CULTURE MATTERS… We spend many hours of our day working. Workplace culture affects our well-being, how we feel about coming to work, and how we perform . Oakland Family Services prioritizes having a healthy, inclusive, equitable, and effective workplace culture. That's why we proudly have ten (10) defined cultural value statements that dictate how we operate. Cultural values are embedded into all we do and how we do it! …MORE ABOUT OUR AWARD-WINNING CULTURE Our CEO wants to get to know staff personally and has an open-door policy. She hosts regular staff lunches and townhalls to answer questions. Open, honest, and transparent communication is celebrated. We practice giving the benefit of the doubt. We believe that feedback is the breakfast of champions! That's why we have a staff suggestion program. We want our team members to feel valued. That's why we have a staff recognition program. Having FUN is an important part of the job! We love hosting events such as staff recognition celebrations and luncheons , road rallies, seasonal parties, food truck lunches, ice cream days, surprise giveaways, spirit weeks, Bring Your Child to Work Day, cook off/bake off contests, and more. ABOUT THE OPPORUNITY/WORK The Family Preservation Assistant is responsible for assuming responsibilities common to all administrative and direct service positions as described in the Agency Manual. The incumbent to this position will establish and maintain positive/productive relationships with MDHHS, caregivers, the service providers and staff. The position reports to the Director of Family Preservation. Develop and maintain spreadsheets relating to medicals, dentals, days of care and documentation for RDMA. Monitor and log all medical, dental, and legal documents as required to comply with the Department of Health and Human Services (DHHS) and legal standards. Answer the phones in the office and assist clients as needed. Assist with opening and closing out files, ongoing filing, uploading documents in the MiSACWIS system and sending out letters to caregivers and community partners to ensure our compliance. Conduct follow-up phone calls to dentist offices, medical offices, caregivers regarding appointments or documentation that is required. Assist the casework staff in provision of services to clients including assistance in diminishing barriers to obtaining necessary paperwork. Support parenting time visits by watching visits, documenting the visits in MiSACWIS and transporting children, as needed. Attend staff meetings, general staff meetings and conferences for professional development. Participate in outreach and recruitment efforts. Represent the agency in a positive manner. Responsible for incorporating principles of diversity, equity and inclusion in work processes and in job functions. Responsible for promoting a feeling of welcoming, belonging, and acceptance to all clients and staff. Other duties as assigned. Does This Describe YOU? High school graduate or equivalent. Associate's degree with experience, education or training in child development and parent/child interaction is preferred. Flexibility in work schedule to accommodate the needs of the agency and program. The candidate must be able to work some evenings. Proficiency in Microsoft Office 365, including Microsoft Word and Excel. Selected candidates for this position must possess a sensitivity to the diversity of the agency's service population including (but not limited to) differences of culture, race, religion, gender, sexual orientation and socioeconomic. Special abilities and skills necessary to perform the required tasks and that best meet the needs of the agency also will be considered. There may be some standards above that may be waived when compensating specifications or circumstances exist. Although employees have use of the Agency vehicle fleet to conduct business and are covered under our insurance, employees must provide documentation of personal vehicle liability insurance with minimum coverage of $100,000 per person/ $300,000 per incident. Employees also must provide documentation of a valid driver's license on an annual basis as well as proof of registration. In some instances, depending on the nature and frequency of driving, a chauffeur's license must be obtained. (may obtain within sixty days of hire).
$19k-22k yearly est. 48d ago
Receptionist/Admin
Common Waste
Assistant Job 26 miles from Holly
Common Waste is a versatile trash management company that serves a variety of industries. From trash collection to recycling services, we offer a range of solutions to businesses like restaurants, shops, and offices. Our tailored approaches to garbage management and industrial dumpster rental services showcase our dedication to sustainability and efficiency. Role Description This is a full-time hybrid Receptionist role at Common Waste located in Farmington, MI, with the option for some work from home, one day per week. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and providing exceptional customer service on a day-to-day basis. Qualifications Phone Etiquette and Communication skills Receptionist Duties and Clerical Skills Customer Service experience Excellent organizational and multitasking abilities High school diploma or equivalent Proficiency in MS Office and Google applications
$28k-35k yearly est. 19d ago
Administrative Assistant
Zobility
Assistant Job 22 miles from Holly
Provides Administrative Assistant services to business group function heads, including arranging travel, scheduling appointments, recording meeting minutes, and general office administration. May be responsible for working with confidential and sensitive information. Responsibilities: Responsible for the arrangement and reception of customer visits, including but not limited to: confirming visit information, arranging visit itinerary, coordinating transportation, accommodation, catering and other matters. Responsible for the organization and coordination of departmental meetings, complete the minutes of meetings, and communicate meeting information to relevant personnel. Responsible for the collection, collation, preservation and archiving of documents to ensure the integrity of documents and materials. Responsible for the application and management of office supplies, and do a good job of registration. Responsible for the handling of all procurement applications of the department to ensure that the procurement process is in line with the company's regulations. Assist in arranging work schedules for the director and manager and the department's travel related matters. Coordinate day-to-day personnel management, including but not limited to: attendance statistics, new employee on-the-job arrangements, departmental training program implementation tracking and other matters. Responsible for collecting and summarizing relevant department information, and timely reporting to the relevant companies at higher levels. Complete other matters handled by superiors. Take management responsibility defined by relevant IOS document as well as the IATF16949/ ISO45001/ ISO14001 standards. Ensure Effective Operation of IOS documentation and continuously improve relevant process and their application of IOS documentation internal. Requirements: One year or more of relevant work experience. Good in English and Chinese, both verbal and written. Good customers service awareness and communication skills. Good information collection and transaction processing skills.
$29k-38k yearly est. 16d ago
Administrative Assistant
Contract Professionals, Inc. 4.0
Assistant Job 30 miles from Holly
Administrative Assistant - Project & Office Support 📍 💼 Employment Type: Full-Time, Direct Hire 💲 Pay Rate: $25/hour + Full Benefits Package Hour's flexible- 9am-5pm, 8am-4pm We are seeking a highly organized, proactive Administrative Assistant to join our client's team at an engineering consulting firm in Plymouth, MI. In this front-facing role, you will support overall office operations, coordinate administrative and project-related tasks, and serve as a key liaison between staff, vendors, and clients. This is a direct hire opportunity with full benefits, ideal for someone who thrives in a fast-paced, client-facing environment, and brings experience in both administrative operations and light HR support. Key Responsibilities: Oversee day-to-day administrative functions, ensuring smooth office and project operations Support project teams with scheduling, meeting coordination, agenda preparation, and note-taking Maintain office supplies, manage equipment needs, and coordinate with vendors and service providers Handle data entry, reporting, document management, and correspondence across departments Act as a front desk presence-greeting clients, answering phones, and managing email communication Assist with budget tracking, procurement, and expense reporting Support HR tasks including creating job postings, scheduling interviews, and onboarding new hires Ensure all administrative activities align with company policies and quality standards Foster a positive, efficient, and team-oriented work environment Some accounting capabilities are plus Qualifications: 2+ years of administrative or office management experience Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and project management tools Experience supporting light HR functions is a plus Professional and friendly demeanor suited for front desk duties Familiarity with engineering or technical environments is a bonus What You'll Get: $25/hour Full benefits package (medical, dental, vision, 401k, PTO) Direct hire with career growth potential Supportive team environment with meaningful work in a respected firm Ready to bring structure and support to a dynamic consulting environment? Apply now to make an immediate impact!
$25 hourly 3d ago
Unified Communications Administrator
Digitalhire
Assistant Job 20 miles from Holly
WHAT YOU WILL BE DOING Support Team Members by building new hires, moves/adds/changes, application access & trouble tickets Perform administration of Cisco Unified Communications Manager, Cisco Unity Connection & Cisco Contact Center Enterprise Monitor Unified Communication system applications to ensure peak performance Handle 2nd level incident/trouble tickets & escalate to appropriate persons or groups if necessary Assist in monthly system patching & testing of Unified Communication systems Provide regular status on tasks accomplished, current issues & progress toward goals Creates and maintains documentation as it relates to standard operating procedures Monitor and test voice network performance, and provides performance statistics and reports Collaborate with other team members across IT and the business Participate in rotating on-call coverage or emergency response as need Provide coaching, mentoring, and training to UC Admin 1's. Primary point of escalation for UC Admin 1's to assist them with higher level troubleshooting Work with UC Engineers on higher-level projects WHAT WE NEED FROM YOU Required Computer-related degree or equivalent experience 3+ years of experience in Information Technology 2+ years of experience with Cisco application administration Experience with Cisco Call Manager and Unity Connection Strong working knowledge of TCP, UDP, SIP and VoIP Configuring, troubleshooting and maintaining networking systems Communicate technical issues and solutions in a clear, simple and understandable way Strong Microsoft Office experience (Word, Excel, PowerPoint) Experience working in ticketing systems (ServiceNow) Onsite, full-time attendance Experience with Cisco Call Manager, Cisco Unity Connection & Cisco Contact Center Enterprise Preferred: Computer-related degree or equivalent experience, or CCNA or equivalent certifications Experience with Packaged or Unified Contact Center Enterprise Experience with Contact Center Enterprise, Cisco Emergency Responder & Unified Communications third-party applications/integrations Experience with automation/provisioning tools Financial Services industry experience
$29k-36k yearly est. 33d ago
Administrative Assistant
Orthopedic Specialists of Oakland County
Assistant Job 24 miles from Holly
The Administrative Assistant supports both the Practice Administrator and the Physical Therapy Administrator by coordinating daily administrative functions, tracking task follow-ups, and ensuring smooth execution of internal operations. This dual-support role is ideal for someone who is highly organized, dependable, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Assist with credentialing tasks, contract tracking, vendor communications, and document management. Coordinate meeting logistics, take notes, and follow up on action items for both administrative leads. Monitor project timelines, maintain shared calendars, and manage internal reminders and communications. Assist in preparing reports, gathering data, and performing basic administrative audits as needed. Help manage internal task systems or spreadsheets related to compliance, HR, facilities, and scheduling. Provide general office support such as supply orders, signage, file maintenance, or internal announcements. Support occasional initiatives such as training coordination, onboarding support, or process documentation. Serve as a liaison between admin leadership and front-line teams, helping with communication and alignment. Qualifications: Prior administrative support experience in a healthcare or fast-paced office setting preferred. Excellent organization and time-management skills. Comfortable managing multiple leaders' needs simultaneously. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite, Google Workspace, and digital file management systems. Discretion and professionalism with confidential information.
$29k-38k yearly est. 6d ago
Administrative Coordinator
Acro Service Corp 4.8
Assistant Job 32 miles from Holly
Industry : Elevators Job Title : Administrative Coordinator Contract Duration : 6 Months Contract (Possible Extension) Work Schedule : Mon-Fri [7:00 AM - 4:00 PM] Job Description: Seeking an Administrative Coordinator to manage and document parts requests with accuracy and efficiency. Key responsibilities include: Process customer POs and returned goods paperwork Research and respond to parts inquiries, including obsolete and vendor-supplied items Issue credits/debits, resolve order discrepancies, and provide timely customer quotes Handle high-volume calls and email inquiries professionally Interpret technical drawings and specifications Lead special projects and provide support to internal and external customers Requirements: High school diploma or GED required Minimum 2 years' customer service experience in high call-volume settings Proficient in Outlook, Word, and Excel Strong verbal and written communication skills
$36k-47k yearly est. 6d ago
Sales Assistant/ Move-In Coordinator
Continental Senior Communities
Assistant Job 48 miles from Holly
Red Cedar Lodge is ready to hire a Move-in Coordinator for our wonderful senior living community in the heart of Lansing, Michigan! Do you have experience in senior living? Are you passionate about working with seniors and their families? This pivotal role provides internal marketing tasks and move-in coordination that supports a smooth and compassionate transition from initial inquiry to move-in. This role is also responsible for following up on inquiries, scheduling tours, conducting initial appraisals of prospective residents, and coordinating the next steps in the move-in process. Duties for this role will include: • Assisting with Sales and Inquiries from Prospective Residents, Family Members and Professional Referral Sources • Taking initial telephone inquiry calls in support of the Community Relations Director. • Conducting follow-up calls on prospective residents in support of the Community Relations Director. • Touring prospective residents and/or their families throughout the community, obtaining and providing pertinent information to help them make a decision to move to the community • Communicate inquiry and move-in process to prospective residents as needed • Participating in the development of marketing plans and community events • Overseeing the move-in process to help ensure a pleasant experience for the new residents and family members. • Coordinating with the Executive Director and/or Wellness Director regarding the completion of all related resident move-in paperwork At Continental Senior Communities, we live by our Five Pillars Our Team Pillar: brings focus to our team members that are at the core of our company Our Customer Pillar: empowers our residents to live their lives the way they wish. Our Community Pillar: engages the larger community to support each other. Our Innovation Pillar: seeks to find ways to improve the lives of everyone we touch. Our Stewardship Pillar: ensures that our communities are committed to economic, human capital and environmental sustainability. We Offer: PTO time...starts accumulating from your first day! Flexible Schedule-work your day, your way...We value your time! Extensive benefits plan, 401K plan; tuition reimbursement Complimentary staff meals-Restaurant quality dining experiences for residents and staff Comfortable staff lounge - Equipped with charging stations Friendly, Upbeat Work Environment and MUCH MORE!
$29k-40k yearly est. 13d ago
Administrative Assistant Bookkeeper
Express Employment Professionals-Roseville, Mi 4.1
Assistant Job 36 miles from Holly
An ideal Administrative Assistant/Bookkeeper is a highly organized, detail-oriented professional who efficiently manages both administrative tasks and financial recordkeeping. They serve as the backbone of office operations, ensuring smooth daily workflow while maintaining accurate and up-to-date financial records. Responsibilities Organize and maintain filing systems (physical and digital), manage office supplies, and ensure smooth office operations. Answer phones, respond to emails, handle correspondence, and greet visitors or clients. Assist with administrative tasks for staff or executives, including project coordination or data entry. Process invoices, issue payments, create and send invoices, and track incoming payments. Assist with payroll processing, time tracking, and employee reimbursements. Qualifications Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Proficient in office software (e.g., MS Office, QuickBooks, or other accounting tools) Ability to multitask and prioritize responsibilities Trustworthy with confidential information
$29k-39k yearly est. 8d ago
Part Time Administrative Assistant
Entech Staffing Solutions 4.0
Assistant Job 37 miles from Holly
Entech Staffing is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support the Owner with a variety of administrative and office tasks. This is a temporary-to-hire position with the potential for increased hours and responsibilities over time. This role offers a flexible schedule and the opportunity to gain valuable experience in a supportive environment in Madison Heights. Position: Part-Time Administrative Assistant Hours: 2-3 days per week, Monday - Friday, 8:00 AM - 4:30 PM (including a 30-minute unpaid lunch). The employee can choose their consistent days. Compensation: $24 per hour, depending on skillset. Type: Temporary to Hire Responsibilities: Provide administrative support to the Owner/Office Manager. Utilize Microsoft Office Suite extensively, including strong proficiency in Excel and Word, and familiarity with Access. Reconcile bank statements accurately and efficiently. Prepare incoming work samples for testing, including photographing items and creating data sheets, labels, and job folders. Create reports from test notes and data by entering information using MS Word, MS Excel, and MS Access. Interact with technicians to gather necessary information for report completion. Reconcile credit card statements with supporting receipts. Answer phone calls and take accurate messages. Maintain organized filing systems (both physical and electronic). Operate and maintain office equipment such as the copy/printer machine. Assist with revising existing formulas and charts in Excel for specific job requirements. Utilize Excel charts to create reports in Word. Use MS Access to look up equipment information relevant to specific jobs (understanding of databases and querying with criteria is a plus). Manage the initial stages of a job by receiving samples, photographing parts and labels, and creating supporting documentation based on specifications. Enter or copy test data into Excel spreadsheets. Resize and crop digital photographs for inclusion in reports. Complete reports using existing templates with specific test sample details. Other administrative duties as assigned. Qualifications: Proven strong skills in Microsoft Excel (including understanding and basic manipulation of formulas and charts) and Microsoft Word. Ability to reconcile bank statements accurately. Excellent attention to detail and organizational skills. Ability to follow instructions and work independently. Strong communication and interpersonal skills. Ability to maintain confidentiality. Reliable and punctual. Familiarity with Microsoft Access and database concepts is a plus, but not required. Previous office or administrative experience is preferred. Apply now! #TLRPG
$24 hourly 5d ago
Fifth Avenue Club Assistant
Saks Fifth Avenue 4.1
Assistant Job 28 miles from Holly
is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: * A towering strength at winning over an audience with their perspective * A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges * A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: * Retail Experience Required * Available to work a flexible schedule that can include nights and weekends * Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude * Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: * Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant * Utilize good time management and prioritizes daily tasks * Be computer literate and systems savvy * Ad hoc responsibilities as needed Your Life and Career at SFA: * Be a part of a team of disruptors focused on stores and redefining the luxury experience. * Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate * A culture that promotes a healthy, fulfilling work/life balance * Benefits package for all eligible full-time Associates (including medical, vision and dental) * An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between $16.25 - 20.30 per hour. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
$16.3-20.3 hourly 18d ago
Secondary At-Risk Intervention Assistant
Warren Woods Public Schools 3.9
Assistant Job 37 miles from Holly
QUALIFICATIONS: Meet the following requirements to be highly qualified: Completed two years of study at an institute of higher learning or Associates degree or Passed WorkKeys test Ability to work successfully with students to improve their learning Ability to: Keep accurate records Work with others and take directions Keep information confidential Solve problems Communicate accurately and appropriately Interest in assessment of learning Flexible and open to new experiences Experience working with students preferred JOB RESPONSIBILITIES: Participate as active member of Building Intervention Team Administer assessments to students Work directly with students, parents and teachers on prescriptive programming provided by Secondary Intervention Manager Provide feedback concerning student progress Gather and prepare materials used with their intervention students Maintain a daily activity log Cooperate in building initiatives as designed by principal and Secondary Intervention Manager Responsible to maintain regular and reliable attendance Any other duties as assigned by District Intervention Manager or building Principal WORKING CONDITIONS - MINIMUM QUALIFICATIONS Skills, Knowledge and Abilities SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying assessment instruments; operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: appropriate codes, policies, regulations and/or laws; age appropriate activities; content knowledge; lesson plan requirements; stages of child development; and behavioral management strategies. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining relationships; adapting to changing work priorities; maintaining confidentiality; exhibiting tact and patience; working flexible hours; and ability to withstand the physical and mental rigors of teaching. RESPONSIBILITY Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; and tracking budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is opportunity to significantly impact the organization's services. WORKING ENVIRONMENT The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires sitting, walking and standing. This job is performed in a generally clean and healthy environment. Noise level may vacillate from quiet to loud in varying degrees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are performed mainly indoors and occasionally outdoors. PHYSICAL DEMANDS AND WORK ENVIRONMENT PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books and educational equipment. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with students, the public and other staff. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
$26k-32k yearly est. 37d ago
Entry Level NDT Assistant
Rockwood 4.3
Assistant Job 25 miles from Holly
Acuren is seeking a NDT Assistant for operations in Kalamazoo, MI area. THIS WILL BE A CALLOUT/TRAVEL POSITION. Successful candidates must be able to travel up to 75% throughout Michigan and surrounding areas. (Environments will be Chemical and Pharmaceuticals.) NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.
$24k-32k yearly est. 4h ago
Brewery Assistant
Granite City 3.6
Assistant Job 28 miles from Holly
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. * Repair brewery equipment with assistance from other Brewhouse employees. * Completion of daily cleaning and maintenance checklists * Aid with yeast propagation following Company's process. * Maintain cleanliness of all areas in the brew house. * Work with Lab Technician to ensure our product meets our standards of the highest quality. * Maintaining the use of standard operating procedures unless otherwise instructed. * Communicate regularly and efficiently with Granite City staff. * Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. * Arrive to each shift on time with a positive attitude. * Complete all necessary paperwork accurately and on time. * Perform others duties as assigned. Requirements: * Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. * Excellent interpersonal, oral, and written communication skills. * Passion and commitment for brewing. * Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height * Frequently * Standing for extended periods * Able to enter and exit brewery vessels for cleaning and inspection * Work in environments of 32 to 100 degrees Fahrenheit * Able to understand MSDS and handle chemicals utilized in the brewery * Able to multi-task and work both unsupervised and as part of a team Educational Requirements: * High School Degree or Equivalent * Brewing experience preferred , but not required * Valid Driver's License * Must be able to pass a Motor Vehicles Records background check * Must be able to work a flexible schedule of nights, days, weekends and holidays
$20k-26k yearly est. 7d ago
Administrative Assistant (Automotive - 5 Month Contract)
Zobility
Assistant Job 20 miles from Holly
Schedule and coordinate appointments, meetings, and events Proactively manage and prioritize the schedule for optimal productivity Organize and facilitate executive meetings and events, including preparing agendas and necessary materials Arrange complex travel itineraries, accommodations, and logistics Manage expense reports Order department supplies Follow up and track projects and tasks to ensure timely completion Manage and execute special projects Coordinate with other team members and departments Build and maintain positive relationships for the department Requirements: Bachelor's degree in business administration preferred 1-3 years' experience required as an administrative assistant Proficient in Microsoft Office Suite, Outlook, and other relevant software Strong organizational and people skills required Excellent time-management skills Strong written and verbal communication abilities Ability to handle sensitive information with confidentiality and professionalism Always available and willing to help increase efficiency and reduce stress Exceptional attention to detail and accuracy Must Have's: Previous administrative assistant experience Proficiency in Microsoft Office Suite, Outlook, and other relevant software Strong organizational and people skills Experience: 1-3 Years
$29k-38k yearly est. 6d ago

Learn More About Assistant Jobs

How much does an Assistant earn in Holly, MI?

The average assistant in Holly, MI earns between $18,000 and $135,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average Assistant Salary In Holly, MI

$49,000

$18,00010%

$49,000Median

$135,00090%

What are the biggest employers of Assistants in Holly, MI?

The biggest employers of Assistants in Holly, MI are:

Walmart

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Assistant Jobs in Holly, MI

GME Administrative Specialist

Office Secretary

Estate manage assistant

Administrative Assistant/Clark (Supply chain/Logistics)

Office Administrator

Family Preservation Aide/Assistant

Receptionist/Admin

Administrative Assistant

Administrative Assistant

Unified Communications Administrator

Administrative Assistant

Administrative Coordinator

Sales Assistant/ Move-In Coordinator

Administrative Assistant Bookkeeper

Part Time Administrative Assistant

Fifth Avenue Club Assistant

Secondary At-Risk Intervention Assistant

Entry Level NDT Assistant

Brewery Assistant

Administrative Assistant (Automotive - 5 Month Contract)

Learn More About Assistant Jobs

How much does an Assistant earn in Holly, MI?

What are the biggest employers of Assistants in Holly, MI?