Assistant Jobs in Gardner, MA

Job Type: Regular Time Type: Full time Work Shift: Day (United States of America) FLSA Status: Non-Exempt When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Practice Assistant role is now eligible for a $3,000 sign on bonus. Important Details: Bonuses are paid out in $1,000 increments at 30 days, 6 months and at the 1 year anniversary. To be eligible, you must be a non-BILH employee or a previous eligible employee who returns to BILH after 1 year. Employee must be in good standing to receive the bonus at the time of payment. All bonuses are subject to applicable taxes. This program is subject to change at any point. Job Summary: Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations. Job Description: Essential Responsibilities: Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy. Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible. Takes appropriate actions to diffuse challenging situations. Takes complete and accurate information from patients/callers. Maintains patient confidentiality at all times. Performs check in, registration, scheduling, and verification of demographic information according to APG policies and procedures. Utilizes computer system to register patients and ensure accuracy of demographic and fiscal data. Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs. Obtains and enters referrals and collect co-pays. Monitors and supports patients and visitors entering and leaving the practice. Facilitates timely flow and proactively solves flow issues (i.e., early or late patient, late provider, etc.). Acts as liaison between patient and practice staff to ensure optimal flow and service delivery. Acts as liaison between patient and other areas to ensure optimal flow and service delivery. Maintains clean and welcoming physical environment of the reception area. Maintains signage and clarity of information displayed in reception area. Monitors audio or visual images for appropriate programming and volume levels to ensure a non-intrusive and calming environment. Contacts the appropriate departments (i.e. Service Response) when repairs or services are needed and follows through. Ensures translation services are provided in Spanish for Spanish speaking patients and employees when needed. Required Qualifications: High School diploma or GED required . Certificate 1 preferred: Medical Admin Assistant Cert 1-3 years related work experience required. Fluent in English and Spanish, at a level that ensures accurate and understandable interpretation and translation and Medical terminology. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access. Competencies: Written Communications:Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications:Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge:Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work:Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services. Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations. Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled

THE ROLE: Entegris is seeking an Administrative Assistant to provide primary support to the Chief Information & Digital Officer and Information Technology (IT) leadership team. This role will require the hired individual to have high emotional intelligence and interpersonal skills, be highly technical capable with a suite to tools, have an incredible work ethic, and have the ability to proactively anticipate and manage a variety of executive needs. This role is in Bedford, MA. The successful candidate will have the chance to work with senior leadership, playing an essential role in the IT and Digital Enablement Team's success. The Administrative Assistant will exercise significant discretion and judgment, handle confidential information, and possess the organizational skills needed to manage diverse tasks and deadlines daily. WHAT YOU'LL DO: Maintain excellent judgment, integrity, and a high level of confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information. Provide high-level administrative support, ensuring exceptional service and professionalism in every interaction. Communicate with executives and their assistants internally and externally, addressing requests with appropriate urgency. Demonstrate strong problem-solving skills and propose effective solutions. Support the planning and coordination of meetings and events with internal and external stakeholders (executives, employees, customers, and investors. Coordinate all travel logistics (flights, car service, hotel bookings, etc.) and process reimbursable expenses promptly. Manage team and individual calendar proactively, schedule meetings, arrange logistics, and resolve scheduling conflicts. Prioritize and manage your workflow to ensure high-quality and timely completion of tasks while being adaptable to changing priorities. Address or resolve issues within your area of responsibility and inform leadership of any significant matters. Work with the procurement team and other relevant parties to initiate purchase orders (PO) and manage vendor payments effectively. Oversee office logistics (mail, shipping) and maintain office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying receipt of supplies. Prepare correspondence, reports, presentations, and other materials, ensuring accuracy and timely completion. WHAT WE SEEK: Bachelor's degree in related field, or relevant experience 5-8 years of experience as an Administrative Assistant, preferably supporting senior executives in corporate environment Savviness within a global organization and the keen ability to read sensitive situations and respond effectively Ability to maintain confidentiality and handle sensitive information Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and manage competing priorities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience in project management and event coordination Ability to work independently and as part of a team Flexibility and availability to work outside of regular business hours when needed for special projects Why work at Entegris? Lead. Inspire. Innovate. Define Your Future. Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision-making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization - not just when it's convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office. What We Offer Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Compensation: $26.00-$40.00 hourly, with actual pay dependent on candidate overall skills for the role Annual Bonus Eligible A progressive (PTO) policy that empowers you to take the time you need to recharge! Generous 401(K) plan with an impressive employer match that's all yours- fully vested! Excellent health, dental and vision insurance packages to fit your needs Education assistance to support your learning journey Values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future. At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Ascendo Resources is actively seeking a Bilingual (Spanish-Speaking) Administrative Assistant for an immediate, full-time, onsite, temp-to-hire role. Our client, a reputable real estate firm, is located in Springfield, MA 01109. The Administrative Assistant must have prior office experience and be fluent in both English and Spanish. Hours: Mon - Fri, (8am - 5pm) (40 hours per week) Pay Rate: $19/hour Schedule: Fully onsite Position Summary: Under the direction of the Property Manager, the Administrative Assistant will support the Property Management Team with daily operations of the property. This role requires exceptional customer service, bilingual Spanish proficiency, and organizational skills to ensure smooth operations and a positive resident experience. Key Responsibilities: Customer Service: Daily interaction with residents, addressing inquiries and concerns. Respond to phone calls, manage work order requests, resolve complaints, schedule appointments, and distribute notices. Translate for residents as needed. Manage walk-in traffic and coordinate with vendors. Administrative Support: Perform data entry using property management software, Microsoft Excel, and Word. Maintain electronic filing systems and resident files. Assist the Property Manager with interviewing prospective residents and managing required documentation with confidentiality. Sort and distribute office mail, secure rental payments, and organize closed work orders. Community Engagement: Support the building management team in planning and implementing community events. Work to resolve resident complaints and enhance the overall quality of living. Compliance: Ensure adherence to Fair Housing Guidelines in all interactions and activities. Qualifications: Bilingual (English and Spanish). Proficiency in Microsoft Office, including Excel and Word. Strong customer service and communication skills. Ability to manage multiple tasks efficiently in a fast-paced environment. Preferred: Experience in property management or related fields.

Administrative Assistant Our client, an education-based company, is looking to hire an Administrative Assistant on a contract basis to provide administrative support for their busy office. This role requires great customer service and multi-tasking skills, and the ability to manage a variety of responsibilities. This position will be mainly remote for 20-30+ hours/week. This client will have a few onsite workshops that are mandatory for this individual to attend. Compensation: $20-$23 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work onsite as needed to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Calendar management, scheduling, budgeting, travel coordination, creating PowerPoint presentations, phone/email correspondence, event support/registration and basic day-to-day administrative duties as needed. Qualifications: Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and QuickBooks Detail-oriented and organized Must be driven, self-starter Tactful, adaptable, coachable; able to take direction and follow instructions Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

Successful financial services group located just North of Boston has a great long-term (3 months) temp assignment for an Administrative Coordinator. Primary administrative duties include managing calendars and meetings, greeting clients, preparing for client meetings, handling mail and phones, updating information in the CRM system, assisting with business correspondence and supporting the marketing team with financial seminars, events and workshops. Candidates must have 2+ years of administrative assistance experience (with a financial services firm preferred), excellent customer service interaction and possess strong computer skills. This is a great opportunity to add administrative experience to your resume. The hourly pay rate is $25. Send your resume today as this will go quickly! Job Code: 18617 *Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!

Lockheed Architectural Solutions is seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our growing team in our Pascoag, RI office. We are a reputable Glass and Glazing firm, established in 1955 specializing in commercial glazing and facade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects. About the Role: The Construction Administrative Coordinator will provide comprehensive administrative support to our front-end Sales & Estimating Department. This position requires strong communication, organizational, and problem-solving skills, as well as the ability to thrive in a fast-paced environment. Experience with both public and private projects, as well as DCAMM and DAS is required. Responsibilities: Project Documentation: Maintain and organize project files, contracts, and other project-related documents. Ensure accurate and timely filing and retrieval of documents, both physical and electronic. Prepare and distribute meeting minutes, reports, and other project communications. Administrative Support: Answer and direct phone calls, emails, and other inquiries. Assist in the discovery of public and private bidding opportunities Schedule meetings, appointments, and travel arrangements. Manage office supplies and equipment. Maintain and update company project lists Assist with the preparation of project pre-qualification, bid packages and proposals. Communication & Coordination: Support communication between project teams, subcontractors, suppliers, and clients. Coordinate and track LAS compliance with insurance and licensing requirements. Maintain and update project contact lists. Distribute project-related information to relevant parties. Data Entry & Reporting: Enter and maintain accurate project data Generate reports and track bid and sales progress Safety Support: Assist with the filing and organization of safety documents. Help to maintain safety records. Qualifications: Proven experience in an administrative role, preferably within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with construction management software (e.g., Procore, Viewpoint, Bluebeam etc.) Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. Detail-oriented with a high level of accuracy. Ability to maintain confidentiality. High school diploma or equivalent required; associate's or bachelor's degree preferred. Benefits: Competitive salary based on experience. Comprehensive benefits package (health, dental, vision, etc.). Paid time off and holidays. Opportunities for professional development and growth. 401k and profit sharing

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Administrative Coordinator 3 Months Contract with possible Ext. Cambridge, MA 02138 Note: Role requires 7-year criminal background and CORI/SORI Work Schedule: 35 hours/week Top 3 technical or soft skills Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Details: This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Clerical Assistant, EDI Contract Duration 3+ Months Onsite Bedford MA Must Haves: Ability to work in a fast-paced environment Proficiency with MS 365 including Teams, Word, Excel, and Outlook Excellent written and verbal communication skills High School Diploma is Required Ability to work fully on-site Preferred: One to two years related Clerical working experience Job Description: Our client in the healthcare sector is seeking a Clerical Assistant to join the EDI Department. The role involves performing general clerical tasks, processing demographic download files, generating all aspects of billing (both electronic and paper), and retrieving ERA. You will contribute to a fast-paced, collaborative environment. Key Responsibilities:Review Ebills reports for account billing direction Bill insurance provided; or Forward to an Account Manager; or Research for additional information Printing of paper claims/statements Sort in appropriate order Deliver to the appropriate department employee Work daily custom reports for client specific issues Edit information in Allscripts PM as appropriate

TITLE: Administrative Assistant - Ecclesiastical Notary SECRETARIAT: Canonical Services and Tribunal FLSA: Non-Exempt STATUS: Full-Time ACCOUNTABILITY: The Bishop of Manchester is the visible principle and foundation of unity in the diocese entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as a Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Chancery helps to extend the ministry of the Bishop, as outlined in the position description. All employees of the Diocesan Administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire. This position is appointed by the Judicial Vicar and accountable to the Director of Canonical Services. RESPONSIBILITIES: This support position provides secretarial, consultative, transcription, record, correspondence, and telephone services to encourage, promote, support, and strengthen the goals and objectives of the Office of Canonical Services and Tribunal. ESSENTIAL DUTIES: Administrative Assistant, Serving as Ecclesiastical Notary Assisting in the maintenance of Tribunal office calendar Maintaining, organizing, and managing files Processing of marriage investigation casework, as prescribed by the 1983 Code of Canon Law Transcribing recorded testimonies Proofreading and correcting others' transcriptions for content, context, and accuracy Preparing various forms of correspondence, letters, and decrees Responding to telephone inquiries and/or making referrals to appropriate party Participating in weekly Tribunal Staff Meetings Ecclesiastical Notary Draw up the acts and instruments regarding decrees, dispositions, obligations, or other things which require action in canonical marriage investigation cases; Record in writing what has taken place and sign the record with the date, time and place; Establish in writing or by signature the authenticity for any acts, documents, necessary for all canonical processes; Furnish acts or instruments from the records to one who legitimately requests them, and to declare copies of them to be in conformity with the original. OTHER DUTIES AND RESPONSIBILITIES: Copying and recording assistance internally and to field advocates Occasional reception services Completing projects and assignments as directed by, and in support of, the Director of Canonical Services Providing full range of mail services (sorting, labeling, bulk) Performing other general office tasks as assigned ENVIRONMENT: General office - clean, well lit, environmentally comfortable Lifting and carrying objects up to ten pounds occasionally Reaching at shoulder level occasionally Frequent hand manipulation in operating controls and equipment Frequent bending and climbing (stairs) Occasional twisting and bending Working at desk most of workday Some standing and walking Requirements: EDUCATION: High School Diploma or GED EXPERIENCE: 2-5 years clerical/administrative office experience required SKILLS: Excellent and accurate keyboard skills Proficiency in the use of personal computers including MS Word, tables and spreadsheets, MS Access, database, and Internet programs Ability to learn and employ additional software as needed Ability to communicate well orally and in writing Proficiency in the use of office equipment such as recording and dictation machines, digital recording/transcription programs, computers, calculators, copiers, scanners, etc. Excellent observation skills and competence in document verification procedures; Ability to communicate well both orally and in writing; Proficient in the use of office machines: copiers, scanners, tran- scription equipment, etc.; also proficient in the use of personal computers and programs including: MS Word, Excel spreadsheets, online database and Internet Programs; Ability to learn additional software as needed. OTHER REQUIREMENTS: Due to the nature of this position, it is required that the incumbent be a practicing Roman Catholic, canonically in good standing, who is registered and active in a parish or religious community. Completion of the Diocesan Safe Environment Training, a Criminal background check, and satisfactory references, are required. Exposure to objectionable material and offensive language or narratives is a strong possibility. PI0b5e2ca27f08-26***********8

Join our team! We are innovating the future of clean air! This is an opportunity to grow your career in this full-time, office-based professional position as a Business Sales Assistant. This role supports members of our business sales team, including interacting with our corporate business customers. Candidates must have successful experience supporting a business sales team in a dynamic, professional office environment, as well as strong computer skills, to include MS Office and CRM systems. Responsibilities include: Respond to business customer inquiries in a timely manner. Research information internally towards efficient resolution. Forward to sales representatives as needed Provide product information and recommendations Process qualified sales leads, provide sales quotes, and follow-up as needed to complete orders Assist in preparing sales presentations, trade shows and meetings Create and maintain customer files and account information in our ERP system Maintain our HubSpot CRM / CMS software database Become proficient in utilizing our HubSpot database to increase efficiency in communicating with our existing customers and prospects Qualify prospective customers from our state user database Perform market research for governmental and environmental emissions regulations Copy, scan, print and electronically save documents Update and maintain document control, including assigning part numbers, updating our master part list and publishing bills of materials Arrange freight shipping; to include completion of related documents, such as bill of lading, packing lists and commercial invoices Provide backup reception and phone coverage Other duties as assigned, as business needs demand Requirements: 2+ years of successful experience supporting a business sales team in a fast-paced professional office environment. Small company experience preferred Technically proficient with strong computer skills, to include MS Office and CRM systems. ERP system experience is a plus. High degree of accuracy and meticulous attention to detail Self-directed, with solid experience effectively managing multiple priorities, taking initiative and being persistent in follow-through Organized, detail oriented, self-starter, with excellent interpersonal and communication skills Energetic, customer service oriented, with professional, congenial demeanor and a good sense of humor Flexible team-player, able to work successfully in a fast-paced, dynamic office environment Proven ability to work well with all levels of management, staff, and customers, handling confidential and critical details Must be able to work on-site in our Franklin, MA office Monday through Friday, 8:30 AM to 5:00 PM, with a meal break, and with flexibility for additional hours during peak business times Must be authorized to work in the U.S. About Us: Rypos is a leading developer and manufacturer of clean air technology. Our microprocessor-controlled, intelligent diesel particulate filter systems are used in transport refrigeration units and stationary diesel generators for public utilities, hospitals and data centers. We offer competitive compensation and comprehensive benefits. ************* PRINCIPALS only. No solicitations.

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]

We are seeking an Office Assistant for our client in Nashua, NH. This will be a part-time position offering around 16 hours per week on a temporary to permanent basis. Role: Office Assistant Pay: $18/hr Schedule: The schedule can be either 5 days per week for 4 hours each day or 2 days per week for 8 hours each day. Responsibilities: Assist with collecting reports, filing, scanning, emailing, and faxing reports Receive, distribute, and send mail appropriately Update records by performing data entry Qualifications: Experience in an office environment Ability to multitask in fast-paced environments Maintain a strong sense of confidentiality Desired Skills and Experience Administrative, Computer Skills, Microsoft Suite, Customer Service, Attention to detail All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client is seeking a talented Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies Travel arrangements for non-management team members Serve as the face and voice of the company Maintaining and stocking the kitchen daily Maintaining and stocking the office supply room, ordering supplies as needed Picking up the mail daily and distributing it to employees Manage calendars for conference rooms; set up conference calls and GoToMeeting Coordinate outside guest seminars and meetings; including but not limited to room set-up Assist with planning and set up of weekly company socials and company events Assist HR team with coordinating candidate visits, booking candidate travel and lunches Other ad-hoc projects as needed Qualifications and Skills Bachelor's Degree or relevant experience working in an administrative support role, outward facing Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions Detail oriented and comfortable working in a fast-paced office environment Exceptional written and verbal communication skills Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Administrative Assistants needed on a Temporary to Hire basis after 3-6 months. Rates are $17-$19/hr. These roles are in the Healthcare Field and corporate environment. Just need good technical skills and communication skills. Also ok onsite 5 days a week in Bedford, MA