Assistant Jobs in Essex, MD

Washington, DC ( *Local candidate only) $25-28hr (Weekly pay + Medical Benefits) Long term Ongoing contract- no end date (Based on performance) Full- time M-F (8:30am- 5:30pm) **Excellent growth opportunity and to advance! Great perks; breakfast, lunch, dinner and in office snacks daily! Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis Core Responsibilities Conduct daily walkthroughs to ensure a clean and organized office. Respond to all work orders in a timely manner, while providing excellent customer service. Utilize ticketing and work order systems, utilizing CMMS technology. Complete basic preventative maintenance tasks for all onsite assets within scheduled cadence. Complete minor repair projects in house including HVAC filter replacement, building furniture, and patch/paint. Point person for escorts of vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Communicate necessary direction to complete tasks at hand. Provide coordination and support events, meeting and conference facilities as required. Support other tasks related to success of mission critical work for business. Attention to detail with a discerning eye for excellence. Excellent communication, interpersonal, organizational, analytical and problem-solving skills. A focus on effective teamwork, with the capability to thrive in an autonomous environment. Willingness and ability to be on-call to address critical incidents as and when they arise. #gowhereyoureneededmost What We Require 1+ years experience in facilities or handyman for a corporate company, hospitality or property management OR personal experience doing minor repairs Must enjoy working with your hands and doing small repairs Experience to put things together; example, follow directions to put furniture together or similar ( personal experience or work experience) Able to change HVAC filters as needed Experience with doing minor repair (patch, paint etc) and also preventive maintenance work either work or personal experience Good computer skills; able to learn how to use ticketing systems to handle work orders Able to do office check; making sure no repairs are not needed; and able to pick small repairs - ex if you see something unplugged, know to plug it back in, etc. You are a can do person! If you see something you can fix, you take charge amd fix it Must be able to lift up to 50 lbs. and climb up to 10 ft. ladders. Excited to learn and grow your career facilities and maintenance work Ability to perform on call duties and overtime as required. ( Only on emergencies and occasionally, maybe a few hours on Saturday once a month) Must pass standard background check

A2F Consulting is an international consulting firm, and our teams provide a broad range of advisory services and policy advice in the areas of economic sector development in emerging markets. We work with international development institutions, multi- and bilateral organizations, foundations, as well as governments and corporate clients. We are looking for a Team Assistant (part-time or full-time) to support our HQ-Administration as well as our Business Development Team. The position is based in Rockville, MD (on-site) and offers potential for growth and career development. RESPONSIBILITIES & TASKS General Administrative Support Support senior management with administrative tasks Answer phone calls, receive mail and packages Monitor office and order office supplies Contact suppliers and/or building management for any facility related issues Support with filing, printing, scanning documents Coordinate travel, flight & hotel bookings, visa applications for staff Event planning and organization Other administrative tasks as required Business Development Support Provide support to the Business Development Team Maintain databases and file documents in Sharepoint Support with proofreading reports and proposals Search for business opportunities and tenders Support with preparing and filing agreements for vendors and suppliers QUALIFICATIONS Bachelor's Degree (preferred) Preferably some working experience in an office setting or similar role Ability to work under tight deadlines and with attention to detail Proficient with MS Office Fluency in English, additional language would be a plus Excellent interpersonal and communication skills Proactive team player Candidates must be legally eligible to work in the USA. Please send your application letter with detailed CV, references, and salary expectations to: ***************** Only shortlisted candidates will be contacted.

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Atlas Network believes that all individuals have the right to pursue opportunities, enjoy success, and live a life of freedom without coercion or persecution. And so we tirelessly aid in the unshackling of individual liberty, free enterprise, and voluntary cooperation to prevent future poverty. Atlas Network takes pride in its high-energy, high-morale and high-achieving team. We foster an environment where all employees make valued contributions toward achieving our mission. We encourage creative thinking about how to be more cost-effective and impactful as an organization. We promote an office culture that is at once serious but fun, ambitious but humble, idealistic but practical, and full of the camaraderie that comes from advancing a noble cause together. Description: As the Operations Coordinator you will play a large part in ensuring that the internal operations of Atlas Network are running smoothly. The ideal candidate is a go-getter who is detail oriented, dependable, and must be able to exercise discretion. Responsibilities: Office Administration: Manage office supplies inventory, placing orders as needed to maintain adequate stock levels. Organize and maintain filing systems for both physical and digital records. Ensure the office environment remains tidy and functional for all staff members. Create staff announcements for birthdays, in-house events, office policy announcements, etc. Building and Vendor Management: Serve as the point of contact for building management to address facility-related concerns. Coordinate with service providers for maintenance, repairs, and office equipment needs. Event Logistics Support: Assist in planning internal events, such as meetings, team-building activities, and small in-office gatherings. Work alongside the HR team to help execute these events. Handle catering and room setup logistics when needed. Shipping and Delivery Coordination: Oversee incoming and outgoing deliveries, ensuring timely and accurate distribution. Act as the liaison with shipping vendors for any issues or special requests. General Administrative Support: Provide light administrative support to staff as needed, such as scheduling, printing, shipping and basic data entry. Handle incoming calls and emails related to office inquiries. Other tasks as assigned Qualifications: Previous experience in an administrative or office management role preferred. Excellent organizational and multitasking skills. Excellent interpersonal and verbal communication skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, visitors, and other stakeholders Ability to work independently and maintain confidentiality. High school diploma or equivalent Location: Candidates must live within the DC Metro area. We will not be considering international applicants. Additional Information: This position is located in Arlington, VA near the Ballston Metro Station. This position is part-time and in person. Position requires up to 20 hours per week. Must be legally eligible to work in the United States without the need for sponsorship, now or at any time in the future. To apply, please email a resume and a cover letter to: *******************.

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

Job Title: Government Affairs Administrative Assistant About the Role: We are seeking a detail-oriented and highly organized Government Affairs Administrative Assistant to provide essential support to our Government Affairs team. This role is ideal for someone with a passion for politics, regulations, and current affairs who thrives in a fast-paced environment. You will play a key role in managing day-to-day administrative tasks, maintaining legislative tracking systems, coordinating events, and facilitating effective communication within the department. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the Government Affairs team. Track and distribute meeting minutes to ensure alignment on key action items. Oversee email management, ensuring timely responses and follow-ups. Legislative & Policy Tracking: Maintain spreadsheets tracking legislation, rules, and regulations. Conduct simple data analysis within congressional offices to support advocacy efforts. Communication & Content Management: Manage and update the Government Affairs team's internal page, ensuring documents are uploaded and easily accessible. Oversee the production and distribution of a bi-weekly department-wide newsletter. Event Coordination & Engagement: Organize quarterly webinars, including managing invitations, surveys, and speaker communications. Attend trade association meetings as needed to support the team's advocacy efforts. Qualifications & Skills: Must be able to work in-office in Washington, D.C. Prior experience working on Capitol Hill, in a lobbying firm, or in a policy-related role. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Strong ability to manage multiple projects and deadlines simultaneously. Interest in politics, regulation, and current affairs. If you are a proactive and organized professional eager to support a dynamic government affairs team, we encourage you to apply! Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Temporary Pay: $25.00 - $32.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Washington, DC 20037 (Required) Work Location: In person

Wright Global Consultants is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Lanham, Maryland. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/14/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Requirements: Active PTA state license BLS certification 2 years of PTA experience required About Wright Global Consultants Founded in December 2012, Wright Global Consultants is a Minority Business Enterprise (MBE) certified healthcare staffing agency with over 12 years of industry expertise. We specialize in short-term and long-term contracts, permanent placements, and travel assignments throughout the United States. At Wright Global, we're 100% committed to finding you an assignment that best matches your career and lifestyle goals. Whether you're seeking flexibility, stability, or career advancement, we connect you with top healthcare facilities nationwide. Why Choose Wright Global Consultants? 12+ Years of Experience - A trusted name in healthcare staffing since 2012. MBE Certified - Proudly supporting diversity and inclusion in the workforce. Competitive Pay & Benefits - Industry-leading compensation, stipends, and perks. Nationwide Opportunities - Access exclusive roles in hospitals, long-term care centers, rehabilitation facilities, and more. Dedicated Support - Our experienced recruiters provide 24/7 assistance throughout your journey. With a reputation for integrity and excellence, Wright Global Consultants is committed to helping healthcare professionals thrive. Benefits 401k retirement plan Referral bonus Weekly pay Medical benefits Vision benefits Dental benefits

We are recruiting for an experienced Office Manager for a busy, successful restaurant located in historic Annapolis, Maryland. Work with a small team of Owner, General Manager, and Chef. The right candidate will be an experienced Office Manager with a strong bookkeeping background. Excellent QuickBooks and Excel skills a must. The successful candidate must be organized, detail-oriented and confident to thrive in an extremely diverse job. Great work environment, benefits, and salary commensurate with experience. Responsibilities: Accounts payables and receivables HR Contract management Merchandise sales and ordering Website management Liaison with CPA Coordinate Meetings Provide office and administrative support Payroll Qualifications: Office Administration QuickBooks and Excel Accounting Invoicing Organization Fast-paced multi-tasking Corporate accounting Data Entry Microsoft Outlook and Office products Marketing

The Receptionist/Office Assistant is the first point of contact for clients and visitors, ensuring they are greeted professionally and assisted promptly. In addition to front-desk responsibilities, this role assists the Document Services department with various administrative tasks. Primary Responsibilities: Greet and direct clients, visitors, and vendors in a friendly, professional manner. Answer and screen phone calls, directing them to the appropriate team members. Schedule appointments and meetings. Support the Document Services department with document preparation, scanning, filing, and organization. Data entry and database maintenance. Assist with maintaining and updating client files, both physical and digital. Other duties as assigned. Key Knowledge, Skills & Abilities: Previous experience in a receptionist or administrative assistant role, preferably in a law office or professional setting. Strong communication and interpersonal skills with a client-focused approach. Microsoft Office proficiency, including Word, Excel, and Outlook. Excellent oral and written communication skills. The ability to communicate effectively and professionally with internal and external clients on all levels. Excellent typing, grammatical and proofreading skills, and attention to detail. High School Diploma, or equivalent required. Associate or bachelor's degree preferred. The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, handling new employee onboarding, office inventory and supplies, booking domestic and international travel, and communicating amongst executives and shareholders, you will be responsible for completing multi-level tasks in a professional and timely manner. The Office Administrator is a newly created position at Masdar Americas LLC (the “Company”) to help manage a 9-person office, and assist with other finance, human capital, and administrative functions. This position currently has no direct reports and will report to the Financial Controller in a fast-growing startup-like team culture. This is a hybrid position with in-office work Tuesday-Thursday and work remotely Monday and Friday. The new office will be located on Pennsylvania Avenue, Washington DC with access to the Metro. Key Responsibilities As Office Administrator, some of the key responsibilities will include: Responsible for the general operation of the office including Control access to premises and provide general support to visitors. Procuring office needs and supplies, keep track of office expenses, and help manage the office budget. Ensuring maintenance of office space by property management and other third-party vendors. Ensuring functionality of equipment in conference rooms, workstations, telephony, printers/scanners, pantry and common area. Maintaining a detailed asset inventory. Assisting with human capital responsibilities such as: Coordinate meetings related to the hiring and interview process, and help with onboarding and offboarding of employees Ensuring employees' compliance with applicable regulations, health and safety policies, data protection laws, and internal policies and procedures. Serving as a point of contact for any questions related to employee benefits Keeping track of employee development and promote employee participation in industry events and conferences. Maintaining and distributing the team calendar. Performing certain accounting tasks e.g., journal entry posting, accounts payable billing process (bill.com), front-line review expense reports (Expensify), assist with record keeping activities (e.g. Excel Workpapers, QuickBooks, Oracle Fusion), and certain account reconciliations. Assisting the procurement process and supporting Request for Proposals. Supporting the Abu Dhabi (United Arab Emirates) based corporate team with ad hoc requests e.g., billing, human capital, ethics and compliance, internal audit. As the team grows, support additional administrative and human resource functions Other administrative responsibilities including helping organizing meetings, appointments, team outings, corporate events. Assisting executives with business travel needs. Helping manage the filing systems, databases, and correspondence, preparing reports and presentations. Candidate Profile EDUCATION & CERTIFICATION / LICENSE CREDENTIALS Relevant experience may be considered in lieu of a bachelor's degree. FUNCTIONAL COMPETENCIES - SKILLS, KNOWLEDGE & EXPERIENCE 5+ years of experience in business office settings and/or in relevant human resources or administrative positions Strong attention to detail and focus on accuracy and timeliness of deadlines Able to prioritize tasks and quickly adapt to change Strong interpersonal and organizational skills Strong oral and written communication skills Well-organized, and able to work independently with little supervision Demonstrated ability to maintain strict confidentiality Working knowledge of billing, expense report, and accounting systems Proficiency with Microsoft Office (Outlook, Teams, Excel, Word, PowerPoint) PERSONAL CHARACTERISTICS Strong attention to detail with a high level of accuracy and organization Excellent verbal and written communication skills, with the ability to interact effectively at all levels of the organization Ability to manage multiple tasks and priorities in a fast-paced environment Self-motivated and proactive, with a strong sense of responsibility and initiative Demonstrates a positive, can-do attitude and a willingness to take on new challenges Strong problem-solving skills and the ability to think critically under pressure Ability to work both independently and as part of a team, with a collaborative approach High level of professionalism and discretion when handling sensitive or confidential information Flexible and adaptable to changing priorities and business needs Reliable, punctual, and dependable with a strong work ethic Creative and resourceful with the ability to find solutions to challenges Strong interpersonal skills with a friendly and approachable demeanor Demonstrates a high level of integrity and ethical standards Positive attitude towards learning and professional development Open-minded, with a growth-oriented mindset and willingness to accept feedback Present well and act as “the face of the company” working with external partners and vendors

International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate will provide superior customer service to our base of regular music students and will take an active role in increasing its reach within the Washington DC metropolitan area. We are particularly interested in a candidate with management potential who will work to create growth with an expectation of long-term commitment and future rewards. Primary Responsibilities: • Coordinate and maintain instructors' schedule and lessons, including student-teacher matchups, scheduling, and registrations. • Oversee our database to include reporting, attendance, and student records • Organize and host semi-annual recitals and other community performances. • Perform accurate data-entry into web-based database • Handle client walk-in inquiries, phone calls, emails Qualifications: • Excellent people skills, positive attitude & strong work ethic • Detailed oriented under pressure and tight deadlines • Strong organizational skills, and a commitment to follow through with tasks • Punctuality, ability to multitask well & ability to handle fast paced work environment • Willingness to work as a team player • A continuous desire for personal improvement • Solid computer skills, including typing, email, use of database systems, web navigation, and MS Office • A minimum of a Bachelor's degree. Full time position hours: Mon, Tue, Wed 12-9pm, Sat 9--4, Sun 10--6 Compensation: Commensurate with the experience ($45,000.00) Benefits: 13 PTO days, 6 holidays, health, vision, and dental insurance benefits, and 401k To apply, please email your resume to ************* or apply online at ********************************* For more information about our program, please visit: *****************

Job Title: Administrative Coordinator Employment Type: Full-Time, Temp-to-Hire Pay: $22-25 depending on experience Ultimate Staffing is seeking a dynamic, professional candidate for an Adminstrative Coordinator role in Rockville, MD. We are seeking a highly organized and motivated candidate for this role. This role will provide essential support to the management team, help streamline office operations, and contribute to a positive and productive work environment. If you thrive in a fast-paced setting and have a keen eye for detail, we'd love to hear from you! This role is full-time and fully in office. Key Responsibilities: Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence. Organize and maintain files and records, ensuring information is easily accessible. Schedule and coordinate meetings, appointments, and travel arrangements for team members. Prepare documents, reports, and presentations with accuracy and attention to detail. Assist with data entry, tracking inventory, and ordering office supplies. Provide support to various departments, including HR, finance, and operations, as needed. Act as a point of contact for internal and external stakeholders, providing prompt and professional assistance. Perform other duties as assigned to support efficient office operations. Qualifications: High school diploma or equivalent required; an Associate's degree or higher is preferred. Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Detail-oriented and able to work independently as well as part of a team. Familiarity with office equipment, such as copiers, scanners, and fax machines. Ability to handle confidential information with discretion. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Immediate need for a talented Administrative Assistant II. This is a 06+months contract opportunity with long-term potential and is located in Owing Mills, MD (Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-63224 Pay Range: $20 - $22/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: A Senior Admin/Fulfillment Specialist is responsible for accurately and efficiently processing customer orders by picking, packing, and preparing products for shipment, managing inventory levels, coordinating with shipping carriers, and ensuring timely delivery, all while maintaining a streamlined fulfillment process. Key responsibilities may include: Gatekeeping, Calendar, Meeting Coordination & Materials Management: Accountable for commanding and applying business knowledge and understanding of client preferences, work priorities and work style to provide leverage to manager(s) for core support activities Travel & Expenses Support: Accountable for providing timely, accurate, compliant travel and expense report processing. Training, Continuity & Coverage: Work collaboratively with Business & Administrative Leadership and administrative peers to provide seamless back-up coverage, sharing new ideas and best practices to ensure continuous, innovative service lift as technology, processes and BU needs evolve. Technology, Process & Policy Support: Proactively learn and innovatively leverage new and enhanced technology to increase efficiency, and champion positive change through collaborative adaption/adoption (self and team) of new and standing corporate and divisional processes and policies. Project & Specialized Team Support: Independently facilitate or assist with ad hoc assignments and projects related to division and/or corporate activities that support systems testing/delivery, data and reporting, and presentation materials using advanced or specialized software or systems skills. Network effectively to discover and leverage relevant work and best practices of others for efficiency and optimal service. Order Processing: Receiving and reviewing fulfilment requests, verifying product availability, and accurately ordering/picking items from corporate store or shelves. Packaging and Labeling: Properly packaging items according to shipping requirements, attaching shipping labels, and ensuring correct product quantities. Inventory Management: Maintaining accurate inventory levels by tracking stock, identifying discrepancies, and reporting issues. Shipping Coordination: Coordinating with shipping carriers to schedule pickups and ensure timely delivery, including generating shipping labels. Quality Control: Performing quality checks on products before packaging to identify damaged or incorrect items. Storeroom Maintenance: Maintaining a clean and organized workspace, following safety protocols, and properly storing inventory. Key Requirements and Technology Experience: Key skills; Travel management, Calendar Management, event planning , logistics Attention to detail to ensure accuracy in order fulfillment High school diploma. 2-4 years of relevant experience. Strong organizational skills to manage inventory and prioritize tasks. Physical ability to lift and move packages weighing up to 50 lbs. Experience with calendar, meeting, and travel coordination. Event planning and coordination experience. Schedule: Monday to Friday, 8:00 AM to 5:00 PM. This position is hybrid, however there may be weeks when the associate will need to be in the office 4-5 times per week based on events and workload. Work Location: Work will be conducted at the Owings Mills location until June, after which it will transition to the Harbor Point location. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Intake mailings and prospective client calls Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred

The Receptionist / Administrative Assistant will manage daily front office operations, handle client communications, and assist with general administrative tasks for our growing CPA firm. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal skills to create a welcoming and professional environment. Key Responsibilities: Greet and welcome clients, vendors, and visitors in a professional and friendly manner. Answer and direct phone calls, taking messages and forwarding inquiries to the appropriate team members. Manage appointment scheduling, client check-ins/outs. Handle incoming and outgoing mail (including pickup and drop off of mail daily); Courier deliveries Maintain a clean and organized reception area, ensuring a professional appearance. Qualifications: Education: High school diploma or equivalent required Experience: Prior experience in receptionist, front desk, or administrative position required Skills: Excellent communication, customer service, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Ability to multitask, prioritize tasks efficiently, and work independently in a fast-paced environment Professional appearance and demeanor. Experience in an accounting or professional services environment is a plus.

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

WHY JOIN CHOCTAW ADVANTAGE SOLUTIONS: Are you a detail-oriented individual who is organized and ready to make an impact within a meaningful role? Choctaw Advantage Solutions Services (CAS) is seeking a skilled Administrative Specialist to support the overall vital operations and services of the Transition Assistance Program (TAP). This role is essential in ensuring military personnel and their families receive the support they need to transition successfully into civilian life. YOUR RESPONSIBILITIES: Client Interaction & Scheduling: Serve as the first point of contact, delivering professional customer service to assess client needs and requirements while directing them to appropriate services. Schedule client appointments and services using the TAP Database System of Record, ensuring a seamless experience for all participants. Operational Support: Oversee front desk and lobby operations, maintaining a welcoming environment while resolving client scheduling issues. Receive and distribute mail, deliveries, and coordinate supply orders to support daily operations. Collaboration & Coordination: Work closely with the Command Installation Manager (CIM) and Liaison Officer (LNO) ensuring clients are referred to appropriate transition support agencies, including the Department of Veteran Affairs (VA) and Soldier Readiness Processing (SRP). Assist in onboarding and training new team members, sharing knowledge and best practices to enhance the overall delivery of services. WHAT WE ARE LOOKING FOR: High school diploma or equivalent. Associate's degree or higher preferred. At least two (2) years in an administrative or clerical role, preferably in a customer service or military-related environment. What You Will Bring to the Role: Proficiency in tools such as Microsoft Office, and online career resources. Demonstrated experience with scheduling systems, data entry, and office operations. Strong interpersonal and communication skills to effectively interact with clients and staff. A genuine passion for supporting military personnel and their families during transition periods. Ability to travel to assist with job fairs, employer days, and classroom events. WHAT YOU WILL LOVE ABOUT THIS POSITION: Meaningful Impact: Be part of a program that supports military personnel and their families during a life-changing transitions. Growth Opportunities: Develop your skills in a supportive environment that values and enhances your professional development. Collaborative Culture: Work with a team that emphasizes integrity, accountability, and respect. JOIN OUR MISSION: At Choctaw Advantage Solutions, we are dedicated to delivering services to those who have served our country. Joining our team means becoming part of a collaborative, mission-driven organization where your contributions make a difference each and every day.. If you are ready to apply your administrative skills to a rewarding opportunity, we invite you to join our team and help Service Members and their families transition to a brighter future. EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DISCLAIMER: The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to provide the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. PIdd1142b89404-37***********5

Caruso Homes is seeking a dedicated and detail-oriented Sales Assistant to join our team. This role is perfect for someone who thrives in a steady, even-paced environment that promotes accuracy and quality of work. The Sales Assistant will support the sales team by performing repetitive routines and ensuring that a complete set of procedures and tasks are completed before new ones are begun. Responsibilities: Welcome and greet potential customers in a friendly and professional manner. Assist in creating a positive first impression for prospects visiting the sales office. Conduct demonstrations of model homes or products to showcase features and benefits. Answer questions and provide information to help prospects understand the offerings. Schedule appointments for the New Homes Sales Consultant based on prospect availability and interest. Assist in preparing and maintaining a visually appealing presentation of the community and model homes. Provide information on available homes, sites, options, upgrades, and pricing. Maintain and update customer databases with accurate information. Manage leads effectively, ensuring timely follow-up and tracking. Actively engage in lead generation activities, such as participating in events or outreach programs. Identify potential leads and gather relevant information for the sales team. Follow up with prospects after initial meetings or demonstrations to address any questions or concerns. Provide additional information and support as needed to move prospects through the sales process. Utilize software programs for customer relationship management, scheduling, and other sales-related tasks and activities. Ensure proficiency in relevant software to streamline processes. Participate in company sales meetings to stay informed about updates, strategies, and goals. Share insights and feedback from the field. Embrace and embody the company's values and mission. Maintain a professional and ethical approach in all interactions. Respond promptly to inquiries and requests from both internal and external customers. Demonstrate a proactive approach to meeting customer needs. Assist in various tasks and projects as needed to support the sales team. Adapt to changing priorities and contribute to the overall success of the sales efforts. Qualifications: Strong communication skills, both verbal and written, to effectively interact with prospects, customers, and team members. Consistent punctuality to ensure availability during business hours and scheduled appointments. Present a polished and professional appearance that aligns with the company's image. Ability to present information clearly and persuasively, especially during model demonstrations and community presentations. Proven ability to handle challenges, resolve issues, and negotiate effectively to meet customer needs. Strong organizational skills to manage various tasks and responsibilities efficiently. Ability to work independently and prioritize tasks effectively. Ability to build rapport with customers and colleagues. Customer-focused approach with a commitment to delivering exceptional service. Positive attitude and approachability to create a welcoming atmosphere for potential customers. Enthusiasm for the product or service being offered. Why Caruso Homes? Competitive salary and benefits package. Opportunities for professional growth and development. A supportive and collaborative work environment. Commitment to innovation and excellence in homebuilding. Professional work environment with accountability for your work. Freedom to take charge of your own assignments and see the results of your work. Build close, lasting relationships with customers and colleagues. Work in a professional environment that fosters a family atmosphere. Bring accountability to your work and contribute to the overall success of the team. How to Apply: Please submit your resume to [******************](mailto:******************). As part of the application process, we ask all candidates to complete a personality assessment. ************************************************************************************************ Caruso Homes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.