Assistant Jobs in Dumont, NJ

Global investment management firm is seeking a Senior Administrative Assistant to support a team of client facing executives. Role will focus on the Executives' heavy phone coverage and calendar management, meeting planning and prepping meeting materials, complex domestic and internal travel arrangements, expenses, updating CRM databases, prepare and edit Word, Excel and PowerPoint documents, and work on ad hoc projects as needed. Qualifications The qualified candidate must have a bachelor's degree plus 7+ years of relevant administrative support experience in a fast-paced, client facing environment. Must have worked in financial services. Must be a true team player with a positive and humble attitude, strong multi-tasking skills, and an ability to synthesize information . Must have strong technical (ideally MS Office, a CRM and Concur) and interpersonal communication skills. Must have strong writing and editing skills. Must be able to effectively manage and prioritize various projects. Compensation: $100-125K plus Paid OT & Bonus 3-4 Days in Office, NYC - Midtown To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

Our client, a Private Family Office - Billion-Dollar Hedge Fund, is seeking a new Full-Time/Permanent Personal Assistant to support the Hedge Fund Founder. Candidates must have a minimum of 5-8+ years of applicable high-level personal administrative experience supporting a C-level Executive and/or UHNW Individual and a Bachelor's degree as well as a valid driver's license is required. They should be extremely polished and professional, proactive, flexible to travel (this role is primarily based in NY/NJ with travel to the Hamptons over the Summer and West Palm Beach, FL as needed), and possess a 24/7, team player, “no task is too big or small” mentality. An interest in sports is a huge plus as the Executive is very heavily involved in youth hockey. This is a fantastic opportunity to join a growing team in support of a great Executive who is nice, fair, and respectful! Salary depends on experience (115-165k base), plus discretionary bonus eligibility. Hours are 9:00am-6:00pm, with 24/7 mentality and flexibility to come in earlier, stay later, and/or travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). 5 days in office. Responsibilities: Provide high-level personal administrative support to Hedge Fund Founder. Schedule and organize extensive meetings, events, and appointments; manage and maintain a busy and ever-changing personal calendar, prioritizing commitments. Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, dining/entertainment reservations, etc. for Hedge Fund Founder and his family, ensuring seamless logistical execution. Act as a liaison between youth sports leagues and arenas. Provide on-call in-home and remote assistance, ensuring readiness for any situation. Coordinate communication and manage relationships with family members, childcare, and household staff. Oversee logistics and transitions between 3+ properties, facilitating smooth operations and effective coordination. Assist with ad hoc personal administrative duties, including scheduling medical appointments, running errands, purchasing gifts, etc. Required Qualifications: Minimum 5-8+ years of applicable personal administrative experience supporting a C-level Executive and/or UHNW Individual. Bachelor's degree and valid driver's license required. Interest in sports is a huge plus. Must possess a 24/7, “no task is too big or small” mentality. Flexible to travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). Polished and professional. Proactive, extremely organized, detail oriented. Team player; problem solver. Excellent interpersonal and communication skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

If you are interested in the legal industry and are a highly motivated self-starter, the Nissenbaum Law Group is in search of a full-time Practice Assistant. We are looking to offer an excellent career opportunity for someone who is ambitious, organized and looking to augment their current skill set. In this dynamic and rapidly growing boutique law firm, you will be able to gain valuable work experience through support to attorneys and the operations professionals, through general administrative tasks. The time commitment of this role is a minimum of 8:00 AM to 6:00 PM, Monday through Friday, in person at our Union, New Jersey location. Our firm focuses almost exclusively in commercial law. We are a full-service practice for businesses, including complex commercial litigation in the state and federal courts and transactional matters, such as the sale of businesses, negotiation of commercial leases and filing trademarks and copyrights. We also advise clients with regard to Internet and sports and entertainment law. With a special focus on attorney ethics defense, we are able to provide support to others in the profession as well. Additionally, our firm has a pro bono team of dedicated professionals who provide legal services to nonprofit organizations. The members of this team all participate on a volunteer basis and share a passion for making a positive contribution to the world by thinking globally and starting locally. What we are looking for in a candidate: Previous experience in an administrative support role is required; Professionalism and the capability to maintain a high degree of confidentiality along with being able to interface effectively with clients, attorneys and other professionals; Excellent organizational skills, with the ability to multi-task and meet tight deadlines; Taking dictation and typing at a rate of 65 wpm (or more); Outstanding attention to detail; Exceptional phone etiquette and ability to establish rapport with diverse clientele; Strong proficiency with Microsoft Office applications and familiarity with office machinery Being able to work independently on assignments in a strong team-oriented environment. How you will make an impact/ Essential responsibilities: Aid attorneys with client intake and assisting in handling high volume phone lines; Respond to client inquiries, directing to appropriate departments, as necessary; Coordinate calendaring and appointments for various members of the legal team Ensure reception area is well maintained, neat and organized; Process mail and deliveries; Greet and check-in firm guests and vendors in a friendly manner; Support the Operations team with on-site needs; Perform additional duties, administrative responsibilities and special projects as assigned by management; Provide back up support when available and as needed. Mr. Nissenbaum, the managing partner, created a training course that he has been providing to new employees for the past 20 years. This course consists of modules that range in topics from commercial law to intellectual property. This provides employees with a one-on-one experience to learn directly from Mr. Nissenbaum and set themselves up for success. While the current need is for a Practice Assistant, potential for advancement may become available through our additional internal Paralegal training and duties, according to the opportunities and needs that arise in the practice. Benefits: Medical Insurance, 401K, Life Insurance In Person at 2400 Morris Ave Ste 301 Union NJ 07083

I am a busy CEO, seeking to hire a highly organized, efficient, and trustworthy professional to assist and manage daily personal, family, and some professional tasks. This is a part-time, independent contractor position, paid hourly. Candidates must have availability for at least 10 hours of work per week, with opportunity for up to 10 additional hours per week, as needed, possible. The professional in this position can accomplish most tasks via virtual support. Minimum of one day per week of in-person support. Please inquire for the full job description and additional details about responsibilities and requirements. The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Personal Assistant to Older Woman, 30 hrs/week. (UES) Interesting, engaging 85-year-old woman seeks personal assistant for approx. 30hrs/week to ensure that her life runs smoothly. She is on the board of several non-profits, and has been a pro-choice activist her entire life. When she was young she was an actress. Her mind is completely intact and her vision is slightly compromised. Requirements include: - BA/BS from competitive US college - Four years of personal assistant experience or equivalent - MS Office - Standard software / tech capability - Knowledge of personal finances - Familiarity with HNW individuals - Being good at talking and listening Responsibilities include: - Administrative assistance - Organization - Filing - Tracking employees' hours and salaries - Financial records, tax support - Bill-pay - Help with computer and phone - Help with buying things online M-F 9am-3pm with some flexibility $45/hr

As a Sales Assistant, your main responsibility is to provide support to the sales team by performing administrative and customer service tasks. You will work closely with the sales team to ensure customer satisfaction and help achieve sales targets. Your primary goal is to assist the sales team in generating revenue for the company. Responsibilities: Greet and assist customers in the store or over the phone. Respond to customer inquiries and provide product information. Process customer orders and payments accurately. Revise sales orders and follow up on backorders, claims, and contracts. Communicate with stores, buyers, and distribution centers to ensure sufficient quantities, correct system pricing, and timely delivery. Collaborate with the accounting department to ensure on-time payments. Assist in sales meetings and events. Provide administrative support to the sales team, including data entry, filing, and record-keeping. Follow up with customers regarding orders, shipments, and deliveries. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent required; college degree preferred. 1+ years of experience in Customer Service, Sales, Purchasing, or a related role. Bilingual in English and Mandarin is required. Willingness to learn and adapt to new technologies and procedures. Intermediate in Microsoft Office Suite and other relevant software. Excellent communication and customer service skills. Strong organizational skills and attention to detail. Ability to maintain a professional and courteous tone in email communications with all stakeholders. Ability to multitask and prioritize tasks in a fast-paced environment. Ability to work effectively in a team environment. Authorized to work in the United States without sponsorship. Physical Requirements: Prolonged periods sitting at a desk and working on computer. Must be able to lift up to 15 pounds at times. Position Details: Employment Type: Full Time Location: 6281 Regio Ave., Buena Park, CA 90620. Travel Requirement: Frequently Benefits: Medical, Dental, Vision, and Life Insurance. 401 (k) Retirement Saving Plan with 4% Company Match Long-Term Services Award. Paid Time Off Compensation: The pay range for this job is around $20 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location. Privacy Statement: By submitting your information, you acknowledge that you have read our privacy statement (copy of which is available at the worksite) and available at ************************************************ and consent to receive communications from us. Beware of Job Scams: We prioritize applicant safety at Walong Marketing Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written s, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. Disclaimer: Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment. Key Responsibilities: Administrative & Personal Support: Assist with preparing presentations, reports, and other key documentation. Manage special projects and administrative tasks to ensure deadlines and priorities are met. Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements. Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism. Calendar & Schedule Management: Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion. Prioritize scheduling and efficiently resolve any conflicts. Communication & Correspondence: Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications. Draft, edit, and organize important documents and communications. Travel & Logistics Coordination: Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. Prepare comprehensive travel agendas and manage related expense reporting. Operational Efficiency: Collaborate with internal teams and external partners to support smooth operations. Anticipate needs and proactively address challenges to maintain an efficient workflow. Qualifications: Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments. Exceptional organizational skills and acute attention to detail. Strong written and verbal communication skills. Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software). Proven ability to multitask, prioritize, and adapt quickly to shifting demands. Ability to work both independently and collaboratively. High level of discretion, professionalism, and integrity. Excellent problem-solving skills and a proactive mindset. Location & Work Environment: Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

At Theory, we create clothes that matter, that empower and improve the way we live through exceptional fit, fabric, and style. In 1997, Theory was founded in New York on the simple idea that stretch fabrics in tailored clothing could change how we dress and live. Two decades later, we continue to perfect our offering of elevated wardrobe essentials for the ambitious, urban man and woman. From sourcing materials from the best mills in the world, to the innovation and craftsmanship at our atelier in New York's Meatpacking District, the integrity of our process is just as important as our final product. In 2004, Theory was acquired by Fast Retailing, spurring international expansion of the brand. Operating 440 stores worldwide, today Theory is a New York brand with a global mindset. Our customers dream big, achieve goals, and aim for perfection. So do we, and so do our clothes. Become an integral part of an emerging business for Theory. The Ecommerce Reporting & Analytics Assistant is responsible for compiling, analyzing and reporting data across several critical areas of the ecommerce business: digital marketing, voice of customer insights, in-season financial performance, site metrics, and product performance. This role will assist cross functional teams by delivering date insights to drive strategic decision making and improvements to ecommerce operations. Responsibilities Digital Marketing: Support in pull weekly, monthly and quarterly marketing performance in both paid and owned channels Run analysis for campaign performance and make recommendations based on data Social Voice of Customer: Update and develop key reports for sharing VOC data across the organization Support in our monthly hindsight reporting to senior management and make recommendations for assortment improvements Pull key reporting for customer reviews, and customer satisfaction Financial In Season Reporting Update daily reporting for management review Work closely with finance team to ensure all ec information is accurate for P&L forecasting Update any reporting for GHQ, with supervision from management Site Metric Reporting Update key site reporting on a daily basis to track sales, conversion rate, average order value and sessions Drive deeper analysis of page performance to improve our site linking strategies Analyze the data to influence and suggest site boosting strategies and content placement Product Reporting Analyze product performance data to identify trends, opportunities and areas of improvement on a daily, weekly and monthly basis. Collaborate with merchandising team to provide site metrics to influence buying strategies Support in reviewing inventory position for ec channel and review any potential OOS as well ensure we are proactive in our liquidation of aged products Ad Hoc Analysis Respond to ad hoc reporting requests and conduct special projects as needed Work closely with IT in the development of automated reporting solutions Requirements 2+ years' experience in Analytics, E-commerce experience preferred Bachelor's degree in Business, Marketing or other quantitative field preferred Excellent analytical and problem-solving skills with a strong attention to detail Ability to build reports and summarize data in a meaningful way for the goals of the business Willingness to learn about and participate in other areas of the ecommerce business Computer proficiency MS Office: Outlook, Excel, Word Excellent interpersonal skills supporting a team environment Excellent communication skills - verbal and written Strong planning and organizational skills with a sense of priority for deadlines Salary range: $31/hr -$33/hr* *The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law. Ensure your Theory job offer is legitimate and don't fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory or sister company email address. For added security, where possible, apply directly through our job posting.

Finance firm seeks an Administrative Assistant to work as a Second Assistant to support the Partner's current EA. Responsibilities include, calendar management, coordinating domestic and international travel arrangements, assist with a variety of household tasks and personal errands, create and update spreadsheets, liaise with office and household staff to make sure all needs are met seamlessly, assist with business tasks and ad-hoc projects. Proficient in Microsoft Office and Google suite. Valid Driver's license and clean driving record. Salary between $80-90k and commensurate with experience. Excellent bonus and benefits. Hours 8:30-5:30, must be flex to OT due to the nature of the position. Warm upbeat and engaging personality and demeanor to interact well with family. This position will work out of the fund's Greenwich office but will also require frequent presence at properties in Connecticut & New York.

What We're Looking For We are seeking attentive, organized and effective full-time administrative professionals who can promote our academic enrichment programs and MEK Review as a whole. The ideal candidate must have strong customer service skills, be organized and able to attentively address customer concerns and questions. Who We Are MEK Review is a leading private learning academy dedicated to transforming students into top performers. Since 1997, we have helped thousands of students begin an incredible success story with our programs. Our students have gained admission to the best colleges in the country, earned top SAT, ACT, and SAT Subject scores, prepared for difficult high school admission tests, and became high achievers in the classroom. At MEK Review, we shape the futures of students and families every day with our unique, individualized educational programs. Our learning center has been recognized across the Tri-State area for its excellence and high success rates. Whether you're an educator or a team player eager to help us grow, we have a spot for you! What we offer ● Professional Growth - Gain experience and kickstart your career growth. ● Health, Medical, Dental and Basic Life Insurance, as well as various supplemental benefits ● Readily available snacks in the breakroom and free lunch on most Saturdays ● Salary range for this position will be $40,0000.00-$55,000.00 commensurate with experience About the Role: Our hours are Tues-Friday 1:00pm-8:30pm; Saturday 9:00am-5:00pm with Sunday and Monday off. Applicants should be able available to work this schedule on a full or partial basis. Ability to transition to full-time preferred. This role will be located in Closter and Palisades Park, we're looking for people to stay primarily in either location but have flexibility to move between both when necessary. Responsibilities ● Serve as the first point of communication and first welcome for families, providing information, taking messages, or scheduling appointments ● Manage entry process and determine the nature and purpose of visit, introduce them to classes and services and direct them to appropriate staff or team ● Schedule appointments and maintain and update appointment calendars, maintain consistency while communicating changes ● Answer general questions and follow up with answers using email or calls Education and Experience ● Strong organization, prioritization, written, and verbal communication skills ● Sales or account management experience is a preferred ● Fluency in Korean or Chinese languages is a plus 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

Office Services Associate Onsite in White Plains, NY 10601 Monday- Friday, 9-6 EST (some OT available) Pay rate: $23.00 per hour W2 Duration: 1 year; potential to extend or convert Report to the Associate Director, Operations and work under the leadership of the Director, General Management. Welcomes occasional guests by greeting them in person or by telephone Answering and directing all incoming telephone calls and routing to the appropriate individual/department Scans, logs and routes all incoming mail Maintains mail tracking database to ensure all incoming mail is accounted for and no correspondence is lost Maintains office supplies inventory by checking stock to determine inventory level Assist the Accounting department with syncing invoices and receiving payments Assist with in-office event coordination as needed Qualifications: Background: general office support, admin assistant (also open to recent graduates) Education: minimum high school diploma required Industry: open; legal or business services nice to have

Job Title: Cantor Fitzgerald Relief Fund Non-Profit Assistant The Cantor Fitzgerald Relief Fund, a 501(c)(3) not-for-profit, was founded on September 14, 2001, in response to the World Trade Center attacks on September 11th, with a $1 million personal donation from former Cantor Fitzgerald Chairman and CEO, Howard W. Lutnick. Following the tragic event, Mr. Lutnick pledged 25% of the company's profits over five years, in addition to providing 10 years of healthcare coverage to the surviving family members, totaling $180 million in support. Since then, the fund has raised and distributed approximately $300 million to support families that have been deeply impacted by acts of terrorism, natural disasters, and other emergencies, as well as direct service charities, and wounded members of our military. CFRF Day-to-Day Responsibilities Support the day-to-day operations of the organization and provide administrative assistance: manage and screen emails and phone calls, file and scan documents, and handle other duties as necessary. Meeting Preparation: Prepare agendas, meeting materials, and presentations. Attend meetings, take minutes, and follow up on action items. Research and Data Management: Conduct research as needed for projects and other initiatives. Social Media Management: Manage CFRF's social media accounts, create content, and promote campaigns to increase visibility and engagement. Database Management: Support and manage databases, ensuring accurate donor data, tracking engagement, and assisting with outreach efforts. Donor Correspondence: Manage donor correspondence and prepare tax acknowledgment letters. Event Planning and Fundraising Support: Assist with event planning, fundraising initiatives, and coordination of volunteers and programs. Personal Assistant to President, CFRF Calendar Management: Schedule and organize the President's appointments, itineraries, meetings, and events, ensuring optimal time management. Board and Committee Support: Provide administrative support for board meetings and committees, including minutes, scheduling, and preparing meeting materials. Confidentiality Maintenance: Handle sensitive information with the highest level of confidentiality and professionalism. Special Projects: Support the President with various ad-hoc tasks and special projects as required, ensuring smooth operations of the organization. Qualifications: Strong Organizational and multitasking skills Passion for the Cantor Fitzgerald Relief Fund mission Ability to work collaboratively in a fast-paced environment Must have experience in Microsoft Office Suite: Word, Excel, PowerPoint Flexibility with occasional evening and weekend work for events and meetings Educational Qualifications: Bachelor's Degree required 0-2 years of experience Hybrid Working - We are currently operating a hybrid model for our shared services employees (including this role). We anticipate continuing these arrangements for the foreseeable future with periodic review. Hybrid for Cantor Fitzgerald & its affiliates across the working week means three days office-based and two days remote. Salary: $52,000 The expected base salary for this position is $52,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We are seeking an individual with 1-3 years of general accounting and detail administrative experience to work in our office as a Accounting and Administrative Associate. This position is an immediate hire. Reporting directly to our Operations Manager, you will also work closely with our Repair Coordinator, Field Supervising Superintendent and other office staff to facilitate the administrative process of our Company. General work requirements include: Communicate with our building staff, outside building/legal consultants and vendors in the documentation of work required for various NYC filings. Prepare and/or supervise completion of daily deposits, monthly billing, monthly lease renewals and AP input. Provide accounting support as required. This is a Full-time, in office position. No remote option. Skills required: Bi-lingual Spanish - this is a MUST based on our tenancy and building workforce. Ability to think independently. Focus on accuracy. Organization. Ability to effectively communicate with internal staff, building staff, vendors, agency personnel and, if required, our tenants. Basic accounting skills. Word/Excel and document importing.

The Atlantic Group has partnered with a rapidly growing consumer product firm in the Newark, NJ area. They have an immediate need for an Office Administrator to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance. Work Schedule: 5 days a week in the office Key Responsibilities: Prepare and issue sales invoices accurately and on time. Verify customer orders against pricing, inventory, and purchase orders. Maintain and organize records of invoices, payments, and financial transactions. Assist with payment reconciliation and resolve billing discrepancies. Process and submit documents such as purchase orders, invoices, and shipping notifications. Maintain accurate records of orders, invoices, and shipping confirmations. Liaise with customers, suppliers, and logistics partners regarding order status and shipment schedules. Respond to inquiries related to invoices, shipments, and order processing. Assist with office correspondence, clerical tasks, and document preparation. Support compliance and audit preparation by ensuring all documentation is accurate and up to date. Qualifications & Skills: Previous experience in clerical, administrative, logistics, or invoicing roles preferred. Must have Quickbook skills. Familiarity with EDI systems, ASN processing, and invoicing software is a plus. Strong attention to detail and ability to work with numbers accurately. Excellent organizational and multitasking skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry software. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 44093

A highly regarded law firm in New York City is currently seeking skilled applicants for their opening as a Project Assistant. This is a temp-to-perm opportunity and an urgent hiring need. Responsibilities for individuals in this role will include data entry, paper filing, and electronic filing. The firm is open to receiving resumes from entry level candidates with high undergraduate GPAs. Temp-To-Perm Contract Pay starting at $28/hour 5 days per week on-site - transitions to hybrid after training period Immediate hiring need ESSENTIAL DUTIES AND RESPONSIBILITIES* Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal. Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal. Prepare draft communications for a supervising lawyer or supervising paralegal. Collects, evaluates and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal. Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal. Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal. Follows all supervising lawyer or supervising paralegal instructions. REAL ESTATE Provide paralegal support to lawyers on real estate transactions, as well as similar complex corporate matters. Prepare and revise Real Estate closing documents and exhibits. Review due diligence documentation. Prepare title and survey comments and coordinate with title company and surveyor. Order and review searches (pending suits, judgments, tax liens and UCCs). Prepare Closing Instruction Letters. Attend and coordinate document signing at Closing. Research and prepare documents required for the formation, management, maintenance and dissolution of Corporations, LLCs and LPs and filing of such documentation, as required with various Departments of State. Obtain good standings from foreign countries for qualification with US states. Provide transactional support including initial draft documents, resolutions, checklists, research, proofing, editing, and document organization. MINIMUM QUALIFICATIONS Knowledge/Skills/Abilities: Excellent verbal and written communication skills. Understanding of legal processes and practice-group specific procedures. Excellent interpersonal, team, and customer service skills. Excellent attention to detail. Excellent organizational and time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to function well in a high-paced, and at times, stressful environment. Ability to maintain confidentiality, and to exercise discretion and good judgment. Proficient with Microsoft Office Suite and practice-group specific software. Education & Experience: Project Assistant: Education: Bachelor's Degree required. Cumulative GPA: 3.4/4.0 or higher required. Experience: Entry level. Lawyers On Demand/Consilio offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate's general skill set, the applicability of candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. Responsibilities: Front-Facing Duties: Greet and welcome visitors, clients, and employees with friendly and professional demeanor. Answer phone calls, direct inquiries, and provide basic information about the company. Manage guest building registration and meeting room bookings. Administrative Tasks: Handle incoming and outgoing mail, packages, and deliveries. Assist with data entry, filing, and other administrative tasks. Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting. Back-of-House Coordination: Stock and organize kitchenettes, break rooms, gym, and common areas. Maintain office supplies inventory, order replacements as needed and organize supply storage areas. Ensure cleanliness and tidiness in kitchen and office spaces. Coordinate with facilities management for repairs and maintenance. Qualifications: Exceptional motivation and attention to detail. Computer skills; proficiency with Microsoft Suite. Basic knowledge of office equipment and technology. Ability to thrive in a fast-paced environment. Excellent organizational skills, flexible and able to multi-task and prioritize. Ability to work effectively both independently and as a team. Excellent interpersonal and communication skills Positive attitude and good teamwork skills. No task too small mentality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

Our client, a venture capital firm, is seeking a Junior Operations Associate/Administrative Assistant to join their team. The ideal candidate will be hungry, eager to learn, and thrive in a fast-paced environment. This position will work closely with the Operations Manager/Executive Assistant to the partners supporting all facets. COMPANY: Venture Capital Firm POSITION: Junior Operations Associate/Administrative Assistant LOCATION: New York, New York (Union Square) OFFICE REQUIREMENTS: 5 days in office HOURS: 9 AM - 6 PM SALARY: $75-85k base + bonus + health care benefits covered in full on day one BACHELOR'S DEGREE: Required Responsibilities of the Junior Operations Associate/Administrative Assistant: -Assist with liaising with building management -Help oversee vendor contracts -Assist with maintaining office security/access systems -Provide day-to-day troubleshooting -Collaborate with Operations Manager to help procure devices for new hires, liaise with external IT vendors, develop internal policies, and ensure compliance with building and labor regulations -Provide additional support as needed to Operations Manager to manage calendars, coordinate travel, and handle document approvals -Assist in the planning and execution of large-scale conferences and client meetings Requirements of the Junior Operations Associate/Administrative Assistant: -Bachelor's degree required -Minimum 0-5 years of experience -High EQ/IQ -Excels in a fast-paced environment -Hungry and eager to learn and take on challenges -Verifications of identity, education, prior employment, and references may be required