GME Administrative Specialist
Assistant Job In Ann Arbor, MI
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Graduate Medical Education (GME) Office provides oversight for ongoing compliance with institutional and program-level accreditation and physician education requirements for the provision of graduate medical education at Michigan Medicine. The GME Office is recruiting an Administrative Specialist to provide administrative support to a variety of GME Office operations and initiatives. This position will report to the GME Administrative Manager.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Extracurricular Medical Practice (Moonlighting) Activity and Payments:
Oversees training program compliance related to moonlighting.
Processes Moonlighting Request Forms, ensuring House Officer meets eligibility requirements.
Updates and maintains moonlighting activity in MedHub.
Receives and reviews House Officer internal moonlighting timesheets.
Partners with Financial Specialist to ensure PARs are reviewed.
Ensures House Officers are in compliance with the ACGME work hour?s regulations.
Approves or declines the release of claim history with Risk Management.
Apprises the Associate Dean for GME of any moonlighting issues.
Prepares high-level reports as requested.
Annual GME Off-Site Elective Rotation Program:
Prepares and distribute yearly off-site rotation application materials, attachments and policies to all Program Directors/Program Administrators.
Ensures application materials are in compliance with relevant SPGs.
Maintains and tracks House Officer applications.
Documents details for Associate Dean for GME and creates follow up correspondence.
Drafts and distributes approval and denial correspondence.
Tracks Program Letters of Agreement.
Tracks receipt of the House Officer off-site evaluation forms.
Administrative support to, and participation on, the GME Innovations Committee.
Schedules committee and PI meetings.
Creates meeting minutes.
May assist with Call for Submissions, communications for program promotion, correspondence, GME Innovations budget, and preparation with financial and program reports as requested.
Initial point of contact for all GME guests and main line phone coverage.
Answers a diverse range of GME operations questions.
Identifies personnel within GME, and outside the department, to provide assistance.
Directs incoming calls and inquiries to appropriate individual.
Routinely monitors messages and promptly returns calls.
Maintenance of GME Office suite, including office equipment and supplies.
Maintains inventory list of office supplies, monitors, and places orders as needed.
Sorts and distributes departmental mail.
Maintains organization of the office suite.
Resolves equipment issues and submits maintenance requests as needed.
Contact for vendor contracts for suite.
Places maintenance requests.
Oversight of House Officer verification requests.
Responds weekly to verification requests, ensuring appropriate response.
Monitors the submission of completed Final Verification Evaluation Forms.
Enters historical training data into a database.
Storage unit coordinator.
Oversight of terminated House Officer, SPTs, and APTs blue folder archiving and scanning.
Oversight of historical document scanning.
Maintains accurate listing of storage unit contents.
Requests and retrieves files as needed.
Assists GME professional staff (11 FTEs) on a variety of tasks/projects, including but not limited to:
Preparation of materials including copying, filing, data entry and creation of documents, presentations, and spreadsheets.
May be responsible for parts of a project.
Cash handler for incoming payments and petty cash.
Serves as GME Office Safety Liaison.
Schedules and runs annual safety drills.
Completes and submits required reports.
Oversight of GME Office suite safety/compliance board postings.
Maintenance of Program Director/Program Administrator contact listing and email groups.
Reconcile GME Financial Specialist's PCard and prepares expense reporting reimbursement requests for staff.
Assists with incoming house officer institutional orientation and onboarding.
Provides coverage to the GME Executive Assistant.
Additional duties and responsibilities as assigned.
Required Qualifications*
Bachelor's degree or equivalent combination of education and experience.
3-5 years of Administrative Assistant (senior or higher) and office experience.
Demonstrated strong organizational, attention to detail and accuracy skill set
Proven ability to prioritize, meet deadlines and produce detailed and accurate work.
Proven ability to accurately apply independent judgment.
Proven ability to a proactive approach to all responsibilities.
Demonstrated ability to work under general supervision, establish priorities and function as an integral part of a highly productive team.
Excellent computer skills (especially in Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat).
Excellent verbal, interpersonal, and organizational skills with a strong customer focus.
Proven ability to assess and handle highly sensitive and confidential matters.
Effectively represent the GME Office in all communications with individuals internal and external to the office/University and at all levels of the organization.
Must be dependable with a history of excellent attendance.
Able to participate in occasional evening meetings.
Desired Qualifications*
Previous experience in an academic environment, preferably medical education.
Proficiency in Outlook calendar management.
Knowledge and experience with budget creation, monitoring and Statement of Account reconciliation.
Experience with Emburse Enterprise.
Knowledge of University policies and procedures.
Work Schedule
Monday-Friday
Work Locations
Northeast Corporate Center (Green Road). Hybrid available with minimum 2-days onsite.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Sales Assistant/ Move-In Coordinator
Assistant Job In Lansing, MI
Red Cedar Lodge is ready to hire a Move-in Coordinator for our wonderful senior living community in the heart of Lansing, Michigan!
Do you have experience in senior living? Are you passionate about working with seniors and their families?
This pivotal role provides internal marketing tasks and move-in coordination that supports a smooth and compassionate transition from initial inquiry to move-in. This role is also responsible for following up on inquiries, scheduling tours, conducting initial appraisals of prospective residents, and coordinating the next steps in the move-in process.
Duties for this role will include:
• Assisting with Sales and Inquiries from Prospective Residents, Family Members and Professional Referral Sources
• Taking initial telephone inquiry calls in support of the Community Relations Director.
• Conducting follow-up calls on prospective residents in support of the Community Relations Director.
• Touring prospective residents and/or their families throughout the community, obtaining and providing pertinent information to help them make a decision to move to the community
• Communicate inquiry and move-in process to prospective residents as needed
• Participating in the development of marketing plans and community events
• Overseeing the move-in process to help ensure a pleasant experience for the new residents and
family members.
• Coordinating with the Executive Director and/or Wellness Director regarding the completion of all related resident move-in paperwork
At Continental Senior Communities, we live by our Five Pillars
Our Team Pillar: brings focus to our team members that are at the core of our company
Our Customer Pillar: empowers our residents to live their lives the way they wish.
Our Community Pillar: engages the larger community to support each other.
Our Innovation Pillar: seeks to find ways to improve the lives of everyone we touch.
Our Stewardship Pillar: ensures that our communities are committed to economic, human capital and environmental sustainability.
We Offer:
PTO time...starts accumulating from your first day!
Flexible Schedule-work your day, your way...We value your time!
Extensive benefits plan, 401K plan; tuition reimbursement
Complimentary staff meals-Restaurant quality dining experiences for residents and staff
Comfortable staff lounge - Equipped with charging stations
Friendly, Upbeat Work Environment
and MUCH MORE!
Administrative Specialist
Assistant Job In Lansing, MI
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
Cafe Assistant/Prep Cook
Assistant Job In Brighton, MI
Are you a novice cook who enjoys working in the kitchen, and/or do you have experience working in the food service industry?
Do you possess good knife skills and are you familiar with kitchen equipment?
Are you seeking a full-time work schedule of 7:00 AM - 3:00 PM Mon-Fri?
Are you looking for a company that fosters a stimulating environment that allows its team members to provide amazing experiences for all our guests?
If so, this opportunity may be for you!
THE COMPANY:
The Oxford Center (TOC) offers a synergistic approach to ABA therapy and holistic healthcare in a family-oriented culture. Our vision is driven by our mission and our values. We are tenacious about serving others; we practice research driven and individualized care; we are givers of hope, joy, and encouragement; we attack the day with enthusiasm; and we share our passion for recovery.
The Oxford Center…where healing begins.
THE POSITION:
Cafe Assistant / Prep Cook - Brighton - Full-time - Monday-Friday 7:00 AM - 3:00 PM (No evenings or weekends)
Seeking a Cafe Assistant / Prep Cook to join our growing Culinary Operations team. The ideal candidate will have experience working in the food service industry in either restaurant, hotel, country club, catering, medical facility food service, or fast-food service.
Duties/Responsibilities:
Assist in all areas of the TOC Village shops which include our coffee house, smoothie shop, and cafe. Some of these duties include taking guests' orders, preparing food, and operating a sales register.
Self-starter and able to work independently.
Prepare food for special dietary needs such as gluten free, dairy free, and vegan.
Possess good knife skills and familiar with kitchen equipment.
Take inventory of foods and supplies.
Skills/Abilities:
Knowledgeable working with gluten and dairy-free nutrition preferred but not required
Experience working with special dietary needs preferred but not required
Desire to serve others
Exceptional customer service
Exceptional communication skills
Compassionate and kind demeanor
Able to multitask
Education and Experience:
Serv-Safe Allergen Certification preferred by not required
Serv-Safe Certification preferred but not required
1+ year work experience in the food service industry
High School Diploma or GED
WHAT WE OFFER:
Family-oriented work environment with an open-door policy
Growth opportunities
Vacation and Holiday pay
Full benefits including medical, dental, vision, company-paid short-term disability and life insurance, 401k
Competitive pay based on experience
Employee childcare services discount at our affiliate company, The Monarch Center for Child Development, conveniently located opposite our campus
The Oxford Center...where healing begins
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Cafe Assistant/Prep Cook
Assistant Job In Brighton, MI
Are you a novice cook who enjoys working in the kitchen, and/or do you have experience working in the food service industry?
Do you possess good knife skills and are you familiar with kitchen equipment?
Are you seeking a full-time work schedule of 7:00 AM - 3:00 PM Mon-Fri?
Are you looking for a company that fosters a stimulating environment that allows its team members to provide amazing experiences for all our guests?
If so, this opportunity may be for you!
THE COMPANY:
The Oxford Center (TOC) offers a synergistic approach to ABA therapy and holistic healthcare in a family-oriented culture. Our vision is driven by our mission and our values. We are tenacious about serving others; we practice research driven and individualized care; we are givers of hope, joy, and encouragement; we attack the day with enthusiasm; and we share our passion for recovery.
The Oxford Center…where healing begins.
THE POSITION:
Cafe Assistant / Prep Cook - Brighton - Full-time - Monday-Friday 7:00 AM - 3:00 PM (No evenings or weekends)
Seeking a Cafe Assistant / Prep Cook to join our growing Culinary Operations team. The ideal candidate will have experience working in the food service industry in either restaurant, hotel, country club, catering, medical facility food service, or fast-food service.
Duties/Responsibilities:
Assist in all areas of the TOC Village shops which include our coffee house, smoothie shop, and cafe. Some of these duties include taking guests' orders, preparing food, and operating a sales register.
Self-starter and able to work independently.
Prepare food for special dietary needs such as gluten free, dairy free, and vegan.
Possess good knife skills and familiar with kitchen equipment.
Take inventory of foods and supplies.
Skills/Abilities:
Knowledgeable working with gluten and dairy-free nutrition preferred but not required
Experience working with special dietary needs preferred but not required
Desire to serve others
Exceptional customer service
Exceptional communication skills
Compassionate and kind demeanor
Able to multitask
Education and Experience:
Serv-Safe Allergen Certification preferred by not required
Serv-Safe Certification preferred but not required
1+ year work experience in the food service industry
High School Diploma or GED
WHAT WE OFFER:
Family-oriented work environment with an open-door policy
Growth opportunities
Vacation and Holiday pay
Full benefits including medical, dental, vision, company-paid short-term disability and life insurance, 401k
Competitive pay based on experience
Employee childcare services discount at our affiliate company, The Monarch Center for Child Development, conveniently located opposite our campus
The Oxford Center...where healing begins
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Office Coordinator I
Assistant Job In East Lansing, MI
The Office Coordinator of Michigan State University's Plant Resilience Institute (PRI) provides high-level administrative support, ensuring efficient office operations of the PRI admin team while assisting PRI director and faculty with scheduling, correspondence, travel and HR support. This role requires exceptional organizational and time-management skills, attention to detail, soft skills, and discretion in handling confidential information. This role ensures smooth operations and administrative excellence. It is ideal for a highly organized professional who thrives in dynamic environments and contributes to organizational success.
Manage correspondence, phone calls, and inquiries.
Coordinate and maintain executive calendars, scheduling meetings and events, and travel.
Prepare professional correspondence.
Maintain accurate records, project tracking, and inventories of admin, outreach, and promotional materials.
Maintain administrative documents for grant submission such as conflict of interest list, facilities description, biosketches, and current and pending grants.
Process invoices, purchase orders, and reimbursements in compliance with policies.
Oversee daily office operations and ensure an organized work environment.
Manage office supplies, procurement, and vendor relationships.
Coordinate logistics for meetings, including room reservations and materials.
Facilitate communication between departments to enhance workflow.
Support HR functions for PRI faculty such as onboarding, maintaining personnel records, and scheduling interviews.
Assist in planning and executing special projects and events.
Act as a liaison between internal teams, external partners, and stakeholders.
Office setting with a combination of independent tasks and collaborative projects.
Occasional evening or weekend work may be required.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.
Desired Qualifications
Excellent organizational skills, including paying attention to detail and keeping track and documentation of tasks.
Excellent time management, multitasking, and ability to meet deadlines.
Bachelor's degree or equivalent work experience in administrative support or office coordination.
Minimum of 3-5 years in a similar role, preferably in academia, research, or corporate settings.
Proficiency in commonly used software in academic or corporate settings such as Microsoft Office Suite, Adobe Acrobat, Google systems, spreadsheet management.
Strong written and verbal communication skills.
High level of professionalism and discretion.
Strong problem-solving skills and ability to work independently.
Experience in higher education, research administration, or healthcare-related fields.
Familiarity with financial processing, HR systems, and grant management.
Knowledge of project management tools and scheduling software.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Interested candidates should submit a resume, cover letter, and three professional references
Special Instructions
Applications will be reviewed on a rolling basis until the position is filled.
Work Hours
STANDARD 8-5
Bidding eligibility ends March 25, 2025, 11:55 PM
Operations Assistant (Contract)
Assistant Job In Howell, MI
Working at Freudenberg: We will wow your world!
Responsibilities:
Develop accurate Bill of Materials (BOM) for all products in the industries below.
Collaborate with manufacturing team to ensure BOM accuracy.
Update BOMs to reflect design changes and revisions.
Support manufacturing teams by providing detailed BOM documentation.
Industries:
Thermoplastics
Tire
Composites
Wood Composites
Paper Impregnation
Rubber
Qualifications:
Experience with Microsoft Office Suite.
This is a contract position starting in the spring and will continue to the end of summer.
The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.
Chem-Trend Limited Partnership
25-10612 - Secretary -FF- Specialty Services
Assistant Job In Lansing, MI
Responsibilities: Under the direction of Families Forward, Specialty Services Supervisor, performs a wide variety of secretarial/support tasks, which require proficiency in the use of a computer, in particular Excel. Duties may include, but are not limited to, collecting, organizing, and summarizing data for Families Forward; taking staff meeting and other meeting notes; sending rights' information and letters to families; and entering staff documentation into the Electronic Medical Record (EMR). In addition, reception which includes creating and maintaining a welcoming environment for staff and consumers. It could also include screening and routing telephone calls, assisting walk-in consumers and visitors by ascertaining needs or referring to appropriate staff. Occasionally perform reimbursement processes. Variety of other duties to support program units such as coordinating paperwork, workflow and tracking for programming; organizing new hire packets and training material; and scheduling meetings and buying supplies. Responsible for carrying out all activities of the program/sub-unit in such a manner that fulfills CMHA-CEI mission, policies and procedures. CMHA-CEI is a Michigan Certified Bronze Level Veteran Friendly Employer and we encourage active military service member, veterans, and their family member to apply
Requirements: Possession of a High School diploma or G.E.D. equivalency required. A minimum of two years secretarial experience or equivalent required. Must be able to pass a Microsoft Word and Excel exam with a proficient score. Proficient in Microsoft Word is required. Knowledge and experience of Excel is required. The ability to gain proficiency in Smartcare, the agency software that tracks statistical data, services rendered and bill for services is required. Ability to communicate accurately and effectively both in writing and verbally is required.
Info Link: FAQ's
Conditional Employment Requirements: Employment offers for this position will be contingent upon the results of a criminal background check. Must be able to pass pre-employment drug screen.
To Apply: Applicants must submit an employment application. Resumes cannot be substituted for the employment application. CMHA's promotion of diversity is fueled by the desire to seek equality of opportunity for all persons.
Salary/Hours: $18.38-$20.35 hourly. 40 hours a week. Monday through Friday, 8:00 a.m. to 5:00 p.m.
Location: Families Forward, Lansing, Michigan
Automotive Accounting Administrative Assistant
Assistant Job In Lansing, MI
Full-time Description
Join Our Team as an Automotive Accounting Administrative Assistant at Feldman Chevrolet of Lansing!
Are you a detail-oriented and organized professional ready to contribute to a dynamic automotive team? Feldman Chevrolet of Lansing is seeking a highly motivated and organized individual to join our team as an Automotive Accounting Administrative Assistant. This role is essential in ensuring the smooth operation of our accounting department and supporting our automotive business with key administrative tasks.
Why Feldman Chevrolet of Lansing?
Supportive Leadership: Our management team is committed to your success. Whether you're new to the role or an experienced professional, you'll have the support you need to grow.
Great Work Environment: Join a fast-paced, collaborative atmosphere where every team member contributes to our collective success. We believe in teamwork and continuous improvement.
Employee Perks: Enjoy discounted vehicle purchases, parts, services, and more! We offer great benefits and ample growth opportunities.
Competitive Pay & Benefits: We offer a competitive pay plan, along with comprehensive benefits such as medical, dental, and vision insurance, generous paid time off, and a 401(k) with company match.
About Us:
At Feldman Chevrolet of Lansing, we take pride in providing an exceptional experience for our customers, and we know that starts with a dedicated and hard-working team. As one of Michigan's fastest-growing automotive dealerships, we are committed to creating a positive work environment where our employees can thrive, learn, and advance their careers.
Core Values:
Honesty & Integrity
Respect
Fanatical Attention to Detail
Team Player
Fun & Enthusiastic
Requirements Job Requirements:
High school diploma or equivalent
Previous office or administrative experience, preferably in automotive accounting or finance
Strong understanding of basic accounting principles
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle sensitive financial data with discretion
Ability to multitask and manage priorities effectively
Flexibility to work evenings and weekends as needed
Responsibilities:
Assist with accounts payable/receivable and reconciliation.
Post daily deposits, petty cash, and other accounting transactions.
Assist in preparation of floorplan audits and account reconciliation.
Handle title work, including customer trade-ins and customer payoffs.
Post reserve statements, funding notices, rebates, and incentives.
Reconcile accounting schedules and statements.
Perform general administrative duties for the accounting department as assigned.
What We Offer:
Comprehensive Benefits: Medical, Dental, Vision, Short- and Long-Term Disability, AD&D, and Life Insurance
Paid Time Off: Generous PTO and 401(k) with company match
Training & Career Growth: Paid training and real opportunities for advancement within the company
Employee Discounts: Discounted vehicle purchases, parts, services, and more
Competitive Compensation: Competitive pay
Ready to Join Us? Apply Now!
If you're an organized, detail-oriented individual with a passion for accounting and a desire to grow in the automotive industry, we'd love to hear from you! Apply today and become part of our winning team at Feldman Chevrolet of Lansing!
Feldman Chevrolet of Lansing is an equal opportunity employer. We prohibit discrimination or harassment on the basis of race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Project/Department Assistant - Special Populations
Assistant Job In Summit, MI
Administrative and Business Office Support/Secretary/Clerical
Closing Date:
04/02/2025
District:
Oakland Schools
Administrative Specialist 30 (Public Service)
Assistant Job In Lansing, MI
Job Advertisement
The City of Lansing is seeking a full-time Administrative Assistant who is adept, detail oriented, possess strong math skills, able to work under high stress/meet tight deadlines, and can provide excellent customer service through effective communication, both verbally and in writing. This position will provide administrative and clerical support within the City's Public Service Department- Administrative, Permits, and Engineering Division. The City offers a competitive wage and benefit package including paid vacation, sick and holiday leave.
SPECIAL REQUIREMENTS:
Must be able to be placed under the terms of the City of Lansing's blanket bond.
This position may require working overtime on nights, weekends, and holidays.
IDEAL CANDIDATES WILL POSSESS THE FOLLOWING:
Associate's Degree in Business Administration, Business Management, Accounting or related field;
AND
Two (2) to 3) years of progressively responsible clerical and administrative experience performing complex and responsible office and administrative duties using standard office computer programs and office equipment.
Experience should include use of word processing, spreadsheet, database software, and email; accounts payable and/or receivable; cash receipting and money handling; customer service; problem resolution; confidential records management; budget expenditure tracking; creation of documents; filing and records management; completion of reports; and data base administration
ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO:
Provides administrative and clerical support to Public Service staff. Maintains both automated and manual filing systems and enters and retrieves a wide range of information on computer.
Provides customer service by answering questions from City employees and members of the public both on the phone and at the service counter, listens to what is being requested, provides a wide range of information, and makes referrals to other staff members, departments, and outside entities.
Performs accounts payable functions: processes invoices through the financial system, processes procurement card transactions and compiles monthly card holder statements, receive and verify invoices, vouch payments, reconcile discrepancies, maintain detailed records of all financial transactions related to accounts payable.
Performs accounts receivable functions, including generating invoices, processing payments, making deposits, dunning delinquent accounts, and generate and distribute invoices.
Ensures the proper documentation and monitoring of claims; property damage claims and sewer related incidents, conducts investigations and evaluations to determine the validity of claims.
Assists in assembling, routing, filing, and maintaining complex engineering contracts and establishing purchase orders.
Processes and tracks Freedom of Information Act (FOIA) requests and property and injury claims.
Gathers information and generates reports to assist in the preparation of the division budget and assists in preparing and reconciling special budget fund accounts.
Assists in tracking position vacancies within department, coordinates with Human Resources to provide necessary documentation.
FULL JOB DESCRIPTION AVAILABLE UPON REQUEST
The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at **************. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
See links below for our Anti-Retaliation and Anti-Religious Discrimination and Religious Accommodation Policies:
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Application Special Instructions
Attach copy of resume, cover letter, and verification of education/Licenses/certifications.
Lunch Assistant (Cafeteria Only)
Assistant Job In Lansing, MI
The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District's team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment.
In pursuit of this mission, we are hiring a GSRP Noon Assistant for Post Oak. This individual will help ensure safe & effective cafeteria operations. Noon Assistants build relationships with students during meal times, carry out school lunch procedures, and support school staff members with lunch operations as needed. They are a crucial component of a school team. Preferred Qualifications
High school diploma or equivalent
Ability to perform manual tasks & follow instructions
Previous experience working with students in a school setting
Job Responsibilities
Wipe & clean tables between meal services
Assist students with food trays
Provide punctual, reliable, and respectful service to your assigned school
Occasionally supervise students independent of other school administrators
Interact with students from diverse backgrounds
Other duties as assigned to best support the Lansing School District mission
$12.17 - $14.47 an hour
Hours per day: 3Days per week: 5 (Monday -Friday) 5 positions available
At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, we invite passionate individuals dedicated to educational excellence to apply for our positions.
We value internal mobility and list "Strong Internal Candidate" when considering an internal candidate before posting a job. We still encourage all candidates to apply.
Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis.
External candidates interested in multiple positions within the same department need only apply to one posting and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications.
Internal candidates should apply using their SSO email address and submit separate applications for each role of interest.Thank you for your interest in joining our mission-driven team. We look forward to meeting you!
This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, additional job responsibilities may be assigned (depending on funding sources).
Branch Assistant
Assistant Job In Lansing, MI
Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job.
Qualifications
Branch Assistant needs clerical experience. Short contract position.
Branch Assistant requires:
MS Office
Document prep
Loans
Lending
Branch Assistant duties:
Process, verify documentation
Interact with customers
Additional Information
$14/hr
3 MONTHS
Office Administrator
Assistant Job In Ann Arbor, MI
About Spiritus Sanctus Academy: The Spiritus Sanctus Academies are independent Catholic K-8 schools located in Ann Arbor and Plymouth, Michigan under the administration of the Dominican Sisters of Mary, Mother of the Eucharist. The mission of Spiritus Sanctus Academy is to form the whole child in the Dominican tradition. Committed to academic excellence, the schools place a priority on Catholic faith development and growth in virtue as joyful disciples of Christ. *********************** Position Overview: The Office Administrator plays a key role in ensuring the smooth operation of the administrative functions of the school, while actively supporting and promoting our Catholic mission and the formation of students in virtue. This position requires a highly organized, compassionate, and detail-oriented individual who is dedicated to fostering a welcoming environment for students, parents, and staff. Key Responsibilities:
Administrative Support:
Welcome visitors, answer and screen phone calls in a polite, professional manner
Provide general office support and clerical assistance
Maintain comprehensive and accurate records
Schedule appointments, meetings, and school events, coordinating with faculty, parents, and external partners
Manage the principal's calendar
Utilize school management software to maintain up-to-date records of student attendance, grades, and communication.
Communication:
Serve as a liaison between the school administration, parents, faculty, and community, ensuring clear and effective communication.
Communicate positively, clearly, and effectively, on the principal's behalf, with teachers, parents, visitors, etc.
Prepare and distribute weekly newsletter
Provide information regarding school policies, events, and programs in a way that reflects the school's mission
Respond promptly and courteously to inquiries from parents, students, and staff.
Schedule substitute teachers
Facility and Event Coordination:
Support and assist in the planning and execution of school events, seasonal observances (e.g., Advent)
Other
Attend to sick children
Occasionally supervise students or substitute for a teacher
Other tasks assigned by principal
Qualifications:
High school diploma or equivalent
Strong interpersonal skills with the ability to maintain positive relationships with students, parents, and staff.
Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Proficiency in office software (Microsoft Office Suite, Canva, etc.)
Experience in a school environment, especially within a Catholic institution, preferred
Attention to detail
A deep understanding of and commitment to supporting the Catholic faith and values in all aspects of school life.
Ability to maintain confidentiality and professionalism
Working Conditions:
Full-time position, Monday through Friday, during school hours
Occasional evening and weekend work may be required for school events and meetings.
Summer hours negotiable
Financial Services Assistant
Assistant Job In Lansing, MI
Your passion. Your purpose. If you're here, you're looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm's success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.
No matter where you want to go in your career, Rehmann can help you get there. Whether you're in the early stages of your professional journey or you're further down your path, we're focused on helping you achieve your goals - whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.
We are seeking a talented Financial Services Assistant for our Wealth Management team.
To learn more about Rehmann, visit: ********************************
How You Will Make an Impact at Rehmann:
* Conducting research, gathering & analyzing data and preparing forms and reports
* Working with an advisory team to assist clients with their wealth management needs
* Provides high-level support preparing applications, business development projects, and client communications with a high attention to detail
* Drafting documents, proposals, exhibits, presentations and correspondence with a high attention to detail
* Working as a liaison between clients and their financial advisors
* Ensuring accurate and updated information is maintained in our CRM System; including phone calls, client actions/requests and meeting notes
* Working with custodians and vendors to ensure that client requests are completed accurately
* Arranging meetings, ensuring agendas are prepared, topics are prioritized and that all necessary objectives are met
* Working with our team to cross-train in administrative and technical functions
Your Desired Skills, Values & Experiences:
* 1 - 3 years of experience in the financial services; experience in a similar role preferred (paralegal, legal studies, legal assistant, etc.)
* Associate degree in general business or similar education/experience combination
* Outstanding client service and communication skills
* Commitment to being an excellent representative of the Rehmann brand
* Working knowledge of Microsoft Word and Excel
* Ability to multi-task while providing outstanding customer service to our internal and external clients
* Ability to handle communications in a discrete and confidential manner
* Ability to thrive in a deadline-oriented, fast-paced environment
* "Can do" attitude and team player
* Enthusiasm for helping others be successful
* Unwavering integrity in all situations
We Put People First in all that we do. Our associates are our greatest asset and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.
When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.
Rehmann is an Equal Opportunity Employer.
#LI-VK1
Seasonal Administrative Support Assistant (OA)
Assistant Job In Lowell, MI
You will provide administrative information and assistance on the practical and technical aspects of office administration, to include budgeting, acquisition and property management, human resources, and other administrative support services.
Overview
* Accepting applications
* Open & closing dates
03/26/2025 to 04/07/2025
* Salary
$23.94 - $23.94 per hour
* Pay scale & grade
GS 7
* Help
Location
1 vacancy in the following location:
* Lowell, MI
* Remote job
No
* Telework eligible
Yes-as determined by the agency policy.
* Travel Required
Not required
* Relocation expenses reimbursed
No
* Appointment type
Temporary - Not to Exceed: 1039 Hours
* Work schedule
Full-time - You may be required to work evenings, weekends, holidays, and/or overtime.
* Service
Competitive
* Promotion potential
None
* Job family (Series)
* 0303 Miscellaneous Clerk And Assistant
* Supervisory status
No
* Security clearance
Not Required
* Drug test
No
* Position sensitivity and risk
Non-sensitive (NS)/Low Risk
* Trust determination process
* Credentialing
* Suitability/Fitness
* Financial disclosure
No
* Bargaining unit status
No
* Announcement number
MW-1544-NOCO-25-12716999-DE
* Control number
834176000
Help
This job is open to
* The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
* Career transition (CTAP, ICTAP, RPL)
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Videos
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Duties
Some of the duties you will perform include but are not limited to,
* Providing advisory services on a wide variety of administrative functions.
* Preparing and maintaining budget and researching accounting problems.
* Serving as primary administrative point of contact which includes oversight of processing financial, procurement, property, human resources, and other administrative forms.
* Serving as primary timekeeper and assists with payroll issues.
* Maintaining various tracking logs and using appropriate software for data collection, analysis and collating to include reporting.
AREA INFORMATION: Lowell Michigan is a small city with a population of about 4,000, located fifteen miles east of Grand Rapids, Michigan. All necessary amenities can be found in Lowell, to include excellent public school system, groceries, pharmacies, restaurants, breweries, cultural organizations, and water and land-based recreation. Additional amenities can be found in Grand Rapids, the second most-populated city in Michigan. Situated a short 40-minute drive from Lake Michigan, Grand Rapids was named Lonely Planet's top U.S. travel destination for 2014. It has been voted "Beer City USA" in two nationwide polls, and the city's annual ArtPrize event has been included on Time magazine's list of top five festivals in the world.
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Requirements
Conditions of Employment
* U.S. Citizenship required.
* Appointment subject to background investigation and favorable adjudication.
* Meet Selective Service Registration Act requirement for males.
* Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
* You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license.
* Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.
Qualifications
All qualifications must be met by the closing date of this announcement-04/07/2025-unless otherwise stated in this vacancy announcement.
Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience.
SELECTIVE FACTOR: This position performs clerical duties that require proficiency in typing. This position requires that the applicant be able to type 40 words per minute (WPM) and the applicant will self certify as such. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position.
* AND -
To qualify for this position at the GS-07 grade level, you must possess the following minimum qualifications by close of the announcement:
EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Examples of specialized experience may include: performing a wide variety of advanced administrative functions such as advising employees on payroll regulations and serving as payroll coordinator; serving as liaison with Human Resources by preparing and entering personnel actions, processing employee paperwork, and coordinating background investigations; serving as the technical advisor for travel processes and regulations; advising on procurement; and performing budget and financial management by collecting data for a budget, making recommendations, tracking expenditures, creating budgetary reports, and reconciling an organization's budget. You must include start and end dates and hours per week worked on your resume.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no substitution of education for experience at the grade level of this announcement.
Additional information
A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay.
This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.
Non-Competitive Rehire Eligibility: Temporary seasonal employees can only maintain their non-competitive rehire eligibility if they work no more than a combined total of Temporary NTE less than 1040 hours anywhere in the National Park Service (NPS) within their established service year. Accordingly, non-competitive rehire eligibility allows for re-appointment to the same position or another position appropriate for temporary appointment with the same qualification requirements (5 CFR 316.402[b][7]), based on series and grade, anywhere in the major subdivision (NPS).
If you have held a temporary seasonal appointment in the past 12 months and have already worked the maximum temporary appointment less than 1040 hours during that period, you are still welcome to apply. However, please be aware that exceeding the limit of 1040 hours in your established service year will result in the loss of your non-competitive rehire eligibility.
The limit can be exceeded by working multiple temporary seasonal positions that result in a combined total greater than 1040 hours. The limit also can be exceeded by working a single temporary seasonal appointment that exceeds 1040 hours, unless granted an exception by OPM.
Employment may be terminated at any time due to fluctuations in funding levels, project needs, employee performance, or other considerations.
Physical Demands: The work is mostly sedentary.
Working Conditions: The work is generally performed in an office setting.
The National Park Service has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.
Read more
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position. A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating.
Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories:
* Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position
* Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job
* Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.
You will be evaluated on the following competencies:
* Administration and Management
* Database Administration
* Financial Management
* Manages and Organizes Information
* Technical Competence
In order to be considered for this position, you must complete all required steps in the process.
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents are required and must be submitted by 11:59 PM (EST) on 04/07/2025:
* Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade.
* Complete All Required Assessments.
* Documentation that you meet Selective Factors. Proof of the ability to type 40 words per minute. Certificate or self-certified in resume.
* Other Supporting Documents, if applicable, such as:
* Veterans Preference Documentation:
* If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives.
* If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
* If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from ******************** or call ************** to establish proof of disability.
* Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.
* How to Apply
To apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 04/07/2025. You must provide documentation to support your claim for each eligibility selected. Please review the required documentation listed in the eligibilities language to ensure you submit the appropriate information. Note: You will only be marked eligible for those eligibilities that you selected and provided the appropriate supporting documentation.
WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.
* Select Apply. If you are not logged in, you will be prompted to login or create an account.
* Prompted to Start the Application Process by selecting "Start Application."
* Click here for USAJobs Help with "How to create an application"
* To PREVIEW the application questionnaire, select the following link: ********************************************************
* Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS.
* Select documents you want included in this application.
* Review package to acknowledge your documents were reviewed.
* Select if you want to include your demographic information.
* After reading and certifying the application is true and submitted in good faith, select "Continue to Agency Site."
* Follow onscreen prompts and instructions to complete your application.
* Add the supporting documents by indexing your documents with the dropdown.
* Upload any missing required documents or optional documents.
* Review and Submit Application.
* While logged in, you can check the status of your application by selecting "+" next to the job title for this position.
* You can review or revise your application at any point during the open period of the announcement.
* To update an application, you should log into your USAJOBS account and select "+" next to the job title for this position. Select "Update Application" for this job.
* Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application.
Agency contact information
MWR HR Staffing Team
Email mwr_hr_staffing_************
Address North Country National Scenic Trail
318 East Main Street
Suite K
Lowell, MI 49331
US
Next steps
Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.
* Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) P
Jackson COC - Center Assistant
Assistant Job In Jackson, MI
Center Assistants support the Company Center Instructor and/or Assistant Instructors in a variety of instructional and center management tasks. Job responsibilities are assigned by the Company Center Instructor and/or Assistant Instructors based upon the needs of each center. This position is part-time and may require you to work evenings and or on the weekend. Early Learner/Primary Instruction:
Working efficiently and effectively with one or two younger or new Kumon students at a time to provide instruction through utilization of the Kumon Method and worksheets
Ensure proper study habits and work skills are being developed and train the students in center routine
Individualizing strategies for student development based on student goals and communication with Instructor
On-going assessment of student skills development
Work closely with Instructor to develop and understand lesson plan and goals for each student in order to properly administer instruction individually
Grading:
Grading of student classwork, homework, and corrections and organizing of Student worksheets
Ensuring Student classwork is completed and corrected to 100%
Assessing oral reading ability with reading students and providing necessary feedback
Provide assistance/guidance to students, as needed, adhering to Kumon Method standards and center procedures
Provide Instructor with written or verbal feedback, as needed, based on student observations and/or student performance on worksheets
Work with other grading assistants to create a balanced workload to ensure grading is completed before the end of class
Front Desk:
Answer incoming phone calls
Communicating with students and parents during class-time, addressing student and parental needs, professionally, quickly, and quietly
Assist with book check in/out
Booking Center Appointments
Assisting with the enrollment process
General Responsibilities:
Relay messages and Parental concerns to the Instructor or Assistant Instructor in a timely manner
Prepare student files
Developing own knowledge of Kumon method and worksheets
Assisting with marketing initiatives and retention events (ex: student awards, goal-setting parties
Support Customer Service issues as they arise
Qualifications:
Strong verbal communication skills, intermediate written communication skills preferred
Proficient math skills a plus
Proficient in basic computer usage
Customer service minded individual
Other details
Job Family UNITED STATES - Current Roles
Pay Type Hourly
Center Assistant - Ionia 4
Assistant Job In Ionia, MI
Center Assistant
Classification: SA 01-03 ($13.94 - $15.22 - $16.47)
Hours: 30 per week
Supervisor: Teacher (HS) or Lead Infant/Toddler Educator (EHS)
Positions Supervised: None
Mission Statement
EightCAP, Inc., improves our community by collaborating with private, government, and community organizations to deliver programs that alleviate the causes of poverty and its effects, allowing individuals to become self-sufficient.
Role Overview
As a Center Assistant, you will create a safe, positive environment for children and families while supporting access to high quality programming. Additionally, you will shop for groceries and supplies, prepare meals and assist with cleaning, play with children and assist in regular daily activities.
Key Responsibilities
Monitoring: Follow regulations and requirements of the Office of Head Start, Licensing and Regulatory Affairs (LARA), and the Child and Adult Care Food Program (CACFP).
Professionalism: Comply with program confidentiality policies concerning personally identifiable information about children, families, and other staff members and must always maintain professional boundaries with enrolled children and families.
Model: Engage in appropriate behavior and support children's individual needs including modeling healthy eating habits.
Meal Preparation: Prepare meals and snacks as outlined on menus, maintain cleanliness of meal preparation areas, storages areas and classroom and shop weekly as directed by your supervisor.
Safety Compliance: Assist in providing a safe, organized environment.
Reporting: Assist in maintaining accurate records as assigned as well as reporting all suspected child abuse and neglect.
Emergency Procedures: Be familiar with emergency procedures to respond effectively in case of an emergency.
Collaboration: Communicate positively with children, parents, teaching team and peers.
Professional Development: Actively participate in professional development to ensure compliance with regulations.
Perform Other Duties as Assigned.
Our CORE Values at Work
Accountability: By being on time, staying present throughout work hours, and following through on commitments, the Center Assistant is dependable and takes responsibilities seriously.
Communication: The Center Assistant utilizes open, clear, and respectful communication with children, families, staff, and community partners.
Compassion: The Center Assistant is aware of the emotional needs of children and offers support, comfort, and reassurance while remaining patient and understanding.
Empowerment: The Center Assistant empowers children by encouraging independence, which in turn builds children's confidence and fosters a sense of achievement.
Qualifications
High School diploma or GED.
Experience with early childhood programs and food service preferred.
Ability to communicate effectively and to work collaboratively with others.
Ability to lift and carry up to 50 pounds.
A criminal records background check, including fingerprint checks.
A valid Michigan driver's license with a satisfactory driving record.
Benefits
Benefits include health, dental, vision, life insurance, AD&D, medical flex, and a 401k with a 5% employer match on your one-year anniversary. Benefits begin on your 31st day of employment, including paid holidays.
EightCAP, Inc. is an equal Employment Opportunity Agency. Auxiliary aids and services are available upon request to individuals with disabilities.
Global Justice Education & Outreach Coordinator / Student Services Assistant II
Assistant Job In East Lansing, MI
Working/Functional Title
Global Justice Education & Outreach Coordinator
The Global Justice Education and Outreach Coordinator in the Diversity, Equity, Inclusion and Belonging (DEIB) department in Student Affairs should be curious, eager to learn, and focused on leveraging the strengths and assets of diverse communities globally, such as understanding the histories, experiences, cultures, and issues of racial-ethnic groups in Asia, Africa, Latin America, and the Middle East. This work supports interconnections among local, national, and global peoples and their societies. The Coordinator works to develop the competence of students in understanding the various regions of the world and the complexities and interconnectedness of being in a global society with the goal of students understanding worlds different from their own through a social justice lens. This person will also support the student organizations through their active engagement with student leaders and advisors from these organizations. The Coordinator should exemplify the Division's quality standards and exhibit behaviors that are respectful, responsive, and resourceful. All programs under the auspices of this position are designed to respond to the needs of students and the campus community in ways that are aligned with the university's core values of quality, inclusiveness, and connectivity. Duties include:
• Organizes seminar series, workshops and mini-conferences and works collaboratively with partners across campus who are hosting scholars from with intellectual expertise in the field.
• Focuses on understanding the global community, world politics, and interactions between countries and international organizations, considering national and global contexts and perspectives.
• Helps students explore global justice, including international development ethics, and the intricacies of how culture and society feed sociopolitical issues.
• Helps the student organizations and all students understand and explore the intersectionality of global, national, and local lived experiences.
• Collaborates on department initiatives, program review, program and student learning outcomes development, and assessment to improve student learning.
• Re-examines universal ideas through the perspective of marginalized groups and worldviews.
• Supervises graduate students associated with the services of the unit.
• Represents Student Affairs on various committees and task forces at the request of the unit Director or AVP.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing one or two years of post-bachelor degree work, such as a Masters in Administration or a Behavioral Science field; one to three years of related and progressively more responsible or expansive work experience in administration, program development and personnel development and training; or an equivalent combination of education and experience. Written and verbal fluency in foreign language may be required.
Desired Qualifications
Knowledge and education equivalent to that which normally would be acquired by completing one or two years of advanced degree work, such as a Masters in fields of international/global studies, political science, history, economics, anthropology, sociology, and Social Justice Studies, Social Science, or a related field; one to three years of related and progressively more responsible or expansive work experience in student affairs programs and services, research design and administration, or training and development programs; may require experience in specific cross-cultural education, counseling, administration and; or an equivalent combination of education and experience. Written and verbal fluency in foreign language may be required.
Master or Ph.D. in related areas; fluency in a second language with a strong understanding of leadership to empower others; strong interest in learning, education, and self-reflection; strong sense of integrity, passion for social justice, and demonstrated creative initiative.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter, resume, and 3 professional references.
Work Hours
Hours are generally Monday-Friday 8AM-5PM but do include evenings and weekends to oversee student meetings and events.
Bidding eligibility ends March 18, 2025, at 11:55 PM
Branch Assistant
Assistant Job In Lansing, MI
Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job.
Qualifications
Branch Assistant needs clerical experience. Short contract position.
Branch Assistant requires:
MS Office
Document prep
Loans
Lending
Branch Assistant duties:
Process, verify documentation
Interact with customers
Additional Information
$14/hr
3 MONTHS