Assistant Jobs in Davie, FL

Diamonds International is looking for a professional who is versed in one or more of the following areas to be part of the Watch Department. We provide full training. Responsibilities include: DATA ENTRY Performs data entry using GSI software Creating Purchase Order and creating style number (or SKU when needed) Entering all information into the system Scanning invoices to computer drive and providing backup to accounting at the end of every week Data Analysis LOGISTICS Receiving shipments of merchandise/marketing materials and confirming count and into our inventory Preparing shipments of merchandise/marketing materials that include invoicing, tagging, packing, and transferring to sales locations' warehouses Preparing invoices/packing lists to transfer merchandise from our locations to our S. Florida headquarters Knowledge of importations/exportations processes a plus! QUALITY CONTROL Managing through watch stock inventory and client merchandise for imperfections Logging inventory into our watch repair production log Assisting in the resolution of client quality issues Maintain accurate records of inspections and test results Prepping inventory to processed through our watch repair center EDUCATION: High school diploma or higher SKILLS: Strong attention to detail Great verbal, written, and communication skills Strong work ethic and ability to work well under pressure Ability to multi-task Proficiency in Excel, Google Sheets, Word and Outlook Typing speed and accuracy Customer service and Cost-oriented approach Able to work independently and within a team Experience with watches is a big plus!

Insight Global is hiring for an Office Administrator to join a boutique investment firm located in Miami Beach, FL. The Office Manager performs various types of administrative functions in our organization. You will be generally responsible for supporting our staff and serving as the first point of contact between the company and its customers, vendors and visitors. Some of the specific duties include: Managing the reception area, including welcoming customers and guests Managing company correspondence, including phone calls, emails, letters and packages Organizing meetings and scheduling appointments for senior staff and executives Performing data entry roles, including updating records and databases for personnel, financial and legal information Managing inventory of office supplies and equipment Creating travel itineraries for business executives Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person Organizing filing systems and updating office databases Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks Responding to questions and requests for information Required Skills and Years of Experience: Recent College Graduate to 7-years of experience in office administration or related Proficiency in MS Office Strong ability to multi-task and prioritize project lists Prior experience in basic bookkeeping tasks Strong written and verbal communication skills for effective interaction with employees, clients and vendors Nice to Have Skills and Experience: Bachelor's Degree This position is a 6-month contract-to-hire ranging between $60-$80k/yr determined by proven years of experience.

WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation Providing administrative support to corporate office and CEO Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc.; Scheduling personal, medical, business and other appointments; Assisting with simple IT issues (phone settings, computer functions, etc.); Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals; Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations. YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! Job Type: Part-time or Full-time Salary: based on experience Job Location: Miami Beach, FL 33139/Remote Job Types: Full-time, Part-time

We are seeking an administrative assistant to join our client's team in South Miami. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Objectives of this role Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout Coordinate internal and external resources to expedite workflow Oversee and achieve organizational goals while upholding best practices Responsibilities Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule company meetings in the office, off-site, and via videoconference Coordinate domestic and international travel arrangements for employees Maintain filing system, contact database, employee list, and inventory Order and oversee office supplies and food deliveries for group meetings

Job Type: Full-Time Salary: $15 to $25 per Hour depending on o experience We are looking for a Bilingual Warehouse Administrative Assistant to support our warehouse operations through effective administrative, inventory, and coordination tasks. The ideal candidate is detail-oriented, organized, and fluent in English & Spanish . This role is crucial for ensuring accurate documentation, inventory management, and smooth workflow across departments. Key Responsibilities: Process and organize warehouse-related documents such as purchase orders, shipping manifests, and inventory records. Maintain accurate records in both physical and digital formats. Ensure compliance with relevant warehouse regulations and procedures. Serve as a key point of contact between warehouse staff, suppliers, and customers to ensure smooth order fulfillment. Handle phone calls, emails, and inquiries related to warehouse operations. Coordinate with sales, logistics, and other departments to streamline operations. Accurately enter data into warehouse management systems. Generate reports on inventory levels, shipping volumes, and order fulfillment performance. Assist with scheduling, filing, and preparing reports or presentations. Maintain a clean and organized workspace. Qualifications & Skills: Bilingual fluency in English and Spanish is required. Previous administrative experience in a warehouse, logistics, or inventory-related role is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management systems. Strong attention to detail and problem-solving skills. Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment.

We are looking for an Office Assistant for top pet retailer hybrid in Plantation, FL! Top pet retailer is hiring an HR Office Assistant, responsible for triaging tasks assigned to the Team Member Services team at the company in their Plantation, FL office. The ideal candidate will be tech-savvy, have a strong customer service orientation, and be detail-oriented. This role is responsible for quickly and efficiently reviewing incoming tickets in ServiceNow and assigning them to the appropriate team/employee for resolution. This role is an ideal entry-level HR opportunity, gaining exposure to a vast array of HR inquiries and questions. We believe in excellence in all we do and accept nothing less. You'll be successful in this role because you are results-oriented, you excel in quickly assessing core issues/concerns and you are efficient and organized. Responsibilities: Review tickets and issues submitted to HR through ServiceNow Triage and assign the cases to the appropriate HR contact Provide advisement and process design insight on the organization of the HR Service Catalog in ServiceNow Assist with research and tracking of case issues and metrics Provide ongoing support on decreasing triaging traffic through standardizing self-service support Provide Tier 1 inbound phone support for HR Shared Services. Qualifications: HS Diploma or GED, Bachelor's degree preferred Experience preferred in working in ServiceNow or similar case management platform Previous HR Experience preferred Customer service focused, have a passion for process improvement, self-motivated and able to work both independently and in a team environment Excellent communication, analytical, problem-solving and troubleshooting skills Detail-oriented; demonstrate strong organizational and time management skills, as well as strong data entry skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

COMPANY: Foundation Administrative/Office Assistant HOURS: 9:00AM - 5:00PM in office with flexibility and availability outside of work hours as needed COMPENSATION: $85-95K DOE BACHELOR'S DEGREE: Required Our client, a family office, is looking to hire an Administrative Assistant to join their team. This person will play a critical role in supporting the office's daily operations, managing schedules, coordinating meetings, and as well as ordering supplies. The ideal candidate is an organized, proactive, and adaptable team player with a positive attitude. Responsibilities of the Administrative/Office Assistant: Team Support: -Provide administrative support to the team with calendar management and scheduling meetings -Prepare expenses, including organizing invoices/receipts -Management of ad-hoc projects as needed e.g. conference logistics Office Management: -Assist with catering requests, as needed -Distribution of mail and deliveries and booking outgoing packages -Close working relationship with building management -Manage ordering (and as needed, pick up) of food, cleaning, catering, and stationery supplies -General office work, i.e. printing, scanning, binding, etc. Meeting/Reception Support: -Fielding phone calls to the Foundation's main phone line -Meeting & greeting clients, guests and visitors and notifying team members of guest arrival -Assist with the setup and breakdown of meetings -Working with building for visitor access Requirements of the Administrative/Office Assistant: -Bachelor's degree preferred -2-5 years admin experience, at a Foundation is a PLUS -Excellent timekeeping and punctuality -Proficiency with Microsoft Office - Outlook, Excel, Word, PowerPoint -Strong team player -Adaptable -Punctual and reliable -Excellent communication skills -Experience interacting with high-level guests with poise, grace, and positivity -Extremely high attention to detail in all aspects

Our client is looking for an Office Administrator who will be responsible for handling all incoming calls, managing filing systems, scheduling appointments for Project Managers and Estimators, and learning essential software tools like QuickBooks and our estimation system. This is an onsite position based in Palm Beach County, FL. Office Administrator's Responsibilities and Duties Answer all incoming calls and direct them to the appropriate department or individual. Maintain and organize filing systems for easy access and retrieval. Schedule and coordinate appointments for Project Managers and Estimators. Learn and utilize QuickBooks and our estimation system to support office operations. Provide general administrative support to the team as needed. Office Administrator's Qualifications and Skills At least two years of experience in an administrative role. Excellent communication skills, both verbal and written. Strong organizational skills and attention to detail. Ability to learn new software systems, including QuickBooks and our estimation system. A friendly and professional personality with the ability to work well under pressure. RightClick is an equal opportunity employer who agrees not to discriminate against any employee or job applicant irrespective of race, color, creed, alienage, religion, sex, national origin, age, disability, gender (including gender identity), marital status, sexual orientation, citizenship or any other characteristic protected by law.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned administrative duties as required (i.e. organization of inbound and outbound mail, reviewing e-service of court pleadings, assisting with billing matters and general clerical support). Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Greet clients and other visitors as they enter the Firm lobby, and contact the appropriate person regarding their arrival. Answer central telephone system and direct calls accordingly. Maintain neatness of the lobby, conference rooms and other common areas Scheduling appointments for clients Log and distribute incoming faxes, mail, hand deliveries and courier deliveries. Enter notes in client database Preparation of mailings and service of legal documents Input, manage and monitor calendar items including court dates Assist with court filings and correspondence Perform administrative duties as requested. Competencies Excellent Communication/Interpersonal Skills Professional Appearance Ethical Conduct Time Management Positive attitude Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Required Education and Experience Graduation from high school or GED equivalent with 1 year administrative experience. Preferred Education and Experience Experience in a professional office setting Additional Eligibility Qualifications Proficiency with Mac computers, Microsoft Office Outlook, Word and Excel Employee must be eligible to work in the U. S. AAP/EEO Statement We are an Equal Opportunity Employer Work Remotely No Benefits: 401(k) Dental insurance Health insurance Vision insurance

Gulla CPA is looking for a proactive and detail-oriented Administrative Assistant to join our team in Fort Lauderdale, FL. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proven ability to take initiative. This multi-faceted role requires a self-starter who thrives in a fast-paced environment, excels at managing multiple priorities, and consistently meets tight deadlines. Responsibilities Greet walk-in clients with professionalism and courtesy. Handle and coordinate active calendars to ensure efficient scheduling. Schedule and confirm meetings, ensuring all details are managed. Ensure files are organized according to office protocol and maintained accurately. Provide ad hoc support around the office as needed to ensure smooth operations. Assist with billing and collection tasks, including preparing invoices and tracking payments. Process payments (via check, credit card, or electronic methods) and maintain accurate records. Assist with reconciling discrepancies related to client payments and accounts. Follow up with clients on outstanding invoices and overdue payments, ensuring proper documentation of communications. Skills Proven experience as an office assistant, or in another relevant administrative role. Knowledge of Microsoft software (Word, Excel, Outlook). Experience with billing and payment processing systems. Ability to adapt to varied work requirements and to be flexible. Ability to communicate in a clear, concise, and professional manner. Detail-oriented with a strong focus on accuracy in billing and payment records. Familiarity with CCH software is a plus. Understanding of basic accounting principles and billing processes is a plus. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Excellent written and verbal communication skills. Ability to multitask and prioritize workload. Reliable/Punctual/Flexible. MUST be a self-starter and team player. Qualifications Associates degree or equivalent experience. Experience in billing, collections, or payment processing preferred. Strong interpersonal, customer service, and communication skills. Ability to multitask and prioritize effectively. Proficient in Microsoft Office suite and familiarity with accounting software. Position Details Compensation based on experience level Full-time, on site PTO, holidays, 401K, and health insurance available to full-time employees Gulla CPAs & Advisors, LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Are you an experienced Administrative Assistant with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Coral Springs, FL. Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President. Primary Responsibilities/Accountabilities: Provide administrative support to ensure efficient office operations. Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors. Respond to emails and other digital queries and correspondence. Manage calendars for senior staff, including making travel arrangements. Input and update information in databases and spreadsheets. Prepare meeting agendas and take meeting minutes. Coordinate logistics for meetings, including room setup and catering. Work closely with other administrative staff and support other colleagues as needed. Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations. Ensure that deadlines are met and adapt to changing priorities. Present a positive and professional image for the organization. Qualifications: Experience in preparing expense reports using Concur. Strong digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Excellent written communication skills. Strong time management, multitasking, and flexibility skills. Exceptional organizational skills with accuracy and attention to detail. Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Experience in event planning and coordination. Bilingual in English and Spanish is a plus.

Founded and led by CEO, Grant Cardone, a New York Times bestselling author, international social media influencer, renowned speaker, trainer and coach to fortune 500 companies as well as a real estate mogul, Cardone Training Technologies takes a cutting-edge, disruptive approach to sales, marketing, social media and consulting to give businesses an opportunity to increase their revenue and expand their market share. We are seeking a highly organized and proactive Admin Assistant to support our Sales Team. This role will focus on assisting the team with various administrative tasks, sales-related activities, and project management duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities: Sales Support: Assist the sales team with the preparation of sales reports, presentations, and proposals. Maintain and update customer databases and CRM software. Monitor and track sales orders, ensuring they are processed in a timely manner. Help schedule meetings, calls, and appointments for the sales team. Project Management Assistance: Assist in coordinating sales projects, ensuring deadlines are met. Collaborate with internal teams to ensure smooth project execution. Track project progress and provide status updates to the sales team and relevant stakeholders. Manage project-related documentation, such as contracts, proposals, and timelines. Administrative Support: Answer and direct sales-related inquiries via phone or email. Coordinate travel arrangements and expenses for the sales team. Organize and maintain sales department files and records. Assist with preparing and reviewing contracts and sales agreements. Sales Metrics and Reporting: Generate and distribute weekly, monthly, and quarterly sales performance reports. Analyze data for trends and provide insights to the sales team. Assist in the preparation of sales forecasts and help maintain accurate sales tracking systems. Team Collaboration: Act as a liaison between the sales team and other departments such as marketing, finance, and operations. Help organize sales meetings, webinars, and team-building activities. Maintain strong communication with the sales team to identify areas where administrative support is needed. Qualifications: Proven experience in an administrative role, preferably within a sales or project management environment required. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software (HubSpot, etc.). Excellent organizational and time-management skills. Strong attention to detail and ability to multitask. Effective written and verbal communication skills. Ability to work independently as well as in a team-oriented environment. Desired Skills: Experience with project management tools. Basic knowledge of sales processes and procedures. Familiarity with data analysis and reporting. This position is fully onsite in our office in Aventura, only candidates living on a commutable distance will be considered. In accordance with our pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, or discharge, are based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other protected status under federal, state, or local law. Only candidates who are 18 years of age or older will be considered for this position, in accordance with legal and operational requirements.

We are currently seeking an Administrative Assistant / Auto Title Specialist to join our dynamic team. You will be responsible for the duties below. Responsibilities: Responsible for follow up and communication regarding pending DMV applications, providing correct title and lien documentation Match and reconcile document information along with ensuring timely application processing Submit correspondence via portals along with secure processing and organizing of documents for database maintenance Ensure proper and prompt resolution of discrepancies regarding titles and liens Responsible for gathering of information to create internal reports for management team as required Organize, verify and collect all necessary documentation such as power of attorney, bill of sale & MCO Develop and maintain knowledge base of the evolving laws and regulations Maintain and update department database as required to facilitate accurate reporting Review, process and prepare lien filings accurately and in compliance with state regulations in addition to title applications Coordinate all communication and correspondence with designated institutions to obtain lien releases Requirements: 3-4 years of previous experience in administrative, legal, record processing or related field Excellent attention to detail, communication and account management skills Proficiency using Microsoft Office, Excel, Word, Adobe Disclaimer: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Centner Academy is a progressive, independent ‘happiness' school that combines a deep commitment to emotional intelligence, mindfulness, and happiness with a challenging curriculum including foreign language acquisition, entrepreneurial thinking, problem-solving, creativity, critical thinking and collaboration. Centner Academy's mission is to promote: ● Happy, thriving students ● Rigorous curriculum that engages students ● Mindfulness and emotional intelligence ● Effective foreign language acquisition ● Project- and problem-based learning ● Entrepreneurial thinking ● Personalized learning journeys ● Habits to optimize neurodevelopment Centner Academy's curriculum philosophy was developed by a team of seasoned educators to meet the needs and expectations of globally minded families. Our intention is to shape future adults who are not only confident and poised to succeed, but who also have the character and skills needed to make the world a better, kinder, and more loving place for all. Centner Academy is seeking an Administrative Assistant/Front Desk Coordinator for our Preschool Campus to join its growing team. Must be comfortable being in person on campus with students. Responsibilities: Greet and welcome guests in a friendly and professional manner Answer phone calls and direct them to the appropriate department or individual Retrieves voice mail from the main line Distributes messages in a timely manner Maintains voice mail system for school ensuring that all recorded messages are kept up to date Verifies emergency card for students being signed out and places calls when necessary Maintain student files and immunizations up to date Support teachers, staff and parents. Provide information about the organization to guests and callers Manage the front desk area, including keeping it clean and organized Perform data entry tasks and maintain accurate records Assist with administrative duties such as filing, photocopying, and scanning documents Handle incoming and outgoing mail and packages Ensure that all office supplies are stocked and replenished as need Maintains confidentiality in all circumstance regarding student information Maintains and updates all bulletin boards located in reception area Keeps current and support with all major preschool events. Requirements: Previous experience in a administrative role preferred Excellent phone etiquette and customer service skills Strong organizational skills with the ability to multitask and prioritize tasks Proficient in using office equipment such as computers, printers, and scanners Knowledge of basic clerical procedures and office management systems Attention to detail and accuracy in data entry tasks Ability to maintain confidentiality of sensitive information Professional appearance and demeanor Qualifications: High School Diploma or GED 2-3 years related experience required This is a year-round position. Staff training often occurs in summer months. Centner Academy is an equal opportunity employer. We believe every employee has the right to work in an environment free from all forms of unlawful discrimination. It is the policy of the school that employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, age, national origin, genetic information, marital status, veteran status, disability, or other characteristics protected under local, state, or federal law. No employee will be retaliated against for raising concerns under this policy. We seek each employee's contribution and assistance in helping us maintain equal employment opportunity.

Administrative Assistant Languages: English - Required | Hebrew - Desired/Advantage Behind every great company is a strong, reliable, and efficient operations team. As we continue to grow and create meaningful impact in the real estate industry, we're looking for an Administrative Assistant who is ready to grow with us. This role is perfect for someone who thrives in a fast-paced, purpose-driven environment, values structure, and takes pride in making things run smoothly. You will play a central role in supporting our leadership, managing internal operations, and ensuring our office functions with professionalism, order, and heart. Role: ● Oversee all office operations, ensuring efficiency, organization, and professionalism. ● Manage HR tasks, including employee onboarding, attendance, benefits coordination, and documentation. ● Handle accounting paperwork, invoices, payments, and liaise with our finance team. ● Coordinate and maintain legal documentation and ensure compliance with company policies. ● Manage appointments, meetings, and executive calendars. ● Serve as the main point of contact for vendors, service providers, and office maintenance. ● Maintain and manage internal systems using Microsoft Office Suite and Google Workspace. Qualifications: ● Fluent in English (spoken and written); Hebrew proficiency is a plus. ● Proven experience in administrative, HR, or office management roles. ● Strong working knowledge of accounting and legal documentation procedures. ● Highly organized with exceptional attention to detail. ● Skilled in Microsoft Office Suite (Excel, Word, Outlook) and Google Suite (Docs, Sheets, Drive). ● Excellent interpersonal and communication skills-both verbal and written. ● Ability to maintain confidentiality and handle sensitive information with professionalism.

📣 Now Hiring: Full-Time Administrative Assistant (EST Hours | U.S.-Based) Rexi Ventures is seeking a highly organized, proactive Administrative Assistant to support day-to-day operations across multiple business units. This role will work closely with our Director of Communications and Executive Assistant to the CEO to help ensure internal alignment, scheduling efficiency, and strong administrative support across the organization. We're looking for someone who can keep things running smoothly behind the scenes, adapt quickly, and stay on top of the details in a fast-paced, evolving environment. 📍 Role Details: Location: Remote (U.S.-based only) Schedule: Full-time, Monday-Friday Hours: Eastern Time Zone (EST) 🛠 What You'll Be Responsible For: Coordinating calendars, meetings, and task follow-ups across departments Preparing internal documents and organizing shared resources Supporting communications between leadership and team members Assisting with inbox management, scheduling, and travel logistics Providing general administrative support to ensure operational flow ✅ Ideal Candidate: Highly organized with excellent attention to detail Proactive and solutions-oriented Strong written and verbal communication skills Trustworthy, reliable, and discreet with sensitive information Comfortable juggling multiple priorities in a dynamic startup environment This is a great opportunity to join a fast-growing company at the intersection of AI, finance, and innovation-and play a key role in keeping the engine running. 📩 To apply: You can apply directly here on LinkedIn or send your resume and a brief introduction to *********************

AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adept at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

Provides administrative support for Executives and all office departments. This position is accountable to the Office Manager for all administrative and office duties. Job Responsibilities: Greet and welcome on-site visitors and manage visitor sign in. Prepare welcome board as required Prepare expense reports as needed Maintain, check and/or monitor office inventory and kitchen supplies. Provide invoices to Manager in a timely manner for approval. Monitor and maintain on-site copiers, printers, AED equipment and Postage Meter. Schedule service calls and repairs. Retrieve messages from general voice mail; forward to appropriate personnel for follow-up Maintain electronic phone and extension database for access to all Corp Employees. Update physical copies of list as needed for managers. Responsible for posting all outgoing USPS letters and packages to ensure accurate weight, class of mail, and allocation of appropriate postage funds to departmental cost centers. Receive, sort and distribute incoming mail. Document the receipt of all time-sensitive service of process documents and distribute to appropriate legal entity, adhering to current SOP process. Maintain data base of legal documents received at Apotex Corp. Coordinate required new-hire IS forms for appropriate software, hardware, office supplies, keys and suite access. Coordinate in-house move request forms. Coordinate and facilitate meetings and conference rooms and resolve scheduling conflicts. Submit special IS requests for meetings when requested. Maintain and update Standard Operating Procedures for Office Administrator responsibilities. Schedule and communicate Onsite Secure Shredding dates and Offsite Storage schedules; maintain data base of off-site storage activity. Coordinate and assist with organizing employee events and special projects. Assist with departmental project requests as needed. Assist with the compilation and communication of preparedness procedures in the event of fire or a natural disaster. Maintain current and accurate Office Administration files. Provide ordering and set-up of catered meetings and other onsite events. Provide clerical and other duties as required. Performs all work in compliance with our Code of Conduct and Business Ethics, and related policies and with the legal and regulatory requirements that apply to our job activities Works as a member of a team to achieve all outcomes; Performs all work in support of our Values: Collaboration, Courage, Perseverance, and Passion All other relevant duties as assigned. Job Requirements Associate Degree or an equivalent combination of education and experience may be substituted. Knowledge, Skills and Abilities Position requires strong interpersonal communication and written skills, proficient computer skills including electronic mail, record keeping, Microsoft Word, Outlook, Power Point and Excel Experience Minimum 3 years' experience in an office setting. Work Schedule The regularly scheduled work week is Monday through Friday and the hours are 8:30am -- 5:00pm.

Job Title: Credit Administration Assistant Officer Rank: N/A Division: Credit Administration Reports To: Senior Vice President - Loan Portfolio Manager FLSA Status: Non-Exempt Responsible for maintaining appraisal records and preparing reports for various Board Committees including Credit Committee, Risk & Compliance Committee and Board of Directors' Meeting. Expected to provide secretarial support for the Credit Department as well as maintain extensive communication with the Chief Credit Officer and Credit Managers. As Secretary to the Credit Committee, employee will be responsible for preparing the meeting minutes. Responsible for processing background reports such as credit reports, tax verification, Mari reports, Lexis Nexis and DNB reports, as well as preparing credit references. JOB CLASSIFICATION INFO ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties assigned by the Chief Credit Officer and/or Credit Manager: • Monthly, update the Bank's loan database with current information on loan balances, loan and geo codes, risk rating components and classified/criticized assets strategy reports. • Prepare and package monthly reports for Board Credit Committee and Risk & Compliance Committee (credit section). • Maintain a list of loans that qualify for CRA purposes. Prepare respective reports for CRA committee. • Order appraisals, maintain records of appraisals, appraisal reviews and appraisal concentration reports. • Gather and maintains vendor information. • Maintain log of all approved credits. • Prepare credit references (VOD and VOM). • Process requests from Officers and analyst to obtain credit reports from Equifax, D&B, Lexis Nexis and others, and process 4506-T Forms. • Provide secretarial support for the Credit Department; compose and distribute letters, memos and other correspondence as requested, schedule meetings and seminars, makes appointments, and prepare expense reports. • As Secretary of the Credit Committee prepare meetings' minutes and keeps them from properly filed • Prepare Charge Off Reports. • Report problem loans to collection agency. • Maintain in proper order all documentation relating to Regulation O and W. • Maintain extensive communication with Credit Managers and Chief Credit Officer. • Provide necessary support to Chief Credit Officer, lenders and credit analysts. • Assist to the different Credit Committees at Board and Management level. SUPERVISORY RESPONSIBILITIES No supervisory duties. BSA COMPLIANCE Each employee is required to uphold the Bank's compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. COMPETENCIES - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. - Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. - Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. - Written Communication - Writes clearly and informatively; Presents numerical data effectively. - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. - Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. - Cost Consciousness - Works within approved budget; Conserves organizational resources. - Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. - Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • AA in business administration or equivalent; and at least 3 years related experience and/or training; or equivalent combination of education and experience • Proficient in verbal and written communication skills • Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes. • Bilingual (English/Spanish) is highly desirable. • Must be accurate and detailed oriented. • Work involves reading and concentration via typing and proofreading activities. • Good communication skills both verbal/written OTHER SKILLS AND ABILIITIES • Strong analytical skills • Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken). • Demonstrated ability to resolve complicated issues as they arise • Proven organizational skills and demonstrated ability to prioritize and multi-task • Able to conduct research projects with minimal supervision/guidance. • Able to identify and resolve problems in a timely manner • Able to exhibit objectivity and openness to others' view; welcome feedback, and contribute to building a positive team. • Good interpersonal, communications and organizational skills • Able to work on diversified projects while meeting deadlines. • Work with integrity and ethically upholding organizational values • Able to plan and organize work schedules, and task activities. • Any other duties/task assigned as needed LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence. Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts. ENGLISH LANGUAGE Ability to speak, understand, read and write English at an advanced level. FOREIGN LANGUAGE Ability to speak, understand, read and write Spanish is desirable but not required. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent. COMPUTER SKILLS Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intercredit is an Equal Opportunity Employer