Assistant Jobs in Cudahy, CA

We are seeking a discreet and highly organized Personal Assistant to support day-to-day personal and household operations. This role is best suited for someone who thrives in dynamic environments, is solutions-oriented, and can work both independently and collaboratively to keep things running smoothly. The ideal candidate has a service-minded attitude, excellent time management skills, and maintains the highest level of professionalism and discretion. Requirements: At least 2 years of experience in a personal support role, such as Personal Assistant or House Manager Strong organizational, communication, and multitasking abilities Able to handle a variety of responsibilities with discretion and sound judgment Comfortable managing schedules, logistics, and high-level personal support Ability to stay composed and effective in high-demand or fast-paced situations Self-starter with a proactive mindset and flexible approach to problem-solving Responsibilities: Oversee daily household operations and coordinate with service providers Manage calendars, appointments, and personal scheduling Arrange travel logistics, including accommodations, transportation, and itineraries Ensure household systems, routines, and vehicles are properly maintained Assist with personal errands, special projects, and general task management Support personal and lifestyle-related needs as they arise Schedule: Full-time, on-site role Standard business hours with some flexibility as needed Compensation: $60,000 - $115,000, depending on experience Includes benefits, 401(k), and additional perks Location: Greater Los Angeles Area - West Los Angeles

D3 Search is actively recruiting an Administrative Coordinator for a leading international law practice with an office located in Irvine, CA (92614) Administrative Coordinator Note: 3 years' administrative office experience in a professional services or legal environment required. Location/Map: Irvine, CA (92614) Employment Status: Full-time | direct hire employment opportunity. Non-Exempt role (OT-eligible). Employer Work Model: Flexible hybrid 3/2 work model. Position Overview: The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities. In this capacity, the Administrative Coordinator will: Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management; Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations; Coordinate office/social events and office-specific programs; Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance; Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager; Work overtime as required; and Handle additional administrative projects as assigned. Proficiencies: Advanced proficiency in MS Word and related document editing and comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel and spreadsheet/database applications; Advanced proficiency in MS PowerPoint and presentation applications; Advanced proficiency with coordinating training programs and events; Advanced proficiency in rules of English grammar, spelling and punctuation; Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and Fundamental proficiency in document management applications (WorkSite). Education & Qualifications: Associate's degree (preferred); Bachelor's degree (preferred); At least 3 years of administrative office experience; and At least 3 years of experience in a professional services or legal environment (preferred). Salary/Compensation & Benefits: Annual salary range is 58-72K (DOE/DOQ). Firm offers a rich and comprehensive benefits package. If interested in this full-time/direct hire Administrative Coordinator role with this highly respected international law practice located Irvine, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.: Domenic Ferrante | D3 Search 📬******************** 📌 **************** D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Highly respected national law firm has an immediate need for an experienced Litigation Secretary to join their Downtown Los Angeles office. The Litigation Secretary should have at least 5 years of civil litigation experience and a strong understanding of the rules of civil procedure. The Litigation Secretary will be responsible for: E-filing with state & federal courts Calendaring deadlines and appearances Preparing TOC's/TOAs Preparing conflict checks Drafting and preparing documents Formatting and proofreading pleadings Providing administrative support to their attorneys. The Litigation Secretary position is a fully on-site role supporting 3 attorneys in Downtown Los Angeles in the firm's Plaintiff Labor & Employment group. The attorneys in this office genuinely care about their staff and have a genuine team approach to their work. If this sounds like you, please submit your resume today! Salary range: $85k - $95k annually depending on experience. Comprehensive and generous benefits packages offered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join our team and receive a $3,000 sign-on bonus for qualified bilingual hires!* Do you speak Mandarin and English? If you do, we're looking for you! Our Retail Careers come with awesome perks and may include additional starting pay if you are bilingual. It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our Retail Sales Consultant's earn between $20.04 - $20.98 per hour plus $13,700 in commissions if all sales goals are met. With our uncapped commission opportunities, overachieving those goals earn top sellers $62,460 per year. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities Candidates with arrest or convictions records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Relevant Material Job Duties for which Criminal History may have a direct adverse, and negative relationship potentially resulting in the withdrawal of the Conditional Offer of Employment Contact with Customers/Candidates/Clients Safety Sensitivity (Vehicle/Tool/Machine Operation - if applicable) Handling/Proximity to Sensitive Information * Sign-on bonus is not applicable to internal employees. To be eligible for the bonus, you must qualify on our language assessment and be hired by AT&T for the location(s) listed. AT&T reserves the right, at its discretion, to pay your 1st portion of the bonus payments after 6 months of your first date of employment = $1,000 , the second payment after you complete 9 months of employment = $1,000, and the third and final payment after you complete 1 year of employment= $1,000. Total payouts= $3,000. Your receipt of these bonus payouts are contingent upon your agreement with the terms set forth under Agreement for Repayment of Sign On Bonus and in general, provides that you will repay the bonus if you voluntarily terminate your employment within 12 months of the first day of your employment. Eligibility also includes being in good standing at time of payout. Applies to all bilingual job offers made from 10/16/2024- 12/31/2025. #Bilingual Weekly Hours: 40 Time Type: Regular Location: USA:CA:Alhambra:810 E Valley Blvd:RET/RET It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? The Corban Group in Anaheim, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today! Minimum Requirements: Bachelor's degree preferred 2+ years of experience managing a busy office Intermediate to advanced skills with MS Office Suite CRM experience preferred This position requires that you possess the following skills: Ability to prioritize projects and manage time Provide outstanding customer service Excellent communication; both verbal and written Good-nature, positive attitude Self-directed initiative A desire for continuous learning Ability to adhere to complex regulatory and compliance requirements Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will: Answer phones and greet clients in a friendly, warm manner Record notes from client conversations in an accurate manner into CRM Complete and process new client applications; accuracy being pertinent Input prospects and keep database/CRM program up to date Process transactions Event planning Schedule meetings and appointments Various industry specific tasks Salary: $20 - $25/hr. Benefits: 401(k) match Bonus and commission potential Flexible schedule Hours: Monday - Friday, 9am-5pm About 2 evenings a month for seminars; flexible start time on the day of Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Here's a job listing for your Personal Assistant with a Marketing Background role: Personal Assistant with Marketing Background - Beauty Industry 🕒 Job Type: Full-Time/ Hybrid About the Role: We are seeking a highly organized and proactive Personal Assistant with a strong background in marketing to support a fast-paced beauty entrepreneur. This role requires someone with exceptional organizational skills, the ability to manage business needs efficiently, and a strong understanding of marketing strategies and timelines. Key Responsibilities: Provide high-level administrative and marketing support. Manage scheduling, appointments, and deadlines with precision. Oversee and organize business needs, including brand partnerships, product launches, and events. Coordinate and communicate with vendors, clients, and brand partners. Assist with social media and marketing initiatives, ensuring timely execution. Research beauty and industry trends to keep projects aligned with the latest market insights. Travel coordination and personal errands as needed. Qualifications: ✔️ 3-4 years of experience as a Personal Assistant or in a Marketing role. ✔️ Strong organizational and project management skills. ✔️ Background in the beauty industry is a plus. ✔️ Excellent written and verbal communication skills. ✔️ Ability to work in a fast-paced environment and manage multiple priorities. ✔️ Proficiency in Microsoft Office, Google Suite, and social media platforms. Why Join Us? 🌟 Work with a leading beauty entrepreneur and brand. 🌟 Be at the forefront of beauty industry trends and marketing innovations. 🌟 Growth opportunities To Apply: Please send your resume and a brief cover letter outlining your relevant experience to [your email/contact information].

Role Description This is a full-time on-site role for a Personal Assistant at Avondale Equities located in Los Angeles, CA. The Personal Assistant will be responsible for providing executive administrative support, managing diaries, utilizing strong communication skills, and performing clerical tasks. Qualifications Personal Assistance and Executive Administrative Assistance skills Excellent Communication skills Diary Management skills Clerical Skills Ability to prioritize tasks and work efficiently Strong organizational skills Attention to detail Experience in a similar role is a plus

Are you a detail-oriented and highly organized professional looking to join a dynamic law firm? We are seeking an experienced Office Services Clerk to support our Los Angeles office! About the Role: As an Office Services Clerk, you will be an integral part of our support services team, working closely with multiple departments to ensure the smooth operation of daily office functions. You will be responsible for handling reception duties, managing mail and packages, maintaining office supplies, assisting with legal documents, and supporting administrative tasks. Key Responsibilities: ✅ Front Desk & Client Interaction - Provide a welcoming first impression for clients, visitors, and callers. - Manage reception duties, including answering and forwarding phone calls. - Ensure a professional and organized front desk area. ✅ Mail & Office Supplies Management - Handle incoming and outgoing mail, packages, and courier deliveries. - Monitor and replenish office supplies to maintain workflow efficiency. ✅ Administrative & Legal Document Support - Assist legal professionals with document assembly, formatting, and proofreading. - Organize and maintain physical and electronic filing systems. - Support conference room scheduling and meeting preparations. Qualifications & Skills: ✔ 2-4 years of reception or office support experience (law firm experience required). ✔ Strong organizational and multitasking skills in a fast-paced environment. ✔ Excellent written and verbal communication skills. ✔ Ability to maintain confidentiality and professionalism. ✔ Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Educational Requirements: 🎓 High school diploma required (associate or bachelor's degree preferred). Why Join Us? ✨ Collaborative and professional work environment ✨ Opportunities for career growth and development ✨ Competitive salary and benefits package 💼 Interested? Apply now! Know someone perfect for this role? Tag them below! 👇 #Hiring #OfficeServicesClerk #LegalJobs #LosAngelesJobs

Hospitality and Events Assistant JOB CLASSIFICATION: Part Time Non-Exempt DEPARTMENT/PROGRAM: Campus Hospitality REPORTS TO: Director of Hospitality SCHEDULE: Approximately 15 hours per week, with evening and weekends PAY RANGE: $22.00 to $24.00 Position Summary: This position will provide critical support for on-site events during weekdays and weekends. This part-time role includes assisting the Hospitality and Events team with event preparation, coordination, and execution to ensure an exceptional experience for clients and guests. The ideal incumbent is organized, proactive, and comfortable working flexible hours based on event schedules. Key Responsibilities: Because all RCBO employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work. The position of Hospitality and Events Assistant consists of some or all of the following duties: • Event Preparation: Assist the team with administrative and operational tasks, including preparing client materials and contracts, confirming room arrangements, and ensuring all necessary event supplies and equipment are ready. • Logistics Coordination: Coordinate event logistics, including preparing setup requests, arranging AV needs, managing signage, and collaborating with key campus stakeholders such as security, facilities, and janitorial teams to ensure smooth execution. • On-Site Event Support: Act as the on-site contact during assigned events, assisting clients, managing logistics, and resolving any issues or last-minute changes. • Client Interaction: Provide friendly, professional support to clients and guests, ensuring their needs are met and their event experience is positive. • Policy Compliance: Monitor and enforce adherence to campus policies and guidelines, addressing questions or concerns as they arise. • Post-Event Tasks: Assist with post-event activities, including conducting post-event inspections, resetting spaces, and preparing detailed reports for the team. JOB DESCRIPTION• Administrative: Prepare comprehensive event reports to support team meetings and provide insights for planning and improvements. Collecting, tracking and depositing event deposits, payments and commission checks. • Flexible Coverage: Maintain availability for a combination of weekday and weekend shifts, accommodating the varying schedules of events. Qualifications: • Previous experience in event coordination, hospitality, or customer service is required. • Strong organizational and multitasking skills, with attention to detail and a problem-solving mindset. • Excellent interpersonal and communication skills to interact effectively with clients, guests, and team members. • Ability to work independently while maintaining a collaborative approach. • Flexibility to work evenings and weekends based on event schedules. • Proficiency in Microsoft Office Suite; familiarity with event management tools is a plus. • Physical ability to stand for extended periods and assist with light event setup tasks. Physical Requirements: • Typical office environment with prolonged sitting using basic office equipment such as computer, laptop, keyboard, mouse, telephone, copier, facsimile, calculator and paper shredder. Outdoor venues may have uneven surfaces, requiring additional mobility. Use of stairs occasionally. • Essential physical activities may include prolonged standing and walking, moving around and managing the event space. Light setup requires good manual dexterity and ability to reach, bend, sometimes push or pull equipment, occasionally carry materials as needed weighing up to 30 lbs. Coordinating and supporting events requires the ability to communicate with guests and colleagues.

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Key Responsibilities: Strategic Planning & Execution Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels. Identify growth opportunities and create actionable plans to capture market share. Work with internal teams to ensure seamless execution of marketplace strategies. Amazon Operations Management Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment. Optimize product listings, content, and keywords to improve visibility and conversion rates. Analyze performance metrics and leverage data to drive continuous improvement. Vendor & Seller Central Management Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies. Negotiate terms and agreements with Amazon to secure favorable outcomes. Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment. Team Collaboration & Leadership Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals. Set performance goals, conduct regular reviews, and support professional development. Qualifications: Education: Bachelor's degree strongly preferred. Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability. Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics. Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making. Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders. Team Collaboration: Demonstrated ability to work effectively with cross-functional teams. Location: Los Angeles, CA Compensation: $60,000-$65,000 (based on experience)

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client's business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe. Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm. Perform administrative functions such as new case memos, expense reports, and time entry. Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel Make all necessary travel arrangements, adhering to the firm's Travel Policy. Record and track deadlines through docketing and calendar system Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros Ability to prepare and file pleading documents and discovery documents while consulting with the attorney Heavy document management organizational skills Assist multiple attorneys with heavy litigation dockets 5 days a week in office Requirements Minimum of 6 years of experience supporting litigation attorneys In-depth knowledge of state and federal court rules and procedures. Experience with e-filing in both state and federal courts, including motion practice and under-seal filings. Familiarity with calendaring programs such as CompuLaw. Excellent word processing skills. Experience with iManage or similar document management systems Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook) Excellent communication and organizational skills Must have a professional demeanor. Willingness to take initiative and work with limited supervision in a deadline-driven environment. Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk. Ability to work as a member of a strong litigation team.

Law firm in Century City is seeking a Litigation secretary to support three Attorneys with civil litigaiton defense matters. This person will be highly organized and detail-oriented with at least 5 years' experience in Litigation. Draft and proofread legal documents such as pleadings, motions and subpoenas. Prepare Table of Contents and Authorities Multi-tasking abilities since we are a fast paced firm Calendar management - CompuLaw Transcription Expert knowledge of all electronic filings systems for State and Federal courts without assistance, including familiarity with CA court rules and procedures Maintain strict confidentiality of sensitive information and documents

The Administrative Assistant to the Chief of Staff is responsible for supporting the Chief of Staff and the larger Executive Team with complex and routine administrative tasks, in addition to ensuring the efficient operations of Wellnest's Administrative Offices. ESSENTIAL RESPONSIBILITIES General Office Support Manages the day-to-day operations of the Administrative Office, including evaluating and re-designing general office processes. Ensures the Administrative Office common spaces are kept in an orderly manner. Ensures proper operation of office equipment (e.g., printers, copiers) by collaborating with IT to coordinate preventive maintenance requirements, calls for repairs, and maintains equipment supply inventory. Manages office supply inventory for the Administrative Offices by checking stock to determine inventory level, anticipating supply needs, placing orders, distributing supplies, and working with individual teams to support their unique needs. Responsible for managing the purchase of general office supplies organization-wide. Sorts and distributes incoming and outgoing mail. Manages the Office's courier needs. Responsible for handling and tracking checks received, making and distributing copies to the appropriate departments, and logging check information into designated system(s). Manages conference/meeting room bookings, preventing scheduling conflicts and facilitating a solution for needed space when needed. Works closely with other administrative staff and supports other colleagues as needed. Chief of Staff Support Provides high-level, confidential administrative support to the Chief of Staff. Creates, maintains, and updates various documents, including drafting and editing communications, preparing meeting agendas, and developing PowerPoint presentations. Responsible for conducting research, data analysis, and preparing cross-functional reports. Assists with monitoring pending projects and ensuring project deadlines are met. Manages internal and external meeting/event logistics, in-person and virtually. Manages outgoing communications, including all administrative aspects of mass mail projects and digital campaigns. Manages monthly credit card reconciliation and expense report process for Chief of Staff. Makes travel arrangements, including scheduling flights and hotel reservations and coordinating out-of-town meetings and training for the Chief of Staff. Assists with community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders, and other stakeholders in support of special projects. Responsible for editing and maintaining the Board Portal for the Board of Directors. Schedules and provides logistical support for meetings of the Board of Directors and its Committees. Responsible for agendas, minutes, and other materials for meetings of the Board of Directors and its Committees. Attends and takes minutes for the Board and Committee meetings and provides minutes and recap to all appropriate people. Prepares Board Binders and organizes logistics for Board of Directors Retreat. Manages the Board distribution list and contact information, distributes and tracks annual Conflict of Interest Forms, and other documents as assigned. In the absence of the Chief of Staff, provides direct administrative support to the President & CEO and serves as the liaison to the Board of Directors. Additional duties as assigned QUALIFICATIONS Education and Experience: High School Diploma required. A bachelor's degree from an accredited college or university is preferred. A minimum of three (3) to five (5) years of professional administrative experience supporting a fast-paced team in an office environment is required. Certificates, Licenses and Registrations: Must possess and maintain a valid CA driver's license and insurable driving record. Knowledge, Skills and Abilities: A strong commitment to advancing Wellnest's mission. Demonstrated project management experience with the ability to efficiently meet deadlines. Excellent organizational, coordination, problem-solving, and time management skills, including planning and managing multiple priorities simultaneously. Ability to work independently and exercise sound judgment and discretion. Establish and maintain working relationships with this encountered in the course of work. Ability to maintain a high level of ethical and professional standards. Excellent communication skills that are rooted in accurately and effectively conveying information. Be a self-starter and demonstrate an ability to solve problems. Strong interpersonal skills and ability to build and cultivate relationships to work effectively with various personalities. Demonstrate cultural competence and sensitivity with diverse groups across race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers. Skilled in engaging and working with diverse individuals and groups to accomplish established goals. Advanced proficiency with Microsoft Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook). General ability to adapt to new technology systems and applications. Ability to thrive in a fast-paced and achievement-oriented environment. COMPENSATION AND BENEFITS Annualized Salary Range: $40,796 - $53,820 Wellnest offers a personalized benefits package built from available medical, dental, and vision coverage plans, as well as employer-paid life insurance. Wellnest employees benefit from an employer-sponsored 401(k) company match of up to 4% and a profit-sharing contribution benefit of up to 5%.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

ENDORSEMENTS & BRAND MARKETING ASSOCIATE Range Media Partners is a talent management and production firm founded in September 2020 by a collection of pioneering talent representatives, becoming one of the most innovative, fastest-growing companies in entertainment. Range is built with unique resources that enable top talent to unlock their full global potential in all business areas. In addition to its representation business, Range has a fully-fledged independent studio that develops, packages, and produces projects for film, scripted and unscripted television, digital content, and more. Range is a solution-oriented, collaborative environment which prioritizes candor, resourcefulness, learning, and creativity. Range is seeking an Associate to support the head of our Endorsements & Brand Marketing division. This group works with the world's leading brands, merging marketing and entertainment. The associate will act as “matchmaker” between brands and talent for celebrity endorsements as well as service brand retainer clients in the entertainment marketing space (product placement/integration, brand ambassador management, event coordination, etc.). The ideal candidate is ambitious for a progressive career in branding and marketing and is adaptable in a fast-paced work environment with a passion for entertainment and culture. The Associate will be responsible for administrative support, with extensive opportunities to contribute to the growth of the division (research, ideation, presentations, pitching, etc.). Required Competencies/Skills: • 1-2 years of work experience, working with talent in advertising, PR, studio, or agency/management company • Heavy administrative duties including managing calendars, updating client materials, creating and drafting pitches that highlight specific clients to talent buyers, meeting prep, script coverage, internal tracking documents and submitting expenses • Coordinating point-to-point VIP travel for clients & executives, ensuring seamless experience • Ability to book client glam/grooming/styling/security • Create detailed client schedules and manage all logistics for travel days, shoot days, PR days, acting as talent's point of contact • Creating decks for pitches and creative brainstorming • Track and meticulously maintain grids of data • Proficient using presentation software (Keynote, Google Slides, Canva, etc.) • Submit projects/booking reports to accounting, facilitate all billing set up and invoicing and manage payment follow-up in tandem with accounting • Curate and coordinating gifting for talent and buyers • Highly organized, works well under pressure, can meet tight deadlines and prioritize • Excellent interpersonal skills, while understanding the importance of maintaining a strict level of confidentiality • Resourceful in finding information and problem solving; perform client research • Assist in personal requests from talent and executives, on occasion • Well versed in pop culture • Bachelor's degree preferably in marketing, advertising, or public relations As an employer in California, Range Media Partners adheres to the state's pay transparency laws. We believe in fostering an inclusive and equitable work environment, and as such, we are committed to providing transparency regarding compensation. The base salary range for this position is between $21 and $23 per hour, depending on qualifications and experience. Range is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of actual or perceived sex, race, color, ancestry, citizenship, ethnicity, national origin, religion, age, disability (mental or physical), sexual orientation, gender identity or expression, marital status, pregnancy, breastfeeding or related medical condition, parenthood, genetic characteristic or information, military or veteran status, marital status, or any other characteristic protected under federal, state, or local law.

100% onsite - Los Angeles, CA 6-12mth Contract Partnering up with a Space and Defense Manufacturing organization, who is in need of a receptionist / Office support admin. Immediate need, so there is potential for this person contract to hire. Responsibilities include checking in visitors (higher volume), accepting packages, surveillance throughout the day over facilities, phone responsibilities and back up for other administration tasks as needed. Coming from a similar industry background would be helpful, as the check in process is quite extensive including export control questions, which you be needing to support visitors complete. Experience Min 2yrs of experience working at some sort of security regulated industry such as space, defense or government. Strong communication skills and good with people

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.