Assistant Jobs in Concord, CA

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Walnut Creek, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapist: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1257921. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

PRIDE Health is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of an Occupational Therapist to support patients in achieving independence in daily activities. Responsibilities include assisting with therapeutic exercises, providing hands-on treatment, and educating patients on adaptive strategies. COTAs document patient progress and work in settings such as hospitals, rehab centers, and nursing facilities. Apply for specific facility details. Pride Health Job ID #16279820. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,09:00:00-17:00:00 About PRIDE Health PRIDE Health is the minority-owned healthcare recruitment division of Pride Global-an integrated human capital solutions and advisory firm. With our robust and abundant travel nursing and allied health employment options across the U.S., PRIDE Health will allow you to help change the way the world lives and heals as it connects you with the industry's leading healthcare organizations. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Benefits Weekly pay Holiday Pay Guaranteed Hours 401k retirement plan Cancelation protection Referral bonus Medical benefits Dental benefits Vision benefits

Magnet Medical is seeking a travel Certified Occupational Therapy Assistant for a travel job in Oakland, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel A Certified Occupational Therapy Assistant (COTA) works under the supervision of a licensed Occupational Therapist (OT) to assist in providing rehabilitation services to individuals with physical, mental, or developmental conditions that affect their ability to perform everyday activities. The COTA helps patients improve motor skills, cognitive abilities, and daily living tasks to enhance their independence and quality of life. Key Responsibilities: Implementing Treatment Plans: Assist in carrying out the treatment plans designed by the Occupational Therapist. Provide therapeutic activities to help patients regain skills necessary for daily living and working. Conduct exercises, tasks, and activities aimed at improving motor skills, strength, and range of motion. Use adaptive equipment and assistive devices as prescribed by the OT to promote patient independence. Patient Evaluation Support: Assist in the initial and ongoing evaluation of patients by gathering information about their abilities, progress, and challenges. Collect data, take notes, and report observations to the supervising Occupational Therapist. Monitor patient progress and provide feedback to assist in modifying treatment plans as necessary. Therapy Sessions: Lead individual and group therapy sessions to help patients develop skills in self-care, work, and leisure activities. Encourage patients during therapy and assist them with exercises and other activities to improve their physical, emotional, and cognitive abilities. Work on developing fine motor skills, improving balance, and enhancing hand-eye coordination in patients. Patient Education: Educate patients and their families on how to perform therapeutic exercises or tasks at home to continue progress outside of therapy sessions. Teach adaptive techniques for daily living activities (e.g., dressing, cooking, grooming) to enhance independence. Provide guidance on proper posture, ergonomics, and safe mobility practices to prevent injury and enhance function. Documentation and Record Keeping: Document patient progress, goals, and treatment results in compliance with healthcare regulations and organizational policies. Complete progress notes and assist in the preparation of reports, maintaining up-to-date patient records. Ensure all documentation complies with HIPAA and confidentiality standards. Collaboration with Healthcare Team: Communicate regularly with the supervising Occupational Therapist, physicians, nurses, and other healthcare team members to ensure coordinated care. Provide input on patient progress and assist in the development of treatment plans in collaboration with the OT. Work as part of a multidisciplinary team, contributing to patient care discussions and planning. Equipment and Facility Maintenance: Maintain and clean therapy equipment and adaptive tools used during treatment sessions. Ensure the therapy space is organized and safe for patients and staff. Monitor and maintain stock levels of therapy supplies and equipment. Promoting a Positive Therapeutic Environment: Create a positive and encouraging atmosphere for patients, fostering motivation and engagement in therapy. Provide emotional support and encouragement to patients, especially those who may be facing challenges in their recovery. Adherence to Safety and Infection Control Protocols: Follow all infection control and safety guidelines to ensure a safe treatment environment for both patients and staff. Ensure that patients follow proper safety protocols, especially when using adaptive equipment or performing exercises. Magnet Medical Job ID #31236335. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00

Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Rafael, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We're seeking committed Allied Health professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work history 2. A current BLS/CPR certification through American Heart Association 3. Active License in the state of the job location Skyline Med Staff Allied Job ID #31424684. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About Skyline Med Staff Allied Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: Over 30 years of combined experience in the staffing industry Higher Take-Home Pay Rates Dedicated Personal Recruiter We are available to you 24/7 Tax Free Per Diems, Housing Stipends and Travel Reimbursements Joint Commission Certified Contracts in all 50 states Referral and Loyalty Bonuses Benefits Medical benefits Referral bonus

Preferred Healthcare Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Berkeley, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/14/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapist Assistant (PTA) - Skilled Nursing Facility PTA Job Summary: We are looking for a talented Physical Therapist Assistant with skilled nursing experience to work at an excellent healthcare facility in Berkeley, California. This is a fantastic opportunity to build upon your physical therapy skills while advancing your PTA career. The job will entail providing therapy and rehabilitation services to patients at the facility. You care about patients and are committed to helping them recover from their physical ailments. Under the supervision of a physical therapist, you will help patients regain movement and manage pain after injuries or illness. Job Responsibilities: Help to treat patients through exercise, stretching, massage, gait and balance training, and other therapeutic interventions. Consistently report patient status and progress to physical therapist to allow for updated goals and modifications. Assist physical therapist's assessment of the learning needs and capabilities of patients and caregivers while considering age, level of understanding, and emotional status. Document patient care in a timely, legible, and efficient manner. Perform all duties promptly in a competent and caring manner. Job Requirements: Active state license as a physical therapist assistant Current CPR/BLS certification 6 months of PTA experience within the last 5 years What We Offer: Competitive pay package Medical, dental, vision, and 401(k) matching Retirement planning and savings options Continuing Education reimbursement Ability to make an impact in the communities we serve Preferred Healthcare is a well-established and highly reputable staffing agency that specializes in placing therapy and allied health professionals in positions carefully aligned with their skills and career goals. We pride ourselves on honesty, building lasting relationships, and genuinely taking care of our HCPs. We believe this helps to achieve our mutual goal: better patient care. Awarded Best of Staffing (6 years straight!) and Certified by The Joint Commission. For immediate consideration, please call or apply to this job. Preferred Healthcare Staffing is an Equal Opportunity Employer We are committed to the hiring, advancement and fair treatment of all individuals and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state, or local law. Preferred Healthcare Staffing Job ID #651444. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Preferred Healthcare Staffing “We care for you, so you can care for others” When you decide to join Preferred, you get a partner working tirelessly by your side to ensure all your needs are met. From the outset and throughout your tenure with us, you'll receive personalized service and be treated with kindness and respect. This exclusive treatment is what distinguishes us from the rest. Don't just take our word for it, Preferred has won ClearlyRated's Best of Staffing in both Client and Talent Satisfaction for eight straight years, earning us the coveted diamond award in each category. Experience the Preferred touch today! Benefits Medical benefits Dental benefits Vision benefits 401k retirement plan

Join our team and receive a $10,000 sign-on bonus for qualified bilingual hires!* It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our Retail Sales Consultant's earn between $20.98 - $22.98 per hour plus $13,700 in commissions if all sales goals are met. With our uncapped commission opportunities, overachieving those goals earn top sellers $62,460 per year. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities * Sign-on bonus is not applicable to internal employees. To be eligible for the bonus, you must qualify on our language assessment and be hired by AT&T for the location(s) listed. AT&T reserves the right, at its discretion, to pay your 1st portion of the bonus payments after 6 months of your first date of employment = $3,000 , the second payment after you complete 9 months of employment = $3,000, and the third and final payment after you complete 1 year of employment= $4,000. Total payouts= $10,000. Your receipt of these bonus payouts are contingent upon your agreement with the terms set forth under Agreement for Repayment of Sign On Bonus and in general, provides that you will repay the bonus if you voluntarily terminate your employment within 12 months of the first day of your employment. Eligibility also includes being in good standing at time of payout. Applies to all bilingual job offers made from 8/15/2024- 12/31/2025. #Bilingual Weekly Hours: 40 Time Type: Regular Location: San Francisco, California It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex schedules, facilitating communication, and handling sensitive information with the utmost confidentiality. Key Responsibilities: Executive Support Manage intricate calendars for the CEO, Principal, and Estate Manager, including scheduling meetings, travel arrangements, and personal appointments. Act as a gatekeeper, prioritizing communications and managing access to executives. Prepare briefing documents for meetings and compile comprehensive reports on various family office matters. Assist in strategic planning by organizing and maintaining critical documents and data. Manage confidential and sensitive information with the highest level of discretion. Assist in the preparation and processing of transactions, including document management and compliance. Receive, sort, and distribute daily mail Scanning, filing, and maintaining computer-based filing systems Project Management Coordinate and oversee special projects as directed by the Principal, CEO and Estate Manager. Liaise with external partners and vendors including on site meetings at our portfolio of private residences. Track progress on key initiatives and provide regular status updates to leadership. Communication and Liaison Draft and edit high-level correspondence, presentations, and reports. Facilitate internal and external communication, ensuring all parties are well-informed and aligned. Represent the CEO and Estate Manager in meetings when appropriate, taking notes and following up on action items. Office Management Oversee day-to-day operations of the Family Office, including vendor management and facility maintenance. Implement and maintain efficient systems for document management, filing, and information retrieval. Financial Administration and Vendor Management Assist with basic bookkeeping duties and expense management for executives. Support Estate Management with AP/AR Coordinate with the finance team on budgeting and financial reporting as needed. Help prepare financial documents for review and decision-making by the CEO and Principal. Qualifications: 5+ years of experience as an Executive Assistant, ideally in a Family Office. Work in property management or construction is also appealing. Exceptional proficiency with Google Workspace, Notion and Asana preferred. Ability to understand complex financial concepts and contracts. Excellent written and verbal communication skills, with the ability to interact effectively at all levels. Proven ability to handle confidential information with discretion and maintain the highest level of integrity. Outstanding problem-solving skills and ability to anticipate needs proactively. Flexibility to work extended hours when necessary and occasional travel. Knowledge of wealth management, real estate, and investment practices is highly desirable. Personal Attributes: Exceptional judgment and decision-making abilities Ability to thrive autonomously with broad decision making ability Meticulous attention to detail and commitment to excellence Adaptability and willingness to take on diverse responsibilities Positive attitude and ability to build strong relationships with stakeholders at all levels Benefits: Highly competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Liberal paid time off and holidays This position offers a unique opportunity to work closely with senior leadership in a dynamic Family Office environment. The ideal candidate will be a consummate professional who can seamlessly integrate into our team and contribute to the success of our organization.

Job Type: Full-time (40 hours/week), Hourly, Non-exempt Availability: Typical 9 AM - 5:30 PM, Monday - Friday. Be available and on-call as needed. COMPENSATION: $72,800 - $270,000/year (based on experience) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, and sick days Paid meal breaks Regular reviews & advancement opportunities Travel as needed INTRODUCTION: We're looking for a Personal Assistant/Chauffeur to work under our House Manager in a dynamic private household setting. This role involves hands-on involvement in managing designated areas and a willingness to engage in a variety of tasks. Candidates should exhibit humility, a strong sense of service, excellent organizational abilities, and the assertiveness to hold staff accountable. You'll be part of a collaborative team of Personal Assistants, each responsible for different aspects of household operations. If you're adaptable, dedicated, firm in upholding standards, and experienced in management, we invite you to apply. DUTIES: Vendor & Supplier Management: Liaise and coordinate with external suppliers essential for the operation of the household or mansion (such as maintenance, cleaning, floristry, security, event planning, etc.). Oversee and manage various property projects and vendor activities to ensure each project is completed efficiently, while taking full responsibility for home maintenance, covering all aspects of property upkeep and repairs. Conduct quotation comparisons, engage in initial contract negotiations, or prepare approval processes, ensuring a balance between cost and quality while safeguarding the Principals' interests. Property Management: Conduct regular property inspections, identify and report issues, and fix them, or arrange and supervise staff to resolve issues effectively and promptly. Oversee household inventory, ensuring an adequate supply and organization of household items. Efficiently arrange staff working hours and tasks to ensure optimal productivity and coordination. Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. Personal Matters and Errands: Provide reliable transportation for the Principals, maintain vehicle cleanliness and readiness, and perform various errands as needed, such as picking up dry cleaning, mailing parcels, and managing banking or post office matters. Assist with purchasing or ordering items and handle miscellaneous tasks such as processing returns, exchanges, and bill payments. Emergency and Flexible Support: Respond promptly to the Principals' ad hoc instructions or emergencies. Handle unexpected matters (flight changes, schedule conflicts, emergency meetings, etc.). Confidentiality and Professional Ethics: Strictly adhere to privacy protection and handle the personal information of the Principals with discretion. Maintain professional etiquette and a polished image at all times. Document and Data Management: Maintain electronic and physical folders based on family or individual needs, archive important contracts, passports, visas, insurance, etc. Update contact information, meeting minutes, memos, and other documents. Administration and Communication Coordination (Optional): Handle incoming calls and guest greetings. Screen and handle daily communications such as emails, phone calls, messages, etc., acting as a representative for the Principals in external communications when necessary. Manage important documents, contracts, and personal information to ensure confidentiality. REQUIREMENTS: Bachelor's degree or higher, with experience in hospitality or family office settings preferred. A high level of empathy and exceptional client relationship skills, with the ability to build and maintain a trusting relationship through highly personalized and meticulous service. Management experience preferred. Strong analytical, learning, and communication skills, with strict adherence to confidentiality. Technologically proficient, particularly with G Suite, iPhone, and MacBook. Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities. Positive and team-focused, with outstanding interpersonal skills and vendor management experience. Proficiency in English, both written and spoken. Flexible schedule, willing to work different shifts as needed (e.g., holidays, weekends, evenings, etc.). Must be legally authorized to work in the United States and able to pass extensive background checks. Must possess a valid U.S. driver's license with a clean driving record, proven driving expertise with an emphasis on safety, reliability, and outstanding service to passengers. Ready for pre-employment health screenings, including physical and psychological exams, drug tests, and annual flu vaccination. Seeking a long-term commitment. CORE VALUES: Principals' First: Always put the Principals' needs and interests first. Learn from Mistakes: Admit mistakes upfront and learn and grow from them. Conscientious: Attention to detail. Completes duties mindfully, effectively, and promptly. Dedication: Shows a deep commitment to the role and the company. Accountable: Takes ownership of tasks and completes thorough due diligence. Independent: Thinks and acts independently. Able to be self-taught and continuously improve. Resilience: Never complains or shies away from work. Welcomes constructive feedback and thrives under pressure. WHY JOIN US? Prestigious Environment: Work within a high-end private household, managing luxurious properties and engaging with an exclusive clientele. Strategic Impact: Play a crucial role in shaping and optimizing household operations, contributing to the overall efficiency and excellence of the residence. Professional Growth: Access continuous learning opportunities, including specialized training and potential career advancement within a prestigious organization. Technology-Driven Operations: Work in an environment that prioritizes modern tools and systems for seamless communication, task management, and operational efficiency. Competitive Compensation: Enjoy a highly competitive salary with significant earning potential through performance-based bonuses and comprehensive benefits. Supportive Culture: Thrive in a collaborative, supportive work environment that values dedication, integrity, and excellence.

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

Our client, a highly-regarded tech company, is looking for a Personal Assistant/House Manager to provide comprehensive support to the Principal. You would be joining a positive, genuine team and working closely with the company's President. This role is fully in-person in Menlo Park, CA and requires 30% travel. About the role and your impact: Personal Organization/Household Management: Manage calendars, appointments, and deadlines for the Principal, optimizing their time and productivity. Handle personal errands and projects such as household management, vendor/contractor management, shopping, gift procurement, and more. Maintain confidential files and records, handling sensitive information with discretion. Anticipate needs and proactively address any logistical or administrative challenges. Manage reservations, bookings, and appointments. Maintain up-to-date personal schedule for the Principal, anticipating and smoothly resolving conflicts. Conduct research on various topics and present concise, relevant findings and information to the Principal. Travel Support: Coordinate travel arrangements in collaboration with the Executive support team. Provide real-time support preceding and during travel, ensuring a smooth and comfortable experience, including accompanying the Principal on trips and to appointments. Behind the Scenes Collaboration: Liaise with other team members, departments, and vendors to facilitate seamless coordination and communication. Coordinate events, meetings, and special projects. Executive Assistance: Support calendar management, scheduling, records maintenance. What you'll bring: 2+ years of experience in personal assisting, including household/estate management. A valid driver's license and reliable vehicle. A flexible, customer service-oriented attitude and ability to work a varied schedule. Benefits: Competitive compensation Full benefits package Generous PTO

Palo Alto, CA $30 - $35/hour Option 1 Staffing is currently seeking an Administrative Assistant to join one of the Bay Area's most esteemed employers. In this essential role, you will support multiple faculty members with a variety of tasks, including scheduling, financial reimbursements, event coordination, and more. This position requires a strong multitasker who maintains a calm demeanor and demonstrates professionalism in all interactions. Responsibilities: Complex calendaring with competing priorities for multiple faculty memebers Coordinating travel arrangements from flights, hotels, reservations to transportation Coordinating conferences, dinners, and corporate events Creating expense reports Monitor, and reconcile budget statements Research, identify, and resolve discrepancies as needed Arranging meetings and other events Reviewing incoming documents Answer incoming phone calls Qualifications: Minimum 2 years experience providing administrative support Ability to multitask and work in a fast-paced environment Bachelor's degree Experience using Oracle is highly preferred For immediate consideration, please apply! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Personal Assistant / Household Manager - Poseidon Reports To: The Principal Work Schedule: Full Time, ~10 -6pm with some flexibility Overview A dynamic family office seeks a meticulous and proactive Personal Assistant/Household Manager to join their close-knit team. The successful candidate will be instrumental in ensuring the smooth operation of business and household affairs, contributing to the success and harmony of a bustling environment. This role involves organizing family events, ensuring every detail is perfect, and every guest feels warmly welcomed. From managing the household budget to planning exciting travel adventures, the Personal Assistant/Household Manager will be the go-to person, turning visions into reality with exceptional organizational skills and a warm, empathetic demeanor. However, it's not just about the tasks-it's about the relationships. The successful candidate will be a trusted confidant, handling sensitive communications with grace and discretion, ensuring the home runs smoothly, and supporting the Principals in their personal and professional endeavors. Joining this team means more than just a job; it's an opportunity to be part of something special where contributions truly make a difference. If you are ready to dive into an exciting journey with a team that feels like family, this position is for you! Expectations Bachelor's Degree or equivalent experience Minimum 3 years of experience as a Personal Assistant or Household Manager Strong financial acumen, including proficiency in budgeting, bill management, and financial record-keeping. Exceptional organizational skills with a proven ability to manage multiple tasks and schedules effectively. Excellent communication skills (written and verbal) to confidently manage interactions with family members and external vendors. Proactive, resourceful, and dependable with a "can-do" attitude and a high degree of accountability. Warm, positive, and enjoyable to be around, fostering a relaxed and fun family environment. Tech-savvy and comfortable using essential tools like 1Password, text messaging, and Google Calendar. Excellent taste and decision-making skills for scheduling activities, choosing outings for the kids, trip planning, and overall household management. Ability to work independently while also collaborating effectively with the existing staff member. Responsibilities Household Management: Oversee the day-to-day operations of the household, ensuring a smooth and efficient living environment. This includes maintaining inventory of essential supplies, coordinating with service providers for cleaning, maintenance, and repairs, scheduling routine maintenance for appliances and systems, and ensuring car care is addressed through timely servicing and registration renewals. Finance Management: Manage family finances, including budgeting, bill pay, and potentially managing investments. Event Planning: Plan and execute a variety of events, from intimate family gatherings to elaborate social occasions or work functions. This includes managing logistics such as catering, decorations, guest invitations, and ensuring a seamless and enjoyable experience for everyone involved. Childcare Support: Provide effective childcare support by coordinating schedules for children's activities (camps, sports, lessons), ensuring transportation arrangements are in place, and maintaining awareness of important dates and deadlines. Additionally, collaborate closely with the existing nanny to delegate tasks effectively, providing clear instructions, and fostering a positive working relationship that prioritizes the well-being of the children. Administrative Support: Manage family calendars meticulously, ensuring everyone is on the same page regarding appointments, commitments, and deadlines. This may involve scheduling appointments, coordinating travel arrangements, and maintaining a centralized system for tracking important information. Additionally, delegate tasks to the existing staff member (nanny/housekeeper) based on their skills and the family's needs, fostering clear communication and ensuring accountability for task completion. Manage gift procurement and management, including purchasing gifts for various occasions, maintaining a record of gift-giving needs, and ensuring timely delivery or presentation.

Who you are You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement. Specifically, we are looking for: 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must You have experience working and communicating with kids and the elderly Love for organization and streamlining processes Strong interpersonal and communication skills You stay organized in order to manage simultaneous timelines and projects You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs) Basic HTML and graphic design abilities are a must You have a clean driving record and can lift up to 40 pounds The job As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing. Your responsibilities will include, but are not limited to: Personal and medical calendar management and booking Financial organization, communication, and related tasks Travel arrangements and forecasting Household maintenance, from scheduling repairs to making sure they have the essentials Drop off and pick up for school/recreational activities for our children Event planning, inventory, and vendor management Marketing materials creation and distribution Special projects and anything else that might come up Ability to work occasional weekends and nights This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Join a dynamic team working at the forefront of the evolution and advancement of workers' rights. You will be key administrative support for colleagues supporting plaintiffs' employment lawyers across the country, and you will be part of a vital team ensuring that NELA members have a great experience with the organization. NELA and the Institute seek an experienced, detail-oriented, and organized self-starter as our Administrative Coordinator. The Administrative Coordinator (AC) is responsible for supporting administrative and programmatic activities of the organizations, and for crucial database functions and report generation. This position regularly interacts with NELA/Institute team members, and is the first and main point of contact for most public inquiries as well as inquiries/requests from NELA members, donors, event registrants, and National Institute for Workers' Rights donors/constituents. This is a full-time, non-exempt position that is roughly 75% remote and 25% in-person in our Concord, California office. The Administrative Coordinator reports to and is under the direct supervision of the Membership Director. Compensation: Annual Salary $58,000 to $62,000 per year, depending on experience. Generous Benefits Package including: Employer-Sponsored Medical Employer-Sponsored Vision Employer-Sponsored Dental Insurance All Federal Holidays Personal, Sick, and Family/Medical Leave Pension Contribution and Employee-sponsored 401K Annual Professional Development funding Application Process: Please submit a cover letter explaining your interest in and qualifications for the position along with a résumé in PDF format to *******************. Please indicate “Administrative Coordinator” as subject line. Application Deadline: Open Until Filled About Us The National Employment Lawyers Association (NELA) empowers workers' rights attorneys through legal training, promoting a fair judiciary, and advocating for laws and policies that level the playing field for workers. Founded in 1985, we are the country's largest professional organization exclusively comprised of lawyers who represent employees in cases involving employment discrimination and harassment, wage theft, employee benefits, and other employment-related matters. For more information about NELA, visit ************ . The National Institute for Workers' Rights (the Institute) is NELA's sister organization. The Institute advances workers' rights through research, thought leadership, and education for policymakers, advocates, and the public. For more information about the Institute, visit ************ . Job Responsibilities Database Maintenance, Data Entry & Report Generation: Perform regular database maintenance including but not limited to routine database hygiene practices, event registration set-up, automatic system-generated email correspondence configuration/updates, creation of and updates to various system-generated member and staff alerts, etc. Input membership dues, donations, event registrations, contact information updates, and other data into NELA's membership and donor database, currently iMIS Engagement Management System. Create, update, and run IQA-based queries to generate reports from iMIS, including membership lists, directories of event participants, donor lists, thank you letters, and other reports as requested. Administration: Provide reception and administrative support to staff members, who are primarily remote, by performing daily office administration tasks to include answering incoming calls and managing main phone lines; processing incoming and outgoing mail; and responding to lawyer referral requests. Serve as the first and main point of contact and provide customer service for NELA members, donors, the public, and others who contact NELA or the Institute. Receive and track checks and other payments to NELA (a 501c6 non-profit corp.) and the Institute (501c3) and prepare them for deposit. Coordinate staff meetings and other team meetings as appropriate. Attend semi-annual NELA Board meetings as requested. Other duties as assigned by the Membership Director. Membership: Assist Membership Director in member maintenance, identifying new member prospects, and supporting other member-related activities. Assist members and prospective members in all aspects of the membership lifecycle and other related processes and respond to requests for information in a timely and professional manner. Continuing Legal Education (CLE): Travel to NELA's Annual Convention and other NELA or Affiliate CLE programs as needed. Assist with event-related logistics such as name badges, supplies, and signage, etc. as needed. Development: Support the Director of Development with administrative tasks related to fundraising for NELA and the Institute, including the following: Coordinate the donation acknowledgment process, including generating donation reports and producing and mailing acknowledgment letters on a weekly basis. Provide logistical support for NELA's Annual Gala (part of the Annual Convention) and other fundraising events for NELA or the Institute. Assist with donor fulfillment activities, such as collecting sponsor ads for the Convention Program Guide and mailing gifts. Coordinate elements of fundraising mailings, online appeals, and grant applications and reports. Qualifications Strong preference for a minimum three years' experience in successfully executing a variety of database processes including set-up/configuration, data entry, reporting, etc., with a demonstrated ability to work at a high level of accuracy. Ease in a customer-facing role via all communication channels (phone, email, web, in-person) and demonstrated customer/client service savvy by exercising sound judgment, effective interpersonal abilities, and meaningful relationship-building skills. Previous experience in an administrative and/or program support position. Exceptional organizational skills, including attention to detail, follow-through, and the ability to manage multiple tasks, prioritize projects, and meet deadlines. Excellent written and oral communication skills in conjunction with a positive, solutions-oriented mindset. Ability to work collaboratively and effectively with co-workers and with a variety of people at all levels of the organization, including a strong personal commitment to advancing DEIA efforts. Proficiency in MS Word, Excel, Outlook, and PowerPoint. Strong Internet research skills a plus. Strong customer service orientation and commitment to providing exceptional service to NELA members, other constituents, and the public. Flexibility and willingness to take the initiative on a variety of projects. The National Employment Lawyers Association (NELA) and the National Institute for Workers' Rights (Institute) are equal-opportunity employers. We value a diverse workforce and an inclusive culture. NELA and the Institute encourage applications from all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. NELA and the Institute make every effort to ensure that our recruitment and employment practices provide all persons, including persons with disabilities, with full opportunities for employment in all positions. NELA and the Institute are committed to providing reasonable accommodation to persons with disabilities. If you are a person with a disability and need assistance applying online, please email ******************* or ************** ext. 104. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $28 - 30/hr

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time. **Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.** Key Responsibilities: Assist with scheduling and calendar coordination for the Managing Director, Early Childhood. Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood. Handle phone calls and correspondence (letters, packages, etc.). Greet and assist visitors in a professional and friendly manner. Maintain office supplies and equipment, including ordering and inventory management. Coordinate and order team lunches. Ensure the office remains tidy and welcoming. Pick up mail and packages as needed. Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management. Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed. Qualifications & Skills: 2-5 years of office/administrative experience in a professional setting. Bachelor's degree strongly preferred. Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach. Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture. Willingness to expand to additional onsite days as needed. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.