Kitchen Support Staff
Assistant Job In Claremont, CA
PRIMARY PURPOSE & GENERAL DESCRIPTION:
Under direct supervision from dining hall management, the Kitchen Support Staff is expected to perform a variety of duties for the preparation, set up, delivery, and serving of various food products, and to provide the highest quality of service to customers at all times.
DESCRIPTION OF DUTIES AND RESPONSIBILITES:
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position.The list of essential functions below does not identify all duties performed by any single incumbent in this position.Perform other duties as assigned.
Dish Room
Receive and/or deliver incoming soiled dishes, trays, flatware, pots, and pans; scrape off food; sort and wash using appropriate procedures as required by the dishwashing machine or in pot area.
Measure and use proper concentration of dishwashing chemicals.Set and maintain dishwashing machine at proper temperature as required by Health Department.
Sort clean dishes, trays, flatware, pots, and pans. Restock service and kitchen areas before, during, and after the meal period.
Sweep and mop floors in the dish room. Collect and take out trash from service and kitchen areas.
Maintain cleanliness of equipment including ovens, ceilings, push carts, and speed racks, while using proper PPE.
Assist in maintaining the servery and dining rooms: clean tables in the dining room, clean and stock beverage dispensers, put ice in soda machines, stock napkins, and fill salt and pepper shakers.
Maintain cleanliness of work and service areas, including floors, walls, trash cans, and worktables.
Receiving and Organizing Orders
Receive, organize, and put away incoming inventories.Label and date incoming product.Rotate stock, using "first-in, first-out" policy.
Assist in the kitchen as needed, including loading and unloading of trucks.
Check temperatures of incoming supplies to insure compliance with Health Department regulations.
Lift, move, store, issue, count, sort, and weigh food production goods and equipment as necessary; record information as directed.
Break down and remove boxes.
Fill soap and paper towel dispensers.
Maintain cleanliness of storage areas, including storerooms, refrigerators, and freezers.
Maintain the flow of incoming goods, directing truck traffic as required.
Maintain cleanliness of elevator and receiving dock.
Kitchen Preparation Support
Assist with catering delivery and set-up as directed by manager or supervisor; assist with catering production.
Use slicer, wedger, dicer, chopper, and grater as appropriate to clean, peel, cut, and prepare ingredients for kitchen and serving use.
Prepare salad bar dressings, toppings, and condiments.
Maintain cleanliness of work areas.
Assist runner in restocking items.
Refill and store items for next meal period; label and date all items.
Perform other duties and tasks specific to the position as needed.
Participate in training sessions as provided by supervisor and by the College.
Assist with the training of other staff members as appropriate.
Actively support the College's Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Thisindividual must possess the knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to learn and follow safe working methods and procedures, including safe practices in delivering and serving of food.
Ability to follow Hazard Analysis Critical Control Point (HAACP) guidelines, (ServSafe), and Personal Protective equipment (PPE) requirements.Ensure compliance with safety rules and regulations, proper use of personal safety equipment, food preparation equipment, and cleaning compounds.
Knowledge of or ability to learn proper set-up/breakdown of dish machine; proper set-up/breakdown/cleaning of pulper.
Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, and lift boxes and break down up to 50 lbs. without assistance.Must be able to work on feet for prolonged periods of time.
Ability to communicate orally and in writing with co-workers and patrons in English.
Ability to establish and maintain cooperative working relationships.
Ability to provide the highest quality of service to customers at all times.
Employees in this classification may work alone or with a team; most work is done indoors, but some activities are outdoors.Not all facilities are air-conditioned.Assignments may include day shifts, swing shifts, and weekend shifts.
QUALIFICATION STANDARDS:
EDUCATION AND EXPERIENCE:
Any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES:
California State law requires a current California Food Handler's Card.
GROOMING AND APPEARANCE:
In accordance with California, state, and local laws Scripps College seeks to maintain a neat and professional image at all times while in the workplace. Pursuant to California's Health and Safety Code *113969, all food employees preparing, serving, or handling food or utensils must wear hair restraints, such as hats, hair coverings, or nets, which are designed and worn to effectively keep their hair (including beard hair) from contacting non-prepackaged food, clean equipment, utensils, linens, and unwrapped single-use articles.
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, 12-month, non-exempt position.Benefits-eligible.
The scheduled hours for this position are Wednesday-Sunday from 11:30 am to 8:00 pm. Hours may vary due to the needs of the College or department and may include some evenings and weekends.
Hourly rate range: $18.50-$20.00. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, andtraining.
SUPERVISORY RESPONSIBILITY:
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is variable. Most work is done indoors, but some activities are outdoors. Not all facilities are air-conditioned. Kitchen support staff are routinely exposed to high temperatures when working with dish washing equipment, and when working around hot ovens and other kitchen appliances. Kitchen support staff may be exposed to extremely cold temperatures when working in or around freezers or with frozen foods.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, separating flatware and filling small containers. Whole hand and arm dexterity, for example as would be required to place objects in dishwasher, remove them, and put them away. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to view and retrieve supplies from low shelves or the floor. Ability to move about. Ability to lift and carry short distances up to 50 lbs., for example to lift or move bulk ingredients, supplies, kitchen equipment, containers filled with dishes, and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.Scripps College is an At-Will employer.Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwiseprohibited by law.
RequiredPreferredJob Industries
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Personal Assistant to Private Household
Assistant Job In Santa Monica, CA
We are seeking a discreet and highly organized Personal Assistant to support day-to-day personal and household operations. This role is best suited for someone who thrives in dynamic environments, is solutions-oriented, and can work both independently and collaboratively to keep things running smoothly. The ideal candidate has a service-minded attitude, excellent time management skills, and maintains the highest level of professionalism and discretion.
Requirements:
At least 2 years of experience in a personal support role, such as Personal Assistant or House Manager
Strong organizational, communication, and multitasking abilities
Able to handle a variety of responsibilities with discretion and sound judgment
Comfortable managing schedules, logistics, and high-level personal support
Ability to stay composed and effective in high-demand or fast-paced situations
Self-starter with a proactive mindset and flexible approach to problem-solving
Responsibilities:
Oversee daily household operations and coordinate with service providers
Manage calendars, appointments, and personal scheduling
Arrange travel logistics, including accommodations, transportation, and itineraries
Ensure household systems, routines, and vehicles are properly maintained
Assist with personal errands, special projects, and general task management
Support personal and lifestyle-related needs as they arise
Schedule:
Full-time, on-site role
Standard business hours with some flexibility as needed
Compensation:
$60,000 - $115,000, depending on experience
Includes benefits, 401(k), and additional perks
Location:
Greater Los Angeles Area - West Los Angeles
Administrative Coordinator
Assistant Job In Irvine, CA
D3 Search is actively recruiting an Administrative Coordinator for a leading international law practice with an office located in Irvine, CA (92614)
Administrative Coordinator
Note: 3 years' administrative office experience in a professional services or legal environment required.
Location/Map:
Irvine, CA (92614)
Employment Status:
Full-time | direct hire employment opportunity. Non-Exempt role (OT-eligible).
Employer Work Model:
Flexible hybrid 3/2 work model.
Position Overview:
The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities. In this capacity, the Administrative Coordinator will:
Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
Coordinate office/social events and office-specific programs;
Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
Work overtime as required; and
Handle additional administrative projects as assigned.
Proficiencies:
Advanced proficiency in MS Word and related document editing and comparison applications;
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
Advanced proficiency in MS Excel and spreadsheet/database applications;
Advanced proficiency in MS PowerPoint and presentation applications;
Advanced proficiency with coordinating training programs and events;
Advanced proficiency in rules of English grammar, spelling and punctuation;
Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
Fundamental proficiency in document management applications (WorkSite).
Education & Qualifications:
Associate's degree (preferred); Bachelor's degree (preferred);
At least 3 years of administrative office experience; and
At least 3 years of experience in a professional services or legal environment (preferred).
Salary/Compensation & Benefits:
Annual salary range is 58-72K (DOE/DOQ). Firm offers a rich and comprehensive benefits package.
If interested in this full-time/direct hire Administrative Coordinator role with this highly respected international law practice located Irvine, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante | D3 Search
📬********************
📌 ****************
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
Office Assistant
Assistant Job In Anaheim, CA
Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? The Corban Group in Anaheim, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office.
Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today!
Minimum Requirements:
Bachelor's degree preferred
2+ years of experience managing a busy office
Intermediate to advanced skills with MS Office Suite
CRM experience preferred
This position requires that you possess the following skills:
Ability to prioritize projects and manage time
Provide outstanding customer service
Excellent communication; both verbal and written
Good-nature, positive attitude
Self-directed initiative
A desire for continuous learning
Ability to adhere to complex regulatory and compliance requirements
Responsibilities:
Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will:
Answer phones and greet clients in a friendly, warm manner
Record notes from client conversations in an accurate manner into CRM
Complete and process new client applications; accuracy being pertinent
Input prospects and keep database/CRM program up to date
Process transactions
Event planning
Schedule meetings and appointments
Various industry specific tasks
Salary:
$20 - $25/hr.
Benefits:
401(k) match
Bonus and commission potential
Flexible schedule
Hours:
Monday - Friday, 9am-5pm
About 2 evenings a month for seminars; flexible start time on the day of
Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!
Hospitality and Events Assistant
Assistant Job In Garden Grove, CA
Hospitality and Events Assistant
JOB CLASSIFICATION: Part Time Non-Exempt
DEPARTMENT/PROGRAM: Campus Hospitality
REPORTS TO: Director of Hospitality
SCHEDULE: Approximately 15 hours per week, with evening and weekends
PAY RANGE: $22.00 to $24.00
Position Summary:
This position will provide critical support for on-site events during weekdays and weekends. This
part-time role includes assisting the Hospitality and Events team with event preparation,
coordination, and execution to ensure an exceptional experience for clients and guests. The ideal
incumbent is organized, proactive, and comfortable working flexible hours based on event
schedules.
Key Responsibilities: Because all RCBO employees represent the Roman Catholic Church, they
are expected to conduct themselves according to the goals and mission of the Church in
performing their work.
The position of Hospitality and Events Assistant consists of some or all of the following duties:
• Event Preparation: Assist the team with administrative and operational tasks, including
preparing client materials and contracts, confirming room arrangements, and ensuring all
necessary event supplies and equipment are ready.
• Logistics Coordination: Coordinate event logistics, including preparing setup requests,
arranging AV needs, managing signage, and collaborating with key campus stakeholders
such as security, facilities, and janitorial teams to ensure smooth execution.
• On-Site Event Support: Act as the on-site contact during assigned events, assisting clients,
managing logistics, and resolving any issues or last-minute changes.
• Client Interaction: Provide friendly, professional support to clients and guests, ensuring
their needs are met and their event experience is positive.
• Policy Compliance: Monitor and enforce adherence to campus policies and guidelines,
addressing questions or concerns as they arise.
• Post-Event Tasks: Assist with post-event activities, including conducting post-event
inspections, resetting spaces, and preparing detailed reports for the team.
JOB DESCRIPTION•
Administrative: Prepare comprehensive event reports to support team meetings and
provide insights for planning and improvements. Collecting, tracking and depositing event
deposits, payments and commission checks.
• Flexible Coverage: Maintain availability for a combination of weekday and weekend shifts,
accommodating the varying schedules of events.
Qualifications:
• Previous experience in event coordination, hospitality, or customer service is required.
• Strong organizational and multitasking skills, with attention to detail and a problem-solving
mindset.
• Excellent interpersonal and communication skills to interact effectively with clients, guests,
and team members.
• Ability to work independently while maintaining a collaborative approach.
• Flexibility to work evenings and weekends based on event schedules.
• Proficiency in Microsoft Office Suite; familiarity with event management tools is a plus.
• Physical ability to stand for extended periods and assist with light event setup tasks.
Physical Requirements:
• Typical office environment with prolonged sitting using basic office equipment such as
computer, laptop, keyboard, mouse, telephone, copier, facsimile, calculator and paper
shredder. Outdoor venues may have uneven surfaces, requiring additional mobility. Use of
stairs occasionally.
• Essential physical activities may include prolonged standing and walking, moving around
and managing the event space. Light setup requires good manual dexterity and ability to
reach, bend, sometimes push or pull equipment, occasionally carry materials as needed
weighing up to 30 lbs. Coordinating and supporting events requires the ability to
communicate with guests and colleagues.
Litigation Secretary for Non-Profit in Santa Monica
Assistant Job In Los Angeles, CA
Respected and established non-profit has an immediate need for a Litigation Secretary with 1-5+ years of experience to join their team in Santa Monica. The Litigation Secretary will be responsible for providing administrative support and assistance to the team. The ideal candidate will have excellent communication skills, be detail-oriented, and possess a strong understanding of litigation processes.
If you are passionate about helping people and making a difference for underserved communities, this is the role for you!
Responsibilities:
Engage in basic communication and correspondence with clients.
Maintain both electronic and physical case files.
Prepare and proofread simple court forms, proof service, table of authorities/table of contents, etc.
E-file documents with the courts and calendar deadlines.
Coordinate for depositions including scheduling court reporters and preparing conference room.
Assist with intakes when needed.
Perform administrative tasks such as processing incoming/outgoing mail, document copying, scanning, saving files, and filing.
Requirements:
Familiarity with Los Angeles Superior Court procedures, with a preference for experience in Family Law and Civil matters.
Proficiency in Microsoft programs and Adobe Acrobat.
Bilingual proficiency in Spanish and English is required.
Additional Details:
This is a temporary position anticipated to last 6 - 8 months with the potential to be converted
Hours: 9:00 AM - 5:00 PM with a 1-hour lunch break (7-hour workday)
Parking: The firm will cover parking expenses
Compensation: $25 - $32/hour depending on experience
Please submit your resume in Word or PDF format today for immediate and confidential consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Amazon Marketplace Assistant
Assistant Job In Los Angeles, CA
Key Responsibilities:
Strategic Planning & Execution
Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels.
Identify growth opportunities and create actionable plans to capture market share.
Work with internal teams to ensure seamless execution of marketplace strategies.
Amazon Operations Management
Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment.
Optimize product listings, content, and keywords to improve visibility and conversion rates.
Analyze performance metrics and leverage data to drive continuous improvement.
Vendor & Seller Central Management
Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies.
Negotiate terms and agreements with Amazon to secure favorable outcomes.
Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment.
Team Collaboration & Leadership
Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals.
Set performance goals, conduct regular reviews, and support professional development.
Qualifications:
Education: Bachelor's degree strongly preferred.
Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability.
Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics.
Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making.
Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders.
Team Collaboration: Demonstrated ability to work effectively with cross-functional teams.
Location: Los Angeles, CA
Compensation: $60,000-$65,000 (based on experience)
Litigation Secretary
Assistant Job In Los Angeles, CA
Pay Rate and Benefits: $80,000 to $110,000 per year, along with comprehensive benefits such as medical, dental, vision, etc.
Position Type: Full-time, Hybrid (3 Days Onsite), Direct Hire
LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Los Angeles (Century City), CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment.
Responsibilities:
Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters.
Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence.
Maintain and organize case files, documents, and records.
Manage court deadlines and assist in calculating pre-trial dates.
Coordinate and schedule meetings, depositions, and court appearances.
Conduct legal research and gather relevant information from various sources.
Assist with court filings, including e-filing in state and federal courts.
Prepare and handle document production and discovery requests.
Assist with trial preparation, including organizing exhibits and trial binders.
Qualifications:
Minimum of 5 years of prior experience as a civil litigation secretary, supporting litigators in civil defense.
Strong knowledge of civil litigation procedures.
Proficiency in court deadlines and calculating pre-trial dates accurately.
Experience with court filings, including e-filing in state and federal courts.
Excellent organizational skills and the ability to manage multiple tasks efficiently.
Strong attention to detail and accuracy in document preparation.
Effective written and verbal communication skills.
High level of professionalism, integrity, and discretion.
Administrative Assistant
Assistant Job In Burbank, CA
We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks.
The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO).
RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond.
Duties and Responsibilities:
Administrative Support
:
HR Support: Provide administrative support to the Chief People Officer
CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations.
Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members.
Office Management:
Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence.
Oversee office equipment and purchase office supplies.
Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency
In This Role, You'll Bring with You:
Proven experience in administrative or executive support roles.
Strong organizational and time-management skills with the ability to prioritize tasks.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
Ability to maintain confidentiality and handle sensitive information with discretion.
Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills.
Previous exposure to cross-functional work between different departments is preferred.
Benefits
Cell Stipend
Paid/Sick Time Off
Standard RMS employer-paid benefits (full-time*)
Physical Demands
Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer.
Must be able to lift to 15 pounds at a time.
Traditional office environment but may require nonstandard workplaces.
At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.
Litigation Secretary
Assistant Job In Orange, CA
Larson is seeking a Legal Secretary to be an integral member of the firm's secretarial team and support our growing litigation practice.
A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented.
Required Qualifications (Experience, Knowledge, Skills, and Abilities)
Experience in e-filing in appellate, district, and California superior courts.
Experience calendaring litigation deadlines with input from attorneys.
Familiarity with Compulaw, Best Authority, iManage.
Experience researching filing procedures for out-of-state filings.
Create TOC/TOAs, format and proofread documents
Sales Assistant
Assistant Job In Irvine, CA
Western Mutual has been providing excellent customer service to homeowners throughout the Southwestern United States for over 80 years. We are rated A (Excellent) with A.M. Best.
We're looking for a dependable, hard-working, energetic Sales Assistant to provide support for our sales team. We need a self-motivated team player with the ability to handle multiple tasks while paying close attention to detail.
The position involves providing support to our sales representatives as agent backup when they are on the phone or out of the office.Other responsibilities include issuing policies, answering phones, taking messages, responding to customers' general inquiries, making follow up calls and sending follow up emails for the sales representatives, running various reports, processing referral checks, assisting on projects assigned by Management, performing general office functions such as data entry and other miscellaneous administrative support duties. The job also involves preparing quotes, completing applications, and discussing coverages with applicants as needed.
Our sales department is fast-paced and automated.The ideal candidate will be able to work independently and as part of the team, have excellent customer service skills, a positive outlook, patience and excellent listening and communication skills.
This position offers base pay plus commissions and bonus with earnings potential of $60,000+ and growth opportunities.
Requirements / Preferences
Candidate must have knowledge of and experience with basic automated systems. Basic Microsoft Excel proficiency is also preferred.
An active Personal Lines or Property/Casualty Insurance License is preferred. We help with obtaining one if hired without a license.
Bilingual English/Spanish or English/Mandarin is preferred. However, please let us know if you speak any additional language(s) fluently.
We offer a competitive base salary plus commissions. We also provide a full benefits package -including medical, dental, life insurance, 401k Plan, Profit Sharing Plan, sick, vacation and holiday pay.
Please submit your resume for consideration.
NON-SMOKING OFFICE
Please see our Privacy Notice For Job Applicants here:*******************************************************************
Administrative Assistant to the Chief of Staff
Assistant Job In Los Angeles, CA
The Administrative Assistant to the Chief of Staff is responsible for supporting the Chief of Staff and the larger Executive Team with complex and routine administrative tasks, in addition to ensuring the efficient operations of Wellnest's Administrative Offices.
ESSENTIAL RESPONSIBILITIES
General Office Support
Manages the day-to-day operations of the Administrative Office, including evaluating and re-designing general office processes.
Ensures the Administrative Office common spaces are kept in an orderly manner.
Ensures proper operation of office equipment (e.g., printers, copiers) by collaborating with IT to coordinate preventive maintenance requirements, calls for repairs, and maintains equipment supply inventory.
Manages office supply inventory for the Administrative Offices by checking stock to determine inventory level, anticipating supply needs, placing orders, distributing supplies, and working with individual teams to support their unique needs.
Responsible for managing the purchase of general office supplies organization-wide.
Sorts and distributes incoming and outgoing mail. Manages the Office's courier needs.
Responsible for handling and tracking checks received, making and distributing copies to the appropriate departments, and logging check information into designated system(s).
Manages conference/meeting room bookings, preventing scheduling conflicts and facilitating a solution for needed space when needed.
Works closely with other administrative staff and supports other colleagues as needed.
Chief of Staff Support
Provides high-level, confidential administrative support to the Chief of Staff.
Creates, maintains, and updates various documents, including drafting and editing communications, preparing meeting agendas, and developing PowerPoint presentations.
Responsible for conducting research, data analysis, and preparing cross-functional reports.
Assists with monitoring pending projects and ensuring project deadlines are met.
Manages internal and external meeting/event logistics, in-person and virtually.
Manages outgoing communications, including all administrative aspects of mass mail projects and digital campaigns.
Manages monthly credit card reconciliation and expense report process for Chief of Staff.
Makes travel arrangements, including scheduling flights and hotel reservations and coordinating out-of-town meetings and training for the Chief of Staff.
Assists with community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders, and other stakeholders in support of special projects.
Responsible for editing and maintaining the Board Portal for the Board of Directors.
Schedules and provides logistical support for meetings of the Board of Directors and its Committees.
Responsible for agendas, minutes, and other materials for meetings of the Board of Directors and its Committees.
Attends and takes minutes for the Board and Committee meetings and provides minutes and recap to all appropriate people.
Prepares Board Binders and organizes logistics for Board of Directors Retreat.
Manages the Board distribution list and contact information, distributes and tracks annual Conflict of Interest Forms, and other documents as assigned.
In the absence of the Chief of Staff, provides direct administrative support to the President & CEO and serves as the liaison to the Board of Directors.
Additional duties as assigned
QUALIFICATIONS
Education and Experience:
High School Diploma required. A bachelor's degree from an accredited college or university is preferred.
A minimum of three (3) to five (5) years of professional administrative experience supporting a fast-paced team in an office environment is required.
Certificates, Licenses and Registrations:
Must possess and maintain a valid CA driver's license and insurable driving record.
Knowledge, Skills and Abilities:
A strong commitment to advancing Wellnest's mission.
Demonstrated project management experience with the ability to efficiently meet deadlines.
Excellent organizational, coordination, problem-solving, and time management skills, including planning and managing multiple priorities simultaneously.
Ability to work independently and exercise sound judgment and discretion.
Establish and maintain working relationships with this encountered in the course of work.
Ability to maintain a high level of ethical and professional standards.
Excellent communication skills that are rooted in accurately and effectively conveying information.
Be a self-starter and demonstrate an ability to solve problems.
Strong interpersonal skills and ability to build and cultivate relationships to work effectively with various personalities.
Demonstrate cultural competence and sensitivity with diverse groups across race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers.
Skilled in engaging and working with diverse individuals and groups to accomplish established goals.
Advanced proficiency with Microsoft Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook). General ability to adapt to new technology systems and applications.
Ability to thrive in a fast-paced and achievement-oriented environment.
COMPENSATION AND BENEFITS
Annualized Salary Range: $40,796 - $53,820
Wellnest offers a personalized benefits package built from available medical, dental, and vision coverage plans, as well as employer-paid life insurance.
Wellnest employees benefit from an employer-sponsored 401(k) company match of up to 4% and a profit-sharing contribution benefit of up to 5%.
Admin/Tax & Accounting Support
Assistant Job In Los Angeles, CA
Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team.
We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities.
Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties.
This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful.
Primary responsibilities include:
Ability to support the tax and accounting department and meet strict deadlines
Work as part of a team to meet all tax filing requirements and due dates
Delegate workflow between team members
Collate, assemble, organize and process tax return documents
Prepare client invoices
Assist with client payment collections
Maintain filing system
Order supplies
Help maintain the main tax and pension plan filing
Maintain client documents and files
Scanning documents for electronic archive
Prepare various types of letters for professional staff
Sort and deliver mail
Set up of new clients
Coordinate and track tax return extensions
Direct communication with firm clients via phone, email, and fax
Communicate with various firm vendors
Provide administrative support as needed to staff
Answer/ direct phone calls as needed
Manage appointments and various calendars as needed
We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments.
Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus.
Requirements
Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box.
Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required.
We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement.
Salary is based on experience.
Litigation Secretary
Assistant Job In Newport Beach, CA
Putterman Law, APC is growing! Join our boutique law firm with offices in California and Texas and attorneys who bring extensive experience from large firm and in-house settings. We provide legal support to businesses and individuals with corporate matters, transactions, advice and counsel, and dispute resolution. Our litigation practice includes handling disputes involving business and commercial, real estate and landlord-tenant, labor and employment, and trade secrets. We also support construction professionals with a comprehensive suite of services, from contract review to dispute resolution.
Role Description
This is a full-time on-site role for a Litigation Secretary located in Newport Beach, CA. The Litigation Secretary will handle day-to-day tasks such as legal document preparation, maintaining legal and court calendars, supporting attorneys in litigation processes, filing and serving legal documents, and interacting with courts and clients.
Qualifications
Minimum 3 years as a litigation secretary in a law firm
Expertise in legal document preparation
Proficiency in calendaring and court-related tasks
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Familiarity with legal procedures and court systems
Ability to work independently and manage deadlines
Experience with Clio is a plus
Events Assistant
Assistant Job In Irvine, CA
Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.”
There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility.
Free Wheelchair Mission is seeking an Event Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world.
Job Summary:
This is a hybrid position. The Events Assistant's primary role will be to support the Event Manager and the Marketing team in preparing for the Silent Auction for the upcoming Miracle of Mobility (MoM).In addition, the person in this role will also assist in other support for our Move for Mobility and Miracle of Mobility events, along with other local events. This is a temporary, part-time position working approximately 20-30 hours per week.
Responsibilities:
Work with Miracle of Mobility event committees to develop silent auction packages.
Solicit and secure silent auction item donations from various companies and contacts
Complete all processes and forms required for each silent auction package.
Assist Events & Campaign Manager leading up to and on the day of events.
Help to load and tear down decorations, signage, and other event materials.
Assist Events Manager leading up to and on the day of events.
Coordinate with event vendors.
Use Monday.com project management software and spreadsheets to track projects and materials.
Other duties and tasks assigned.
Occasional evenings and weekends required.
Share the message of Free Wheelchair Mission and our vision.
Minimum Experience and Required Skills:
Bachelor's degree preferred.
Minimum two years related role.
Highly organized and detail-oriented.
Comfortable on the phone soliciting item donations.
Event coordination and/or silent auction experience preferred.
Strong computer skills including Microsoft Office suite and Web savvy.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must lift and/or move up to 50 pounds.
Compensation:
Dependent upon qualifications and experience, $22-$24 per hour.
How to Apply:
Please send a cover letter and resume addressing your experience regarding the responsibilities and qualifications listed above to ****************************** with Event Assistant in the subject line.
No phone calls please.
Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission.
Administrative Assistant
Assistant Job In Beverly Hills, CA
Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000
This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring.
This is an incredible opportunity to grow and build a career within a supportive and fun team!
Responsibilities
Manage all incoming client calls and correspondence in a professional manner
Handle calendaring, scheduling, and meeting operations on a daily basis
Facilitate office operations and ensure the office is running smoothly from an office management perspective
Partner with the Director of Operations and other executives on a variety of ad-hoc projects
Update databases and workflows; maintain client accounts and troubleshoot systems
Qualifications
Bachelor's degree is preferred
1-3+ years in a professional services environment
Strong organizational, communication, and analytical skills
Detail oriented
Proficient in Microsoft Office suite (specifically Excel)
Please submit a resume for consideration.
Receptionist / Office Admin
Assistant Job In Los Angeles, CA
100% onsite - Los Angeles, CA
6-12mth Contract
Partnering up with a Space and Defense Manufacturing organization, who is in need of a receptionist / Office support admin. Immediate need, so there is potential for this person contract to hire.
Responsibilities include checking in visitors (higher volume), accepting packages, surveillance throughout the day over facilities, phone responsibilities and back up for other administration tasks as needed.
Coming from a similar industry background would be helpful, as the check in process is quite extensive including export control questions, which you be needing to support visitors complete.
Experience
Min 2yrs of experience working at some sort of security regulated industry such as space, defense or government.
Strong communication skills and good with people
Admin Assistant
Assistant Job In Los Angeles, CA
Administrative Assistant - Events & Travel Support
Compensation: Up to $30/hour | Full-Time
Industry: Retail Apparel
Type: Temp-to-Hire Opportunity
About the Opportunity:
We're working with a client in the retail apparel industry who is seeking a highly detail-oriented Administrative Assistant to support their Events and Travel team. This temp-to-hire position is a great opportunity for someone looking to grow within a fast-paced, collaborative environment. The role is based on-site in Manhattan Beach, CA and requires a strong focus on organization, accuracy, and communication.
Key Responsibilities:
Pull and manage detailed reports from the client's reservation system to support event logistics
Match hotel reservations with flight itineraries and prepare accurate confirmation documents
Coordinate hotel payments (paid by the client) and send confirmations to event attendees
Book team dinners and manage associated payments
Request and reconcile receipts from vendors to ensure accuracy
Organize and allocate invoices to specific events for budgeting purposes
Create and maintain spreadsheets to track travel, expenses, and inventory
Coordinate shipment and tracking of event materials/products to and from event sites and the distribution center
Assist in training or onboarding processes as needed
Communicate clearly and professionally with internal teams and external vendors
Learn and use department-specific software tools efficiently
Requirements:
Exceptional attention to detail and accuracy
Intermediate to advanced skills in Microsoft Excel (formulas, VLOOKUPs, pivot tables, etc.)
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Customer service-oriented and proactive
Tech-savvy with the ability to quickly learn internal systems
Preferred Qualifications:
Experience with Concur or similar travel/expense platforms
Background in event planning, hospitality, or travel coordination
Experience in employee onboarding or training support
This is an exciting temp-to-hire opportunity with a respected company in the retail apparel space. If you're organized, detail-focused, and ready to take ownership of key logistics and administrative tasks, we encourage you to apply.
Administrative Assistant
Assistant Job In Manhattan Beach, CA
A Well-known fashion brand is looking for a freelance Administrative Assistant in Manhattan Beach-.
Role:
Administrative Assistant for Travel and Meetings
Rate:
$25-$30/hr (based on experience)
Location:
Position Location: Fully Onsite Manhattan Beach
Job Description:
Client located in Manhattan Beach is looking to hire an Administrative Assistant to join their Travel and Meeting team. The ideal candidates will possess a friendly demeanor, strong accountability, and be adept with technology, particularly with software such as Outlook and Excel. Experience with event planning tools like Cvent or Stova is highly advantageous. This role will require onsite work during standard business hours from 9:00 AM to 5:30 PM, focusing on supporting various initiatives within the department.
Key Responsibilities:
Administrative Support: Perform a variety of administrative tasks such as scanning, filing, organizing both physical and electronic documents, data entry, managing office supplies, and ensuring smooth operation of office automation systems.
Software Management: Exhibit proficiency in department-specific software systems and quickly learn new applications to improve document management and communication efficiency.
Data Entry & Reporting: Maintain accurate departmental data entry while generating reports, spreadsheets, and presentations with high attention to detail.
Communication: Act as a liaison between department staff and other organizational units to facilitate timely communication regarding travel and meeting logistics.
Documentation & Record-Keeping: Ensure proper documentation of essential travel and event files while maintaining accurate records and inventory management.
Meeting & Event Assistance: Aid department management in preparing materials and coordinating logistics for meetings and events.
Payment and Invoice Reconciliation: Conduct monthly reconciliations for the department's corporate card, manage receipts, and assist with prepayments for travelers.
Problem-Solving: Efficiently resolve technical issues related to software or administrative systems.
Process Improvement: Identify opportunities for improving workflows and assist in implementing new procedures to enhance operational effectiveness.
Job Requirements:
Exceptional Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required; strong Excel skills are necessary for data reporting tasks.
Eagerness to Learn New Software: Ability to adapt quickly to new software applications as needed by the department.
Attention to Detail: A meticulous focus on accuracy in all tasks and document management is essential.
Excellent Communication Skills: Strong professional written and verbal communication capabilities with the ability to engage effectively across all levels of the organization.
Organizational Skills: Capacity to manage multiple tasks efficiently under tight deadlines.
Problem-Solving Abilities: A resourceful approach to addressing administrative challenges with a solution-focused mindset.
Confidentiality: Ability to handle sensitive information discreetly.
Additional Skills (Preferred):
Experience with Concur Travel and Expense
Advanced Excel capabilities (e.g., pivot tables, VLOOKUP)
Keen familiarity with Adobe Professional
Education and Experience:
A college degree or equivalent is preferred
A minimum of 2-5 years of experience performing administrative duties in a corporate environment is desired
Physical Requirements While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is required to pack boxes of supplies and meeting material. The employee is often required to sit for long period of times.
Successful candidates will demonstrate the ability to perform essential tasks satisfactorily while maintaining a positive attitude in a fast-paced work environment. If you are passionate about providing exceptional administrative support in a collaborative setting, we encourage you to apply!
If you are interested, please respond with your updated resume.
Administrative Assistant
Assistant Job In Irvine, CA
Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events.
About:
Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years.
Responsibilities:
Sort and distribute mail, process USPS, FedEx, UPS and outbound mail
Assist Partners with proposals; print/bind as needed
Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order.
Order and manage office supplies
Assist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down)
Assist with maintaining employee workspaces
Maintain confirmation file (PDF, Box)
Assist in CORE Engagement Set up
Update/distribution of staff schedule
Assist in Accounts payable (AP); scan, save and mail payables
Help support as backup on collections
Assist with entering WIP adjustments and client invoices
Facility and lunch coordinator
Confirmation filing and fax distribution
Requirements:
At least 1-year of Administrative Assistance experience
Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint)
Proficiency in data entry
Ability to demonstrate professionalism throughout the workplace
Ability to multi-task effectively
Responsible, reliable and ability to meet deadlines on a routine basis
Strong communication and social skills