Assistant Jobs in Chino, CA

High school diploma, or equivalent, is required. A bachelor's degree preferred. A minimum of five (5) years of litigation secretary experience directly supporting fast-paced litigation attorneys is required 5+ years civil litigation defense experience State & federal court filings Recent experience and strong working knowledge of legal terminology, legal and court proceedings, including state and federal court filing processes/systems. Extensive experience in formatting complex, multi-paged documents, such as pleadings, briefs, tables of contents, tables of authorities, and appellate briefs. Experience supporting multiple attorneys simultaneously. Strong ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager. Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.) Experience with timekeeping and billing software; experience with Aderant is preferred. Strong communication and interpersonal skills, enabling credible and diplomatic interactions with all levels of the Firm and clients, and effective collaboration. Exceptional organizational, grammar, spelling, and proofreading skills to support fast-paced administrative responsibilities. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Key Responsibilities: Strategic Planning & Execution Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels. Identify growth opportunities and create actionable plans to capture market share. Work with internal teams to ensure seamless execution of marketplace strategies. Amazon Operations Management Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment. Optimize product listings, content, and keywords to improve visibility and conversion rates. Analyze performance metrics and leverage data to drive continuous improvement. Vendor & Seller Central Management Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies. Negotiate terms and agreements with Amazon to secure favorable outcomes. Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment. Team Collaboration & Leadership Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals. Set performance goals, conduct regular reviews, and support professional development. Qualifications: Education: Bachelor's degree strongly preferred. Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability. Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics. Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making. Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders. Team Collaboration: Demonstrated ability to work effectively with cross-functional teams. Location: Los Angeles, CA Compensation: $60,000-$65,000 (based on experience)

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Office Coordinator & Administrative Support Specialist Schedule: Monday-Friday, 8:30 AM-5:30 PM (On-site only) Job Type: Full-time, Non-exempt Pay: $22.00-$28.00/hour (Depending on experience) Benefits: • Company-matched 401(k) • 100% employer-paid health coverage • Paid holidays and sick time Overview: We're seeking a proactive, detail-oriented Office Coordinator to be the face of a dynamic and collaborative office. You'll handle front desk responsibilities, support internal teams, and manage daily office operations. This is a great fit for someone who enjoys variety and is looking to grow in an administrative or HR career path. Key Responsibilities: • Greet visitors and manage front desk operations • Answer and direct phone calls professionally • Maintain office supplies and coordinate with vendors • Support internal events and meeting logistics • Perform data entry, filing, and general administrative tasks • Maintain confidentiality and professionalism at all times What We're Looking For: • 1-2 years of office/administrative experience • Strong communication and customer service skills (Spanish a plus) • Proficiency in Microsoft Office (Word, Excel, Outlook) • Friendly, organized, and team-oriented personality • Must be comfortable working on-site and lifting up to 20 lbs occasionally • High school diploma or GED required

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. You will help run the day-to-day of the office, staff, and partner with another lead administrative coordinator in Westwood, Los Angeles. Note our CEO has an office and focus in New York, and we are on East Coast hours. You should be highly resourceful, reliable, meticulous, and enjoy a fast-paced business environment. We cater to elite law firms and partner-level lawyers who are at the top of their game. Our CEO has a demanding schedule and operates at a very high level. Qualifications / Requirements Bachelor's degree required. Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus. Recent college graduates that are fast learners, interested in law, and highly organized are also encouraged to apply. Professional demeanor with the ability to interact will all levels, including strong “A” personalities. Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability. Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines. Ability to work independently. Accuracy, attention to detail, and timely follow-up on outstanding items. Excellent interpersonal skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality. Sound judgment, capable of analyzing situations and recommending solutions and alternatives. Strong initiative and readiness to take on special projects and/or additional tasks, with the ability to prioritize and manage multiple projects simultaneously. Tech-savvy and experienced in using Google Suite, Microsoft Office, etc. Responsibilities Provide prominent level administrative and personal support to the CEO. Communicate professionally and directly with the CEO's high-profile clients. Incumbent will be working closely with CEO's business manager, IT personnel, Admin Assistant and HR Manager so an elevated level of professionalism, discretion and trust is absolutely necessary. During any down times you will assist the office with recruitment for the CEO's business. You must have a passion and ability to source talent and recruit for internal positions. Managing and/or contributing to special projects as needed. Skills: Data entry proficiency for accurately inputting information into calendar, spreadsheets, etc. Familiarity with phone systems for managing calls and taking accurate messages. Projection coordination abilities to assist in managing various projects as assigned by the CEO. Prioritize and manage multiple projects simultaneously. This position is NOT remote and requires someone who can work from 7 to 10 hours per day, 5 days a week (sometimes 6 days, if needed) and who has a car (and insurance) in good condition to drive to and during work hours. Please note that this job description is not exhaustive and additional duties may be assigned based on business needs. Job Type: Full-time Please send resume to *************************

Law firm in Century City is seeking a Litigation secretary to support three Attorneys with civil litigaiton defense matters. This person will be highly organized and detail-oriented with at least 5 years' experience in Litigation. Draft and proofread legal documents such as pleadings, motions and subpoenas. Prepare Table of Contents and Authorities Multi-tasking abilities since we are a fast paced firm Calendar management - CompuLaw Transcription Expert knowledge of all electronic filings systems for State and Federal courts without assistance, including familiarity with CA court rules and procedures Maintain strict confidentiality of sensitive information and documents

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

Boutique law firm in Beverly Hills is looking for a Legal Receptionist/Assistant to join their team. This position will provide administrative support for the Founder and additional team members. Answer phones, route calls, and take messages Greet clients, guests, and vendors Scan, file, and organize legal documents Assist the Founder with administrative tasks (scheduling, travel coordination, etc.) Handle incoming and outgoing mail and packages Maintain and prepare conference rooms Order catering and manage office supplies Assist with billing and maintaining records The chosen candidate will receive a base salary in the $65k-$75k range (DOE), plus paid OT, discretionary bonus, and full benefits. Qualifications: 2+ years of administrative experience, preferably in a legal or professional services environment Strong communication and organizational skills Interest in or exposure to the legal field is a plus Please apply today if interested!

Putterman Law, APC is growing! Join our boutique law firm with offices in California and Texas and attorneys who bring extensive experience from large firm and in-house settings. We provide legal support to businesses and individuals with corporate matters, transactions, advice and counsel, and dispute resolution. Our litigation practice includes handling disputes involving business and commercial, real estate and landlord-tenant, labor and employment, and trade secrets. We also support construction professionals with a comprehensive suite of services, from contract review to dispute resolution. Role Description This is a full-time on-site role for a Litigation Secretary located in Newport Beach, CA. The Litigation Secretary will handle day-to-day tasks such as legal document preparation, maintaining legal and court calendars, supporting attorneys in litigation processes, filing and serving legal documents, and interacting with courts and clients. Qualifications Minimum 3 years as a litigation secretary in a law firm Expertise in legal document preparation Proficiency in calendaring and court-related tasks Strong organizational and multitasking abilities Excellent written and verbal communication skills Familiarity with legal procedures and court systems Ability to work independently and manage deadlines Experience with Clio is a plus

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Are you a proactive, detail-oriented individual looking to get your foot in the door at a fast-paced and growing company? A leading private equity firm is seeking a sharp Administrative Assistant to support a dynamic team and grow with the company. This is an incredible opportunity for a motivated candidate who is eager to learn, build their career, and thrive in a corporate environment. Responsibilities: Provide administrative support to a team of executives and investment professionals Manage calendars, schedule meetings, and coordinate travel arrangements Assist with expense reports, document preparation, and internal communications Greet guests and manage front desk duties as needed Maintain organization of digital and physical files Support special projects and take initiative to improve processes Requirements: Bachelor's degree is required 1+ years of professional office or internship experience (finance experience a plus, but not required) A self-starter with a positive, team-oriented attitude Excellent written and verbal communication skills Highly organized and detail-oriented Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Interest in the financial industry and a desire to grow long-term within the firm What is Offered: Career Growth, learn from top professionals in private equity and take on more responsibility over time Training & Mentorship, you'll receive hands-on training and guidance from a collaborative team Prestigious Environment, join a reputable firm where professionalism and excellence are valued Great Culture & Benefits, base salary of $60k-$65k, with a strong bonus, top benefits, catered lunches daily and a supportive work environment If you're eager to launch your corporate career in finance and work in a high-performing team, we want to hear from you today! **This position is 100% onsite in a beautiful West Los Angeles office. We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.

The Administrative Assistant (Dry Utilities) is responsible for supporting the division with various tasks having to do with projects from start to finish, primarily assisting with both administrative and project management responsibilities. Administrative Assistant (Dry Utilities) reports directly to the Director and Manager of the Dry Utility Division. Responsibilities - Administrative · Communicate and remind the team about deadlines via Slack: o Revenue Projections o Invoices o Internal meetings (i.e., quarterly division meetings, dry utility learning seminars) o Lunch and Learn Meetings · Set up Teams Meetings with dial-in function. · Assist with the onboarding of any potential / new project. o Request job numbers from accounting. o Creating new job folders and filing any plans / exhibits given by client. · Draft and finalize proposals / change orders with management team. o Assist in reviewing contract(s) and determining overall scope of work for the project. o Create an initial draft of proposal and working with the respective lead to complete and send to client. · Create active project lists for division. · Prepare the Revenue Projection Excel sheet and submit it to the accounting team. · Assist team with billing at the end of the month. o Providing the lead with their contract analysis report. · Prepare quarterly division meetings (as needed). o Connect with management for additional input. o Takes meeting minutes. · Maintain the Dry Utility Proposal templates and work with the Division Director and Manager for all scope adjustments / additions to reflect on respective proposal templates. · Update the core Dry Utility Accounting Sheet with all changes. o New projects o Status changes o Lead changes o Contract amounts · Organize and locate various project information for the Project Management team such as: o Utility Company Contact(s) o Utility Maps - Archived and retrieve from project file (electronic) · Create purchase request forms for all Dry Utility Division needs (i.e., Office Supplies, Lunch and Learn Orders) · Update and maintain the Dry Utility Desktop Procedures for the Division. o Create and enhance Desktop Procedure's (“DP”) for new utility processes. o Obtain knowledge and memorialize the various utility specs & designs. o Upkeep of electronic copies to maintain folder. · Take the lead role in organizing and enhancing dry utility data: o Will Serve Letter Request(s) o Map Request(s) o PM Revenue o Utility/Project Breakdown o Manage and oversee the Master Dry Utility New Client List o Create utility Forms and Templates · Create lunch and learn meetings for the project management team and prepare presentation (working material, exhibits, order lunches) as needed. · Work with the Dry Utility team to draft and finalize division blogs. · Track and update contact list. Responsibilities - Project Management: · Obtain Will Serve Letters and Map Records from the various utility companies, including (but not limited to): o Electrical (Power) o Gas o CATV (Cable) o Telco (Phone) · Identify utility agencies & navigate utility contacts. · Contact, coordinate, and follow-up with utility companies. · Create existing facilities exhibits. · Prepare Submittal packages for the various utility companies and support other APMs / PMs with their respective Submittal packages. · Obtain, review, and understand engineering plans (Architectural, Civil, MEP, Utility, Landscape) and file accordingly. · Support in providing exhibits with possible scenarios for clients / utility companies. · Support in conducting site visits to determine existing / proposed facilities and conflicts. · Project task coordination, including but not limited to: o Encroachment Applications (Prepare and submit applications to utility provider.) o Dry Utility Due Diligence Reports (Create and assist with assembling and drafting report.) · Integrate new hires into the Dry Utilities team. · Train staff to: o File Dry utility material / correspondence in appropriate project file folders. o Navigating through template files and Desktop Procedures. · Research new utility providers and new standards. · Attend informational seminars related to dry utilities. · Provide overall support to the Dry Utility Department. Qualifications & Requirements: · 4-year degree or equivalent “higher” education (preferred) · Competent and Proficient in Microsoft applications (i.e., Outlook, Excel, Word etc.) · Experience with Auto CAD and Bluebeam (preferred) · Organized and innovative thinker · Qualities and characteristics of “drive” and taking the initiative to get tasks and goals done · Positive Attitude

100% onsite - Los Angeles, CA 6-12mth Contract Partnering up with a Space and Defense Manufacturing organization, who is in need of a receptionist / Office support admin. Immediate need, so there is potential for this person contract to hire. Responsibilities include checking in visitors (higher volume), accepting packages, surveillance throughout the day over facilities, phone responsibilities and back up for other administration tasks as needed. Coming from a similar industry background would be helpful, as the check in process is quite extensive including export control questions, which you be needing to support visitors complete. Experience Min 2yrs of experience working at some sort of security regulated industry such as space, defense or government. Strong communication skills and good with people

Schorr Law, a leading real estate law firm in Century City, is seeking a Receptionist & Intake Assistant to join our team. This role is ideal for someone who enjoys engaging with people, has strong phone etiquette, and thrives in a professional office setting. Key Responsibilities: Answer and direct incoming phone calls professionally and efficiently Assist in streamlining the client intake process Ensure attorney calendars are up to date Provide general support to staff as needed Maintain a polished and welcoming presence for clients and visitors Maintain office/snacks supplies inventory and place orders when needed Order and set up lunch for weekly firm meetings and team events Help organize office events and team gatherings Perform clerical tasks such as filing and scanning Collect, sort, and distribute mail and packages What We're Looking For: Prior experience in a law firm is not required, but experience in sales, customer service, or any role involving professional communication is a plus Strong phone etiquette and ability to interact professionally with clients Detail-oriented, organized, and comfortable in a fast-paced office environment Full-time (40 hours/week) In-office presence (Monday-Friday) in our Century City office required Compensation: $28/hour About the Firm Schorr Law is a Los Angeles-based real estate law firm that combines professionalism with a dynamic and engaging work environment. While we take our practice seriously, we value collaboration and a positive workplace culture. Our firm specializes in real estate disputes and appears in court almost daily, providing attorneys with valuable opportunities to refine their litigation skills and build expertise in real estate law. Due to our focused approach, our firm is frequently featured in national media outlets, including The Wall Street Journal, US News & World Report, Forbes, The Los Angeles Times, and more. Beyond the Resume We prioritize work-life balance while fostering a culture of excellence and innovation. Our attorneys and support staff are creative problem-solvers who take ownership of their work. We seek individuals eager to contribute, grow, and thrive in a dynamic legal environment.

Omega Law Group is a prestigious personal injury law firm located in the heart of Beverly Hills. We are committed to championing the rights of individuals who have suffered due to negligence or wrongful acts. Our dedicated team is known for delivering exceptional service and winning results for our clients. Through innovation, compassion, and expertise, we have gained a reputation as one of the leading law firms in personal injury. To learn more, please visit our website: ***************** Position Overview: We are seeking an efficient and organized individual to join our team as an Administrative Assistant with a focus on clerical duties at our personal injury law firm. Your responsibilities will include a wide range of administrative tasks. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion and in a timely manner. Responsibilities: Coordinate the flow of mail in and out of the office Collect and distribute parcels and other mail promptly Handle email and fax correspondence promptly and professionally Execute filing and clerical duties with attention to detail Assist and follow up with other assistants with various tasks Other duties as necessary *This role is located at our Beverly Hills office and requires physical presence on-site. *Schedule: Monday to Friday from 9:00 a.m. to 5:30 p.m. or 6:00 p.m., depending on lunch. Qualifications: High School Diploma or equivalent with a background in customer service experience Fluent in both English and Spanish preferred Proficiency in organizing and managing time, with a track record of effectively prioritizing tasks Exceptional verbal and written communication skills, enabling clear and concise interactions Ability to handle package preparation, email, and fax communications promptly and efficiently Demonstrates discretion in managing and safeguarding confidential information Maintains a consistently high level of professionalism, consistently responding with calmness and courtesy Meticulously attentive to detail, facilitating seamless multitasking in a fast-paced environment Displays a strong work ethic and excels in building positive interpersonal relationships Proficient in Microsoft Office Suite We are an equal opportunity employer and offer competitive compensation and benefits, and opportunities for growth. **Please note that we kindly request no calls to our office regarding questions about job openings.**

Reputable litigation law firm in down town Los Angeles is seeking an experienced litigation secretary to join their team! The potential candidate will have 7 + years of legal experience with a background of labor & employment. This is a full-time position on-site M-F 40 hours a week. After the initial 90 days the schedule can go hybrid. They have two schedules starting from 8:30AM-5:00PM or 9:00AM-5:30PM. This position requires E-filing for state, federal and appellate courts. Strong calendar management as far as deadlines, and court appearances for the attorneys. The potential candidate should have judicial forms experience as well. Additionally, this position requires strong attention to detail when it comes to formatting, proof reading various legal documents. The candidate will have a strong knowledge working with tables of authority/tables of content. Proficient with MS office suite, Adobe PRO, and i-Manage. This firm offers a very competitive benefits package. If you meet the requirements, please apply and send your resume All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Firm specializing in creditor representation, primarily in Chapter 11 and some Chapter 9 cases. Our work involves representing lending institutions and banks, and we occasionally work on Chapter 7 and Chapter 13 cases on the creditor side. Due to an increase in workload, we are seeking a highly organized, detail-oriented, and proactive legal secretary to support two attorneys with the potential to grow into additional responsibilities as the workload expands. Key Responsibilities: Provide comprehensive support to two attorneys, with the potential to assist more in the future as the workload increases. Assist with federal and appellate filing procedures. Bankruptcy court filing experience is a plus but not required. Manage case documents, filings, and scheduling using iManage, Macros, and Styles (docketing experience is essential). Draft, review, and edit legal documents and correspondence. Maintain strict attention to detail and manage multiple priorities under deadlines. Qualifications: Minimum 3 years of legal secretary experience in a litigation or bankruptcy environment. Experience with federal and appellate filings is a must; bankruptcy court filing experience is highly desirable but not required. Proficiency with iManage, Macros, and Styles is a MUST!! Strong organizational skills, attention to detail, and a sense of urgency in meeting deadlines. Candidates with bankruptcy experience are preferred, but we are open to training individuals with excellent litigation experience, especially in commercial and civil litigation. A background in complex litigation and a strong understanding of bankruptcy is a plus. Ideal Candidate: Smart, highly organized, and able to prioritize tasks efficiently. Strong attention to detail, proactive, and capable of managing a high-volume workload. A team player with a positive attitude and a willingness to learn. At least 3 years of experience (no candidates with fewer than 3 years of experience, please). Additional Benefits: Paid parking in the building. Staff lunches twice a month. Hybrid work schedule after the initial on-boarding/training period.

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required