Assistant Jobs in Bradley, IL

Graham Healthcare Group is seeking a Hospice Branch Administrator who plays a vital role in supporting branch operations by managing scheduling and communication tasks, serving as the primary contact for incoming calls, and assisting patients, families, facility partners, and staff with scheduling inquiries. Responsibilities include coordinating respite referral documentation, preparing and distributing meeting materials, and ensuring effective communication within the Hospice department while collaborating with the Hospice Scheduling Specialist. Hospice Branch Administrator Responsibilities: Act as the primary contact for branch-specific calls, addressing inquiries and resolving scheduling needs Support seamless coordination within the branch and with Hospice Scheduling Specialists Collaboration and Communication Work with branch staff to ensure operational flow and support patient care coordination Collect and send necessary documentation to process same-day or next-day respite and travel transfers, ensuring clarity and accuracy for seamless referrals In instances where BI automation encounters issues, manually fax scheduling documents approved by the direct leader Office Management and Administrative Support Order and manage office supplies, ensuring all approved materials are readily available for Hospice branch operations Maintain the mail process within the Hospice department, ensuring timely distribution and processing of all correspondence Inform Facility Management of any broken office equipment in the Hospice Department Meeting Coordination and Documentation Support the preparation of branch meetings by printing and organizing documents, while also remaining available for phone duties Responsible for updating and preparing the end-of-day report according to the company-approved template, ensuring essential field and triage information is communicated to the after-hours and weekend teams Hospice Branch Administrator Qualifications: High school diploma or GED equivalent; further education or certification in healthcare administration preferred Proven experience in administrative roles within healthcare, particularly in hospice or similar settings Strong organizational skills with the ability to manage multiple tasks and responsibilities simultaneously Proficient in Microsoft Office applications and capable of adapting to new software platforms Excellent communication skills and the ability to work collaboratively with a diverse team Committed to maintaining confidentiality and professionalism in handling sensitive information Join Graham Healthcare Group and enjoy the following benefits: Health and Welfare Benefits: Various medical, dental, and vision insurance options for you and your family to choose from. Supplemental Benefits: Company paid life insurance and disability benefits. Also, pre-tax FSA and HSA plans are offered. Generous PTO Packages: 15 days PTO that grows with your tenure, 6 paid holidays, 1 personal day. Retirement: Save for your future with our company offered 401k plan and pension. Company-Paid Education Programs: Grow your career by taking advantage of 50% discounts on tuition for selected courses offered by Purdue and Kaplan. Benefits may vary based on your employment status. NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana. By supplying your phone number, you agree to receive communication via phone or text. By submitting your application, you are confirming that you are legally authorized to work in the United States. JR# JR246330

The Office Administrator/Executive Assistant is the point person for the office in Downers Grove. In addition to managing the office, they will provide high-level administrative tasks, coordinate company events and provide travel coordination to team members as needed. The position will also contribute to special projects and support the GM. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities efficiently. The ideal candidate for this job is resourceful, organized, and can solve problems while working independently. Maintaining a positive attitude whilst managing their workload and deadlines in a timely manner, is a key to success in this position. Responsibilities: Managing office operations: Maintaining a smooth-running office. Working with the landlord on office matters and scheduling maintenance. Tracking office expenses, processing invoices and approving payments. Event planning: Coordinating and facilitating company events, leadership meetings, tradeshows and conferences. Project Management: Assist in strategic planning and execution of projects. Monitor deadlines and follow up on action items assigned to key stakeholders. Conduct research and provide data analysis. Handle special projects as assigned by the executive. Document management: Filing, organizing, and maintaining physical and digital documents. Travel: Organizing travel as needed. Communication: Answering emails, responding to inquiries from staff and clients, and communicating office policies. Office supplies: Monitoring office supply inventory, placing orders, and managing stock levels. Reception duties: Greeting visitors, managing reception area, and directing guests. Administrative support: Preparing reports, PowerPoint presentations, Excel spreadsheets and other documents as needed. Basic HR support: Assisting with local HR needs such as onboarding new employees, and handling basic HR tasks. Confidentiality & Discretion :Handle sensitive and confidential information with the highest level of professionalism. Maintain compliance with company policies and ensure legal and ethical standards are met. Requirements: Education: High School Diploma, Degree preferred. Experience: 5+ years managing office administration and travel scheduling. Skills & Abilities: Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines. Excellent communication skills: Clear verbal and written communication to interact with staff, clients, and vendors. Self-starter: Ability to work independently, with minimal direction. Attention to detail: Ensuring accuracy in all administrative tasks. Strong Proficiency in office software: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), email, and other relevant programs. Time management skills: Effectively managing time to meet deadlines and prioritize tasks. Interpersonal skills: Building positive relationships with colleagues and clients. Positive attitude: willingness to take on whatever comes their way!

Monahan Law Group, LLC is looking to add a full-time Billing and Office Support Assistant to work with a busy team of 14 attorneys, paralegals and other professionals in our fast-paced Chicago office (located blocks from the Daley Center). It is our mission at Monahan Law Group, LLC to provide principled advocacy for our clients by employing the highest standards of excellence and ethics in our practice. We strive to honor and uphold this commitment to each client we serve. We are hiring an in-office billing support specialist who will also provide backup office support for our fast-paced, high-volume team! Key Responsibilities of the Billing Support Specialist: · Enter in all expenses into billing software · Reconcile expenses billed to credit cards · Reconcile Client Funds account on a monthly basis · Reconcile all deposits to Time Matters (or new billing) software on a monthly basis · Attorney/Client liaison; interface directly with attorneys and clients to assist in billing questions, issues and client relations · Familiar with all aspects of client billing, including specific client billing requirements and guidelines · Communicates changes to attorneys and Firm Administrator · Generates a high volume of complex client invoices via Time Matters (may include e-billing) · Distribution of invoices (via email and USPS) · Respond to all billing inquiries via phone or email · Prepare reports and invoices as requested by attorneys and support staff · Identify, troubleshoot and resolve issues that arise during the invoicing process · Update all billing as directed by attorneys and support staff · Accept and process credit card payments via online portal · Works with Billing Coordinator to process and allocate checks, cash, and credit card payments received by applying payment to client account and logging for appropriate deposit account · Other projects as assigned by Firm Administrator Key Responsibilities of the Office Support Specialist: · Back up for Receptionist when out of office or unavailable · Main line call overflow · Back up for Law/File Clerk as needed Qualifications: · Expectation of 5 days in-office · Preferred experience as a legal billing specialist or office support · High degree of professionalism and discretion in handling highly sensitive and client confidential information · Experience with Office365 Applications as well as basic Adobe · Strong organizational skills and attention to detail · Strong oral, written, interpersonal, problem solving and customer service skills · Ability to prioritize and multitask · Deadline and detail-oriented Education/Experience/Attributes: · Communicates well both verbally and in writing as customer service is a large part of this role · Organized with the ability to set priorities, take direction and manage time · Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and Online Platforms · Interest in hands-on learning in a fast-paced, creative and dynamic environment evolving into someone who will look for solutions to issues and not just complete tasks as directed · A diligent, mature, responsible individual who is a self-starter, is detail-oriented and attentive to the needs of others · Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed · Willingness to learn new skills and keep up with latest technology · Ability and willingness to be an integral part of a small and dynamic team Benefits: · Health, Dental and Vision Insurance available · Life, STD, and LTD Insurance · Paid Vacation and Sick Time · Paid 1 month sabbatical after 10 years · 401K option after plan requirements met ******************************

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Administrative Assistant (Remote) We are seeking a personable and detail-oriented Administrative Assistant to assist the CEO and his team of financial advisors, attorneys, and other staff. The ideal candidate must possess a high level of client, vendor, and inter-team interaction skills and the ability to prioritize daily projects. This person will have excellent customer and organizational service skills, knowledge of the professional services industry, and a strong passion for serving others. Key Traits: Honesty, integrity and accountability Maintains professional competencies and adheres to the firm's ethical standards and culture Possess a passion to assist CEO and team members Dedicated and loyal High work ethic Flexible and accommodating High level of interpersonal skills Reliable, follows through on commitments Minimum Requirements: Bachelor's Degree preferred Effective communication with clients, advisors, and staff members Significant familiarity with financial markets and strong understanding of the advice process Keep an organized account of client needs and objective Ability to prioritize and work in a deadline-driven environment Effective and efficient time management CRM experience Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Respond to client call-ins and needs daily Assist CEO in projects/scheduling Assist Financial Advisors, Wealth Managers, Accountants, and Attorneys in new acquisitions Assist in organizing and maintaining calendars Help, prep, and execute financial planning paperwork Reviewing and compiling account reviews Document CRM system with all client communications Help build and foster a client referral system Salary: $55,000-$65,000 Benefits Health Insurance 401k PTO Hours: Monday - Friday: 8:00 am -5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Company is seeking an Administrative Assistant in our Underwriting department that is able to work in a fast-paced environment and handle administrative tasks and technical administrative support for the Senior Vice President of Underwriting & Sales and provide broader support for the Underwriting Division. Primary Responsibilities: This position will act as a resource to handle all assigned projects and assignments for the Underwriting Division including but not limited to management of the Underwriting Division general mailbox, Certificate of Insurance issuance, and preparation and maintenance of ad hoc project-related worksheets. The primary responsibilities of the position also include the following: • Prepare reports and correspondence. • Develop memoranda regarding administrative issues. • Prepare and coordinate material for Board and Committee meetings. • Prepare, develop, and update spreadsheet files. Create reports. • Prepare expense reports. • Answer telephones and direct calls. Education and Required Skills: • High school graduate or equivalent. • Bachelor's degree is desirable. • Administrative training at an accredited business school. • At least three years of administrative support experience in related field. • Proficient in Microsoft Office software (Word, Outlook, Excel) • Excellent spreadsheet development and maintenance skills. • Demonstrated ability to navigate the internet and perform internet research. • Excellent attention to detail. Excellent organizational skills. • Excellent oral and written communication skills with a need for flexibility as priorities change. • Ability to hold and maintain confidentiality is an absolute must. • Professional services-oriented demeanor and commitment to excellent customer service. • Ability to multi-task and capable of juggling tasks, deliverables and projects with changing priorities and deadlines. • Action oriented with a strong work ethic. • Ability to cover Reception. Compensation and Benefits: The pay range is estimated to be between $50,000 and $60,000 per year for Chicago residents. * The Company has a robust benefit package. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans, policies and associated governing plan documents. The benefit package includes the following: • 401(k) Retirement Savings Plan • Medical Plan • Dental Plan • Vision Plan • Healthcare FSA Medical Reimbursement Account • Health Savings Account • Life and Accidental Death & Dismemberment Insurance Coverage • Supplemental Life Insurance Coverage • Short-term Disability Benefits • Long-term Disability Insurance Coverage • Commuter Benefit Plan • Legal Services Plan • Employee Assistance Program • Annual Allotments of Paid Sick, Personal and Vacation Time *Note: When defining the pay range for this position, several factors are evaluated and considered, including but not limited to experience, education, training, licensure, certifications, skill sets and other business needs. Geographic differentials that correlate with the location where the position may be filled have not been contemplated in the disclosed pay range estimate. Each case is analyzed thoroughly according to the factors noted. Not often is an individual hired at or near the top of the pay range for the position. Equal Opportunity Statement: ISMIE is an Equal Opportunity Employer committed to supporting a diverse and inclusive work environment that promotes respect for all individuals. ISMIE adheres to a policy of non- discrimination based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability gender identity, Veteran status, or any other protected status recognized by applicable laws and regulations.

Job Title: Administrative Assistant ) Job Type: Full-Time Reports To: Advisor Team We are an SEC-Registered Investment Advisory Firm seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure seamless office operations. This role requires strong multitasking abilities, excellent communication skills, and proficiency in office software. The ideal candidate is professional, discreet, and committed to maintaining an efficient work environment. KEY RESPONSIBILITIES Serve as the first point of contact by managing phone calls, emails, and correspondence professionally. Organize and coordinate appointments, meetings, and events while ensuring strong client interactions. Maintain and update filing systems, databases, and records accurately. Prepare, proofread, and edit reports, presentations, and essential documents. Assist with compliance procedures to ensure regulatory adherence. Support bookkeeping functions, including processing invoices, expense reports, and budget tracking. Manage office supply and inventory ordering. Handle confidential information with discretion. Provide administrative support to team members and assist with special projects as needed. Facilitate tax season-related administrative duties. Oversee compliance and archiving procedures for documents and investment transactions. Assist with client account setup, transfers, and investment instructions. Prepare client reports and manage paperwork for new and existing accounts. Ensure accurate logging and maintenance of client records. Maintain the office schedule, set appointments, and manage the reception desk. Perform additional duties and projects assigned. QUALIFICATIONS Required: Associate or bachelor's degree preferred. Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks, multitask efficiently, and meet deadlines. Professional demeanor with the ability to work independently and collaboratively. Preferred: Experience in the financial services industry (Schwab platform experience is a plus). Familiarity with CRM or project management tools such as Redtail. Knowledge of pricing management software (Advyzon, Morningstar, or Black Diamond). Ability to thrive in a fast-paced financial services environment. COMPENSATION & BENEFITS Salary: $50,000-$60,000 (dependent on experience) plus discretionary bonus. Health Insurance: Comprehensive plan options. Paid Time Off: PTO and recognized holidays. Retirement Plan Options: 401(k) and 401(k) matching. AN EQUAL OPPORTUNITY EMPLOYER: CTS Financial Group is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law. You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

Progress on your journey to success! ECLARO is currently recruiting for an Administrative Assistant in the Chicago, IL area for one of our clients. ECLARO's client is a leading provider of healthcare workforce software and solutions. If you're up to the challenge, then take a chance at this rewarding opportunity! Responsibilities: Seeking individual with a strong background in customer service, managing departmental emails and schedules, and supporting a department in completing required assignments (a mix of simple to complex). Qualifications: Prefer BA, accounting, finance, or financial aid/higher education background available. Shift: Day 5x8-Hour (08:00 - 16:30); Job Duration: 4 months (with possibility of contract-to-hire) Pay Rate: $25.00 / hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Claudine Pamaranglas ******************************* ************** Claudine Pamaranglas | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

A leading financial services firm in Chicago is seeking a highly organized and proactive Administrative Assistant to play a vital role in supporting its operations. This dynamic position blends administrative expertise, client service excellence, and financial administration, making it an exciting opportunity for someone looking to join the financial industry. Offering a competitive salary of $50,000 - 60,000 per year, remote flexibility, and comprehensive benefits, including health insurance and paid time off (PTO), this role provides the perfect foundation for a rewarding career in financial services. Key Responsibilities of the Administrative Assistant: Provide essential administrative support, including document preparation, scheduling, and data management. Deliver exceptional client service, responding to inquiries, maintaining records, and processing requests with professionalism. Manage financial administrative tasks, such as account maintenance and transaction processing. Collaborate closely with advisors to ensure seamless client interactions and accurate documentation. Maintain strict compliance with industry regulations and company policies. Qualifications of the Administrative Assistant: Bachelor's degree preferred, but not required. Strong organizational skills and attention to detail. Excellent communication and client service abilities. Proficiency in Microsoft Office and ability to quickly learn financial systems. Must obtain an Illinois insurance license within 90 days and pass the Series 6 exam within six months of hire. P-3

Are you tired of working in a boring office? Looking for a career change? Want to be an essential part of the team's success? Do you enjoy a very busy atmosphere? Do you want to put your exceptional customer service and communication skills to work? Would you like to work with people who really care? The 33 West Ontario Condominium Association / Associa Chicagoland has an office / administrative position (Resident Coordinator) open in our 5-person Management office. In smaller offices, this position might be called an Assistant Community Manager. This is an onsite position at the building and you will be required to work the posted Management office hours of Monday - Wednesday - Friday 9:00 a.m. until 5:00 p.m. and Tuesday - Thursday 11:00 a.m. until 7:00 p.m. Requirements: • Previous office experience REQUIRED; preferably 2-3 years or more. • Conflict resolution abilities • Proficient computer and typing skills • Multi-tasking and organizational skills • EXCEPTIONAL customer service and writing skills • Receptionist abilities • Accounting skills • Ability to stay “cool” under pressure • Detail-oriented • You need to care! Responsibilities include, but are not limited to: • Answering phones; communicating with owners, residents, and vendors • Tracking and obtaining owner/resident information, leases, and certificates of insurance • Handle owner work orders and become involved in maintenance solutions • Perform building inspections • Event planning • Producing timely correspondence and newsletters • Responding to emergencies • Maintain schedules • Produce reports • Maintain a neat and orderly work space and files • Schedule moves and deliveries • Produce mailings • Attend meetings and events as required by the General Manager

With a strong global presence, this premier law firm stands out for serving top-tier clients across various industries paired with a welcoming, collegial culture rooted in Midwestern warmth, all while maintaining a genuine commitment to diversity and inclusion. This role provides comprehensive administrative support to high-level executives and their teams. You will engage with high-profile guests and internal stakeholders at all levels, ensuring professional and seamless interactions. This position requires exceptional organizational and project management skills, a strong work ethic, and the ability to communicate effectively at the executive level with sound judgment and discretion. Apply now to learn more about this exceptional opportunity! Responsibilities Provide administrative support including strategic calendar management; vetting, prioritizing, and arranging meetings; coordinating travel bookings, and internal event planning. Act as a connection with other departments and outside groups, including high-level leadership, C-level executives, and members and executive committees. Work individually and collaborate on special and ongoing projects. Act as project manager for special projects, including planning and coordinating multiple presentations, distributing information, and creating materials. Handle confidential and non-routine information and explain policies when necessary. Prepare a variety of documents, including project and meeting notes. Create and process expense reports, invoices, and check requests. Run reports from various systems and format appropriately. Exercise discretion and independent judgment concerning matters of significance. Ideal Experience Minimum of 5 years of experience in an administrative/executive assistant role supporting high-level executives. Strong typing skills, and ability to produce work quickly and effectively. Excellent proofreading, grammar, punctuation, and editing skills. Advanced proficiency in MS Outlook, Word, Excel, and PowerPoint. Proficiency in using MS Visio and Chrome River. Strong organizational skills, attention to detail, and good judgment. Strong interpersonal communication skills. Strong analytical and problem-solving skills. Able to work harmoniously and effectively with others. Able to preserve confidentiality and exercise discretion. Able to work under pressure. Able to manage multiple projects with competing deadlines and priorities. #117799 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Are you someone who thrives on structure, loves checking things off your to-do list, and enjoys learning different aspects of a business? If you have a knack for details, a love for organization, and a willingness to jump in where needed, this role is for you! What You'll Be Doing: Data Entry & Organization: Handling detailed data entry tasks with accuracy and keeping everything up-to-date. Excel Mastery: Using spreadsheets to track, organize, and manage various business operations. Payroll & HR Management: Managing payroll for contractors, assisting with onboarding, and supporting HR functions with precision. Program Scheduling & Event Coordination: Helping with program scheduling and event logistics using systems like Square and Toast. Problem-Solving & Adaptability: Being ready to pivot, troubleshoot, and assist in different areas as the business evolves. Attention to Detail: Ensuring accuracy in all tasks, spotting discrepancies, and following through on projects. Hands-On Support: While this role involves independent work, you'll also be part of a team, stepping in to assist where needed and learning different facets of the business. What We're Looking For: Someone who loves structure and can manage tasks efficiently on their own. A self-starter who enjoys working behind the scenes but also jumps in when help is needed. A team player who thrives in an entrepreneurial environment and is excited to learn different aspects of business operations. Someone who is highly detail-oriented and takes pride in accuracy. Strong communication skills and the ability to ask questions for clarity. Experience with Excel, payroll, HR management, scheduling, and POS systems like Square and Toast is a plus. This is an in-office, in-person role-remote work is not an option. If you're an organized, adaptable problem-solver who enjoys both structure and variety in your work, we'd love to meet you!

Immediate need for a talented Administrative Assistant (Mid). This is a 24+ Months Contract opportunity with long-term potential and is located in Oakbrook Terrace, IL (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-63692 Pay Range: $28 - $31/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: This role requires strong organizational and time management skills, as well as excellent communication and interpersonal abilities. Mid-level administrative assistants should be proficient in office software applications such as word processing, spreadsheet, and presentation software, and may be required to have experience with database management and other specialized software. Key Requirements and Technology Experience: Skills-Admin support, Office support, Strong analytical (Excel, Power BI, SQL) and Budget tracking, invoice processing, and other financial tasks. Previous admin support and strong analytical (Excel, Power BI, SQL) experience is required. Associates or higher strongly preferred. Ability to grow in the role is strongly desired as well. Our client is a leading utility services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

The @assist Administrative Assistant will serve as administrative support to the @assist department, which handles real estate transactions and marketing projects. This role will work directly with the @assist team handling administrative duties pertaining to their files, plus project work as defined by the @assist manager. Schedule: 20-25 hours/week Monday thru Friday 9-2PM Job Duties: Assists in management of the @assist projects, including communications with internal departments Support @assist assistants by completing various tasks as it relates to transaction coordination, such as creating brochures, social media posts etc Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing projects General administrative as directed by the @assist Manager Other duties as assigned Qualifications: 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system

OFFICE SERVICES REPRESENTATIVE 1 At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them. We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. An Office Services Representative 1 is the entry level position within this job family. They work onsite 100% of the time as their job functions cannot be performed from home. They immediately begin cross training throughout all of the Office Services areas, learning how to perform all of the various processing functions within incoming and outgoing mail, scanning, uploading, indexing, archiving/records retention, return mail/address changes, printing, binding and inserting. They work closely with various coworkers to learn how to review/identify/sort/prepare various incoming and outgoing workflow functions. They are taught what work to prioritize throughout their day as well as how to track/log their daily production including how to perform quality control checks within all areas. They take directions from all of their trainers depending on which area they are working at throughout their day. They must be flexible and willing to move to different workstations throughout the day, adjusting to the ever shifting needs of the department, which fluctuate depending on incoming and outgoing volumes as well as with the employee time off calendar. Job Standards (Briefly describe 3 to 6 essential job duties, associated performance standards and the approximate percentage of time performing each. Each essential job duty should be weighted at least 10 % and no greater than 40 %, totaling 100 %.) Essential Job Duty #1: 40% Processes various incoming workflow functions - Mail, RightFax, Accounting & Policy Documents Opens, sorts and prepares incoming forms for scanning and/or delivery via scanner, copier, fax or mail delivery. Identifies document types by form family and form name, looking for correct policy number and/or name. Uploads/indexes documents to workflow queues, ensuring accuracy, clarity and quality of image and identity. Operates and troubleshoots various machines/hardware and computer software to perform job junctions. Stages/archives scanned output according to form type, locking up checks in safe for delivery to Accounting. Logs production output to various reconciliation spreadsheets as needed for control purposes. Corrects any mistakes in form-type, typos or policy number brought to our attention, learning from mistakes. Essential Job Duty #2: 30% Processes various outgoing workflow functions - Mail, Express Services, Print, Policy Binding Collects, prepares and processes outgoing mail for shipment via USPS, UPS or Presort. Collects, logs, binds and fulfills outgoing New Business policies, paying close attention to delivery method. Prints various policy owner documents, ensuring quality print output and correct print stock is used. Operates and troubleshoots various machines/hardware and computer software to perform job functions. Logs production output to various reconciliation spreadsheets as needed for control purposes. Essential Job Duty #3: 10% Records Retention Services Collect, prepares and logs items for archival purposes, ensuring accuracy for future retrieval if necessary. Retrieves documents upon request from various sources. Investigating as necessary until request is found. Essential Job Duty #4: 10% Return Mail and Address Change Requests Processes change of address requests from workflow queue. Ensuring accuracy and timeliness. Processes return mail. Opening, sorting, investigating and logging return mail for processing. Essential Job Duty #5: 10% Begins cross training on Office Services Representative Level 2 job functions Begins to learn and shadow with coworkers in higher level functions within Print Operations, Imaging and Fulfillment Services, Shipping and Receiving, WorkDay Financials as well as calling Policy Owners and Agents for address update information. WHAT YOU GET TO DO Data entry and with a high sense of accuracy is key - other handle mail tasks: opening, scanning, imaging, printing, and processing incoming and outgoing mail Training will be provided and even cross-training in various areas Use computer systems for all tasks Verify scanned images and change printer toner as needed Adapt to changing priorities and system downtimes Process return mail and various forms, learning and memorizing document types Upload documents into the administrative system and clear work queues No phone or headset use; focus on screen-based tasks WHAT YOU BRING Must be comfortable working in a quiet environment with a team of three and with this person would make 4 Must be comfortable with repetitive work (but like above will be cross strained) Will be collaborating with long-tenured, experienced colleagues who are passionate about their work Familiarity with Microsoft Office Suite, especially Word (minimal Excel usage) Ability to perform tasks such as drag and drop clicking Experience with imaging and scanning Experience with “indexing” Strong data entry skills Experience with document entry and validation Ability to perform key tasks consistently throughout the day Must be comfortable lifting 50 lbs. Must be able to work for a US based company without requiring visa sponsorship. COMPENSATION AND BENEFITS Hourly contract rate range of $16.00 to 18.00 based on experience and qualifications, as well as geographical market and business considerations. Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following: Paid time off and holidays 401k & company match Flexible Health Care, Dependent Care, and Commuter Spending Accounts Employee Assistance Program Life & Accidental Death and Dismemberment Insurance Short and Long-Term Disability Payroll advance program, Charitable donation match, Athletic event sponsorship, Referral reward program, and more… MORE ABOUT WIMMER SOLUTIONS Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants. If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you. Get the job you have always wanted. You will join a broad team of professionals who are energized about their careers as well as their community. For more career opportunities or to refer a friend, please visit ********************************** and talk to a recruiter today.

Responsibilities: Assist Quality Assurance (QA) personnel with GIS and administrative tasks of the Quality Assurance program for the Mapping & Records department. Post simple GIS sessions, run GIS reports, assist with GIS resets, complete Quality Assurance work order packet reviews and close out, create IT Incident tickets, and support administrative Quality Assurance tasks. Assist Quality Assurance (QA) staff with administrative tasks of the QA program for the Mapping & Records Department. Update Access database with required data. Process work order packets: receipt, assign, update logs, organize and maintain files in department, pull work order packets and send completed packets to archive. Assist with creating IT incident tickets as needed. Preferred skills: Database entry, attention to detail, interpersonal skills, ability to work independently, and strong organizational skills. Experience: Required experience would be- computer skills, excel experience, ability to read a map, quick learner, multi-tasking, attention to detail, data entry. Post simple GIS sessions, run GIS reports, assist with GIS resets, complete Quality Assurance work order packet reviews and close out, create IT Incident tickets, and support administrative Quality Assurance tasks. Skills: GIS experience, ArcPro Experience, detail oriented, interpersonal/communication skills, organization skills, computer skills, able to work independently. Researching multiple databases to check accuracy of mapped data in GIS. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Gaurav Kejriwal Email: ************************************** Internal Id: 25-34637

Salary/Hourly Rate: $18.00 per hour Onsite/Remote: This is a fully onsite role in Matteson, IL Monday - Friday; 8:00 AM - 4:30 PM (CST) Vitu is searching for a talented Office Assistant in Matteson, IL! The Office Assistant will perform a variety of duties, including but not limited to: Fulfilling inventory orders, providing office support and technical tasks related to the shipping of registration documents and license plate inventory, and printing daily reports and shipping labels. They will also organize license plates and mailing systems. As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another. Vitu partners with state government agencies and businesses across the US, with cutting-edge process management SaaS solutions - including Digital Title and Registration - that cross state borders and transcend state-by-state variables. This is a 1-month W2 contract assignment with the opportunity for contract extension or to transition to a permanent, full-time role based on performance and business needs. Responsibilities of the Office Assistant: Conduct physical inventory audits monthly and quarterly Ensure that all required paperwork is in-hand, verifying the accuracy of all documentation prior to completing a transaction. Verify client mailing addresses and license plate/sticker sequence numbers before each shipment. Must verify the accuracy of all shipments to clients daily Make phone calls to clients to assist with inventory issues Prepare monthly in-house audit Prepare quarterly audit for the state of North Carolina Work closely with FedEx to ensure shipments are picked up daily Validates correct address information to ensure accurate processing and delivery of shipments. Prepares shipments by affixing mailing labels and inserting packing slips with each shipment. Works collaboratively with Customer Support to provide status updates on pending transactions. Any other tasks as assigned Minimum Qualifications of the Office Assistant: High School Diploma/GED Generally, less than 2 years' experience in a related field Must be able to lift 50 pounds or more Excellent verbal and written communication skills Knowledge of Microsoft Office with strong skills in Excel Technically savvy, ability to become proficient in a proprietary software platform Easily adaptable and can work in a fast-paced work setting Preferred Qualifications of the Office Assistant: Experience in DMV, bulk mail, mail center and/or a warehouse environment. Experience working as a title clerk at an auto dealership or at the DMV. Experience working in a customer service role. Please note contractors are engaged to provide services to Vitu on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner. As a woman-owned firm, Atrium values diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This job posting is for a temporary role as an employee of Atrium on assignment at Vitu. The individual selected for this role will be offered the role as an employee of Atrium; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by Atrium upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements. No C2C or Third-Party Vendors