Assistant Jobs in Berwyn, IL

Employment Type:Full time Shift:Day ShiftDescription: Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform other responsibilities depending on their work assignment. Effectively communicate with patients and providers. Ensure privacy & confidentiality of protected health information. Liaison Role: Perform intermediary functions to the offsite storage and scanning vendors, minimal point-of-care scanning, record retrieval and processing, patient financial services/denials release of information requests, schedule external record audits, assist customers & physicians, telephone coverage, mail sorting & organization. Identity reporting, data integrity, review the master patient index, identify duplicates and overlays, perform merges and unmerges, analyze incorrect registrations and charting, and monitor population health duplicates. Manage Care Everywhere authorization and revocation. Communicate within region and with departments that are affected by chart corrections. Analyze deficiency tracking and reporting. Monitor Dragon Medical One (Dictation). Interact with providers to resolve documentation turnaround times and deficiency standards. Investigate declined deficiencies and physician suspensions; reassign as appropriate. Communicate outstanding deficiencies to providers and department leaders. Perform quality audits based on Joint Commission standards. Analyze documentation for various records including, but not limited to, history & physical's and operative reports. Ensure complete documentation before and after surgical procedures. Create reports displaying documentation compliance for various committee meetings. Ensure privacy and confidentiality of all protected health information in accordance with HIPAA. Follow departmental and hospital policies and procedures, as well as ethical, legal and regulatory requirements. Other duties as assigned. Position Requirements: Minimum Education: • Required: High School Diploma plus training acquired through work experience or education • Preferred: Associates Degree Minimum Experience: • Required: 1-2 years of previous job-related experience Preferred: 3-5 years of previous job-related experience Details: Preferred - One (1) to two (2) years of health information management department experience and/or experience working with electronic medical records. Licensure/Certifications: •Preferred: Certified Coding Specialist (AHIMA) - Registered Health Information Administrator (AHIMA) o Registered Health Information Technician (AHIMA) Computer Skills: • Required: Basic Keyboarding Skills, Microsoft Excel o Microsoft Outlook - Microsoft Word • Preferred: o EPIC Required Skills: • Ability to communicate verbally • Ability to deal calmly and courteously with people • Ability to deal with stressful situations • Ability to finish tasks in a timely manner • Ability to follow oral and written instructions and established procedures • Ability to function independently and manage own time and work tasks • Ability to maintain accuracy and consistency • Ability to maintain confidentiality • Ability to maintain office files and follow standard office procedures • Ability to perform basic filing, office procedures and word processing • Ability to work as an effective team member Pay Range: $15.66 - $21.10 per hour Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles. Trinity Health Benefits Summary Our Commitment to Diversity and Inclusion Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Operations Assistant - Schaumburg, IL $22- $25/Hour (Dependent on experience) Health/Vision/Dental/401K w/up to 6% match/Long- and Short-Term Life Insurance/Tuition Reimbursement/Growth Potential **This is a hybrid opportunity after training: Training hours are 8:00am-4:30pm. Once fully trained, the hours are 10:00am-6:30pm.** Position: Operations Assistant Are you looking for an exciting opportunity to make an impact at a rapidly growing company in the electrical vehicle industry? We are transforming the future of transportation with groundbreaking technologies and cutting-edge products, and we want you to be a part of it. Job Overview: As an Operations Assistant, you'll be a vital member of our team, helping with various operational tasks to improve efficiency and productivity. You will collaborate closely with different departments to coordinate projects, manage office tasks, and provide administrative support. Responsibilities: Communicate with accounts regarding inventory updates, processing times, and outstanding invoices. Ensure accurate data entry by following established data management procedures. Assist and collaborate with all departments, including Production, Quality, and Customer Service. Prepare shipping documents and bills of lading for outgoing shipments. Accurately receive and process daily packing slips. Perform clerical duties such as photocopying, filing, sorting, and distributing paperwork for the department. Conduct additional tasks as needed. Requirements: Education: Preferred-Associates or Bachelor's degree in a related field or 1-2 years of experience in a similar role. Entry Level: We understand the importance of getting your foot in the door. If you have the right attitude and are trainable, we will hire you! Computer Skills: Proficiency in Excel, Outlook, and Word. Ability to prioritize multiple ongoing tasks with strong follow-through. Excellent planning and organizational skills, including multitasking and time management. Strong verbal and written communication skills. Exceptional interpersonal skills, including the ability to work well in a team. High attention to detail and self-motivated. Join us as an Operations Assistant and be part of a dedicated team focused on excellence and growth. Corporate Resources, on behalf of our client located in Schaumburg, IL, is hiring a full-time, permanent Operations Assistant.

Pay: $22/hr ASSIGNMENT LENGTH: This is an immediate long-term temporary role within the department. The assignment is expected to last through the end of 2025. While there is no guarantee, there is potential for the role to expand in hours or evolve into a permanent position based on fit and departmental needs. START DATE: ASAP start SCHEDULE: Part-time hours, 1-2 days per week with the possibility of a 3rd day if needed; not to exceed 20 hours per week. Initially, the schedule will overlap with the Assistant Director who oversees faculty files to allow for training. After training is complete, hours can become more flexible, but will remain capped at 20 hours weekly. Ideal schedule: 10 a.m. - 5 p.m. CT JOB DESCRIPTION: The Project Assistant role reports to the Assistant Director of Faculty and Academic Appointments. Key Responsibilities: Support the Assistant Director with discrete projects and the organization, archiving, and filing of sensitive documents Potentially conduct research on tools for digital archiving and provide input on archiving metrics, depending on project timelines Maintain filing systems for central administrative files Organize and archive documents as directed Learn institutional academic appointment processes to handle standard administrative tasks in a highly complex environment Manage all aspects of small projects or project phases under direct supervision Provide regular updates on project status to the Assistant Director Perform clerical tasks including copying, sending correspondence, and mailing packages Adapt to new systems as needed Other duties as assigned Key Qualities: Organized, detail-oriented, and self-driven Follows directions carefully Exercises discretion and maintains confidentiality

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10.1 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

Administrative Assistant (Remote) We are seeking a personable and detail-oriented Administrative Assistant to assist the CEO and his team of financial advisors, attorneys, and other staff. The ideal candidate must possess a high level of client, vendor, and inter-team interaction skills and the ability to prioritize daily projects. This person will have excellent customer and organizational service skills, knowledge of the professional services industry, and a strong passion for serving others. Key Traits: Honesty, integrity and accountability Maintains professional competencies and adheres to the firm's ethical standards and culture Possess a passion to assist CEO and team members Dedicated and loyal High work ethic Flexible and accommodating High level of interpersonal skills Reliable, follows through on commitments Minimum Requirements: Bachelor's Degree preferred Effective communication with clients, advisors, and staff members Significant familiarity with financial markets and strong understanding of the advice process Keep an organized account of client needs and objective Ability to prioritize and work in a deadline-driven environment Effective and efficient time management CRM experience Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Respond to client call-ins and needs daily Assist CEO in projects/scheduling Assist Financial Advisors, Wealth Managers, Accountants, and Attorneys in new acquisitions Assist in organizing and maintaining calendars Help, prep, and execute financial planning paperwork Reviewing and compiling account reviews Document CRM system with all client communications Help build and foster a client referral system Salary: $55,000-$65,000 Benefits Health Insurance 401k PTO Hours: Monday - Friday: 8:00 am -5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

Company is seeking an Administrative Assistant in our Underwriting department that is able to work in a fast-paced environment and handle administrative tasks and technical administrative support for the Senior Vice President of Underwriting & Sales and provide broader support for the Underwriting Division. Primary Responsibilities: This position will act as a resource to handle all assigned projects and assignments for the Underwriting Division including but not limited to management of the Underwriting Division general mailbox, Certificate of Insurance issuance, and preparation and maintenance of ad hoc project-related worksheets. The primary responsibilities of the position also include the following: • Prepare reports and correspondence. • Develop memoranda regarding administrative issues. • Prepare and coordinate material for Board and Committee meetings. • Prepare, develop, and update spreadsheet files. Create reports. • Prepare expense reports. • Answer telephones and direct calls. Education and Required Skills: • High school graduate or equivalent. • Bachelor's degree is desirable. • Administrative training at an accredited business school. • At least three years of administrative support experience in related field. • Proficient in Microsoft Office software (Word, Outlook, Excel) • Excellent spreadsheet development and maintenance skills. • Demonstrated ability to navigate the internet and perform internet research. • Excellent attention to detail. Excellent organizational skills. • Excellent oral and written communication skills with a need for flexibility as priorities change. • Ability to hold and maintain confidentiality is an absolute must. • Professional services-oriented demeanor and commitment to excellent customer service. • Ability to multi-task and capable of juggling tasks, deliverables and projects with changing priorities and deadlines. • Action oriented with a strong work ethic. • Ability to cover Reception. Compensation and Benefits: The pay range is estimated to be between $50,000 and $60,000 per year for Chicago residents. * The Company has a robust benefit package. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans, policies and associated governing plan documents. The benefit package includes the following: • 401(k) Retirement Savings Plan • Medical Plan • Dental Plan • Vision Plan • Healthcare FSA Medical Reimbursement Account • Health Savings Account • Life and Accidental Death & Dismemberment Insurance Coverage • Supplemental Life Insurance Coverage • Short-term Disability Benefits • Long-term Disability Insurance Coverage • Commuter Benefit Plan • Legal Services Plan • Employee Assistance Program • Annual Allotments of Paid Sick, Personal and Vacation Time *Note: When defining the pay range for this position, several factors are evaluated and considered, including but not limited to experience, education, training, licensure, certifications, skill sets and other business needs. Geographic differentials that correlate with the location where the position may be filled have not been contemplated in the disclosed pay range estimate. Each case is analyzed thoroughly according to the factors noted. Not often is an individual hired at or near the top of the pay range for the position. Equal Opportunity Statement: ISMIE is an Equal Opportunity Employer committed to supporting a diverse and inclusive work environment that promotes respect for all individuals. ISMIE adheres to a policy of non- discrimination based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability gender identity, Veteran status, or any other protected status recognized by applicable laws and regulations.

Links Technology is currently seeking a motivated and skilled Administrative Assistant to join our client's team in Schaumburg, IL. Our client is a reputable accounting firm. This is a Full-time role offering a stable and supportive work environment with opportunities to contribute to a well-established team. Responsibilities of the Administrative Assistant: Manage client communications, including answering phones, greeting clients, and providing necessary information. Process and organize financial documents, including scanning, filing, and inputting data into A/R. Support tax return preparation by assembling documents, logging appointments, and confirming details. Maintain office operations, including managing mail, ordering supplies, and setting up meeting spaces. Utilize GFR and other software to create workflows, upload documents, and manage client accounts. Provide backup support for various administrative tasks, ensuring smooth office operations. Qualifications of the Administrative Assistant: High school diploma or equivalent. 1+ years of hands-on experience in an administrative role. Proficiency in basic computer applications, including Microsoft Office Suite. Experience with document management systems. Familiarity with general office equipment. Strong organizational skills. Excellent communication and interpersonal skills. Benefits of the Administrative Assistant: PTO Comprehensive benefits package. Stable and supportive work environment. Pay Range: $24.50-$25.50 per hour.

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

The Company: VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field. Project Overview: The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project - the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. We are seeking an Administrative Assistant to be responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors. Duties and Responsibilities: Provides general administrative support; duties may include following: Data entry and reporting Processing invoices, check requests or other departmental paperwork Maintenance of SharePoint sites and/or a document library Tracking department certifications and other administrative duties as assigned. Responsible for document control tasks Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources. Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services. May coordinate the schedule for conference rooms. Orders office supplies and wearables though corporate provided vendors. May perform basic internet research, compile lists and gather information from other departments. May perform general administrative support for a project: General HR or PTO recordkeeping Basic Payroll Administration duties Change Order Processing or other project related administration Key Skills and Knowledge: High school diploma or GED required Associates degree or some administrative training is a plus 1 year of experience in an office setting At least 1 year of relevant experience Ability to work in a fast-paced environment Ability to take direction and prioritize responsibilities Solid written and verbal communication skills Ability to maintain discretion at all times Proficient with MS Office Programs Salary Range: $23.48/hr - $35.22/hr VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including: Medical, Dental & Vision Insurance Health Reimbursement Account (HRA) Vacation Leave Sick Leave 10 Paid Holidays Company 401(k) Matching Contributions Employee Assistance Program (EAP) Commuter Benefits Program Parental Leave Term Life & AD&D Insurance Short & Long-Term Disability Insurance Employee Stock Ownership Plan (ESOP) Professional Development & Training Health and Wellness Spending Account VCGP USA is an Equal Opportunity Employer, Disability/ Veteran Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters

Our team is growing and we are need of a full time scheduling assistant to join our group. Below is a list of some skills needed for this position. Strong organizational skills. Computer and clerical proficiency Knowledge of Chicago neighborhoods Able to handle up to 10 agent's calendars at a time Commute with clients through text or email Experience using Macbook Experience using Gmail, Google Drive, Google Docs & Google Calendar Correspond with real estate agents & assistants daily Experience with Excel Coordinate showing appointments between client, tenant and cooperating agents Manage the relationships with our clients, vendors, property managers and team Maintain MLS Execution of Listing Agreements Available weekends & weekday nights Able to be a team player

DTI has an immediate need for an part time Administrative Assistant in Chicago, IL Must work on our W2 Onsite Mon, Wed, Friday subject to transition to onsite Mon-Friday and full time The Administrative Assistant will provide support to the office and assist in daily administrative tasks. The ideal candidate should be highly organized and possess excellent communication and interpersonal skills. Duties/Responsibilities: • Collect mail every morning and distribute it accordingly. • Answering and directing phone calls • Maintaining office equipment and facilities • Restocking the kitchen • Handling office inventory and ordering supplies. • Assist with creating job postings that are pulled from Contingent Workforce Services, Workday, IQN, Chicago Public Schools' portal, Job Diva, etc. • Assist with coordinating and hosting interviews. • Assist with completing Employee Check-Ins (1st day, 14 days, 30 days, 90 days, annual) • Upload Paychex payroll journals into accounting system • Performs other duties as assigned. Required Skills/Abilities: • High school diploma or equivalent • Proven experience as an administrative assistant or similar role • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Excellent organizational and time management skills • Strong communication and interpersonal skills • Ability to handle confidential information with discretion. • Attention to detail and accuracy • Proactive and resourceful problem solver • Ability to work independently and as part of a team • Positive and professional attitude Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. * The current work schedule is temporary and is subject to transition to a full-time onsite model in the future. Pay rate: $16-$18hr Please click on the link below for our company benefits ************************************************************************************************ DTI Benefit Handbook- Hourly Consultants DIVERSIFIED TECHNOLOGY INC. 35 E WACKER, SUITE 1730 CHICAGO, IL 60601 Eligibility After 30 days of employment, you become eligible for our comprehensive benefits package, which extends to applicable family members and partners. Eligibl... docs.google.com DTI is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, or any other protected characteristic under Illinois state or federal law. All qualified applicants are encouraged to apply, and employment decisions are based solely on merit, qualifications, and business needs.

A well-established consulting firm is seeking an Office Assistant to join their team for a long-term project. This opportunity is ideal for a polished, proactive, and highly motivated administrative professional who thrives in a fast-paced, service-oriented environment. In this role, you'll work alongside a collaborative and high-performing team, supporting day-to-day office operations and contributing to a culture of excellence. As an Office Assistant, you'll play a key role in ensuring the smooth functioning of the office while delivering top-tier service to the team, clients, and guests. Responsibilities Welcome guests and vendors with professionalism and warmth, acting as a consistent and polished representative of the office. Manage front-line phone coverage and route inquiries appropriately. Monitor conference room availability and maintain internal scheduling tools. Coordinate food service logistics, including internal communications, vendor management, and budget oversight. Support the planning and execution of recurring employee engagement activities and office-wide recognition efforts. Assist in creating internal-facing materials that align with company culture and engagement goals. Serve as a liaison with external partners to ensure the office environment is organized, well-stocked, and efficiently maintained. Handle day-to-day mail and delivery operations, including coordination of shipments and invoice tracking. Keep key administrative records up to date, including staff directories, time-off tracking, milestone dates, and shared documents. Contribute to company events, leadership meetings, and ad hoc initiatives that require hands-on administrative support. Step in to support senior leadership when needed, assisting with scheduling, materials preparation, expense submissions, and administrative follow-ups. Partner with HR on administrative tasks such as interview scheduling, employee onboarding, document prep, and internal reporting. Offer flexible administrative assistance to teams across the organization, ensuring timely support where it's needed most. Ideal Experience Bachelor's degree preferred. 3-5 years of experience in an administrative role within a corporate setting. Positive, can-do attitude with a willingness to pitch in at all levels. Polished, professional, and personable; committed to delivering “white glove” service and enhancing office culture. Reliable follow-through and strong attention to detail. Tech-savvy, especially in Microsoft Office, with a quick ability to learn new tools. Sound judgment, adaptable, and calm under pressure. Highly organized and accurate, with excellent time management. Proactive and self-directed, yet collaborative. Creative mindset with fresh ideas for engagement, events, and office initiatives. Experience with creative programs for marketing purposes. #117814 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

A financial services firm located in Palatine is looking for a temporary Office Assistant to support the company. This is a highly visible role as you will be the face of the company and greet clients. This is a critical role in the company's success and helping department managers be more effective. Areas of Responsibility Include (but not limited to): Maintain office space including stocking and maintaining both the team and client kitchen. Stocking and maintaining common areas and conference rooms; generate daily schedules. Initiate and follow up on maintenance requests with landlord as needed. Ordering office and equipment supplies. Keeping printers ready to use with paper/toner. Coordinating with vendors for service to the office or equipment. Open, process, and distribute mail daily; prepare outgoing mail and UPS/FEDEX. Order food for team and client events/monthly lunches. Assist with holiday cards and gifts. Assist team with scanning and filing as requested. Assist team with special projects such as collating enrollment guides, mass mailings, etc. Requirements High School Diploma. 2+ years in an office environment. Pleasant customer service/phone skills. High level of organization, accuracy, and attention to detail. Ability to multi-task and prioritize work to meet deadlines. Exceptional oral and written communication skills. Proficiency with Microsoft Office. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

OFFICE SERVICES REPRESENTATIVE 1 At Wimmer Solutions, we believe care creates community. We work smart; we have built a reputation for results-oriented, innovative, business and technology solutions that help companies execute on their strategic initiatives. We have fun; we love our work. We are positive, kind, and hungry to learn. We give big; we aim to make a real impact on the causes that affect the communities we serve and build strong relationships with the dedicated volunteers and nonprofit organizations working to address them. We are all about people and community. Since 2002, we have offered technology staffing and managed services for the greater Seattle area and throughout the United States. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. An Office Services Representative 1 is the entry level position within this job family. They work onsite 100% of the time as their job functions cannot be performed from home. They immediately begin cross training throughout all of the Office Services areas, learning how to perform all of the various processing functions within incoming and outgoing mail, scanning, uploading, indexing, archiving/records retention, return mail/address changes, printing, binding and inserting. They work closely with various coworkers to learn how to review/identify/sort/prepare various incoming and outgoing workflow functions. They are taught what work to prioritize throughout their day as well as how to track/log their daily production including how to perform quality control checks within all areas. They take directions from all of their trainers depending on which area they are working at throughout their day. They must be flexible and willing to move to different workstations throughout the day, adjusting to the ever shifting needs of the department, which fluctuate depending on incoming and outgoing volumes as well as with the employee time off calendar. Job Standards (Briefly describe 3 to 6 essential job duties, associated performance standards and the approximate percentage of time performing each. Each essential job duty should be weighted at least 10 % and no greater than 40 %, totaling 100 %.) Essential Job Duty #1: 40% Processes various incoming workflow functions - Mail, RightFax, Accounting & Policy Documents Opens, sorts and prepares incoming forms for scanning and/or delivery via scanner, copier, fax or mail delivery. Identifies document types by form family and form name, looking for correct policy number and/or name. Uploads/indexes documents to workflow queues, ensuring accuracy, clarity and quality of image and identity. Operates and troubleshoots various machines/hardware and computer software to perform job junctions. Stages/archives scanned output according to form type, locking up checks in safe for delivery to Accounting. Logs production output to various reconciliation spreadsheets as needed for control purposes. Corrects any mistakes in form-type, typos or policy number brought to our attention, learning from mistakes. Essential Job Duty #2: 30% Processes various outgoing workflow functions - Mail, Express Services, Print, Policy Binding Collects, prepares and processes outgoing mail for shipment via USPS, UPS or Presort. Collects, logs, binds and fulfills outgoing New Business policies, paying close attention to delivery method. Prints various policy owner documents, ensuring quality print output and correct print stock is used. Operates and troubleshoots various machines/hardware and computer software to perform job functions. Logs production output to various reconciliation spreadsheets as needed for control purposes. Essential Job Duty #3: 10% Records Retention Services Collect, prepares and logs items for archival purposes, ensuring accuracy for future retrieval if necessary. Retrieves documents upon request from various sources. Investigating as necessary until request is found. Essential Job Duty #4: 10% Return Mail and Address Change Requests Processes change of address requests from workflow queue. Ensuring accuracy and timeliness. Processes return mail. Opening, sorting, investigating and logging return mail for processing. Essential Job Duty #5: 10% Begins cross training on Office Services Representative Level 2 job functions Begins to learn and shadow with coworkers in higher level functions within Print Operations, Imaging and Fulfillment Services, Shipping and Receiving, WorkDay Financials as well as calling Policy Owners and Agents for address update information. WHAT YOU GET TO DO Data entry and with a high sense of accuracy is key - other handle mail tasks: opening, scanning, imaging, printing, and processing incoming and outgoing mail Training will be provided and even cross-training in various areas Use computer systems for all tasks Verify scanned images and change printer toner as needed Adapt to changing priorities and system downtimes Process return mail and various forms, learning and memorizing document types Upload documents into the administrative system and clear work queues No phone or headset use; focus on screen-based tasks WHAT YOU BRING Must be comfortable working in a quiet environment with a team of three and with this person would make 4 Must be comfortable with repetitive work (but like above will be cross strained) Will be collaborating with long-tenured, experienced colleagues who are passionate about their work Familiarity with Microsoft Office Suite, especially Word (minimal Excel usage) Ability to perform tasks such as drag and drop clicking Experience with imaging and scanning Experience with “indexing” Strong data entry skills Experience with document entry and validation Ability to perform key tasks consistently throughout the day Must be comfortable lifting 50 lbs. Must be able to work for a US based company without requiring visa sponsorship. COMPENSATION AND BENEFITS Hourly contract rate range of $16.00 to 18.00 based on experience and qualifications, as well as geographical market and business considerations. Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following: Paid time off and holidays 401k & company match Flexible Health Care, Dependent Care, and Commuter Spending Accounts Employee Assistance Program Life & Accidental Death and Dismemberment Insurance Short and Long-Term Disability Payroll advance program, Charitable donation match, Athletic event sponsorship, Referral reward program, and more… MORE ABOUT WIMMER SOLUTIONS Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants. If you are passionate about what you do and want to join a diverse team dedicated to diversity, equity, and inclusion in the workplace, we would love to hear from you. Get the job you have always wanted. You will join a broad team of professionals who are energized about their careers as well as their community. For more career opportunities or to refer a friend, please visit ********************************** and talk to a recruiter today.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: Administrative Assistant Duration: 06 months Pay rate: $19-$21 Hr Job Description: The Warehouse Administrative Assistant is responsible for maintaining accurate records of inventory, shipments, and other warehouse activities. This role supports the warehouse operations by managing documentation, coordinating shipments, and providing general office support. Roles Responsibilities: Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities. Process shipping orders, receipts, and other relevant warehouse documentation. Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS). Assist in inventory tracking, reconciliation, and reporting. Generate inventory reports, identify discrepancies, and assist with stock audits. Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries. Assist in scheduling and coordinating deliveries, pickups, and other logistics needs. Maintain organized physical and digital filing systems for all warehouse-related documents. Ensure compliance with company policies and procedures related to document storage and retrieval. Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory. Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns. Perform general clerical duties such as answering phones, emails, and scheduling meetings. Prepare reports, correspondence, and other documentation as required by the warehouse management team. Skills: Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS). Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Good communication skills, both written and verbal. Basic knowledge of warehouse operations and inventory management. Education: High School Diploma or equivalent (Associates Degree or higher preferred). About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.