Assistant Jobs in Auburn, MA

Job Title: Administrative Assistant II (Staff Assistant) Duration: 1+ Months contract with extn Pay: $30/hr. on w2 • Work Schedule: 35 hours/week • Duration: 1 month - Is there potential for extension? Yes potentially- until May 30th • FLSA Classification: non-exempt • Top 3 technical or soft skills you'd like to see that will lead you to request an interview: Customer service orientation, proficient in Outlook, ability to adapt to changing priorities Description: Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

We are seeking a dedicated Lab Operations and Facilities Assistant. You will play a key role in ensuring the smooth and efficient functioning of our laboratory and facility operations, helping our scientific team towards achieving groundbreaking diagnostic discoveries. Reporting to the Lab Operations and Facilities Manager, you will support laboratory operations, including equipment management, inventory control, and regulatory compliance to ensure that the highest standards of quality and safety are maintained. Additionally, you will be responsible for supporting multiple aspects of facility operations, including maintenance, safety, biosafety, chemical safety, environmental controls, security, compliance, internal equipment moves, and potential facility relocation in the future. The ideal candidate will have a background in biosafety, laboratory management, and a readiness to engage in a role that demands intellectual, interpersonal, and physical capabilities. Key Responsibilities: Laboratory Operations Help maintain laboratory equipment inventory, including procurement, maintenance, installation, verification, validation and calibration. Help implement and maintain laboratory quality control procedures to ensure accuracy and reliability of test results. Support the handling of diagnostic samples and biohazardous materials, ensuring all processes are performed according to safety standards, including effective operation of fume hoods. Support the implementation and maintenance of laboratory IT systems, including data management software and other technological solutions to streamline lab operations. Assist with the development and maintenance of documentation for laboratory processes, including standard operating procedures (SOPs) and quality assurance documentation in collaboration with quality assurance staff. Facility Operations Assist with managing of facility maintenance, including HVAC, plumbing, electrical, and other systems. Coordinate with external vendors and contractors for facility repairs and renovations. Help be the first line of defense for facility issues (ex. managing a power outage, safety system alert, or light bulb replacement). Support shipping and receiving process. Assist with the development and implementation of policies and procedures to ensure the efficient operation of the facility. Help ensure compliance with all regulatory requirements related to building codes, safety standards, and environmental regulations. Prepare for and participate in internal and external audits related to Bio Safety Level-2 standards and environmental health and safety (EHS) compliance. Regulatory Compliance Support Help maintain up-to-date knowledge of regulations and guidelines relevant to laboratory operations and safety. Support laboratory safety protocols and ensure compliance with all relevant regulations and guidelines. Develop, implement, and regularly update laboratory safety protocols and procedures. Support compliance with FDA regulations, City of Burlington requirements, and other applicable regulatory standards. Help coordinate with regulatory affairs team to prepare and submit documentation for regulatory approvals and inspections. Stakeholder Collaboration Proactive and effective communication with supervisor and rest of the team on lab initiatives through written and verbal updates. Be of service to a team of scientists and technicians, providing assistance with development opportunities, especially in biosafety practices and laboratory operations. Support external relationships with regulators, vendors, and other relevant external stakeholders. Organized approach to one's own work and managing it effectively, while being reactive to new and changing priorities. Communicate effectively over many forms of media, including slide presentations, reports, emails, instant messages, video and phone calls, and in-person interaction. Lead with empathy - excited and ready to work with diverse sets of people, understanding that different communication styles work with different people. Qualifications: Required Experience in a laboratory setting, preferably with exposure to handling diagnostic or biohazardous materials. Ability to step in to address basic facility and equipment needs that do not need specialized external support. Must be hands-on. Excellent problem-solving abilities, with a keen attention to detail and a commitment to ensuring the highest standards of quality and compliance. Self motivated and organized. Excellent collaboration skills, capable of supporting a diverse team in a high-stakes environment. Team player - no task is too big or small. Strong written and verbal communicator. Able to collaborate across departments. Proactive and clear in communication. Willing to provide updates as requested. Physical capability to manage demanding situations, with a background that supports the ability to respond dynamically to operational needs. Additional experience in roles requiring physical strength and situational awareness (e.g. high-level athletics, law enforcement, or military) is viewed favorably. A startup mentality, adaptable and eager to engage in a fast-paced and dynamic work environment. Preferred 2+ years of experience in supporting a BSL-2 laboratory preferred, with a proven track record in handling biohazardous materials and managing environmental controls. Candidates with a successful history of helping establish a laboratory from the ground up will be highly regarded. Experience with quality management systems (QMS). Knowledge of FDA regulations, ISO standards, and best practices in biosafety and environmental controls. Strong technical skills in IT, including experience with laboratory software, databases, and network management. Proficiency in electric/photonics, with the ability to troubleshoot and maintain related lab equipment, is highly desirable. Specific training in biosafety and laboratory management. Experience in diagnostic laboratory operations, with a deep understanding of the technical and safety requirements specific to diagnostics. About SiPhox: SiPhox, supported by Y Combinator, Intel, and Khosla Ventures, is revolutionizing diagnostics through silicon photonics. Our in-vitro diagnostic (IVD) devices, powered by disposable silicon photonic chip sensors, deliver the capabilities of large laboratory instruments in a compact form. Our mission is to provide accurate, reliable, and accessible diagnostic tools that empower healthcare professionals and improve patient outcomes. We offer a benefits package, including membership to Life Time Fitness ($280/month in value) along with the opportunity to work in a dynamic and fast-paced environment. If you are a highly motivated and organized individual with a passion for exceeding expectations, we encourage you to apply! We look forward to hearing from you.

Source Medical Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in East Boston, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Advocate Healthcare of East Boston About Source Medical Staffing We come to work every day…to make a difference… to solve a problem… to work for you. Making a difference matters. We believe we can add value to healthcare staffing. In fact, we're obsessively compassionate about it. Medical facilities need staff; we want to be part of the solution. Medical professionals have goals; we want to help them reach their goals. Think of us as an extension of your team or your lifeline while on contract; use our experience to produce results everyone is proud of. Benefits Weekly pay Guaranteed Hours Holiday Pay 401k retirement plan Mileage reimbursement Referral bonus Medical benefits Dental benefits Vision benefits License and certification reimbursement Life insurance

Job Title: Administrative & Material Control Assistant Employment Status: Full time, Hourly Department: MBTA Warranty Job Responsibilities Document Management: Maintain and update document filing systems, including car history books. File delivery and shipping documents. Reporting & Data Management: Responsible for creating daily, weekly, and monthly project status reports. Maintain accurate records and an electronic database of all project elements. Logistics & Inventory: Track daily delivery schedules from suppliers and perform visual inspections. Maintain records for material inventory, delivery schedules, and inventory organization. Prepare and coordinate outbound goods shipments, including claims for returned goods. Quality Assurance: Create Nonconformity Reports (NCRs) and follow up with suppliers. Review and discuss MBTA warranty claims. Administrative Support: Process and transmit accounting documents in the ERP system. Process and forward payroll and timekeeping documents. Support the Testing & Commissioning Manager. Perform other duties as required. Experience/Skill Requirements 3-5 years of experience in an administrative role. Proficiency in MS Office and familiarity with general office equipment. Excellent written and verbal communication skills, organizational skills, attention to detail, and the ability to multi-task. Education Requirements Associate or Bachelor's degree. Job Requirements Bilingual Korean/English preferred. Must be currently authorized to work in the U.S. (no sponsorship available). Job Type: Full-time Pay: $30.00 - $40.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Ability to Commute: Boston, MA 02136 (Required) Work Location: In person We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Lockheed Architectural Solutions is seeking a highly organized and detail-oriented Construction Administrative Coordinator to join our growing team in our Pascoag, RI office. We are a reputable Glass and Glazing firm, established in 1955 specializing in commercial glazing and facade projects. This role is crucial in ensuring the smooth and efficient administrative operations of our construction projects. About the Role: The Construction Administrative Coordinator will provide comprehensive administrative support to our front-end Sales & Estimating Department. This position requires strong communication, organizational, and problem-solving skills, as well as the ability to thrive in a fast-paced environment. Experience with both public and private projects, as well as DCAMM and DAS is required. Responsibilities: Project Documentation: Maintain and organize project files, contracts, and other project-related documents. Ensure accurate and timely filing and retrieval of documents, both physical and electronic. Prepare and distribute meeting minutes, reports, and other project communications. Administrative Support: Answer and direct phone calls, emails, and other inquiries. Assist in the discovery of public and private bidding opportunities Schedule meetings, appointments, and travel arrangements. Manage office supplies and equipment. Maintain and update company project lists Assist with the preparation of project pre-qualification, bid packages and proposals. Communication & Coordination: Support communication between project teams, subcontractors, suppliers, and clients. Coordinate and track LAS compliance with insurance and licensing requirements. Maintain and update project contact lists. Distribute project-related information to relevant parties. Data Entry & Reporting: Enter and maintain accurate project data Generate reports and track bid and sales progress Safety Support: Assist with the filing and organization of safety documents. Help to maintain safety records. Qualifications: Proven experience in an administrative role, preferably within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with construction management software (e.g., Procore, Viewpoint, Bluebeam etc.) Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. Detail-oriented with a high level of accuracy. Ability to maintain confidentiality. High school diploma or equivalent required; associate's or bachelor's degree preferred. Benefits: Competitive salary based on experience. Comprehensive benefits package (health, dental, vision, etc.). Paid time off and holidays. Opportunities for professional development and growth. 401k and profit sharing

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 3+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Who we are At Entyre Care, we're on a mission to empower everyone to live with dignity and independence in the comfort of their own home. We're passionate about supporting friends and families who provide home care for their loved ones. Our offerings include professional training, fair compensation, and the tools they need to thrive to create a safe and respected environment for those they care most about. Entyre Care is a progressive, high growth, startup organization that centers around Adult Foster Care (AFC). We use cutting edge technology to further the advancement of healthcare in a homecare setting. We're always looking for motivated, empathetic, and value-driven people to join our supportive team. Caring for someone you love shouldn't feel overwhelming, which is why we're here to ensure every caregiver feels confident, supported, and valued. Ready to join our journey? You can learn more about us here at ******************* Key Responsibilities: Oversee and manage the submission of LTSS (Long-Term Services and Supports) documentation and ensure compliance with relevant guidelines and deadlines Support the coordination and tracking of LTSS submissions, ensuring timely updates and accurate documentation are consistently submitted to relevant authorities Collaborate with internal teams to maintain the accuracy of LTSS-related records and assist in reporting needs for compliance purposes Maintain and update customer information in CRM systems, ensuring accuracy and reliability for internal teams Assist in coordinating team activities, such as maintaining the internal ticketing system Work closely with Sales & Clinical teams to ensure seamless communication and alignment of administrative processes. Job requirements Experience or familiarity with LTSS submissions or related processes Experience in administrative support, customer success, or operations roles Strong organizational and multitasking skills with excellent attention to detail and time management Excellent communication skills, both written and verbal Receptive to constructive feedback and adaptable to change A proactive approach to problem-solving Nice to haves: Familiarity with MassHealth SCOs/ACOs Bilingual, fluent in Spanish and English Experience in service-oriented, high-growth startup(s)

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

We are partnering with an incredibly successful and dynamic business owner looking for a Personal Assistant/Household Manager to manage and organize her day-to-day. This role will be primarily focused on managing her homes and creating/implementing a functional organization system for both her belongings and house upkeep. The role will liaise with her Executive Assistants through her business as well. We are looking for someone who is a tamer of chaos, who enjoys bringing order and anticipates needs. This person will manage calendars and travel arrangements, maintain organization systems throughout the home, manage household maintenance and routine upkeep, run occasional errands, and occasionally act as a driver to business meetings. Cleaning and meal prep are NOT requirements of the role. Due to the nature of the role, an active driver's license and access to a vehicle (for errands) are required. This role is 5 days on site in the business owner's Cambridge home. It will occasionally require travel to other residences (out of state). This role will provide benefits, including insurance, etc.

Administrative Assistant- Real Estate Calling all administrative and office assistants! Are you someone with 1-2 years of administrative experience and looking to break into the corporate side of academia in a Real Estate function? We've partnered with a university in the Cambridge, MA area looking to bring on an Administrative Assistant on a 3-month temporary basis with the possibility of an extension. Job Length: 3-months temporary with a potential extension to follow. Compensation: $25/hr. Days/Hours: This position is 5 days a week on-site in the office Hours: Monday- Friday, 9:00am-5:00pm-40/hrs./wk. (Some overtime eligibility when needed) Responsibilities: Coordinate and schedule appointments, meetings, and luncheons/dinners via Outlook, and generally help manage team's calendars which will include communicating with high-level visitors and executives. Prepare documents and presentations with prescribed formatting requirements, and compile research materials and financial reports on request. Answer, forward or address phone calls as needed. Open, sort and distribute mail. Qualifications: 1-2 years of administrative/office experience ideally in a corporate setting. Must have scheduling, copying, and office coordination experience Strong emotional intelligence, good communication skills, be able to read the room accurately and be detail oriented. Must be ok working in a department that acts less as academic environment and more as a corporate organization Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position.

Looking to move into a small team that is highly passionate about its cause? Our mission is to heal the world through teaching communication skills. We are a fun, friendly, warm, and welcoming team. The position will be in a small office environment and interact with clients and coaches who are positioned globally. Our Executive Assistant plays a vital role in the success of our firm, The Speech Improvement Company (*************************** by teaming up with our Executive Communication Coaches to ensure outstanding experiences for all our clients. This position requires strong familiarity with the Macintosh OS. You'll be supporting our speech coaches with their clients' needs such as following up on emails, phone calls, scheduling appointments, preparing client materials, and making travel arrangements. You will also assist in maintaining inventory of office supplies and managing vendor relationships. In a small business, you will end up wearing many hats and being a critical part of operations. Some days, our coaches will just call you to talk! We are highly client-focused, and this position communicates with clients and coaches via email, phone, and virtual meetings. Strong comfort with communication and technology is required. Our hours are 8:30am to 5:30pm., Monday-Friday. This position is full time in our Framingham Headquarters. Responsibilities · Ability to manage highly active calendars · Multi-tasking skills with scheduling clients, confirming meetings, and data entry · Provide support to our office team as needed · Working with the team on special projects and programs · Editing and proofreading documents · Updates to the website via use of WordPress · Monitor multiple coaches' emails · Contribute to team efforts by accomplishing tasks as needed and adding your own thoughts/ideas/experiences · Prioritize new tasks as they come in as well as existing tasks. Qualifications · Bachelor's degree or Associate degree, 2 - 3 years of administrative experience · Comfort with Macintosh computers · Ability to pick up and learn new software and web-based technology · Exhibits caring and professional communication via phone and emails · Strong interpersonal, organizational, customer service, and communication skills · Ability to multitask and adapt in a fast-paced environment · A proactive thinker · Proficient in Microsoft Office and Adobe Acrobat · Ability to work well in high pressure situations · Comfortability with video conference platforms · Professional Discretion · Time management skills Technology Our office is a mac office. We love Apple. The Administrative Assistant should have comfort and troubleshooting skills for Apple computers and have an ability to pick up new software programs quickly. Below is a list of some of the programs we currently use. We will train and expect the right candidate to already be comfortable with MacOS and be a quick study for new programs. · Microsoft Office 365 · Microsoft Word, Excel, PowerPoint, Outlook · Calendly · Daylite (marketcircle) · WordPress · Adobe Acrobat · Zoom · Teams · Grammarly Job Type: Full-time Salary: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

Protocol Scheduler I 📍 Boston, MA | Hybrid (2-3 days onsite/week) 🕒 Full-Time | Healthcare + Clinical Research 💼 Work for a mission-driven, world-renowned medical institution Are you highly organized, detail-oriented, and passionate about supporting patient care in a cutting-edge clinical research environment? We're looking for a Protocol Scheduler I to join a dynamic healthcare team in Boston. This is a great opportunity for someone who thrives in a fast-paced, patient-centered environment and is eager to play a key role in the clinical trial process. 💡 What You'll Do Coordinate and schedule patient appointments for clinical trial protocols-everything from exams and infusions to lab work and follow-ups Ensure all scheduling aligns with strict clinical trial guidelines and timelines Collaborate closely with physicians, nurses, and care teams to deliver seamless patient care Track documentation, manage records, and ensure compliance with regulatory requirements Support patient education and help navigate the trial process Participate in team meetings, process improvements, and training ✅ What We're Looking For Bachelor's degree in healthcare, life sciences, or a related field preferred 1+ year of experience in healthcare, research, or customer service required Excellent communication, time management, and organizational skills Comfortable using EMR systems, Microsoft Office, and other scheduling tools Ability to manage sensitive patient data with accuracy and confidentiality Self-starter with the ability to work both independently and as part of a team 🌟 Why This Role Stands Out Hybrid schedule with a flexible, supportive team Impactful work supporting groundbreaking research and patient care Career growth in clinical research, healthcare administration, or project coordination Inclusive, mission-driven environment with a focus on equity and innovation Interested? Apply now and take the next step in your healthcare career.

The Estate Planning Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment. Under supervision of the Estate Planning department and according to established policies and procedures, the Administrative Assistant performs a variety of duties including, but not limited to: reviewing, printing, and preparing documents for signing; processing paperwork; filing property documents with state registries; communicating with clients; managing inventory of office supplies; and organizing the storage of original documents. Additionally, there is lots of growth opportunities available within this firm. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Communicating with clients. • Reviewing, printing, and assembling estate planning documents for signing. • Managing the inventory of office supplies for the estate planning department. • Witnessing estate plan signings. • Processing signed documents. • Scanning, copying, saving, uploading documents to client portal or LHH G-Drive. • Managing and organizing of documents, both physical and electronic. • Filing property documents with state registries. • Performing other duties as requested or assigned. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

) A prestigious Boston based investment firm is seeking to add to their support team. The Assistant will be a member of a team that supports the firms Executives with the day to day administrative duties including, manage calendars, monitor emails, prepare expense reports, heavy travel and meeting arrangements. 2+ years of experience of administrative work BA degree preferred Strong work ethic, and interpersonal skills Advanced level office suite and fintech skills a plus Experience mentoring and providing general guidance to junior associates

Long term contract Administrative Assistant needed at a top Boston firm. Hybrid schedule with 2-3 days per week in office and strong hourly rate. You will be supporting a collaborative team with complex calendar management, travel coordination, expense reimbursement, and meeting preparation. Must have at least 1-2 years experience working in an office support position and have strong computer skills including Word, Excel, and PowerPoint. Great opportunity to get your foot in the door.

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

Immediate need for a talented Administrative Assistant. This is a 06+months contract opportunity with long-term potential and is located in Boston, MA (Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-63895 Pay Range: $22 - $25.77/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Strong organizational skills, pro-active approach, forward-thinking and solutions oriented. Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment). Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy. Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables. Excellent Communications skills required - both written and verbal. Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests. Domestic and International Travel Process of heavy expense claims. Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality. Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements. Managing logistics for visitors Management of incoming and outgoing phone calls Maintain current e-mail distribution lists in Outlook Modification and distribution of departmental reports. Meeting minutes for high-level financial meetings. Heavy invoice processing and external client on-boarding coordination. Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach. Prepare reports using Excel. Strong knowledge of PowerPoint presentation development and editing for client meetings. An Administrative Assistant will make use of several application systems including: Ivalua - Supplies and IT Procurement. My IT / SailPoint - Request management tool for IT application security activities. Concur - Travel scheduling and expense reporting. Tom Net and Clock Net - Staff attendance and work hours tracking. UPS - Express mail labeling and postage. Microsoft Outlook Microsoft Office Suite with a strong focus on Excel and report management. Tableau Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off desk. Key Requirements and Technology Experience: Key Skills: Administrative Support, Expense Reporting, Travel Management. Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables. Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel. Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks. Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality. Be an excellent team player. Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism. Our client is a leading Financial Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. 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Contract Hourly: $18/hr with a Signing Bonus ($250 after 4 months + an additional $250 after 8 months) Onsite Bedford MA Must Haves: Demonstrated attention to detail Ability to work in a fast-paced environment Proficiency with MS 365 including Teams, Word, Excel, and Outlook strongly desired Adaptable to learn new software Excellent written and verbal communication skills High School Diploma or equivalent combination of education and experience Preferred: One to two years related experience Healthcare industry knowledge a plus Job Description: As an Administrative Assistant, you will work with a team of fellow administrators to provide solutions that will directly improve the flow of work for business operations. You will contribute to our fast-paced, collaborative environment and will bring your expertise to deliver exceptional assistance to your department. Key Responsibilities: Support management and assist staff as needed Write routine reports and correspondence in a timely manner Make photocopies, fax documents and scan documents as required Sort and file documents Prepare documents using Microsoft Word, Excel, PowerPoint, Adobe PDF

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]