Assistant Jobs in Arlington, MA

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

Job Title: Administrative & Material Control Assistant Employment Status: Full time, Hourly Department: MBTA Warranty Job Responsibilities Document Management: Maintain and update document filing systems, including car history books. File delivery and shipping documents. Reporting & Data Management: Responsible for creating daily, weekly, and monthly project status reports. Maintain accurate records and an electronic database of all project elements. Logistics & Inventory: Track daily delivery schedules from suppliers and perform visual inspections. Maintain records for material inventory, delivery schedules, and inventory organization. Prepare and coordinate outbound goods shipments, including claims for returned goods. Quality Assurance: Create Nonconformity Reports (NCRs) and follow up with suppliers. Review and discuss MBTA warranty claims. Administrative Support: Process and transmit accounting documents in the ERP system. Process and forward payroll and timekeeping documents. Support the Testing & Commissioning Manager. Perform other duties as required. Experience/Skill Requirements 3-5 years of experience in an administrative role. Proficiency in MS Office and familiarity with general office equipment. Excellent written and verbal communication skills, organizational skills, attention to detail, and the ability to multi-task. Education Requirements Associate or Bachelor's degree. Job Requirements Bilingual Korean/English preferred. Must be currently authorized to work in the U.S. (no sponsorship available). Job Type: Full-time Pay: $25.00 - $35.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Ability to Commute: Boston, MA 02136 (Required) Work Location: In person

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

We are seeking a highly organized and proactive Administrative Assistant with exceptional communication and project management skills to support our Global Markets & Banking team. The ideal candidate will have a strong background in providing comprehensive administrative support, including managing senior stakeholders' requirements and handling multiple complex tasks in a fast-paced environment. Key Responsibilities: Provide direct support to the Head of Platform Services, ensuring timely completion of deliverables. Develop and maintain project plans, demonstrating excellent organizational skills and attention to detail. Support policy development and implementation, including new procedures for T&E, Gifts, and Entertainment. Coordinate logistics for domestic and international travel, process expense claims, and manage invoices. Schedule and manage WebEx meetings, with operator assist functionality for video and audio conferencing. Plan and execute internal and external events such as roadshows, teambuilding activities, workshops, and client meetings. Handle phone calls, visitor logistics, and maintain up-to-date email distribution lists. Prepare and modify departmental reports and take minutes during high-level financial meetings. Create and edit presentations in PowerPoint for client meetings. Collaborate with administrative teams across locations to ensure seamless support coverage. Manage office applications such as Microsoft Outlook, Excel, PowerPoint, and specialized systems including ivalua, Concur, SailPoint, and Tableau. Required Qualifications: Education: Bachelor's degree or higher, with a solid understanding of Front Office operations and administrative services in a financial institution. Experience: 3-5 years of proven experience as an Administrative Assistant, supporting multiple levels of an organization. Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint), with strong Excel and report management expertise. Experience with Concur, Tableau, and IT procurement systems is a plus. Project Management: Strong skills in developing and managing project timelines, ensuring timely completion of all platform deliverables. Administrative Expertise: Experience in managing calendars, coordinating travel and meetings, handling expenses, processing invoices, and managing client onboarding processes.

A prestigious hospital in Boston is looking for an Administrative Assistant to join their administrative team. A great place to challenge yourself, learn new skills and grow a career. **onsite for the first 90 days and then hybrid, once trained. Job Duties: Greet and assist patients, visitors, and staff in a professional and courteous manner. Answer and direct phone calls, take messages, and respond to inquiries. Schedule patient appointments and coordinate follow-ups. Maintain and update patient records in electronic medical record (EMR) systems. Process insurance forms, billing, and other administrative paperwork. Assist with data entry, filing, and document organization. Coordinate meetings, prepare agendas, and take meeting minutes as needed. Order office and medical supplies and ensure inventory is stocked. Support healthcare providers and staff with administrative tasks. Ensure compliance with hospital policies, HIPAA regulations, and patient confidentiality. Qualifications: Bachelor's degree preferred, ideally in psychology, healthcare administration, health science/services, etc. Previous administrative or customer service experience is required, experience in a healthcare setting is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with EMR systems. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Ability to handle confidential information with professionalism and discretion. Ability to work effectively in a fast-paced environment and adapt to changing priorities.

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

Our client, a boutique group within a global insurance company, is looking to add an Administrative Asst./Asst. Account Manager to their team. This individual will be working very closely with their Account Management teams, helping to support them in their client focused initiatives doing a role that is very project focused with independent work! The candidate must have excellent interpersonal and customer facing abilities as well as strong task management and organizational skills. Don't let insurance scare you away! This is a dynamic group that has been steadily growing over the last several years and is a great growth opportunity for the right candidate! Responsibilities: Coordinates client meetings and presentations Interacts daily with clients, Underwriters, and Brokers Supports marketing efforts to both new and existing clients Coordinates and oversees issuance of coverage documentation including Certificates of Insurance, Auto ID cards and any warranty requirements Ensures policies and policy documentation are received timely and issued accurately; works with Underwriter/Broker to obtain revisions as needed Checks policies for accuracy and requests changes from Underwriters as necessary Reviews certificates requests to confirm that insurance meets client requirements as well as to confirm appropriate coverage is evidence and issued Generates insurance proposals, summaries of insurance and policy schedules at the direction of the Account Manager and/or Account Executive Ensures that all schedules are updated within Epic throughout the policy term Requests and reviews policy endorsements at the direction of the Account Manager and/or Account Executive Processes invoices through Epic for policies and endorsements Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information) Other duties as assigned Desired Skills/Experience: Bachelor's Degree or equivalent combination of education and experience Administrative internship to 3 years administrative based experience

The Family Law Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment, amid frequent interruptions. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Answer incoming calls and routing them to the correct parties. • Facilitate outgoing calls to clients, vendors, and other parties. • Process incoming and outgoing mail. • Perform client intake calls and transcribe correspondence. • Organize and manage firm calendars and scheduling. • Manage and organize email inboxes. • Assist with drafting correspondence and sending letters, as needed. • Manage and organize documents, both physical and electronic. • Scanning and uploading documents to client portal or Google Drive. • Assist with various other duties, as needed. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Family Law Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Family Law Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Family Law Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. • Experienced - Previous professional or academic experience in the legal industry is preferred. Previous experience in an administrative setting is necessary. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Opportunity to work for a highly regarded investment firm as a long term temporary Administrative Assistant- long term.. The ideal candidate will have two plus years of administrative experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Prepare meeting materials and presentations Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree and 2 plus years of equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Coordinator 3 Months Contract with possible Ext. Cambridge, MA 02138 Note: Role requires 7-year criminal background and CORI/SORI Work Schedule: 35 hours/week Top 3 technical or soft skills Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Details: This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Our client, a Life Science company, in Cambridge is looking for an Office Assistant to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The ideal candidate will have the ability to work independently on assigned tasks as well as accept direction on given assignments and deliver consistently superior client service. This is a fantastic opportunity for a motivated professional to get their foot in the door with a growing, mission-driven organization! RESPONSIBILITIES: Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner. Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis. General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies. Help with onsite events, including decorating, ordering catering and any necessary supplies Assist with researching company swag/merchandise items and placing order Help handle administrative tasks for new hires Support hiring managers and the HR team with scheduling needs Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate's experience Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.) Support R&D Executive team as needed Provide preparation support for large meetings (BOD, Town Halls, guest speakers) Assist with outgoing shipping as needed Assist with additional office projects as needed QUALIFICATIONS: Bachelor's degree or relevant work experience preferred. Ability to interact and work with management in a support capacity. Must possess strong interpersonal skills. Strong organizational and time management skills. Ability to work well both on a team and independently. High level of proficiency in Microsoft Office, including Word and Excel. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Administrative Assistants needed on a Temporary to Hire basis after 3-6 months. Rates are $17-$19/hr. These roles are in the Healthcare Field and corporate environment. Just need good technical skills and communication skills. Also ok onsite 5 days a week in Bedford, MA

M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners. Role Description This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills. Job Responsibilities: Office Support: Manage and organize daily schedules, appointments, and meetings Handle correspondence, including emails, phone calls, and mail Track and follow up on open tasks in our agency management system Maintain office supplies and equipment Conduct research and compile information as needed Personal Support: Handle personal appointments, reservations, and errands for the agency partner Assist with household management, including scheduling maintenance and services Organize and maintain weekly schedule Handle confidential and sensitive information with discretion Perform other ad hoc tasks as needed Qualifications: Previous experience in an administrative, executive assistant, or personal assistant role Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite Excellent communication, phone etiquette and interpersonal skills Highly organized with strong multitasking abilities, attention to detail and strong organizational skills Ability to prioritize tasks and work efficiently Ability to work independently and proactively solve problems Discretion and confidentiality in handling sensitive information Flexibility to handle a diverse range of responsibilities Active drivers license and access to vehicle Preferred Qualifications: Knowledge of insurance industry terminology and agency management Personal assistant experience Salary: [Competitive; Based on Experience, No Benefits]

Looking to move into a small team that is highly passionate about its cause? Our mission is to heal the world through teaching communication skills. We are a fun, friendly, warm, and welcoming team. The position will be in a small office environment and interact with clients and coaches who are positioned globally. Our Executive Assistant plays a vital role in the success of our firm, The Speech Improvement Company (*************************** by teaming up with our Executive Communication Coaches to ensure outstanding experiences for all our clients. This position requires strong familiarity with the Macintosh OS. You'll be supporting our speech coaches with their clients' needs such as following up on emails, phone calls, scheduling appointments, preparing client materials, and making travel arrangements. You will also assist in maintaining inventory of office supplies and managing vendor relationships. In a small business, you will end up wearing many hats and being a critical part of operations. Some days, our coaches will just call you to talk! We are highly client-focused, and this position communicates with clients and coaches via email, phone, and virtual meetings. Strong comfort with communication and technology is required. Our hours are 8:30am to 5:30pm., Monday-Friday. This position is full time in our Framingham Headquarters. Responsibilities · Ability to manage highly active calendars · Multi-tasking skills with scheduling clients, confirming meetings, and data entry · Provide support to our office team as needed · Working with the team on special projects and programs · Editing and proofreading documents · Updates to the website via use of WordPress · Monitor multiple coaches' emails · Contribute to team efforts by accomplishing tasks as needed and adding your own thoughts/ideas/experiences · Prioritize new tasks as they come in as well as existing tasks. Qualifications · Bachelor's degree or Associate degree, 2 - 3 years of administrative experience · Comfort with Macintosh computers · Ability to pick up and learn new software and web-based technology · Exhibits caring and professional communication via phone and emails · Strong interpersonal, organizational, customer service, and communication skills · Ability to multitask and adapt in a fast-paced environment · A proactive thinker · Proficient in Microsoft Office and Adobe Acrobat · Ability to work well in high pressure situations · Comfortability with video conference platforms · Professional Discretion · Time management skills Technology Our office is a mac office. We love Apple. The Administrative Assistant should have comfort and troubleshooting skills for Apple computers and have an ability to pick up new software programs quickly. Below is a list of some of the programs we currently use. We will train and expect the right candidate to already be comfortable with MacOS and be a quick study for new programs. · Microsoft Office 365 · Microsoft Word, Excel, PowerPoint, Outlook · Calendly · Daylite (marketcircle) · WordPress · Adobe Acrobat · Zoom · Teams · Grammarly Job Type: Full-time Salary: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Framingham, MA 01701: Reliably commute or planning to relocate before starting work (Required)

Greater Boston Legal Services (GBLS) is committed to fair employment practices. We are proud to employ a staff with the cultural and linguistic competency to work within a variety of communities. Greater Boston Legal Services is a social and economic justice-driven organization dedicated to ensuring that all residents of the Greater Boston area are able to meet their basic needs for safety, shelter, and stability. GBLS uses the law to positively change the lives of thousands of low-income clients and their families annually, and to achieve groundbreaking outcomes that challenge the systems that keep people in poverty. Position: GBLS seeks a full-time bilingual Receptionist to join our team. This position serves as the first point of contact for potential and current clients and helps direct them to appropriate resources. Location: This position is based in our Boston office - 197 Friend Street, Boston, MA 02114 - and it is in person five days a week. Hours: This position is for 35 hours a week. Normal office operations is Monday through Friday, from 9:00 am to 5:00 pm. The schedule may change over time based on coverage needs. Duties: • Answer phone and apply protocols to screen callers and understand their needs. • Using online communications system to connect callers to requested extensions or refer appropriately. • Keep client information confidential and use discretion. • Look up client information in online client database and relay information to client and add notes in database. • Be available between calls to assist with office administrative tasks such as mailing letters, scanning and making labels. • Provide some interpretation and translation for staff and clients in case of need. • Greet walk-in clients and respond to their questions. • Occasionally assist clients with filling out basic forms. Qualifications • Fluency in English and one additional language frequently used by GBLS clients such as Spanish, Arabic, Chinese (Mandarin or Cantonese), Portuguese, Vietnamese, Haitian Creole, etc. • Excellent oral and written communication skills and good judgement. • Ability to maintain professionalism and patience when dealing with high call volume and callers who may be distressed. • Ability to use computer database to enter information and search for information. • Ability to use basic functions of Microsoft Word and Excel. • Willingness and ability to learn where to refer callers. Salary is based on a union scale, with a starting annual salary of $44,000 for a receptionist with one to three years of experience (including certain educational experiences). A bilingual receptionist will be eligible to receive a language bonus of $950 per year on top of regular base salary. GBLS offers a generous benefits package, retirement contribution, and generous Paid Time Off (PTO) leave. Candidates should submit a cover letter, resume, and brief writing sample to the Human Resources Department, via e-mail at *************. Please refer to Job Code: CSU-RECEPTIONIST when applying for this position. Deadline for application is April 6th, 2025 or until the position is filled. At GBLS, we recognize our strength comes from the unique contributions of each team member. We invite candidates from all walks of life and backgrounds to apply.

We're offering a specific $3,000 Sign On Bonus ($500 after 90 days, $500 after 6 months, and $2000 at 1 year of service) for external candidates, including this location. (Internal employees are not eligible). It's time to take your sales career to the next level. Every day you'll be at the center of it all. Your goal? Create meaningful connections with every customer, with your personalized sales expertise. Meeting sales targets and earning your commission happens with the power of AT&T's full suite of products at your fingertips - the latest devices and personalized services that bring friends, families and communities closer together. Let's talk about what to expect: On the sales floor, you'll use a consultative sales approach guiding customers through their options, this is where your drive and passion for helping people will really shine. You'll be a part of the community through events, filling online orders and making outbound calls to existing and potential customers. You'll work a schedule between 9am-9pm, including weekends, so you can be there when our customers need us. Monthly seniority-based schedules are available 2 weeks in advance. This is a fast-paced environment, being flexible and open to change will help you stay current with evolving tech and all the ways we work to meet customer's needs. Prior retail or customer-facing sales experience is a plus. No sales experience? We'll provide you with the tools, training and coaching needed to help you meet and exceed your goals! Our new Retail Sales Consultant's earn between $52,000 to $63,000, including hourly rate and our uncapped commission opportunities for our top sellers. Individual starting salary within this range may depend on geography, experience, expertise, and education/training. Salary range is dependent on if all sales goals are met and/or exceeded. Joining our team comes with amazing perks and benefits: Medical/Dental/Vision coverage 401(k) plan Tuition reimbursement program Paid Time off and holidays (With some exceptions bargained employees qualify for one week of PTO after 6 months of service and 2 weeks after the first year). At least 6 company designated holidays and additional PTO (based on bargaining group to which you are hired). Sick leave Paid Parental Leave Adoption Reimbursement Disability Benefits (short term and long term) Life and Accidental Death Insurance Supplemental benefit programs: critical illness, accident hospital indemnity/group legal Employee Assistance Programs (EAP) Employee discounts up to 50% off on eligible AT&T mobility plans and accessories, AT&T internet (and fiber where available) and AT&T phone If you are considering jobs like Wireless Sales Consultant, Retail Associate, Retail Sales Associate, or Retail Team Member, this career move would be a great fit! At AT&T, the safety of our employees and customers remains our top priority. We are committed to following all protective and safe-distancing guidelines required by local & state authorities in response to COVID-19. Ready to join our sales team? Apply today. #ConnectingOurCommunities Weekly Hours: 40 Time Type: Regular Location: Lynnfield, Massachusetts It is the policy of AT&T to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, AT&T will provide reasonable accommodations for qualified individuals with disabilities.

We are seeking a highly organized and proactive Administrative Support Associate to join our team in Boston. This role will be essential in ensuring smooth day-to-day office operations, supporting leadership, and assisting with administrative tasks in a fast-paced, entrepreneurial environment. Responsibilities Manage the front desk and reception area by answering calls, greeting guests, and handling mail. Maintain an organized and professional office environment, including common areas, conference rooms, and supplies. Coordinate meeting logistics by scheduling rooms, ensuring proper setup, and arranging necessary materials. Oversee office inventory, order supplies, and manage provisions within budget. Work with building management to address maintenance issues and service requests. Support vendor invoicing and assist with onboarding new team members. Help coordinate events such as team gatherings and end-of-year celebrations. Provide administrative support to leadership, including calendar management and scheduling meetings. Coordinate domestic and international travel arrangements. Track business expenses, prepare reports, and organize conference registrations. Ensure all necessary materials are available for meetings and events. Handle confidential correspondence with discretion and escalate urgent matters as needed. Qualifications 2-4+ years of professional experience Very strong organizational and administrative skills in a fast-paced environment Ability to manage multiple tasks at once Excellent attention to detail • High degree of professionalism and interpersonal skills High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Comfortable working with databases and entering data with a high degree of accuracy Strong customer service skills including professional telephone etiquette Team player who is willing to do whatever it takes to contribute to the success of the business Relevant experience is preferred but not required #43463