Administrative Assistant Jobs At Armor

Exciting opportunity for individuals looking to start a career in drafting and engineering with no experience needed! This position is entry level and will provide training - no previous experience is required. If you are excited about this role, want to apply your skills, and develop new ones - apply today! In this position you will use computer software (CAD and MicroStation) to make drawings and plans to plot telephone poles throughout Massachusetts. Training will be provided for the first few weeks on the job on how to use the computer software. This is a great role if you are looking for a long term opportunity with growth! Description: What we're looking for: Experience/interest in using CAD - it's okay if you don't have experience, we'll help you get up to speed! High School Diploma Open to learning new software Have a go-getter attitude and be hungry to work Excited about working in a role long term Attention to detail and ability to problem solve A passion for design, construction and technology Experience Level: Entry Level About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Working in the Data Entry field is a great way to supplement your income. Looking for both full-time, and part-time employees to work from home. Qualifications Must be able type with accuracy. Computer Skills including internet, e-mail, e-mail attachments, downloading and uploading files. Ensure that projects stay on schedule with the ability to manage multiple projects simultaneously. Relies on experience and judgment to plan and accomplish assigned goals. Ability to work independently. Requirements Home Computer Stable Internet Connection

Job Title: Administrative AssistantJob Description We are seeking an experienced Administrative Assistant to join our team. The ideal candidate will have extensive experience in managing purchase orders, processing vendor information, and handling payment requests. This role offers a hybrid work schedule, providing a balance of remote and in-office work. Responsibilities + Create and manage Purchase Orders (POs) + Handle PO invoices and invoice payments + Update POs including increasing or decreasing amounts and managing PO lines + Resolve discrepancies with POs, payments, and vendor submissions to Accounts Payable + Track and confirm invoice payments + Process New Vendor forms (BSR, EFT, W9) + Send updated new vendor information to Finance + Manage and provide New Vendor documentation to Finance + Process forms to create payment requests for vendor-related activities such as support funding, charitable contributions, fellowships, grants, and payments without an invoice Essential Skills + 5+ years of administrative experience + Comprehensive end-to-end Purchase Order (PO) experience + ERP (Enterprise Resource Planning) experience Additional Skills & Qualifications + Experience in the pharmaceutical industry preferred + SAP experience preferred + Experience in pharma/life sciences industry preferred Work Environment This role follows a hybrid schedule, with remote work on Mondays and Fridays, and in-office work in Princeton on Tuesdays, Wednesdays, and Thursdays. The position is full-time, with working hours from 8:00 AM to 4:30 PM or 8:30 AM to 5:00 PM. The role requires no more than 35 hours of regular time per week and does not include overtime. Pay and Benefits The pay range for this position is $29.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Princeton,NJ. Application Deadline This position is anticipated to close on Mar 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Front Desk Administrative AssistantJob Description We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office. This role requires excellent communication skills, proficiency in office software, and the ability to handle multiple tasks efficiently. Responsibilities + Handle office documents, including filing, scanning, and organizing. + Perform data entry tasks, ensuring accuracy and timeliness. + Log information into the computer database for project tracking and management. + Upload documents and maintain digital records. + Open new project numbers and manage project documentation. + Process submittals and ensure timely follow-up. + Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation. + Manage badge access for employees, ensuring security protocols are followed. + Organize and distribute incoming and outgoing mail. + Order and maintain office supplies, ensuring inventory is stocked. + Provide general administrative support as needed. Essential Skills + Minimum of 2 years of administrative and data entry experience. + Proficiency in Microsoft Excel, Word, Outlook, and Teams. + Strong organizational and multitasking skills. + Excellent verbal and written communication skills. + Ability to work independently and as part of a team. + High attention to detail and accuracy. + Positive attitude and professional demeanor. Additional Skills & Qualifications + Strong typing skills. + Experience in administrative support and clerical duties. Work Environment Hybrid - Work from home on Monday and Friday. Enjoy a great culture where people are friendly and treat each other like family. Our company has an extremely low turnover rate, with most employees having been here for over 20 years. There is room for growth and the opportunity to explore other corporate departments such as marketing and accounting. Pay and Benefits The pay range for this position is $20.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Cranbury,NJ. Application Deadline This position is anticipated to close on Mar 7, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Workrise is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world's leading energy companies and their suppliers to work better, together. Learn more about how Workrise is equipping everyone in the energy ecosystem to operate with greater speed and efficiency at workrise.com. We are hiring a highly organized, proactive, and adaptable Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role requires a high level of discretion, excellent communication skills, and the ability to thrive in a dynamic and fast-paced environment. The ideal candidate is based in Austin, TX, and has a flexible schedule to accommodate in-office presence an average of three days per week. What you'll be doing: * Executive Support: * Manage the CEO's complex calendar, scheduling meetings, travel, and appointments with efficiency and foresight. * Assist in the planning and directing of meetings and events (i.e., executive leadership off-sites, Board of Director meetings, dinners hosting external executives) * Assist in oversight of office management, All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to * remove duplication of events, etc. * Act as a gatekeeper, prioritizing incoming requests, correspondence, and tasks. Prepare and organize documents, presentations, and reports for meetings. * Handle confidential information with utmost discretion. * Serve as a liaison between the CEO and internal/external stakeholders. * Adapt to evolving business needs and take on additional responsibilities as required. * Maintain a flexible and willing attitude when interacting with and supporting other executives. * Personal Support: * Assist with personal scheduling, errands, and household management as needed. * Coordinate personal travel, accommodations, and reservations for CEO and family. * Manage expenses and process reimbursements for both business and personal expenditures. Oversee special projects and other ad hoc requests. * Customer Events * Interface with key internal and external business partners and other cross-functional departments in the production and execution of various projects and deliverables * Responsible for planning, executing small and large customer events. From coordinating internal and external partners and logistics to assisting in negotiating contracts and maintaining budgets, the role * coordinates every aspect of event planning and execution. * Exceptional project management skills, strategic thinking, and strong communication abilities are essential for success Experience and Education Requirements: * Associate degree in Finance, Communications, Business or equivalent relevant work experience * 5+ years of combined experience in an executive assistant or similar role, preferably supporting C-suite executives. * Ability to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environment * Highly organized with strong attention to detail * Strong project coordination skills * Highly proficient with Google Suite, and various office systems * Excellent verbal and written communication skills. * Ability to handle any and all confidential data and maintain confidentiality * Thoughtful and a positive attitude in an environment with demands, deadlines and varying personalities. * Proactive mindset with the ability to anticipate needs and find solutions. * Willingness to adapt to a dynamic work environment and occasional after-hours support. Essential Job Functions: * Regular, on-time attendance * Ability to work remote / hybrid * Ability to communicate effectively * Ability to use office equipment such as a computer, copier, and telephone * Ability to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and Excel More than a job: Between now and 2050, global energy demand is forecasted to rise nearly 50%, which is a staggering number. With every step forward - AI, electrification, you name it - that bar may still get higher. Workrise is uniquely positioned to empower the biggest industry in the world to work smarter - and move faster - in the race to rise to this challenge. The world depends on it. We recognize that making an impact matters to you and we believe in providing an environment that fosters your growth. We use data to drive our decisions and improve the experience of the workers and clients we serve. With mutual respect for each other, we continually collaborate to find the best solution. We support you with: For eligible roles: * Flexible paid time off for full-time employees * Medical, dental, and vision insurance * Telehealth * 401(k) with company matching contribution * Flexible remote work support where applicable * WFH Contribution * Wellness allowance * Calm App * Learning opportunities * Financial planning support * Parental leave * Employee Assistance Program * Pet Insurance * Opportunity to earn bonus, commission, and/or equity * Onsite Gym Workrise is committed to providing an environment where all people feel belonging, mutual respect, and the freedom to be their authentic selves. We welcome applicants of all gender identity and expression, sexual orientation, neurodiversity, educational background, religion, ethnicity, disability, age, veteran status, and citizenship. We'd love to learn what you can add to our team. Who we are: What began as a workforce management platform for Oil & Gas has since grown to serve the biggest companies in energy across both workforce and vendor management, absorbing much of the supply chain complexity these energy companies face and making it easier, faster, and safer to get work done. To date, Workrise has raised over $750M in funding from Founders Fund, Andreessen Horowitz, Bedrock Capital, Brookfield, and Baillie Gifford, along with others, and will continue to use these investments for strategic growth. We'd love to share more through the interview process and look forward to learning more about your journey.

Workrise is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world's leading energy companies and their suppliers to work better, together. Learn more about how Workrise is equipping everyone in the energy ecosystem to operate with greater speed and efficiency at workrise.com. We are hiring a highly organized, proactive, and adaptable Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role requires a high level of discretion, excellent communication skills, and the ability to thrive in a dynamic and fast-paced environment. The ideal candidate is based in Austin, TX, and has a flexible schedule to accommodate in-office presence an average of three days per week. What you'll be doing: Executive Support: Manage the CEO's complex calendar, scheduling meetings, travel, and appointments with efficiency and foresight. Assist in the planning and directing of meetings and events (i.e., executive leadership off-sites, Board of Director meetings, dinners hosting external executives) Assist in oversight of office management, All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to remove duplication of events, etc. Act as a gatekeeper, prioritizing incoming requests, correspondence, and tasks. Prepare and organize documents, presentations, and reports for meetings. Handle confidential information with utmost discretion. Serve as a liaison between the CEO and internal/external stakeholders. Adapt to evolving business needs and take on additional responsibilities as required. Maintain a flexible and willing attitude when interacting with and supporting other executives. Personal Support: Assist with personal scheduling, errands, and household management as needed. Coordinate personal travel, accommodations, and reservations for CEO and family. Manage expenses and process reimbursements for both business and personal expenditures. Oversee special projects and other ad hoc requests. Customer Events Interface with key internal and external business partners and other cross-functional departments in the production and execution of various projects and deliverables Responsible for planning, executing small and large customer events. From coordinating internal and external partners and logistics to assisting in negotiating contracts and maintaining budgets, the role coordinates every aspect of event planning and execution. Exceptional project management skills, strategic thinking, and strong communication abilities are essential for success Experience and Education Requirements: Associate degree in Finance, Communications, Business or equivalent relevant work experience 5+ years of combined experience in an executive assistant or similar role, preferably supporting C-suite executives. Ability to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environment Highly organized with strong attention to detail Strong project coordination skills Highly proficient with Google Suite, and various office systems Excellent verbal and written communication skills. Ability to handle any and all confidential data and maintain confidentiality Thoughtful and a positive attitude in an environment with demands, deadlines and varying personalities. Proactive mindset with the ability to anticipate needs and find solutions. Willingness to adapt to a dynamic work environment and occasional after-hours support. Essential Job Functions: Regular, on-time attendance Ability to work remote / hybrid Ability to communicate effectively Ability to use office equipment such as a computer, copier, and telephone Ability to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and Excel More than a job: Between now and 2050, global energy demand is forecasted to rise nearly 50%, which is a staggering number. With every step forward - AI, electrification, you name it - that bar may still get higher. Workrise is uniquely positioned to empower the biggest industry in the world to work smarter - and move faster - in the race to rise to this challenge. The world depends on it. We recognize that making an impact matters to you and we believe in providing an environment that fosters your growth. We use data to drive our decisions and improve the experience of the workers and clients we serve. With mutual respect for each other, we continually collaborate to find the best solution. We support you with: For eligible roles: Flexible paid time off for full-time employees Medical, dental, and vision insurance Telehealth 401(k) with company matching contribution Flexible remote work support where applicable WFH Contribution Wellness allowance Calm App Learning opportunities Financial planning support Parental leave Employee Assistance Program Pet Insurance Opportunity to earn bonus, commission, and/or equity Onsite Gym Workrise is committed to providing an environment where all people feel belonging, mutual respect, and the freedom to be their authentic selves. We welcome applicants of all gender identity and expression, sexual orientation, neurodiversity, educational background, religion, ethnicity, disability, age, veteran status, and citizenship. We'd love to learn what you can add to our team. Who we are: What began as a workforce management platform for Oil & Gas has since grown to serve the biggest companies in energy across both workforce and vendor management, absorbing much of the supply chain complexity these energy companies face and making it easier, faster, and safer to get work done. To date, Workrise has raised over $750M in funding from Founders Fund, Andreessen Horowitz, Bedrock Capital, Brookfield, and Baillie Gifford, along with others, and will continue to use these investments for strategic growth. We'd love to share more through the interview process and look forward to learning more about your journey.

Company Overview At Hexagon US Federal we provide cutting-edge technologies and a wide range of professional services to enable our customers to make smarter and faster operational decisions and improve mission effectiveness. Hexagon US Federal is an independent subsidiary of Hexagon Corporation exclusively focused on bringing the broad range of Hexagon technologies to the US Federal government and its partners. Quick Hits Employees: 300 Operating Locations: Chantilly, VA (HQ); Huntsville, AL; Lexington Park, MD, and other client sites across the US Position does not requires a security clearance. Responsibilities: Maintain tracking records and filing systems, archives files as necessary. Follow new administrative support processes. Execute security in and out processing requirements. Issue security related equipment, records, receipts, or supplies. Maintain a schedule of appointments for a manager and/or offices. Answer security related telephone calls, direct calls to the appropriate branch or office, and take messages. Research, record, and report statistical analysis for historical and planning purposes. Provide security support for passing, verifying, and receiving clearances, processing visitor requests, requests for badges, and various certifications. Update security data, run inquiries, provide quality control, develop reports using various databases. Provide support coordinating, tasking and managing security action responses government and other industry organizations. Provide administrative/customer support duties for access control and physical security support. Issue and manage badges. Update data, provide quality control, run reports, and use the systems for proper badging, Visit Requests and Badging System (VRBS), and others as needed. Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year. Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC. Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel. Assist in the set-up and conduct the weekly briefing for introducing new personnel.Entry level Security Administrative Specialist shall be able to perform all the following tasks: Maintain tracking records and filing systems, archives files as necessary Recommend new administrative support processes Execute security in and out processing requirements Issue security related equipment, records, receipts, or supplies Maintain a schedule of appointments for a manager or offices Answer security related telephone calls, directs calls to the appropriate branch or office, and take messages Research, records, and reports statistical analysis for historical and planning purposes Provide security support for passing, verifying, and receiving clearances, processing visitor requests, processing requests for Badges, and processing Visit Certifications and Perm Certifications Update security data, run inquiries, provide quality control, develop reports using various databases Provide support coordinating, tasking and managing security action responses from internal office, other Government, and industry organizations Maintain and update appropriate security related databases Provide administrative/customer support duties for access control and physical security support to the Headquarter buildings Issue and manage badges for Headquarters personnel and visitors Update data, provide quality control, run reports, and use the systems for proper badging, Visit Request and Badging System (VRBS), and others as needed Process certifications for access via fax, email, electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year Assist with badge issues, provide visitors information support, directions and assist in contacting visitor POC Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel Assist in the set-up and conduct of the weekly briefing for new personnel introduction to the facility Required Skills: Knowledge of Microsoft Office and standard computer applications Oral and written communication skills sufficient to compose and deliver responses to customers' routine questions in a clear and concise manner What we will provide in return: - Competitive health care plans with savings accounts - Dental and vision plans - 401k with 100% company match up to 6%, with immediate vesting on company match - Life and disability insurance - Learning Management System with robust offerings - Tuition Reimbursement Program - Flexible hybrid and remote working arrangements where possible - 13 paid holidays per year - Veterans' focused Employee Resources Group with regular educational sessions and communications - Leadership Development Program with multiple learning options Hexagon US Federal is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Full-time Description The Texas Tribune is hiring an Administrative Assistant to support the Chief Development and Growth Officer and the Development and Sales team. The Administrative Assistant will play a critical role in supporting Development and Sales leadership in a range of areas, including administrative oversight of revenue generation, membership, event, and stewardship activities. In addition, the person in this role will back up the Executive Assistant to the CEO and Editor-in-Chief with all activities related to the Tribune's Board of Directors; administrative oversight of executive schedule management and meeting planning; and other essential executive and administrative functions and communications. This position works collaboratively with all members of the Development and Sales team, as well as cross-functionally with all departments in the organization. This role reports to the Development Director. The salary starts at $58,000 and will depend on experience and qualifications. Responsibilities General Administration & Database Management Back up the Executive Assistant with Board of Directors responsibilities and other essential executive and administrative duties. Support CDGO with Board Development Committee as needed. Manage donor database in Salesforce, keeping records clean and up to date to ensure accurate reporting and communication. Lead regular cleanup of Salesforce database. Manage Development & Membership emails and voicemails, responding as appropriate or redirecting to necessary team members. Gift Entry, Acknowledgement & Reporting Timely and accurate gift entry logs Create and deliver personalized and weekly gift acknowledgements, following the stewardship plan and ensuring appropriate gifts receive hand-written signatures when required. Update records as needed. Ensure gift records include how donors should be recognized on the Tribune donor wall. When needed, request information, including address, email, and phone numbers. Prepare donor reports as requested. Impact Collection & Reporting Manage Impact Tracker. Communicate with journalists to regularly update the Tribune's Impact Tracker. Pull data quarterly or as needed. Act as Impact Data Strategy Lead. Event Administration & Support Provide check-in support at Austin-based events. Prepare name-badges and other administrative support for events. Identify donors attending events, both in person and virtually, and notify the appropriate development team members for stewardship purposes. Ensure signage at events provides opportunities for people to donate to the Tribune Support the Events team with out-of-town logistics as needed, including assisting with volunteers' assignments, etc. Other administrative duties as assigned Qualifications Bachelor's degree and two or more years of experience in a similar role; experience working for a nonprofit and/or branch of government is a plus Impeccable organizational habits Excellent writing and proofreading abilities Salesforce experience highly preferred, but not required Strong communication and presentation skills Collaborative and flexible work style; adaptable to change A strong interest in the mission of The Texas Tribune Location The position is based in the Tribune's office in downtown Austin, steps away from the Texas Capitol. Benefits This job is full-time and has the following benefits: Medical, vision and dental insurance $50 monthly cellphone stipend 20 days of paid time off each year 12 paid holidays Up to 16 weeks of paid family leave plus four weeks of additional job protection Annual 401(k) match of $2,000 Austin-based with remote working flexibility How to Apply Submit your application by April 7, 2025, with a résumé and cover letter summarizing how you would approach this job. You may send questions to **************************** and *********************************. The Texas Tribune is an Equal Opportunity Employer. We are committed to diversity and building an inclusive environment for all, and we encourage applicants of all identities, backgrounds, ages, and abilities to apply. We can't wait to hear from you. About The Texas Tribune Here's what you should know about the Tribune. From day one we've had disruption, innovation and risk-taking in our DNA. We're ambitious as all get out but still have the punch-above-your-weight mentality of a scrappy start-up. Fifteen years ago, The Texas Tribune reinvented the business model for public service journalism. We are always looking to expand our boundaries. We're nonprofit because the challenging economic reality for the media these days obligates us to find a different way, reliable and sustainable, to fund serious journalism. We're nonpartisan because we live in the United States of Confirmation Bias - and we don't need to be part of the problem. At the same time, nonpartisan is not non-thinking. We call B.S. when B.S. needs to be called. The Texas Tribune seeks to ensure that its newsroom and news coverage reflects Texas by including a wide range of perspectives from people of different backgrounds, ideologies and experiences. Learn more about The Texas Tribune here.

Pay Range: $30-31/hour The Administrative Assistant will provide essential support to I.S. Directors in the Information Services Department ensuring efficient and smooth day-to-day management of day to day heavy calendaring. The ideal candidate will be a highly organized, detail-oriented individual who can manage multiple tasks simultaneously and maintain confidentiality. Key Responsibilities: • Provide administrative support to I.S. Directors in the Information Services Department. • Heavy scheduling, including arranging complex meetings. • Coordinate with other departments and external contacts. Required Skills and Experience: • 3-5 years’ experience as an Administrative Assistant. • Expert proficiency in MS Office. • Experience managing calendars in Outlook within the past year. • Excellent time management skills and the ability to prioritize work. • Strong organizational skills with the ability to multi-task. • Excellent written and verbal communication skills. • Attention to detail and problem-solving skills. • Experience using MS Teams • High school diploma required; additional qualification as an administrative assistant will be a plus. Preferred Qualifications: • Experience in Administrative Operations. • Experience in a Healthcare environment. • Familiarity with office management systems and procedures. • Experience working with senior management.

A growing consulting firm servicing the needs of small to medium-sized organizations has a virtual, part-time opportunity for a marketing / administrative guru who is looking to offer their superior talents and creativity. If you're the right person, you will take immense pride in getting the job done accurately, bring extreme obsession over details, thinks in terms of processes, while at the same time possesses creativity and passion to offer and contribute to our success and growth. Job Description In addition to functioning as a right arm to the owner, some of your responsibilities include: Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing) Create internal processes and systems for service offerings Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns; Oversee website renovation and maintain website Assist with bookkeeping in QuickBooks Assist with HR & recruiting tasks Provide general administrative and personal support Qualifications You should have the following passions, skills and education: Beyond high school education preferred A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit Proven experience as an administrative assistant or relevant role Excellent time management skills and ability to effectively prioritize tasks Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar Strong analytical, creative-thinking, and problem-solving skills Demonstrated professionalism and accountability Self-starter, who successfully initiates activity and works independently Self-motivated with excellent project management skills Highly organized with extreme attention to detail Loves to create processes and systems Passion for research and learning A passion for marketing Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products Variety of Social Media knowledge preferred Excellent social media skills Additional Information Location: Mostly remote with occasional needs to meet onsite Office tools you will need to provide: Stable WIFI; working computer and webcam; cell phone Work Schedule: Monday thru Friday, ideally three days a week Hours: Approximately 4 hours each working day (a set schedule is ideal). Weekly hours to average between: 10-16 hours. Interested applicants - email your resume along with your desired work schedule.

A growing consulting firm servicing the needs of small to medium-sized organizations has a virtual, part-time opportunity for a marketing / administrative guru who is looking to offer their superior talents and creativity. If you're the right person, you will take immense pride in getting the job done accurately, bring extreme obsession over details, thinks in terms of processes, while at the same time possesses creativity and passion to offer and contribute to our success and growth. Job Description In addition to functioning as a right arm to the owner, some of your responsibilities include: Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing) Create internal processes and systems for service offerings Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns; Oversee website renovation and maintain website Assist with bookkeeping in QuickBooks Assist with HR & recruiting tasks Provide general administrative and personal support Qualifications You should have the following passions, skills and education: Beyond high school education preferred A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit Proven experience as an administrative assistant or relevant role Excellent time management skills and ability to effectively prioritize tasks Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar Strong analytical, creative-thinking, and problem-solving skills Demonstrated professionalism and accountability Self-starter, who successfully initiates activity and works independently Self-motivated with excellent project management skills Highly organized with extreme attention to detail Loves to create processes and systems Passion for research and learning A passion for marketing Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products Variety of Social Media knowledge preferred Excellent social media skills Additional Information Location: Mostly remote with occasional needs to meet onsite Office tools you will need to provide: Stable WIFI; working computer and webcam; cell phone Work Schedule: Monday thru Friday, ideally three days a week Hours: Approximately 4 hours each working day (a set schedule is ideal). Weekly hours to average between: 10-16 hours. Interested applicants - email your resume along with your desired work schedule.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Consumer Goods Work Location Cincinnati OH 45224 Job Title Administrative Assistant (Part-Time) Duration 3 Months (Strong possibility of extension) Job Description: • Must be familiar with general office practices. • Have math aptitude. • Able to operate standard office equipment, such as copiers, calculators, adding machines, etc. • Must be familiar with filing systems. • Have ability to work quickly and accurately while performing repetitive tasks paying close attention to detail while maintaining accuracy and speed. • Demonstrate flexibility and willingness to adapt to new responsibilities and changes in the work environment. • Must be able to work independently on routine and recurring aspects of an assignment. • Should have ability to perform various word processing functions, such as creating, formatting, revising, retrieving, and storing documents (MS Office products). • Must possess excellent verbal and written communication skills, and must possess problem solving skills and be able to multi task. • High level of attention to detail. • Effective working with others. • Schedule meeting, conferences and travel. • Regularly communicate with high levels of client's management organization. • Will be working with the iPlanning team of about 20 people and will be doing day to day admin task for the group. Including but not limited to scheduling meetings, ordering food, preparing meeting rooms, helping manage schedules. Qualifications Job Requirements: • We need a self-sufficient person who is a go getter with great word, excel and power point skills. • Need to be able to work with minimal direction and just out how to get stuff done. • Need to be willing to take direction from multiple people and balance the work load to meet deliverables. • This will be a 4 hour a day job 5 days a week; Work Hours (start and end times): 8:00 am to 12pm. Additional Information If you are interested, please send your updated resume to ********************************** or call directly at ************. Monaliza Santiago ************

Transforming the Future with Convergence of Simulation and Data Admin Assist L1 . What You Will Do: Support ADC / NM Operations On-boarding Program and PR initiatives (e.g. Tours, building access, new manpower set-up) to all ADC members. Make connections and work closely with our internal business partners to ensure we are providing quality support, as well as with HR/IT. Daily tasks: * Support Team in set-up process for new manpower at ADC, including but not limited to building access, zones, equipment and program needs, fielding questions and finding solutions to report back to requestor. * Work cohesively with on-boarding team and reporting any issues as they occur. * Propose additional communication solutions focusing on in pre-boarding thru on-boarding of program. * Understand audience needs and continuously suggest changes to PDCA and enhance services provided. * Work with entire team to enhance all manpower experiences. * Actively participate in team meetings and support back-up of team events. * Coordinate training requirements (e.g., Activity sheets, Learning plans, class materials). * Create a great first impression (welcome packages, orientation, etc.). * Re-prioritize work schedule based on in-coming project deadlines and never hesitate to ask questions. * Large portion of position is detailed data tracking for in-coming manpower set-up; inputting data into systems with access and tools necessary for their roles in a timely manner. Basics: * Excellent Communicator: Support new hire questions/concerns, tours. * Should be a doer and respond quickly and effectively; excellent customer service is the priority. * Self-motivated, creative, and detail oriented with ability to work with: Microsoft platform, SharePoint, HLC, Adobe, Lotus Notes. How You Will Be Successful: * Envision the Future * Communicate Honestly and Broadly * Seek Technology and Business "First" * Embrace Diversity and Take Risks What We Offer: * Competitive Salary * Comprehensive Benefit Package * 401(k) with matching contributions * Paid Time Off * Employee Discounts * Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

Transforming the Future with Convergence of Simulation and Data Admin Assist L1 . What You Will Do: * Support ADC / NM Operations On-boarding Program and PR initiatives (e.g. Tours, building access, new manpower set-up) to all ADC members. * Make connections and work closely with our internal business partners to ensure we are providing quality support, as well as with HR/IT. * Support Team in set-up process for new manpower at ADC, including but not limited to building access, zones, equipment and program needs, fielding questions and finding solutions to report back to requestor. * Work cohesively with on-boarding team and reporting any issues as they occur. * Propose additional communication solutions focusing on in pre-boarding thru on-boarding of program. * Understand audience needs and continuously suggest changes to PDCA and enhance services provided. * Work with entire team to enhance all manpower experiences. * Actively participate in team meetings and support back-up of team events. * Coordinate training requirements (e.g., Activity sheets, Learning plans, class materials). * Create a great first impression (welcome packages, orientation, etc.). * Re-prioritize work schedule based on in-coming project deadlines and never hesitate to ask questions. * Large portion of position is detailed data tracking for in-coming manpower set-up; inputting data into systems with access and tools necessary for their roles in a timely manner. Basics: * Excellent Communicator: Support new hire questions/concerns, tours. * Should be a doer and respond quickly and effectively; excellent customer service is the priority. * Self-motivated, creative, and detail oriented with ability to work with: Microsoft platform, SharePoint, HLC, Adobe, Lotus Notes. How You Will Be Successful: * Envision the Future * Communicate Honestly and Broadly * Seek Technology and Business "First" * Embrace Diversity and Take Risks What We Offer: * Competitive Salary * Comprehensive Benefit Package * 401(k) with matching contributions * Paid Time Off * Employee Discounts * Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), and the Joint Rapid Acquisition Cell (JRAC). Essential Job Function * Provide administrative support for OUSD (A&S). * Maintain assigned Outlook and portal calendars for numerous departments/divisions. * Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. * Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. * Answers the telephone and refers the calls to the appropriate individuals within the office. * Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. * Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts * Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications * Must have active Top Secret/SCI facility clearance. * Must have at least two (2) years of experience with personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities. * Must have experience within the Department of Defense or other federal agencies. * Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations. * Must be highly proficient in using Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Teams. * Must have excellent analytical and problem-solving skills. * Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods. * Must have strong active listening skills to assess customer needs and satisfaction. * Must have experience in managing customer expectations and working directly with customers. * Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence. * Must have the ability to multi-task across multiple projects. Desired Qualifications * A bachelor's degree from an accredited college/university is desired. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or you may call us at 1+************. * This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Step into Your New Role Kleinfelder's Bowling Green, OH office is currently searching for an Administrative Associate to join our Team on a flex basis. We are looking for an Administrative Specialist to perform general administrative tasks so the technical staff can focus on technical work which is billable to clients. You will help the front-desk receptionist, including distributing correspondence and redirecting phone calls, handle payables, invoicing, job set up tasks along with various office duties. To be successful as an Administrative Specialist, you should have a pleasant personality, as this is also a customer service role. Responsibilities Typing, preparing contracts, logging / scanning contracts Opening Opportunities Printing all pre-invoices for updating, managing the updates, and submitting for processing Submit bills to accounts payable Filing all items Ensure various types of meeting minute forms are opened per type of meeting Scan as needed Various other duties as assigned Position Requirements Proven work experience in an office environment Knowledge of bookkeeping helpful - receivables, payables, job costing Proficiency in Microsoft Office Suite Be extremely proficient in Microsoft Word, Excel and Outlook Hands-on experience with office equipment (printers/copiers/scanners, postage, UPS) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills, extremely detail oriented Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Education High school diploma or GED required Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Job ID Number R4722 Employment Type Full time Worksite Flexibility Onsite As the Administrative Assistant, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties. Job Description We are looking for a Manufacturing Administrative Assistant to be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties. This position will be full-time and on-site. What You'll Do • Work in accordance with company and departmental policies and procedures • Generate, submit, and track Product Change Notifications (PCN's) and customer required specific forms • File new prints and distribute accordingly to procedures • Potential CAD drafting support using CREO modeling software and AutoCad • Assist in initiating JCAPP compliance using client directed software • Generate Interim Change Management forms for team review • Scan legacy documents • Potential of aiding in writing technical documents by direction of an engineer • Usage of MRP SAP system to enter Bill of Material's (BOMs) • Cataloging of legacy qualification reports • Generation of client part numbers in CPR • Generate engineering bills of materials using PDMLink for legacy and new components • Be flexible, open and willing to learn new things provided by engineering What You'll Need Required: Experience with MS products (Word, Excel, Power Point, Access, Outlook), Adobe Acrobat is required Knowledge of CREO, PDMLINK, and other CAD tool is required High School Diploma, Associate's degree and 3-5 years of experience working as a technical administrator in an industrial operations of electrical and mechanical, with demonstrated success in sustaining efforts Preferred: Background knowledge of MRP SAP system, database & data management software is a plus Physical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc. Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor Reasonable Accommodation Statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111. Equal Employment Opportunity Policy Statement It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

Support Staff District: Youngstown City Schools

Secretarial/Clerical/Secretary Date Available: 03/17/2025 Closing Date: