Administrator Jobs in Gardner, MA

available for Business Administrator/Bookkeeper. Home Improvement Contractor based in Woburn, MA, small office staff and 30+ subcontractors. The ideal candidate must be detail oriented, proficient in QuickBooks, general office administration, purchasing and have construction materials knowledge/experience. Must be willing/able to wear many hats to help accomplish the needs of a small office. Responsibilities Perform day-to-day bookkeeping and office management duties including A/P, A/R, bank reconciliations, cost accounting, IT oversite, payroll and health insurance admin. Perform office and inventory purchasing. Follow office policy and procedures and collaborate with other staff to accomplish company goals. Assisting owner/general manager with all tasks of business operations. Qualifications 10 year minimum in Bookkeeping and Office Management. Proficient in using office Microsoft Office Suite and QuickBooks Online. Proficient in A/P, A/R, bank reconciliation, cost accounting, financial reporting and knowledge of GAAP. Proficient in purchasing: office and construction materials. Excellent organizational skills and the ability to multi-task. Ability to work independently as well as be a team player. If you are a motivated individual with a passion for organization and financial management, we invite you to apply for this opportunity to contribute to our team's success. Job Type: Full-time Expected hours: 35 per week Benefits: Health insurance Paid time off Schedule: Day shift Monday to Friday, no weekends Supplemental Pay: Yearly bonus Work Location: In person

This Role: LogixHealth is seeking a Deficient Chart Assistant. The person in this role will be responsible for the administration of medical records reviewed by Coders and found to be deficient. Key Responsibilities: Utilize Microsoft Office Applications to complete reviewing, reconciling, creating, auditing, and sending reconciliation reports to the clients to finalize the deficient records. Use various EMR (Electronic Medical Record) systems to search, review, and print medical records as needed. Manage Client inquiries within both client EMRs and Microsoft Outlook. Communicate client concerns and documentation discrepancies to coding teams for feedback. Assist the Supervisor and Team Lead with assignments up to and including backlogs, and client coverage as needed. Review and act upon internal/external directives and client communication. Monitor issues until resolved and escalate to management as needed. Comply with HIPAA regulations by following established workflows carefully. Communicate any/all issues related to chart receipt to management effectively in both written and verbal format. Qualifications: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities perform the duties. Required: This is an entry-level position. One or two years related experience (clerical, administrative, etc.) is preferred. Must possess strong attention to detail, as well as have the ability to multitask. Preferred: Ability to add, to subtract, multiply and divide in all units of measure Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals Ability to communicate effectively verbally and in writing Ability to apply common sense understanding to carry out instructions Specific vision abilities required by this job include close vision Ability to sit for prolonged periods of time, use hands, talk, hear and occasionally walk and reach with hands or arms Comply with HIPAA regulations by following established workflows Benefits at LogixHealth: We offer a comprehensive benefits package including health, dental and vision, 401(k), PTO, paid holidays, life and disability insurance, on-site fitness center and company-wide social events. About LogixHealth: At LogixHealth we provide expert coding and billing services that allow physicians to focus on providing great clinical care. LogixHealth was founded in the 1990s by physicians to service their own practices and has grown to become the nation's leading provider of unsurpassed software-enabled revenue cycle management services, offering a complete range of solutions, including coding and claims management and the latest business intelligence reporting dashboards for clients in 40 states. Since our first day, we have had a clear vision of a better healthcare system and have continually evolved to get there. In addition to providing expert revenue cycle services, we utilize proprietary software to provide valuable financial, clinical, and other data insights that directly improve the quality and efficiency of patient care. At LogixHealth, we're committed to Making intelligence matter through our pillars of Physician-Inspired Knowledge, Unrivaled Technology and Impeccable Service. To learn more about us, visit our website *****************************

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Marketing Administrator will be responsible for assisting with all aspects of the Company's marketing, communications, and promotional activities. The administrator will interact with and support internal and external activities, including frequent collaboration with all departments across the Company. Key Responsibilities: Conferences & Events: Support sales and operations with company participation in industry meetings, events, and conferences. Memberships & Sponsorships: Work with sales and operations to maintain and complete employee and company memberships and sponsorships of industry organizations. Registrations & Payments: Complete and track registrations, contracts, and payments for all marketing-related activities. Apparel & Uniforms: Oversee company store and uniform programs in coordination with facilities and departments across the organization. Promotional Items: Assist with ordering and distribution of company branded promotional items. Department Coordination: Work with marketing department colleagues to support other company departments and divisions on marketing related needs and activities. Schedule Flexibility & Travel: Maintain flexibility in scheduling, including occasional evening or weekend work, with minimal travel (less than 10%) based on business needs. Other duties as assigned. Qualifications: Bachelor's degree in marketing, communications, or a related business field. Prior work experience in a marketing or administrative role is preferred. Highly organized with strong interpersonal skills. Comfortable working both independently and in a team setting. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with or willingness to learn other marketing platforms is desirable. Must possess a valid driver's license. Required to complete a physical and drug screening. Independent Action: Performs work independently within scope of established guidelines and practices. Consults with the Director of Marketing or other department colleagues where clarification or exception to procedure may be required. Work Conditions Most time will be spent in an office setting with controlled temperature and minimal noise. Occasionally moderate to loud noise levels when at field, facility, or event locations.

ABOUT OUR CLIENT: MP's client believes that a building doesn't simply provide shelter. It houses productivity, fuels growth, enables innovation and manifests culture. For 35 years our client has focused on design build as a construction method for its accountability, honesty and transparency. They are strategic designers, pragmatic spenders and tactical in execution, taking projects from architectural ideation through final completion. They don't just build structures, they build character, integrity and optimism in the possible as guarantors of strategic design. Our client is searching for a Project Administrator that will help ensure the successful execution of construction projects for the Corporation. This position will provide administrative support to the CFO, project teams and clients throughout all phases of the design build process. The Project Administrator will be responsible for managing and organizing project documentation including contracts, subcontracts, change orders and other essential agreements. This position also includes insurance coordination with agents to ensure compliance with prime contract terms, subcontractor insurance compliance, and claims coordination. The incumbent will work closely with legal, planning and project management teams. WHAT YOU WILL BE DOING: New Project Set up o Assist in setting up new projects within the project management system. Ensure all necessary documentation is in place including prime contracts, subcontracts and initial project timelines. o Coordinate relevant stakeholders to ensure all project details are accurately recorded in internal systems. o Prepare and organize project folders, both physical and digital, ensuring all relevant documentation is available for immediate access. Contract Administration and Change Orders o Support the project planning team by ensuring all contracts are accurately drafted and comply with company standards and legal requirements. o Collaborate with senior management and legal counsel to finalize contracts ensuring alignment with business goals and compliance with industry regulations. o Work closely with project managers to process and document prime contract change orders and ensure they are approved by relevant date parties. Subcontractor and Vendor Management o Manage the process for issuing subcontracts and ensuring that all subcontractor agreements are properly executed. o Assist in maintaining an up-to- directory of subcontractors and vendors, ensuring all information is accurate and accessible. Legal Coordination and Compliance Support o Coordinate with legal counsel to address any legal concerns related to the project, including disputes, compliance issues, and potential liabilities. o Assist with the preparation of documentation for legal disputes, claims, and resolutions as needed. Insurance Coordination o Work with insurance agent on prime contracts and subcontract insurance requirements. o Submit insurance claims as required. o Manage COL tracking WHAT YOU NEED: Minimum of 2 years of experience in project administration, construction or legal support, preferably in the construction field. Understanding of construction contracts, insurance, and project management processes. Excellent organizational skills with the ability to manage multiple projects simultaneously. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and construction management software (e.g., Procore, DocuSign) Experience with AIA contract documents, a plus. ADDITIONAL INFORMATION: Onsite: Natick, MA corporate Office Schedule: Monday - Friday Reports to: CFO Generous PTO, medical, dental, vision, 401k match and more! Compensation: $65-$75k base plus bonus Opportunity

A company is more than a place to do business. It is a joining of people and ideas, knowledge and skillsets, personalities and practices. It's individuals working side by side toward a common goal - bound by a single mission - to accomplish something meaningful, together. As our company continues to grow, we are looking to add proactive, detail-oriented and organized individuals to provide administrative support to our Electrical and Telecommunication project teams. This position is ideal for self-motivated individuals who thrive in a fast-paced environment and enjoy working on a variety of projects concurrently. Responsibilities include: Gathering and processing project documentation including setting up and maintaining job files and obtaining drawings Working with vendors to track materials Assisting the Foremen and Project Managers with processing and tracking change orders and submittals Must Haves: Organized, detail oriented, and focused on excellence Excellent communication skills both verbal and written Advanced knowledge of MS Word and Excel Experience in the construction industry Knowledge of Bluebeam is a plus Wayne J. Griffin Electric, Inc. offers a competitive benefits package which includes health, dental, life and long-term disability insurance along with a generous retirement plan, paid time off and tuition reimbursement. To learn more about the company, visit our website: ***************************** Let us learn about you! Apply today: ************************** An Equal Opportunity/Affirmative Action Employer: All qualified candidates are considered for employment

HR/Payroll Coordinator 3-4+ month On site, 4-5 days for now, if extended, this team is hybrid 3 days on site Must Haves: 2-3 years of HR/payroll experience Technically savvy, experience using an HRIS & payroll system (Oracle & ADP preferred) Understanding of payroll process High level attention to detail Preferred: Oracle and/or ADP Payroll Processing experience Excellent attention to detail (will be entering, cross referencing, checking pay data for hundreds of staff). Good instinct/ intuition. Familiarity with ADP WorkforceNow is a plus, though not required Professional, confidential, mature.

Town of Hopkinton Opening Town Administrator The Town of Hopkinton, NH (pop. 6,088) is seeking an experienced and dynamic leader to serve as its next Town Administrator. The current administrator is departing after more than 15 years of dedicated service. Hopkinton is a vibrant, supportive community located adjacent to Concord, the state capital. The town is easily accessible from I-89 and NH 202/9 and is just an hour from Boston, the ocean, and the mountains-making it an ideal place to live and work. Hopkinton boasts abundant conservation land, extensive recreational opportunities, and a school system consistently ranked among the best in New Hampshire. The Town operates with an annual budget of just over $10 million, plus an additional $1.4 million allocated for the Capital Improvement Plan. The Town Administrator oversees daily operations, leading a team of 41 full-time and 45 part-time/seasonal employees, and reports to a five-member Select Board. The position is supported by a team of experienced department heads and dedicated long-serving staff. Qualifications & Requirements: Extensive knowledge of municipal government operations Strong leadership and relationship-building skills Excellent financial management and analytical abilities Ability to effectively present data and speak publicly Bachelor's degree from an accredited four-year college (master's degree preferred) in public administration or a related field Minimum of five years of experience in municipal management, or an equivalent combination of education and experience demonstrating the necessary skills and expertise Compensation & Application Process: Hopkinton offers a competitive benefits package and a salary range of up to $140,000, depending on qualifications. There is no residency requirement. Hopkinton is an Equal Opportunity Employer. To apply, please submit a resume and cover letter (PDF format) in confidence to ************************ by Thursday, April 10, 2025, at 5:00 p.m. EDT. Additional Information: ******************** JobiqoTJN. Keywords: City Official, Location: Henniker, NH - 03242

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

We are looking for a passionate and driven Contracts Administrator to join our growing manufacturing client. Job Responsibilities: Customer Support: Manage initial customer calls regarding warranty parts or service, providing efficient and professional assistance. Quoting & Pricing: Identify the correct parts for equipment, gather pricing details, and determine selling prices for various clients. Cross-Department Collaboration: Partner with purchasing, production, quality, shipping, and receiving teams to ensure smooth operations. Production Assistance: Help expedite the movement of items throughout the building to maintain production schedules. Inventory & Orders: Occasionally retrieve spare parts from stock and manage spare part orders from start to finish. Order Tracking & Communication: Maintain and distribute weekly open order logs to keep all departments informed. Customer Issue Resolution: Handle customer complaints with professionalism and efficiency. Government Contracts & Compliance: Monitor SAM and DIBBS for new Government RFQs (Request for Quotes) and orders. Review RFQs and orders for errors or inconsistencies. Process government contracts through WAWF (Wide Area Workflow) and assign Sales Order numbers. Pull new orders in MIL-PAC and distribute them to the appropriate departments. Request contract modifications when needed. Documentation & Filing: Keep a daily log of all quotes and orders and ensure proper filing. Shipping & Invoicing: Oversee the shipment and invoicing of all spare part orders. Requirements: 6 months to 1 year related experience or training. Strong interpersonal skills and experience withe mechanical/manufacturing contracts Proficiency using Microsoft programs (Word, Excel, Outlook, etc.) Experience with Global Shop Solutions ERP system Ability to read and understand blueprints and manuals. Ability to prioritize and adapt in a fast-paced environment Attention to detail and ability to research Able to work independently and within a team environment Knowledge of Federal Regulations FAR/DFARS Knowledge of most Government Contract types If you're ready to contribute to something bigger and make a real impact, we want to hear from you!

When you join Kyocera Document Solutions New England you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change. In addition, we're a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work since 2021. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with. As a Sales Assistant you will be responsible for performing diversified administrative functions which are instrumental and from which all departments benefit. Direct involvement with order processing activities. The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn't come around every day. Responsibilities + Work with sales reps and assist in setting up deals properly in Sherpa + Assign all customer accounts to appropriate sales rep in both Sherpa and e-Auto + Assist sales reps with questions regarding leasing, contracts or billing + Provide support to VP of Sales with reporting and other tasks + Coordinate work orders received from CyberCopy Print Shop + Invoice orders through e-Auto + Update tracker with invoice number and dollar amount + Submit checks and credit card receipts to Accounts Receivable for payment processing + Review and mail out daily invoices generated by e-auto +Distribute incoming mail including mailing checks to Wilmington + Scan billing deals into Laserfiche + Backup Equipment and Contract billing + Provide other administrative support to the branch as needed Qualifications Required: + Proficient with Excel spreadsheets, Microsoft Word, and Outlook experience. + Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. + Excellent written and verbal communication skills. + Strong communication skills. Preferred: + Working knowledge of eAutomate a plus. Note This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description. Kyocera Document Solutions New England is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company's portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays. KYOCERA Document Solutions New England is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.

NORFOLK COUNTY SHERIFF'S OFFICE Grants Compliance Administrator STATUS: Non-Union SALARY: $65,000-$80,000 HOURS: 40 Hours Oversees the full cycle grant process for all NCSO departments. Responsible for administrating the research, identification of funding opportunities to support administration initiatives and department services, programs, and projects; writes, prepares, and submits grant applications, tracks applications and awards. This position reports directly to the Sheriff or their designee. STATEMENT OF RESPONSIBLITIES: (The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Collaborates with members of the executive team and fiscal staff in the execution of grant activities to determine funding needs, identify potential funding sources, prepare and/or review grant applications and develop budgets/budget narratives. Meets with subject matter experts to develop applications in accordance with funding requirements. Communicates with department managers or their designees to review financial and programmatic terms and conditions necessary to meet grant requirements. Provides timely advice and information on funding opportunities, requirements and procedures, collaborates in defining and implementing project funding strategies, acts as liaison with funding entities, prepares applications for submittal and prepares quarterly or annual reports as required by granting agencies. Identifies and evaluates grant opportunities that are available from state, federal, local, and private resources and provides recommendations to the Sheriff or their designee to assess whether to move forward with an application. Preparation of state, federal, and private grant applications; assists with implementation and administration of grants and grant reporting. Oversees the full cycle grant process including development of timelines, tracking progress in preparation and submission of grant applications, and reviews revenues, expenditures and project status to ensure proper expenditures are made. Maintains the NCSO applicant status in government systems, e.g., grants.gov/SAM; maintains grant application files and tracks grant application activities. Work is performed in accordance with accepted practices and procedures in the field of grant writing, with latitude for the exercise of independent professional judgement within the framework of NCSO policy. Attends grant workshops for prospective grant opportunities. Duties are performed under the direction of the Sheriff or their designee with review through reports and regular status updates. (The Sheriff of Norfolk County reserves the right to add or delete from these responsibilities.) (cont.) QUALIFICATIONS/SKILLS: Requires a minimum of an Associate's degree in business or public administration or post-high school training/certification with a minimum three years' experience in public or private sector. Requires a minimum of 3 years of experience in contract or grants management/administration. Knowledge of principals and procedures involved in writing grant proposals and processing grant applications. Familiarity with foundations, corporations, public, private and governmental entities that customarily offer grant opportunities. Excellent writing skills with demonstrated skills in composing, editing, and proofreading professional documents. Experience in interviewing, researching and compiling information from many sources. Advanced computer skills including working with MS Word, MS Excel, MS Outlook and Adobe. Ability to work with mathematical concepts and to develop project budgets; expertize in manipulating, analyzing and interpreting data to build a case. Ability to perform administrative functions such as filing, photocopying, and database management; and Must possess a valid driver's license. JOB ENVIRONMENT: Work is performed under typical office conditions; the noise level is moderate; occasionally may be required to work outside of normal business hours in response to emergency situations outside of normal working hours or for special events. Operates computer, printer, video display terminal, recording equipment, telephone, copier, facsimile machine, and all other standard office equipment. Makes frequent contact other departments and the public at large; communicates in person, by telephone and via direct message. Contacts may require persuasiveness and resourcefulness. Has access to high level confidential information which requires the application of appropriate judgment, discretion and professional office protocols. Employee has frequent contact with the general public, other NSCO departments and officials, State and Federal agencies. Contacts are in person, by telephone, and by email and involve an information exchange dialogue. PHYSICAL REQUIREMENTS AND JOB CHARACTERISTICS: Communication skills Constant business contact with people Frequent communication of data Occasional direction, control and planning activity Occasional influencing people about ideas or things Frequent making generalizations, evaluations or decisions based on measurable or verifiable criteria (cont.) Frequent dealing with people beyond giving and receiving instructions Frequent performing repetitive or similar work Occasional performing under stress Constant precise attainment of set standards and/or policies Seldom noise Seldom slippery floor hazard Frequent sitting Occasional standing Occasional walking Seldom kneeling Seldom crouching/stooping Seldom squatting Seldom lifting (max. 40 lbs.) Seldom carrying (max. 40 lbs.) Seldom pushing

_Full Time_ | _Hourly_ | _134 Mendon Street, Bellingham, MA, USA_ The Service Administrator position provides administrative and customer service support to Customer Service Center(s). + Answers incoming phone calls and direct calls to the appropriate party. + Handles general customer inquiries, i.e. invoices and billing questions, general product information. + Collects on past due invoices. + Inputs billing data. + Generates and completes quality work orders. + Completes inter-division billing (installation, intra-shop transfers & warranty). + Inputs, tracks, and verifies commissions using Quarterly Commission Report. + Utilizes and prints the Open Order Report on a weekly basis. + Schedules technicians from the Open Order Report. + Reviews and processes Accounts Payable invoices. + Utilizes the Metrix Software to open, process, and complete orders. + Types correspondence for the Area Sales Manager(s). + Orders all publications, literature, and office supplies; maintain the filling of literature. + Manages parts inventory, including maintaining the order log, pricing/ordering parts, working with various vendors. + Maintains the quotation log for the Customer Support Center. + Maintains current driver qualification files for Department of Transportation (DOT) requirements. + Other duties as assigned. **Required Qualifications** - Required qualifications to effectively perform the job. An equivalent combination of education, training and experience will be considered. (Additional requirements may be designated by position.) + This position requires a high school diploma or equivalent. + Must have one year of directly related work experience. **Knowledge, Skills and Abilities -** May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position. + Proficient in Microsoft Office products - specifically Excel, Word and Outlook. + Critical thinker with exceptional attention to detail. + Excellent problem-solving skills. + Excellent communication skills, both verbally and in writing. + Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously. + Ability to develop and maintain business relationships. **Work Environment** - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. + General office conditions. Exposed to moderate noise levels. **Physical Abilities -** Activities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. + Required to use close vision and be able to focus. + Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk. + Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer. + Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment. + Regular attendance is a necessary and essential function. Fairbanks Scales Inc. is an Equal Opportunity Employer including Disability/Vets DISCLOSURE REGARDING BACKGROUND INVESTIGATION Fairbanks Scales Inc. may obtain information about you from a third-party consumer reporting agency for employment purposes. Thus, you may be the subject of a "consumer report" and/or "investigative consumer report" which may include information about your character, general reputation, personal characteristics, and/or mode of living, and which can involve personal interviews with sources such as neighbors, friends, or associates, The reports may contain information regarding your credit history, criminal history, social security verification, motor vehicle records ("driving records"), verification of your education or employment history, or other background checks. Credit history will only be requested where such information is substantially related to the duties and responsibilities of the position for which you are applying. NOTIFICATION OF PRE-EMPLOYMENT DRUG SCREENING Fairbanks Scales Inc. performs post-offer, pre-employment drug testing for all roles prior to being hired into any role as part of our Drug Free Workplace Policy. In addition, Fairbanks Scales Inc. performs post-offer, pre-employment drug testing under the authority of the U.S. Department of Transportation prior to being hired for any role or transferred into a safety-sensitive role.

The Service Administrator is responsible for receiving the Service Work Order directly from the Service Supervisor once the technician has completed the work. This role involves performing all post-repair tasks to ensure the customer receives a timely and accurate invoice for the services provided. Key responsibilities include warranty processing, standard job segmentation, technician service reports, parts returns, and managing purchase orders or final payments through customer-provided methods. The Service Administrator must exhibit strong attention to detail, a willingness to master required systems and processes, and the ability to collaborate effectively with team members to close out jobs accurately and efficiently. Pay Range: Minimum starting pay is $25.00 per hour. Note: We are recruiting for one open position and have advertised this position in multiple cities within our territory. Why Milton CAT? Milton CAT, a privately held company, is the exclusive distributor of Caterpillar earthmoving and construction machinery, engines, and generator products in the Northeast. We offer rewarding careers with extensive and ongoing training and have opportunities for you to develop and grow your career while making the most of your skills and strengths. Whether you're looking for a steady job with great, family-friendly benefits, or an exciting place to start your career and grow within the organization, Milton CAT is the place for you. At Milton CAT, we believe in investing in our employees. We offer challenging career opportunities, extensive training, and employee development. Join an exceptional team that cares about you and invests in your future. Our excellent benefits include: Paid Time Off + 8 company-paid holidays Medical, Dental, and Vision insurance options for employees and their families Disability & Life Insurance Packages Competitive Retirement Plan Tuition Reimbursement - available to FT employees with 1 year+ of service Safety and Wellness Program Employee Referral Program Responsibilities Review service call segments to ensure accurate service data. Post and account for all time, parts, and outside services correctly. Examine segments for any warranty/goodwill overrides or parts hold requirements. Verify parts usage or return based on s. Validate customer payment methods and make necessary adjustments or obtain purchase orders. Complete the invoicing process and ensure timely issuance of invoices. Update purchase orders post-invoice based on any disputes. Ensure service calls progress through the correct status to achieve closure and invoicing. Manage warranty claims through their lifecycle, ensuring proper invoicing and payment. Qualifications To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. High school diploma or (GED) equivalent, with college or trade school preferred.• Proficient in the use of a computer and related software (Word, Excel, etc.). Strong written and verbal communication skills. Strong problem-solving skills and be detailed oriented with a high level of accuracy. Basic math skills. Ability to perform duties with a sense of urgency, exceeding customer expectations. Ability to work with minimal supervision. Excellent organizational skills. Must be able to work in a dynamic, fast paced service environment. This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. Background checks, drug testing, and health assessments are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

KPM Analytics enables companies to effectively manage product quality and brand value. We are a global leader in scientific instrumentation, focused primarily on analyzing critical quality parameters in the food, agricultural, industrial, environmental, and clinical industries. We provide a comprehensive range of products and services to uniquely solve our customers' problems. As part of the KPM Analytics Aftermarket team, this position is responsible for providing warranty service support, parts and quoting support to KPM customers, while supporting field service and depot technical staff. This position is the primary contact for customers in North America seeking after-sales services and interacts with all KPM brands across the US and Europe. Duties and Responsibilities: Manage, coordinate, schedule all field service visits for the North America field service team. Document and manage in Salesforce all customer requests for service. Responsible for quoting and follow-up of all aftermarket service requests. Manage and coordinate the service process from start to finish to ensure customer satisfaction (including service parts orders, coordination of parts arrival with service technician arrival and billing of service/repair charges) Responsible for managing flow of product in and out of the Westborough repair depot and document in the Salesforce RMA ticket system. Includes issuance of RMA's, quoting services and coordination of return shipping Provide timely reporting on depot and field service jobs in Salesforce. Source service opportunities through inbound lead follow-up and outbound emails Guide customers to purchase appropriate service contracts and/or preventative maintenance services for their instrumentation. Manage assignment/tracking of demo equipment. Implement practices, procedures, and complete reports as required. Promote and maintain a positive work environment that shows concern and respect of all employees, vendors, and customers by providing excellent customer service to internal and external customers. Provide an excellent customer service experience every time our customers contact KPM Analytics Process customer requests in a timely manner via phone and email Assist customers with product descriptions and part numbers. Provide knowledgeable answers to questions about service products, pricing, and availability.

Are you ready to take the next step to build a career in retirement planning? Are you looking for challenging work in a professional and friendly in office work environment, read on. In this role, you will support all aspects of a growing 401(k) business, from client service to marketing materials for the sales team. Description of role: Come and Grow with us ~ Success in this role can lead to a fulfilling career within the finance industry! Qualifications: Organizational skills Computer skills Superior customer service skills Experience in a PC based workflow system a plus Demonstrated ability to prioritize and solve problems Ability to work independently and as a team player Experience providing positive customer service to internal and external business partners One or more years of experience in a brokerage, financial planning or life insurance environment preferred PM17

Benefits/Perks Great small business work environment Flexible scheduling Paid time off, health insurance, dental insurance, retirement benefit, and more! Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. Responsibilities Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions Supervise, evaluate, and execute performance evaluations of non-provider staff Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered Ensure staff compliance with company policies and procedures and state and federal rules and regulations Lead and organize staff meetings, daily huddles, and in-service programs Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools Ensure compliance with front office procedures and accuracy of financial transactions Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies Monitor various key performance indicators and put programs in place for continual improvement Other duties and responsibilities as assigned. Qualifications Bachelor's degree preferred A minimum of two years experience working in a supervisory role in a medical office preferred Computer proficiency Demonstrated skills in written, verbal, and consultative communications Ability to deliver high levels of customer service and achieve customer satisfaction Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.) and revenue cycle management experience preferred Compensation: $65,000.00 - $75,000.00 per year PS: It's All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8-4 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3400 OBGYN CC Union: SHARE (State Healthcare and Research Employees) This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Performs duties requiring advanced level secretarial and administrative support skills to assist the head of a division or corporate function. Assists executives by relieving them of details and administrative duties. Work is of a confidential nature requiring a broad understanding of UMMHC policies and practices; requires expediting critical matters and effectively interfacing with all levels. May coordinate the work of secretarial and clerical staff. I. Major Responsibilities: 1. Performs the following lead duties to coordinate activities and assigned personnel: a) Plays a lead role in implementing new or revised systems and procedures. Performs basic troubleshooting and provides feedback on process improvements. b) Orients new employees, trains employees in new procedures and provides on-going instruction as appropriate. c) Relays work instructions provided by supervisor. d) Schedules, distributes and monitors the flow of work for assigned group of employees. e) Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel. f) Provides information regarding employee job performance to supervisor. g) Assists in ensuring that employees are provided with appropriate resources and methods. h) Reports employee problems or unusual occurrences to the supervisor. 2. Produces correspondence, memos and reports from dictation, drafts, models, etc. Proof reads/edits material for appropriate grammar, spelling and format and style. Prepares high quality presentation graphics (using Power-Point or similar applications software). 3. Composes, or selects standard form letters for supervisor's response to routine inquiries. 4. Arranges meetings and activities for supervisor for the most efficient use of available time. Makes travel arrangements for extended trips and groups. 5. Coordinates large, complex internal and external meetings. May attend meetings in capacity of recording secretary. Prepares and distributes agenda. 6. Provides information and assistance to a variety of high level internal and external contacts to exchange confidential information and expedite matters on behalf of supervisor and associated staff. 7. Receives phone calls and messages, provides information on procedures and standard policies of the department or function to customers, refers matters to appropriate person within department. 8. Provides assistance with administrative processes associated with the department or function. 9. Processes standard and non-standard business office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc. Follows-up for timely completion of processes. 10. Provides guidance to departmental personnel in UMMHC administrative policies and procedures. 11. Assists in the preparation of, and maintains the departmental operating budget report and supporting documentation. 12. Assists with special projects. Gathers variety of documents files and records from sources within and outside of the department, incorporates statistical or financial data requiring basic interpretation. Prepares reports using statistical or financial tables, using established formats, graphs and charts. 13. Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information. 14. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment. 15. Ensures basic set up and maintenance of office personal computers and associated equipment. Ensures timely service. 16. May schedule work, and provide basic direction to temporary help or clerical and secretarial staff. 17. Performs miscellaneous clerical duties, including collating, sorting, faxing, filing, and distributing and retrieving documents and mail. Records and relays phone messages. 18. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations. All responsibilities are essential job functions. II. Position Qualifications: License/Certification/Education: Required: 1. Associates Degree in Secretarial Science or equivalent. Experience/Skills: Required: 1. 3-5 years of secretarial/administrative support experience. 2. Software used: Word processing, spreadsheet, presentation graphics, database. 3. Additional applications software such as for project management, scheduling, budgetary control, etc. may also be used. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

The Practice Administrator I - Ambulatory will be responsible for: * Manages daily operational efficiency, throughput, and coverage for assigned clinical areas by organizing work and work methods to ensure efficient use of staff time and equipment. * Collaborates with Human Resources, Department Administrator and physician/nurse leaders, and manages human resources effectively through efficient staffing, coaching and development of staff, and setting and maintaining high work standards. Delegate authority, responsibility and work appropriately among subordinates or subordinate work units. * Prepares and monitors the department/program budgets together with physician/nurse leaders. Monitors operational and financial targets and variations in line with budget expectations. * Collaborates with Hospital Compliance, physician and nurse leaders, to manage compliance with government regulations and third party payer requirements. * Acts as administrative liaison between the department/program and hospital departments which may include, ISD, Facilities, Marketing, outside vendors and contractors. Serves as the principle liaison to any other hospital on joint matters and shared programs. Serves on hospital task forces and committees, as appropriate. * Interacts routinely with the corresponding Program Chiefs, Hospital Department Administrators, Nursing leadership, respective Program physicians/referring physicians and their offices. * Participates and/or provides administrative support to Chiefs and nurse leaders in the development and ongoing improvement of disease-specific clinical outcome metrics. Directs and develops staff to look at service delivery workflows and processes and identifies opportunities for improvement of these outcome metrics. * Collaborates with Hospital personnel and Departmental faculty, to plan and implement the strategic vision for the clinical components of the department's mission. * NOTE: This position description documents one of three Practice Administrator positions. While the principal duties are essentially similar for all three, they are distinguished by the complexity of the business operations, as evidenced by the volume and complexity of business, research size, the number and type of employees managed, and other scope factors, as detailed on the Practice Administrator Guidelines. To qualify, you must have: * Bachelor's degree in Business, Healthcare Administration or related field required. * 3 years of experience including at least one year of supervisory or management experience required. Additional years of experience may substitute for a degree. * Knowledge and skills necessary to solve complex problems in the areas of clinical/research operations, business planning, financial management, marketing, personnel and information systems management. * Ability to effectively manage the employees within assigned unit/department and to influence and negotiate with peer level managers on issues and programs that impact assigned unit/department. * Effectively dealing with conflicting views or issues and mediating fair and workable solutions. Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.