Administrative Specialist Jobs in San Marcos, TX

Label PDF construction plans using Bluebeam software, highlighting items the estimators included in the bid take-offs and adding the pre-generated cost codes for items contained within the project scope. Organize and compile the relevant documentation, including plan take-offs, details, RFIs, and other estimator-provided data, into comprehensive for-construction documentation to be referenced during the construction phase. Ensure the accuracy and consistency of project data transferred from estimator take-offs to the construction plan set. Collaborate with estimators, project managers, and field teams to address any inconsistencies or gaps in the preconstruction data. Assist in tracking and documenting revisions, updates, and changes to project plans during the preconstruction phase. Coordinate with other departments to ensure seamless information flow and alignment with project timelines. Adhere to company standards and practices for documentation control and data management. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A roofing company in north Austin is looking for Administrative Support. This is a fully onsite role M-F 8am-5pm. Pay is $17-20/hr depending on experience. This is a contract to hire role starting ASAP. Responsibilities: Filing and organizing documents Matching vendor invoices to purchase orders Scanning and making copies Data entry and document processing Assisting with invoice tracking and reconciliation Managing office supplies and ordering as needed Preparing and formatting reports or spreadsheets in Excel Handling email correspondence and basic communication with vendors Supporting general office organization and clerical tasks Requirements: Reliable and detail-oriented Comfortable with basic administrative tasks Proficient in Excel and general computer skills Able to work full-time in-office Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

ExpoCar Premium Pre-Owned Car Dealer Ship Role Description This is a full-time on-site role for an Executive Secretary at EXPOCAR PREMIUM BOERNE located in Boerne, TX. The Executive Secretary will be responsible for clerical tasks, company secretarial work, executive administrative assistance, and providing exceptional customer service on a daily basis. Qualifications Clerical Skills and Communication skills Experience in Company Secretarial Work and Executive Administrative Assistance Strong Customer Service skills Excellent organizational and multitasking abilities Proficiency in MS Office Suite Attention to detail and problem-solving skills Experience working in a similar role is a plus Associate's or Bachelor's degree in Business Administration or related field

We have an exciting opportunity for an Office Coordinator in the Austin office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The range for this position is $55,000 - $75,000. Salary is commensurate with years of relevant experience & geographic location. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The San Antonio office has an immediate need for an ambitious, self-motivated college graduate with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the practice group with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties. This position will work a hybrid schedule of three days in the office and two days remote. Overtime and flexibility in schedule may be required from time to time. Responsibilities include, but are not limited to: Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files Maintain case files including filing pleadings, motions and docketing deadlines File documents using electronic and paper systems; create new case files and folders using records database and document management system; create and maintainpractice group specific legal documents Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries Assist with research for projects, retrieving and assembling documents Schedule meetings, conference calls, and reserve conference rooms using conference scheduling software Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents Additional responsibilities or special projects, as requested Other duties Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications: Minimum one year experience in a law firm or professional service organization preferred Associate or bachelor's degree preferred; High school diploma is required Proficient in Microsoft Office Suite, including PowerPoint and Excel Tech savvy and willing to invest in becoming proficient in new software Excellent verbal and written communication skills Excellent organizational skills and attention to detail Ability to work harmoniously and effectively with others as part of a team Strong work ethic and positive attitude, with flexibility to work overtime as needed Exercises confidentiality and discretion Maintains a calm and professional demeanor at all times Demonstrates good judgment and good interpersonal skills Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills Self-starter who takes initiative and has willingness to learn Demonstrates accountability; takes ownership and pride in work Strong time management skills; able to prioritize actions from multiple sources Ability to learn and understand basic firm principles Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays. Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact *****************************. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. E-Verifyis a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce. Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency RequiredPreferredJob Industries Other

About Genz & Associates: Established in 2011, Genz & Associates is a leading buy-side mergers and acquisitions advisory firm based in Austin, TX. Our core focus is partnering with leading investors seeking to deploy capital into industry-specific platform investments, add-on/strategic acquisitions, and buy-and-build strategies. On behalf of our retained investors, we directly engage companies that coincide with their specific investment strategies and theses. We utilize information, resources, industry relationships, skill, and experience to undertake a targeted, proactive, and systematic approach to facilitate and close transactions, meeting our clients ongoing growth and development objectives. Position Overview We're seeking a capable and detail-oriented Office Manager & Administrative Assistant to join our team. Reporting to our Chief of Staff, this is a full-time in office position at our offices in downtown Austin. This person will be proactive, keeping the office running smoothly, owning a variety of business operations and support processes and tasks including providing executive level administrative support. If you're someone who values a traditional office environment, can manage a variety of workflows while embracing new technologies and approaches without missing a beat, we want to hear from you. Key Responsibilities Office Management Building Liaison: Work with building management to handle any facility needs and circulate relevant communications to Austin-based employees. Request and maintain employee building access. New Hire Setup: Organize new employee paperwork, equipment and benefits to ensure they are productive from day one. Office Supplies: Order, track, and maintain office and kitchen supplies as well as managing office and kitchen equipment including purchasing or maintenance requests. Accounting Coordination: Engage with executive team and outside accounting firm. Submit requests for client payments, track and manage receipt log, distribute weekly status reports. Expense Management: Develop and manage an expense report process and system for submitting expenses and processing payments. Develop tracking and reporting for corporate card usage. Manage the company's Amazon account and requests for office items. Projects as Assigned: Tackle various tasks and special projects as needed. Administrative, Sales & Marketing Support Reception: Manage office reception, greet guests, provide hospitality support for meetings and events. Calendar Management: Send and manage calendar invites, schedule meetings, and coordinate with internal and external stakeholders on behalf of the executive team. Company Directory: Maintain database of employees with key information, build organization charts and maintain distribution lists. Marketing Materials: Compile, assemble, and mail marketing materials promptly and accurately. Leaderboard & Sales Reports: Update and distribute the weekly internal Leaderboard and other requested reports to keep the team informed on progress and goals. Executive Support: Provide administrative and logistical assistance to the Executive team. Marketing Support: Create and share social media posts. Update web pages via admin portal with news. Content: Create or edit PowerPoint presentations and word documents as requested to support client meetings. Materials Production: Support the business development team with the printing and mailing of marketing materials. CRM & Information Management: Enter system updates as requested into the company's CRM. Organize and maintain various information sets via company share drives and folders. Visitor Parking: Validate parking for guests, clients, and vendors, ensuring a seamless visitor experience. Candidate Attributes Education: Bachelor's degree is desired, with a concentration in business finance, accounting or marketing is a plus. Experience: 5+ years of relevant administrative or office management experience, experience as an executive or sales assistant is desired. Technical Skills: Strong proficiency with G Suite (Gmail, Google Drive, Docs, Sheets, Slides) and MS Office (Excel, Word, PowerPoint), experience using any CRM system. Multi-Tasking Ability: Comfortable juggling multiple, and sometimes competing, priorities. Sense of Urgency: You know what needs to be done first and don't let details slip through the cracks. Proactive Owner: You proactively approach your work, create a plan to ensure all required items are completed on time, without being asked. Team Player: Able to work independently while collaborating effectively with coworkers across departments. Compliance Awareness: Attentive to daily workflow and regulatory requirements. Communication: Strong verbal and written skills-clarity and professionalism are essential. Creative: You bring creativity and new ideas to your work, always striving to make Genz & Associates a great place to work and a valued partner to our clients. Compensation & Benefits Salary: Starting at $65,000+ (commensurate with experience). Benefits Package: Generous offering, including paid vacation, sick leave, standard health/dental/vision, parking and gym in the building. Why Join Us? We're proud of our heritage and how we've done things successfully for years, yet we embrace modern efficiencies to drive growth. If you thrive in an environment where tradition meets forward-thinking innovation-and you're ready to roll up your sleeves-this role could be the perfect fit. No fluff here: we need someone who will hit the ground running and keep our office and key business processes humming without missing a step.

Day to Day: Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers. Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System Maintain email distribution list for department - be able to answer or forward email to correct person/department Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments Maintain/update all employee files Maintain/update all safety records Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased) Maintain a good relationship with vendors Assist with the setup of a variety of on-site meetings/events Must be able to work with other departments in the building Maintain discreetness in regards to any financial information or any employee information Ability to follow all safety protocols in place on-site Provide monthly KPIs (Key Performance Indicators) to C&W and to client Track/update PTO/Vacation time taken Provide any needed support to managers, as well as, the client managers Perform all other tasks as assigned by managers, to meet the needs of the client

Job Title: Assistant Administrative 3 Employment Type: 12 months Compensation: BR $ 24/hr on w2 Must HaveExperience with Microsoft Office Programs Nice To Have SAP experience Utility Industry experience Job Description: Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Tasks and Responsibilities:Develop and maintain spreadsheets encompassing various matters. Assists staff with research and preparation of reports and presentations. Managing appointments, coordinating/scheduling meetings, and maintaining calendars. Modifies and upgrades data systems. Assists in the utilization of computerized applications to facilitate productivity. Responsible for assessing and maintaining all office supplies. Maintains division files. Prepare and distribute minutes of meetings. Opening and distributing division mail and preparing urgent packages for overnight. Tracking/monitoring incoming and outgoing correspondence as needed. Prepare, coordinate and maintain budget data and submissions. Coordinates travel arrangements and assists with scheduling. Initiates purchase requisitions and service entry sheets in SAP. Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports. Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc. Maintains SAP time entry reporting for executive's direct reports. Orient, train and assign work to lower level employees Performs other project and process improvement initiatives as assigned. Minimum Qualifications:High School Diploma or GED. Extensive experience in secretarial/administrative management for Operational Units. Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling. Ability to set priorities, organize work and make occasional exceptions. Ability to develop and maintain working relationships with customers and support teams. Initiative to work independently or as a member of a team, coordinating with others to achieve desired results Well-developed written and verbal communication skills for interaction with all levels of personnel. Ability to meet goals and objectives with minimal direct supervision. High level of accuracy of work and attention to detail. Effective interpersonal and customer service skills. Proven ability to manage multiple tasks with urgency by delivering accurate results on time Ability to effectively manage sensitive and confidential information. Preferred Qualifications:Associate's degree in office administration, Business or other related field from an accredited institution Experience with SAP Experience in the Utility industry. Equal Opportunity Employer/Veterans/Disabled Our associates' benefits include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings allow employees to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **********************************************

The Procurement Administrative Assistant provides support in all areas of procurement for the plant and actively participates in the company's global procurement strategy. This position reports directly to the Purchasing Manager. EDUCATION / EXPERIENCE Excellent organizational, written, and verbal communication skills Ability to perform tasks efficiently and accurately Minimum of 1-2 years of experience in a similar role Proficient in Microsoft Office Suite Experience using NetSuite is strongly preferred but not required Demonstrated experience using an ERP or ordering system is required Working knowledge of accounts payable functions JOB RESPONSIBILITIES: Issue purchase orders for warehouse/factory consumables, office/breakroom supplies, and general plant needs Follow up with vendors for documents such as order confirmations, Certificates of Analysis (COAs), and digital packing lists/Bills of Lading (BOLs) Schedule transfers of raw materials from third-party logistics (3PL) providers Liaise with Accounts Payable to ensure accurate invoicing and receipt, resolving discrepancies with minimal business impact Work with vendors, Quality Assurance (QA), and Accounting to manage returns and credits Interact with the Inventory Control Team and Receiving Department to assess the plant's needs Utilize NetSuite to adjust purchase orders and receipts, as well as generate schedules and reports Perform other duties as assigned BENEFITS: Health Insurance Life Insurance 401(k) Retirement Plan Short-Term Disability Paid Vacation & Sick Leave Paid Holidays

Office Administrator (Austin, Texas) Full-time About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals. About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system. Responsibilities : Receives and directs phone calls; greets and assists visitors; Represents the firm as a first point of contact for prospective clients; Maintains common areas including office opening and closing procedures; Processes incoming mail and messages; assists with outgoing mail; Assists in preparing, filing, and mailing documents; Assists with factual research (including submitting public information requests and searching state agency records); Responsible for office supply inventory, tracking, and re-orders; Coordinates website maintenance and blog posts; Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting; Assists office staff with major office projects. Qualifications: B.A. or B.S. is required, and 1 year of legal or related office experience is preferred. Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments. Strong written and oral communication skills are essential. Strong computer skills are a must. Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position. Equal Opportunity Statement - This firm is an equal opportunity employer.

Private equity firm in Austin is seeking an Office Manager/ Executive Assistant to interact daily with guests and employees, facilitate office logistics and ensure that conference services, catering, and hospitality are seamlessly provided and coordinated. Responsibilities Reception & Guest Services: Welcome, host and assist guests, providing a warm, professional and helpful environment; ensure cleanliness and organization of reception and service areas Conference Services: Assist with conference room scheduling; manage room set-ups including catering, supplies and connectivity; provide basic IT/AV support and troubleshooting for conference systems Catering, Pantry & Office Services: Coordinate food and beverage services; maintain pantry inventory, organization and presentation; oversee floral and plant services, amongst other office amenities Executive Support & Administration. Provide administrative support to professionals. Facilities & Supplies Coordination: Liaise with building management to coordinate facility related items (e.g. porter requests) and with vendors to coordinate services (e.g. appliance servicing), and manage the office print and supplies function Security Administration: Support security protocols by managing door access, security cameras, visitor management systems, vendor accesses, and issuance of office access cards and keys Special Projects: Assist with special projects from time to time like event planning, sustainability initiatives, charity and volunteer events, photoshoots, corporate gifting, mailings, office and process improvements and rollouts, and assembling pitch decks Qualifications 3-4+ years of experience in office administrative & executive administration, ideally with experience across those functions and with industry experience in investment management or other professional services Proficiency in Microsoft Office Suite

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Part-Time Administrative Assistant (29 Hours per week) - 4 days a week. Monday, Tuesday, Wednesday and Thursday 8:45 am -12:00 pm-1 hour lunch 1:00 pm-5:00 pm. The Lewis Group is looking for a motivated, morning person to join a team environment. We provide investment management, insurance, retirement & financial planning to individuals, families, and businesses. We are looking for an experienced, part-time employee that strives for excellence and can adapt to a fast-paced environment. Excellent written and verbal communication skills are essential to excel in this position. In addition, other job requirements are as follows: - Strong organizational and prioritization skills - Enjoys helping people - very professional, knows office etiquette - 4+ years of office experience and/or knowledge of financial services industry - Coachable - Proficiency in Microsoft Outlook, Word and Excel - Client Relationship Management software experience a plus (ie Salesforce) Interested candidates may send a resume with your email and phone number to our email only; do not call or visit, please: ************************* and ***************************

Legal Contracts Project Assistant Support 3 Legal Assistants and 1 Contracts Attorney in preparing and managing documentation for contract reviews and board meetings. Key Responsibilities: Manage the “Contracts Review” inbox, ensuring clear due dates and billing details. Collect and organize required documents from internal teams and external consultants. Track contract modifications and follow up on outstanding items. Prepare and distribute documents for board meetings, including printing and signatures. Review and edit legal documents for accuracy, style, and formatting. Research client records and maintain updated reference materials (charts, directories, calendars). Coordinate schedules, conference calls, and client communications. Independently manage multiple tasks and deadlines with minimal supervision. Qualifications & Requirements: Associate's degree required. 3-4 years of experience in a professional office setting. Strong proficiency in Microsoft Outlook, Word, and Excel. Excellent writing, proofreading, and communication skills. Ability to multitask, prioritize, and work independently in a fast-paced, deadline-driven environment. Experience with Workshare is a plus. Why Join Us? This is an opportunity to play a key role in a dynamic legal team, sharpening your legal support skills while working in a collaborative, fast-moving environment. If you're highly organized, detail-oriented, and eager to grow, we'd love to hear from you!

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $29.00 - USD $33.00 /Hr.

Serves as the principal assistant to the site Administrative Officer in providing security services and related operations to the Client datacenter. Job functions may include client service and problem resolution, service enhancement, security operations center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training. Essential functions: * Serves as primary point of contact to datacenter management and security personnel when the site security manager is unavailable. * Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the training manager and with the local supporting Securitas branches as needed. * Ensures all responders and control room supervisors adhere to policies and standard operating procedures. * Acts as responder or control room supervisor in periods of increased activity or in the case of absent staff. * Maintains and troubleshoots on-site security technology. * May support other critical infrastructure sites. * Recommends corrective actions for security staff to the site security manager. * Supports the site security manager with counseling for disciplinary matters as needed. * Assists with scheduling, site equipment inspections, and audit compliance. * Conducts recurring audits and prepares and submits critical and confidential information directly to client management team. * Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures. * • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee may not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. o All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. * o Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein. * o In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. * o All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Minimum qualifications at entry: Additional qualifications may be specified and receive preference, depending upon the nature of the position. Minimum hiring standards: * Must be at least 18 years of age. * Must have a reliable means of communication (for example, pager or phone). * Must have a reliable means of transportation (public or private). * Must have the legal right to work. * Must have the ability to speak, read, and write English. * Must have a high school diploma or GED. * Must be willing to participate in the company's pre-employment screening process, including drug screen and background investigation. Education/experience: Associate degree and four or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired. Competencies (as demonstrated through experience, training, and/or testing): * Must be able to meet and continue to meet any applicable state, county, and municipal licensing requirements for security officers. * Must be able to meet and continue to meet requirements for specific skills, certifications, or authorizations specified for the assigned accounts. * Knowledge of 24x7 security operations and procedures. * Knowledge of supervisory practices and procedures. * Skill in staff supervision, including assigning work and providing training and supporting the site security manager with counseling for disciplinary matters. * Ability to arrive at logical conclusions with input derived from multiple sources. * Ability to determine courses of action based on detailed written instructions. * Ability to provide positive direction and motivate performance. * Capable of learning a variety of security and safety devices and controls. Business License #: B02482 EOE/M/F/Vet/Disabilities #southsponsor

Serves as the principal assistant to the site Administrative Officer in providing security services and related operations to the Client datacenter. Job functions may include client service and problem resolution, service enhancement, security operations center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training. Essential functions: Serves as primary point of contact to datacenter management and security personnel when the site security manager is unavailable. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the training manager and with the local supporting Securitas branches as needed. Ensures all responders and control room supervisors adhere to policies and standard operating procedures. Acts as responder or control room supervisor in periods of increased activity or in the case of absent staff. Maintains and troubleshoots on-site security technology. May support other critical infrastructure sites. Recommends corrective actions for security staff to the site security manager. Supports the site security manager with counseling for disciplinary matters as needed. Assists with scheduling, site equipment inspections, and audit compliance. Conducts recurring audits and prepares and submits critical and confidential information directly to client management team. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures. • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee may not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. o All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. o Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein. o In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. o All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Minimum qualifications at entry: Additional qualifications may be specified and receive preference, depending upon the nature of the position. Minimum hiring standards: Must be at least 18 years of age. Must have a reliable means of communication (for example, pager or phone). Must have a reliable means of transportation (public or private). Must have the legal right to work. Must have the ability to speak, read, and write English. Must have a high school diploma or GED. Must be willing to participate in the company's pre-employment screening process, including drug screen and background investigation. Education/experience: Associate degree and four or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired. Competencies (as demonstrated through experience, training, and/or testing): Must be able to meet and continue to meet any applicable state, county, and municipal licensing requirements for security officers. Must be able to meet and continue to meet requirements for specific skills, certifications, or authorizations specified for the assigned accounts. Knowledge of 24x7 security operations and procedures. Knowledge of supervisory practices and procedures. Skill in staff supervision, including assigning work and providing training and supporting the site security manager with counseling for disciplinary matters. Ability to arrive at logical conclusions with input derived from multiple sources. Ability to determine courses of action based on detailed written instructions. Ability to provide positive direction and motivate performance. Capable of learning a variety of security and safety devices and controls. Business License #: B02482 EOE/M/F/Vet/Disabilities #southsponsor

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that’s been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that’s tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive’s Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive’s finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years’ experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Replies within 24 hours Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Job SummaryExecutive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Compensation: $45,000.00 - $65,000.00 per year Apex Multifamily Builders is your choice for construction projects for multifamily and commercial properties. Apartment communities renovations and restorations. Property maintenance and management. Roofing and flooring fixtures/repairs. Miscellaneous builds and parking structures repairs. Storage tank inspection, engineering, and maintenance. Much more services.