Administrative Specialist Jobs in Overland Park, KS

Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly. About the Role As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude. Key Responsibilities Front Desk Management: Greet and assist visitors, clients, and staff with a friendly and professional demeanor. Answer, screen, and direct incoming phone calls promptly and accurately. Manage incoming and outgoing mail, deliveries, and correspondence. Administrative Support: Maintain office supplies, ensuring stock is replenished as needed. Organize and update office records, documents, and filing systems. Support other departments with ad-hoc administrative tasks. Customer Service: Handle customer service calls related to the campaign, addressing inquiries and resolving issues. Provide clear and professional communication to clients, ensuring a positive experience. Collaborate with the campaign team to escalate and resolve complex issues effectively. Requirements Experience: Proven experience in an office-based role (administrative or receptionist experience preferred). Customer service experience is a plus. Skills & Qualifications: Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Professional appearance and demeanor. Additional Requirements: Availabile to work full-time, Monday to Friday. A proactive and problem-solving mindset. High school diploma or equivalent. What We Offer A friendly and collaborative office environment. Opportunities for growth and professional development. If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!

Halbrook Wood, a boutique woman-owned litigation law firm, seeks an experienced Office Administrator to oversee all administrative operations at our office located in Prairie Village, KS. This is a critical role ensuring the smooth functioning of our office combining general office operations, vendor and project management and staffing and administrative support. Responsibilities: Perform general office/receptionist duties including greeting clients/visitors, answering and routing phone calls and coordinating meetings Manage vendor relationships including interviewing new vendors (IT, health insurance, etc.) and obtaining quotes for services Complete daily entering of attorney and paralegal billable time into billing software Onboard and offboard employees including acting as a liaison between employees and our third-party benefits provider Coordinate and maintain attorney licensing and continuing legal education requirements Ensure timely completion of administrative projects Maintain, track and order office supplies Qualifications: Bachelor's degree 1-5 years of office administration/receptionist experience, preferably in a professional services environment Attention to detail with the ability to work independently, juggle priorities and work effectively with clients and staff at all levels Excellent communication, organizational, time management and computer skills including Microsoft Office proficiency Legal office administration experience is a plus At Halbrook Wood, we work as a team to provide our clients with excellent service. We take time to get to know each other, and we strive to form meaningful relationships both within the office and with our clients. We offer a competitive pay rate and benefits package, including health insurance reimbursement, paid time off, paid licensing fees, opportunity for growth within the firm and a professional, supportive and collaborative office environment. If you are seeking an excellent opportunity at a highly regarded firm and are eager to learn more, please submit your resume by clicking ‘Apply' above. Keywords: receptionist, administrative assistant, executive assistant, office manager, office admin

Are you detail-oriented, highly organized, and looking for an opportunity to grow in a specialized field? We are searching for an Administrative Assistant to join our Kansas City client's team. This on-site opportunity is with a well-established law firm with clients nationwide. The firm provides comprehensive training, making it an excellent opportunity for someone looking to build expertise and longevity within a growing company. If you have strong attention to detail and enjoy working with compliance documentation, this could be the perfect role for you! Responsibilities: Prepare and submit state required registration forms for clients Communicate with clients via phone and email to gather required information, clarify regulations, and meet deadlines Enter data and submit forms via state portal websites or through e-filing systems Edit and format templates for client registration submissions Track and manage registration deadlines to ensure compliance Work with state agencies to obtain missing information and resolve discrepancies Maintain organized records and documentation for all client filings Collaborate with internal compliance team members to ensure accuracy and efficiency Requirements: High attention to detail and strong organizational skills Excellent written and verbal communication skills Ability to manage multiple deadlines in a structured environment Previous experience in legal, compliance, tax, banking, mortgage, or insurance is a plus Proficiency in Microsoft Office (Word, Excel, Adobe Acrobat) High school diploma required; Associate's or Bachelor's degree preferred Must be able to work on-site in downtown Kansas City, MO Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staffing to direct-hire placements. Thoughtful and thorough in our approach, we're also responsive and efficient, creating a tailored hiring experience for both employer and job seeker - because everyone deserves to find the right fit.

At KARL STORZ, we are driven by a mission to enhance global health through innovative technology designed to tackle the most complex surgical procedures and medical challenges. One of the most rewarding ways to launch your career with us is by joining our Onsite Endoscopic Specialist (OES) team. In this role, you will be at the forefront of healthcare innovation, providing hands-on support for KARL STORZ advanced medical devices-ranging from hand instruments to state-of-the-art video equipment-within your assigned hospital. As an OES, you will collaborate closely with the Sterile Processing Departments and Operating Room teams, playing a critical role in ensuring the success of surgical procedures. This position is more than just a job-it is a gateway to an exciting and diverse career path. Whether you aspire to transition into medical device sales, advance into leadership, share your knowledge as an educator, or specialize in marketing, the opportunities for growth within KARL STORZ are limitless. With a commitment to internal development, we empower you to explore your passions, develop your skills, and propel your career to new heights. Join us and be part of a team dedicated to making a tangible impact on global health! What you will be doing: Clinical Support: Provide direct, on-site assistance in the Operating Room, Sterile Processing, and Biomed departments at your assigned hospital. Technical and Equipment Management: Set up and maintain KARL STORZ video systems. Inspect, troubleshoot, and repair medical devices. Oversee repair and equipment exchange processes. Transport, clean, and sterilize instruments after use. Training and Education: Train O.R. staff and support departments on the use and maintenance of KARL STORZ devices. Physical Requirements: Ability to lift, push, and pull up to 25 lbs. Key attributes of an exceptional OES: Collaboration: Build strong, respectful relationships with team members, fostering an inclusive work environment and driving process improvements. Critical Thinking & Problem Solving: Analyze situations to understand the "why" and "how," delivering solutions with professionalism. Communication: Engage in clear, concise interactions with customers and colleagues, effectively conveying ideas and information. Customer Service: Create an environment where customers feel valued, respected, and understood, building lasting business relationships. Technical Proficiency: Utilize email, calendars, virtual collaboration tools, and spreadsheets to manage tasks, analyze data, and support business decisions. What is in it for you: Relocation Support: Enjoy generous relocation reimbursement packages to ease your transition. Professional Growth & Development: Receive financial support to obtain industry certifications (e.g., CST, CRCST). Get reimbursed for certification exam fees and study materials. Take advantage of ongoing training and educational opportunities to advance your career. Collaborative & Dynamic Work Environment: Engage in cross-functional collaboration and knowledge sharing. Benefit from regular feedback, recognition, and support for your growth and development. Be part of a team that celebrates successes together. Access to Cutting-Edge Medical Technologies: Work with state-of-the-art medical equipment. Collaborate with leading medical professionals. Contribute to innovative solutions that improve patient care. Who we are: KARL STORZ is an independent, family-owned company headquartered in Germany's renowned MedTech manufacturing region. For 80 years, we've pioneered the most groundbreaking innovations in endoscopic surgery, video imaging, and OR integration to benefit patients and healthcare providers alike. With more than 9,000 associates worldwide and 2,600 in the US, we pride ourselves on harnessing cutting-edge technology, precise workmanship, and unrivaled customer support to help healthcare facilities succeed. With onsite locations and field opportunities across the country, we attract a diverse and talented staff. It's not just about the tools we create-it's about the lives we change, together.

We are seeking a dedicated and detail-oriented Office Coordinator to manage the daily operations and administrative needs of a dynamic corporate office and their executives. This role ensures the seamless functioning of office services, reception, mail logistics, and pantry operations while providing exceptional customer service to employees and guests. 32 Hours Per Week Schedule Monday-Thursday 8am-5pm Key Responsibilities Office Coordination Collaborate regularly with the facilities team to ensure operational efficiency. Maintain inventory and coordinate orders for office supplies and snacks. Manage all overnight and USPS mail deliveries, including logging and distribution. Stock and maintain printers, ensuring functionality. Coordinate desk setups for new employees, including supplies, nameplates, and badges. Monitor and coordinate vendor services, such as shredding companies. Maintain kitchen/café areas to ensure cleanliness and organization. Provide administrative support and manage special projects as assigned. Administrative Support Perform administrative tasks and collaborate with vendors for maintenance requests. Submit expense reports and process invoices promptly. Maintain and update the Site Operations Manual/Playbook with accurate and current information. Coordinate travel itineraries, including booking flights and hotel accommodations. Support regional leadership with assigned projects. Reception Duties Greet all visitors and handle phone calls professionally and efficiently, following standardized scripting. Assist with conference room bookings and provide meeting setup support, including catering and AV equipment. Conduct hourly sweeps of conference rooms and meeting areas to refresh supplies and maintain a tidy appearance. Assist with special projects and executive meetings as needed. Mail and Logistics Receive, sort, scan (if applicable), and distribute incoming mail and packages, ensuring accountability. Manage outbound mail and package shipping, including packing, rate shopping, and carrier coordination. Provide messenger service coordination with third-party providers. Refill printer and copier paper trays as needed and perform first-level troubleshooting for equipment issues. Pantry Services Maintain "White Glove" standards in pantry areas, ensuring cleanliness, organization, and proper stock rotation. Monitor food and beverage displays, ensuring they remain in impeccable condition. Perform kitchen cleaning, stock shelves and refrigerators, and manage dishwasher operations. Unload and organize daily food deliveries and manage pantry inventory efficiently. Implement just-in-time ordering processes to reduce waste and minimize costs. Qualifications Education and Experience: High school diploma or equivalent; associate degree or higher preferred. 2+ years of experience in office coordination, administrative support, or related roles. Skills and Abilities: Proficient in Microsoft Office Suite (Outlook, Excel, Word) and internet research. Strong organizational and multitasking abilities with attention to detail. Excellent communication and interpersonal skills, with a focus on professionalism and customer service. Ability to lift 50+ pounds and perform physical tasks related to mail and pantry services. Valid driver's license and reliable transportation required for travel. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

NOTE: Must be available to work on-site in our office in Overland Park, KS. We are actively seeking mature, responsible, and motivated individuals to support and assist our team of experienced Financial Planning professionals. You must be smart, responsible, and hardworking. This is an entry-level role. We offer the most competitive salary, benefits, and defined career path in our industry. We also offer flexible scheduling for students. Desired Traits Organized, Mature, Efficient, Detail-Oriented, Self-Motivated, Practical, Logical, Helpful, Willing Required Qualifications Strong organization skills Excellent communication skills Strong desire to learn and to take utmost pride in work Commitment to providing exceptional support to staff members Demonstrated computer literacy, including expert use of the entire Microsoft Office suite Time management skills Strong critical thinking skills Ability to take direction with a good attitude. Think you have what it takes to have a career at one of the most prestigious financial planning firms in the country? Contact us today.

This position will report to the Reliability Center Mechanical Superintendent and will work with the Regional Reliability Team and other corporate/regional/plant personnel to achieve strategic and tactical reliability goals. The overall objective of the Mechanical Reliability Specialist (Rotating Equipment) is to ensure the safe and reliable operation of production facilities at the lowest life cycle cost. The Mechanical Reliability Specialist (Rotating Equipment) will be responsible for the execution of major preventive/predictive programs and corrective maintenance solutions for rotating and mechanical systems and their associated equipment in multiple facilities including Air Separation, CO2 and Hydrogen facilities. This person will be expected to work independently and make technical decisions and recommendations in the field. Primary Responsibilities: Plan, schedule, coordinate and perform major equipment installation, maintenance, overhauls and inspections - including corrective, preventative or predictive work - of industrial mechanical and rotating systems and equipment including Centrifugal, Reciprocating and Screw Compressors Centrifugal and positive displacement Pumps Turbines Synchronous and Induction Motors High-speed Gearboxes Heat Exchangers, Cryogenic Interchangers, Chillers and Cooling Towers Piping systems and other related process equipment. Provide on-site or remote technical support and direction to sites in the region. Assist in turnaround planning and cost estimation of mechanical work. Assist in Identifying and resolving chronic mechanical asset concerns (bad actors). Support root cause analysis program for major failures. Drive resolution of highest impact issues with a strong sense of urgency and integrity. Work independently and make decisions based on full awareness of cost and other benefits. This position requires a combination of office work and field work. This position typically requires approximately 20-25% travel domestically. Accessibility during off-hours is required. Employee will be required to work in different weather conditions and must be able to access elevated electrical and mechanical equipment via ladders, scaffolding, man-lifts and crane baskets. Required Qualifications: Minimum 5 years of experience in the maintenance of mechanical and rotating systems and equipment in an industrial manufacturing environment. Proven experience in installation, troubleshooting, inspection and repairs of industrial mechanical and rotating systems and equipment such as Compressors, Turbines, Blowers and Heat Exchangers. Proven knowledge of Preventive and Predictive maintenance of industrial mechanical and rotating systems and equipment. Proven ability to use all precision measuring devices and perform precision alignment on multi-train equipment. Excellent communication and team interaction skills. Proven ability to work independently as well as lead/participate on teams. Proven experience as a self-starter who effectively manages multiple tasks, achieves results with minimal supervision and possesses excellent documentation and record-keeping skills. Proven experience in computers and standard software packages (MS Office, E-Mail etc.). Proven experience in computerized maintenance management systems. Preferred Qualifications: Associate's degree in mechanical engineering technology. Proven understanding of regulatory and industrial standards and codes. Successful completion of a 4-year machinist/ millwright apprenticeship program. Proven hands-on experience in vibration analysis and dynamic balancing. Proven experience in EAM CMMS system. Proven familiarity with standard reliability and maintenance strategies such as planning, PM programs, PdM programs and spare parts inventory management.

_Kansas City, MO_ Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team based in Kansas City, MO. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information. *Description:* · Keep and maintain project files. · Maintain project e-mail box. · _Document control - data entry_ · Track projects and produce monthly progress reports. · Work with specs, changes, and finalizing. · Facilitate questions regarding projects and research information. · Maintain tracking system for projects. · Record minutes from Project Manager meetings. · Answer phones and direct calls. · Read and sort incoming mail. · Collect bills/invoices. · Type memos, correspondence, reports, and other documents. · Make travel arrangements. · Prepare outgoing mailings and labels, including emails and faxes. · Organize and maintain the filing system. · Coordinate client or vendor lunches, including set-up and clean-up. · Reserve conference rooms; Coordinate with internal support departments. · Order and maintain supplies. · Arrange equipment maintenance or set-up. · Keep the department calendar and roster. · Occasional project assistance for managers. · Assist in PowerPoint presentations. · Utilize Access to store and retrieve data. · Help coordinate clerical needs of special projects. · Complete weekly timecards. · Make copies of printed material. · Additional duties as assigned by the supervisor to assist in the overall success of the group and company. *Requirements:* · Minimum of three-year applicable office/clerical experience preferred. · Finance or Accounting background preferred. · Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required. · Self-starter and confident in communicating with a variety of team members. · Excellent organizational skills and attention to detail. · Strong written/verbal communication skills. · Leadership skills. · Organizational and analytical/problem-solving skills. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * Monday to Friday Ability to Relocate: * Kansas City, MO: Relocate before starting work (Required) Work Location: In person

The American Association of Veterinary State Boards is a not-for-profit membership organization comprised of 63 Member Boards dedicated to strengthening the veterinary regulatory community. The AAVSB's leadership and comprehensive resources support and advance veterinary medicine regulation. The AAVSB is seeking an Admin Specialist with a concentration in volunteer coordination. As a mentee of the Chief Business Officer, this role will have an important role in office administration and committee logistics. This role fosters a positive, professional, and engaging experience for both staff and volunteers. This position is on-site and joins the 6 in-office employees. The AAVSB has a total of 33 employees and approximately 100 volunteers. Responsibilities Job Responsibilities Admin Duties Perform office administrative tasks. Provide exceptional customer service to staff members and customers. Answer general inquiries (phone and email) as the first line of communication. Create and maintain standard operating procedures. Perform duties as required based on the needs of the AAVSB and other AAVSB staff and management. Volunteer Coordination Duties Maintain volunteer database to include the life of the volunteer from interest to placement to ending volunteer work. Consider trends with the AAVSB volunteers. Become an expert in the third-party software systems for the volunteer database and the committee management. Verify entered data using discrepancy reports. Investigate and correct records as necessary. Maintain volunteer operations by following established policies and procedures. Maintain desk manual for the volunteer coordination providing draft revisions quarterly. Communicate promptly with volunteers using email and telephone calls. Maintain a high standard of excellence in customer service. Aid in coordinating in-person committee meeting details. Maintain volunteer supplies and drive to storage facility for volunteer supplies. WITHIN 1 MONTH, YOU WILL: Observe in-office and administrative team procedures. Begin introduction to the programs of the AAVSB. Establish positive working relationships with AAVSB Committee Staff members, committed to diversity, equity, and inclusion in the workplace. Be able to accurately process volunteer submissions and initial communications with assistance. Engage the volunteer tracking software. Engage in the committee management software. Observe the volunteer process. WITHIN 3 MONTHS, YOU WILL: Demonstrate teamwork and collaboration. Further understand the programs of the AAVSB. Be able to respond to common customer service questions about the AAVSB. Be able to distinguish the different Committees of the AAVSB. Have a better understanding of the volunteer tracking software. Have a better understanding of the committee management software. Be able to respond to common customer service questions from volunteers with assistance. Be able to distinguish the different stages of the AAVSB volunteer. WITHIN 6 MONTHS, YOU WILL: Be mentored by the Chief Business Officer on the processes in place while bringing new ideas. Perform administrative tasks with ease. Serve as back-up to the Administrative Associate. Create standard operating procedures. Be able to accurately process and review volunteer requests, submissions and communications without assistance. Understand the roles of the different Committees of the AAVSB. Be able to respond confidently to volunteer questions via phone and email. Participate in development, testing, and implementation of new procedures for the volunteer process. Be proficient in the volunteer tracking software. Be proficient in the committee management software. Assist with specific in-person committee meeting details. WITHIN 12 MONTHS, YOU WILL: Continue mentorship with the Chief Business Officer to learn historical aspects of association. Be a valuable asset to the organization with accurate and efficient work habits. Be able to prioritize workflow needs without assistance. Understand AAVSB's role in veterinary medicine and the AAVSB's services. Know the volunteers of the AAVSB by name by serving as primary point of contact for them. Understand the responsibilities of the different Committees of the AAVSB. Be able to show statistics about volunteers. Be able to train other committee staff members on the volunteer tracking software and the committee management software. Provide impactful insight into volunteer needs. Assist as a committee staff helper for the volunteer committee. Qualifications Job Qualifications to be successful in this role: Be open to mentorship. Be able to take direction as well as collaborate. Use critical judgement. Provide exceptional customer service and interpersonal skills. Have a positive personality. Exercise keen attention to detail to verify data and see discrepancies. Be flexible to adapt to changing circumstances and evolving needs of staff and volunteers. Have high observation skills. Possess organizational and time management skills. Work with others in both an office setting and in remote locations. Have commitment to diversity, equity, and inclusion in the workplace. Maintain confidential information and do so with professionalism and discretion. Have working knowledge of Microsoft Office 365. Be able to lift 20 pounds. Be able to drive to the storage facility for volunteer supplies. Experience & Education Required: Associate's degree in business management and minimum of two years of demonstrable experience in volunteer coordination. Some of the years of experience may be substituted by relevant education or certifications. Preferred: Bachelor's degree in business management or a minimum of four years of demonstratable experience in volunteer coordination. In-office experience. Details This is a full-time and non-exempt position. Work is performed under the direction of the Chief Business Officer. Must pass a background check. Must have a valid driver's license. Salary Range: $49,000 - $53,000 Include an introduction letter. The AAVSB has one office which is located in Overland Park, Kansas. This position works in the AAVSB office. Some travel outside of the Kansas City Metro is required. Equal Employment Opportunity The AAVSB provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, military status, or genetic information (including family medical history). In addition to federal law requirements, the AAVSB complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. OMNI and our clients are Equal Opportunity Employers and seek diversity in candidates for employment. EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity.

KANSAS SPEEDWAY Kansas Speedway, which opened in 2001, is located in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR Xfinity Series, the NASCAR Gander RV and Outdoors Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year. The Kansas Speedway Receptionist is the first person everyone meets when entering the offices at Kansas Speedway. * Greet visitors with a positive, helpful attitude. * Answer phones in a professional manner, routing calls as necessary. * Announcing visitors as necessary. * Assist with a variety of administrative tasks including shipping tickets, parking passes, etc. * Help maintain workplace security by issuing, checking out and collecting access keys and gate remotes, maintain a visitor log. * Sort and distribute mail. * Must be available to work race weekends. * Excellent verbal communication skills. EDUCATION and/or EXPERIENCE * High school diploma or general education degree (GED). * Previous receptionist or administrative experience preferred. OTHER SKILLS, ABILITIES, AND/OR QUALIFICATIONS * Minimum 18 years of age. * Proficient on Company-provided hardware and software. * Comfortable working in a fast-paced, high-energy environment. * Flexible schedule during the event. * Reliable transportation to and from the track location. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on Twitter @NASCARJobs to stay current on all of our openings.

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more. Come join our award winning 11,000 strong organization as we fuel the world and each other! Summary: Duties may include but are not limited to duties surrounding administrative support. Essential Duties and Responsibilities: * Preparation of the annual Operations & Maintenance budget. * Perform monthly cost control analysis and forecasting. * Assist with the preparation/monitoring of O&M & Capital projects. * Complete financial project documentation. * Input employee timesheets into the time reporting system. * Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures. * Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs. * Review, code and submit invoices into the SAP Accounts Payable system. * Work directly with vendors/contractors to resolve billing discrepancies. * Assist with contracts for service and associated reporting, as needed. * Various administrative support duties including training on computer applications, and special requests for information or reporting. Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include: * High school diploma or equivalent. * 0 - 2 years of experience Preferred: Bachelor's degree in business administration, Accounting, or additional equivalent related experience Required Skills: * Advanced oral and written communication skills. * Proficient in Microsoft software. * Exceptional interpersonal skills and ability to work closely with all levels of organization. * Must be able to multi-task and prioritize competing deadlines Required experience is commensurate with the selected job level: * The Coordinator level requires a high school diploma and 0-2 years of relevant job-related experience. * The Senior Coordinator level requires a high school diploma and 2+ years of relevant job-related experience. Working conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. * Normal office working conditions * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment. * Ability to perform multiple tasks with minimal supervision. * Ability to work overtime on short notice. * Some travel and overnight stays will be required.

At Henderson, we're about more than just buildings We're about the people, experiences, and potential found inside. We're a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process. As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities. It's What We Do We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue. It's How We're Different We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We've always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential - both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: ************************************************ The administrative specialist primarily performs administrative support and team coordination tasks under general supervision. Within the Facilities team, they support operations within the organization by working with property managers, managing contracts, assisting with construction project communications, acquisition of new assets such as company vehicles & furniture, working with building ownership, furniture acquisition, managing facility ticket requests, coordinating calendars, scheduling meetings, and may also provide program support as needed. Duties: Provides administrative support for the Facilities group across all Henderson offices which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc. Reviews and answers correspondence. Conducts research, prepares statistical reports and spreadsheets, and prepares presentations. Coordinates calendars and schedules team meetings and employee reviews/touchpoints. Assists with onboarding activities for new hires within the Facilities team. Manages and records team budgets and expenditures. Assists with team expense reports. Coordinates team travel. Acts as team liaison to other members of management. Keeps others informed conveying information clearly and with an appropriate level of detail. Qualifications: High School Diploma or General Education Degree (GED) required Associate or bachelor's degree preferred 1 year relevant experience required Previous centralized facilities experience preferred Proficient in Microsoft Office, Software, including PowerPoint, Word, Excel and Outlook Ability to work with PC/Windows, iPads, and Dropbox Excellent computer and typing skills Let's Talk Perks We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy. Culture Flexible Work Hours (Because we all need to balance work and life.) Casual Dress Code (Be yourself, please.) Paid Volunteer Time (We literally pay you to volunteer.) Paid Parental Leave (Because we know both parents deserve to be there for a new child.) Health and Wellness Initiatives (Get Fit and Stay Fit.) Receptive and Forward-Thinking Leadership (Our doors are always open.) Clear Career Path Options (We want you to excel.) Benefits Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.) Employee Stock Ownership Plan (Yes, our employees are the owners.) Paid Training for Professional Development (We'll pay for the time you take getting better at what you do.) Performance Bonuses (When you do well, we reward you for your work.) Comprehensive and Extensive Insurance (We've got you covered.) Paid Term Life and Disability (We've got your family covered, too.) Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.) Paid Time Off and Sick Time off (Take a break. You deserve it!) Financial Wellness & Coaching Program (Financial security makes you a happier team member.)

The Administrative Assistant is a dynamic and detail-oriented position that provides support to the People Services department leadership for a large non-profit organization with 1,200-1,500 associates.This role is a key to driving the Y's mission forward by providing critical administrative support that ensures the smooth operation of key people support services including training and leadership development, associate recognition and other people services support. This position will manage essential processes, from tracking certifications and training efforts to maintaining a digital documentation system. If you're passionate about making a difference and love working in a collaborative, fast-paced environment, this is the perfect opportunity to contribute to a cause you believe in while honing your administrative expertise. Starting Pay: $17 per hour OUR CULTURE: The YMCA of Greater Kansas City's mission and core values are brought to life by our culture. It's who we are, who we aspire to be and how we show up every day. We are cause-driven. We don't just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. Responsibilities * Administrative Support: Provide administrative support to the People Services department leadership team, including meeting preparation, preparing reports, and a variety of special projects. * Coordinate and Track Training Programs: Assist in the planning, scheduling, and tracking of training and leadership development programs for associates, ensuring timely completion and documentation. * Certification Management: Track and manage certifications for associates, ensuring records are up to date and trainer requirements are met. * Document Management: Maintain and organize digital files and records through the organization's online document management system, ensuring accurate and accessible documentation. * Associate Communication and Recognition: Provide administrative support for associate engagement. * Performance Excellence. Support Performance Excellence process for all associates including distribution of materials, and tracking of goals and annual evaluations. Qualifications Qualifications * High school diploma or GED, or equivalent experience. * Advanced computer skills with the ability to quickly adapt to new software, including Microsoft Office (PowerPoint, Word, Excel) and Google Workspace (Docs, Sheets, etc.). * Ability to work effectively with diverse groups of people in a friendly and consistent manner. * Capable of making independent and sound decisions in a fast-paced environment. * Ability to exercise high levels of discretion and maintain confidentiality. * Detail-oriented with strong organizational skills and proficiency in multi-tasking.

The Administrative Assistant is a dynamic and detail-oriented position that provides support to the People Services department leadership for a large non-profit organization with 1,200-1,500 associates.This role is a key to driving the Y's mission forward by providing critical administrative support that ensures the smooth operation of key people support services including training and leadership development, associate recognition and other people services support. This position will manage essential processes, from tracking certifications and training efforts to maintaining a digital documentation system. If you're passionate about making a difference and love working in a collaborative, fast-paced environment, this is the perfect opportunity to contribute to a cause you believe in while honing your administrative expertise. Starting Pay: $17 per hour OUR CULTURE: The YMCA of Greater Kansas City's mission and core values are brought to life by our culture. It's who we are, who we aspire to be and how we show up every day. We are cause-driven. We don't just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. Responsibilities Administrative Support: Provide administrative support to the People Services department leadership team, including meeting preparation, preparing reports, and a variety of special projects. Coordinate and Track Training Programs: Assist in the planning, scheduling, and tracking of training and leadership development programs for associates, ensuring timely completion and documentation. Certification Management: Track and manage certifications for associates, ensuring records are up to date and trainer requirements are met. Document Management: Maintain and organize digital files and records through the organization's online document management system, ensuring accurate and accessible documentation. Associate Communication and Recognition: Provide administrative support for associate engagement. Performance Excellence. Support Performance Excellence process for all associates including distribution of materials, and tracking of goals and annual evaluations. Qualifications Qualifications High school diploma or GED, or equivalent experience. Advanced computer skills with the ability to quickly adapt to new software, including Microsoft Office (PowerPoint, Word, Excel) and Google Workspace (Docs, Sheets, etc.). Ability to work effectively with diverse groups of people in a friendly and consistent manner. Capable of making independent and sound decisions in a fast-paced environment. Ability to exercise high levels of discretion and maintain confidentiality. Detail-oriented with strong organizational skills and proficiency in multi-tasking.

About Us: Synergy Wealth Solutions is a leading financial advisory firm that combines personalized service with cutting-edge tools and strategies to help individuals and businesses build, protect, and grow their wealth. We pride ourselves on fostering a collaborative and supportive environment where our employees can thrive, grow, and make an impact. Job Description: We are looking for a Director of Operations to join our team. This role is ideal for a detail-oriented professional with high follow thru. The successful candidate will be responsible for assisting with.. Key Responsibilities: Client Relationship Experience Calendar Management Case Preparation Calling and scheduling client reviews What We're Looking For: Prioritizing tasks efficiently Keeping schedules and appointments well-organized Handling multiple tasks without losing track of deadlines Clear and concise verbal and written communication Active listening and understanding of needs Anticipating potential problems and addressing them before they escalate Flexibility in handling different tasks or changes in priorities Comfort in adjusting to new systems, tools, or work environments Familiarity with common software (email, calendars, spreadsheets, etc.) Handling sensitive information responsibly and maintaining privacy Building trust through a professional and ethical approach Why Synergy Wealth Solutions? Competitive salary Opportunities for professional development and growth Collaborative and inclusive work culture Flexible work environment How to Apply: If you are a passionate, motivated individual looking to make a difference in the financial services industry, we'd love to hear from you! Please send your resume outlining your qualifications and why you would be a great fit for the role. Deadline: 2/25/2025 Synergy Wealth Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Why Work for Johnson County Funeral Chapel & Memorial Gardens? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits 401k with Matching Up To 3%, Over a 3 Year Vesting Period Medical Dental - 100% Base Rate Paid by the Firm Vision - 100% Base Rate Paid by the Firm Life Insurance Long-Term and Short-Term Disability Long-Term Care - Paid by the Firm PTO Essential Job Duties and Responsibilities Work in a collaborative team environment while taking ownership of individual tasks and independently managing workflow. Comfort with numbers and data analysis to support daily tasks and operations. Quickly learn, adapt to, and utilize new software and technological systems. Prepare and send a variety of quotes on behalf of clients. Routinely clear out and manage the Firm's voicemail system. Maintain consistent and efficient client communications through various stages of litigation through their differing, preferred systems of communication. Qualifications / Required Skills High School Diploma or equivalent Associates Degree - Preferred A minimum of 2 years office experience Intermediate knowledge and familiarity with Microsoft Office Programs Excellent communication skills Ability to handle high volume of work in an efficient and accurate manner Working conditions: This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This role can be high stress due to a high volume of work being performed for Firm clients with very high expectations. Physical requirements: The ability to work in an office environment, in front of a computer, while typing documents, responding to emails, managing calendars, and answering phones. Periodically responsible for greeting visitors at main entrance. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at time with or without notice. SouthLaw, P.C. is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other characteristic protected by law.

Why Work for Johnson County Funeral Chapel & Memorial Gardens? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Administrative Assistant is a dynamic and detail-oriented position that provides support to the People Services department leadership for a large non-profit organization with 1,200-1,500 associates.This role is a key to driving the Y's mission forward by providing critical administrative support that ensures the smooth operation of key people support services including training and leadership development, associate recognition and other people services support. This position will manage essential processes, from tracking certifications and training efforts to maintaining a digital documentation system. If you're passionate about making a difference and love working in a collaborative, fast-paced environment, this is the perfect opportunity to contribute to a cause you believe in while honing your administrative expertise. Starting Pay: $17 per hour OUR CULTURE: The YMCA of Greater Kansas City's mission and core values are brought to life by our culture. It's who we are, who we aspire to be and how we show up every day. We are cause-driven. We don't just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. Responsibilities Administrative Support: Provide administrative support to the People Services department leadership team, including meeting preparation, preparing reports, and a variety of special projects. Coordinate and Track Training Programs: Assist in the planning, scheduling, and tracking of training and leadership development programs for associates, ensuring timely completion and documentation. Certification Management: Track and manage certifications for associates, ensuring records are up to date and trainer requirements are met. Document Management: Maintain and organize digital files and records through the organization's online document management system, ensuring accurate and accessible documentation. Associate Communication and Recognition: Provide administrative support for associate engagement. Performance Excellence. Support Performance Excellence process for all associates including distribution of materials, and tracking of goals and annual evaluations. Qualifications Qualifications High school diploma or GED, or equivalent experience. Advanced computer skills with the ability to quickly adapt to new software, including Microsoft Office (PowerPoint, Word, Excel) and Google Workspace (Docs, Sheets, etc.). Ability to work effectively with diverse groups of people in a friendly and consistent manner. Capable of making independent and sound decisions in a fast-paced environment. Ability to exercise high levels of discretion and maintain confidentiality. Detail-oriented with strong organizational skills and proficiency in multi-tasking.