Administrative Specialist Jobs in North Richland Hills, TX

Crescent Real Estate LLC (“Crescent”) is a real estate operating company and investment advisor, founded by Chairman John C. Goff, with more than 100 employees and assets under management, development and investment capacity of more than $10 billion. Crescent's unique fund structure allows the company to be strategic in timing, property type and the structure in which it invests. Crescent has a broad real estate investment mandate, but primarily invests in hotels, multifamily and office - both existing acquisitions and new development. Crescent invests alongside institutional and ultra-high net worth clients in real estate and real estate related assets. Crescent prides itself on fostering a dynamic and inclusive work environment that encourages growth and development. We are currently seeking a skilled and experienced executive coordinator to join our team. You would provide administrative support to the senior management team, relieving them of administrative type functions. You would also be responsible for the day-to-day operations of the Fort Worth corporate office. This is the perfect job for you if: You can follow and implement procedures related to the management and operation of the corporate office. You can respond to requests and questions about office operations. Provide direct administrative support as needed to the senior management team. You can perform complex administrative duties, including collecting and summarizing data that will be analyzed by member(s) of the senior management team. You can manage all aspects of space/infrastructure planning and will be able to provide answers, resources and solutions when requested. You are a self-starter and enjoy problem solving. You don't get flustered easily. If you don't know the answer, you'll dig until you find it. You have excellent Microsoft Office aptitude in Excel, PowerPoint, Word, OneNote, and Teams. You are motivated and driven. You're going to take ownership of the time you spend with Crescent and truly make a difference. Of course, you must have integrity and a strong sense of ethics. As our executive assistant/office manager, a typical day might include the following: Overseeing the day-to-day office activities as the main point of contact in the reception area and keeping management informed. Providing the administrative support needed to members of the senior management team, including scheduling appointments, meetings and events, booking travel and preparing expense reports for the team. Answering of phone calls, using judgment on how to assist or forward callers or take a message. Performing other administrative services, such as adding electronic signatures to documents, notarizing documents, coding invoices and ordering lunch for the senior management team. You need to have: Associate's degree (A.A.) or equivalent from a two-year college or technical school is preferred. A minimum of 5 years relevant work experience. Equivalent combination of education and experience will be considered. You will also need to: Have excellent organizational skills, managing multiple priorities. Have a personable disposition with a natural flexibility to handle day-to-day routines as well as any surprises that may come up. Handle last-minute changes, any urgent issues or office disruptions with composure. Be highly organized, resourceful, take initiative, and be detail oriented. Google to learn more about Crescent Real Estate Our website crescent.com Like us on Facebook @CrescentRealEstateLLC Check us out on LinkedIn We offer opportunities for career growth, responsibilities and rewards‐based incentives, and competitive pay and benefits. This position offers a work environment that includes the occasional flexibility to work remotely. Salary and benefits commensurate with experience. Equal Opportunity Employer. Except where prohibited by state law, all offers of employment are conditioned upon completed a background check.

HINES NUT COMPANY is an individual & family services company based out of 990 SOUTH ST PAUL, Dallas, Texas, United States. Role Description This is a full-time Assistant Office Manager role located on-site in Dallas, TX. The Assistant Office Manager will be responsible for providing administrative assistance, managing office equipment, handling customer service inquiries, and overseeing general office administration tasks. Qualifications Bilingual is a MUST Communication and Customer Service skills Administrative Assistance and Office Administration skills Experience with Office Equipment Strong organizational and multitasking abilities Knowledge of Microsoft Office Suite Attention to detail and problem-solving skills Prior experience in office management is a plus HR or Finance is a plus We operate Monday- Thursday, 6am-430pm

We are seeking a dynamic and enthusiastic individual to join our team as a Personal Executive Assistant. This role offers a unique opportunity for someone who is deeply passionate about promoting women in leadership initiatives and is eager to support a high-level executive in their day-to-day operations. The ideal candidate will be driven, proactive, and committed to excellence, with a hunger to excel in all aspects of their work. Responsibilities: Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, and handling correspondence. Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up. Conduct research, compile data, and prepare reports or presentations as needed. Assist in organizing events, conferences, or workshops related to women in leadership initiatives. Support the executive in project management tasks, including tracking progress, setting deadlines, and coordinating team efforts. Handle sensitive information with discretion and maintain confidentiality at all times. Proactively identify opportunities to streamline processes and improve efficiency within the executive's workflow. Stay updated on industry trends and best practices related to women in leadership, contributing insights and ideas to support the company's initiatives. Collaborate with other team members to ensure seamless operations and alignment with overall company goals. Help with marketing and sales efforts as needed. Qualifications: Freshers are welcome with no experience Undergrads or Grads both can apply Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and other relevant software is preferred. Ability to multitask and prioritize tasks in a fast-paced environment. Genuine passion for promoting women in leadership and a commitment to advancing diversity and inclusion in the workplace. Proactive mindset with a willingness to take initiative and drive results. High level of professionalism and integrity.

I. Receptionist A. Greets and directs clients to appropriate individuals or meeting rooms B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person C. Transcribes after-hours voicemails and sends messages to appropriate party D. Manages incoming meetings and organizes catering as needed E. General housekeeping of the reception area F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx II. Office Coordination/Operations A. Restocking/cleaning kitchen throughout the day and at the end of day B. Restocking/cleaning conference rooms after each meeting C. General housekeeping of the entire office D. Order daily lunch for Partners E. Handle any maintenance or repairs with building management F. Liaison between IT and employees to ensure issues are resolved in a timely manner G. Maintain organization of file, supply, and storage areas III. HR Support A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies B. Manage and maintain a filing system for Partners and COO IV. Purchasing A. Ordering business cards B. Office and Kitchen Supplies - keeping stock and ordering inventory C. Miscellaneous orders for Partners V. Executive Assistant Back Up A. Constant communication with the Executive Assistant B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed C. Assist Executive Assistant(s) as needed Qualifications & Requirements: Education: · High school diploma Experience: · 3-5 years' experience as a receptionist or admin assistant with heavy phone usage Skills: · A high degree of professionalism on the phone and in person · Exceptional organization skills and attention to detail · Ability to complete tasks and projects with little oversight · Self-motivated · Strong ability to multi-task · Able to use a switchboard · Proficient in Excel, Word · Optional experience: CoStar, LoopNet, Monday.com

At Mayer, we are committed to transforming the energy landscape with innovative energy solutions. Headquartered in Plano, Texas, we provide top-tier solar installations and energy efficiency services in multiple states that empower our clients to embrace clean, renewable energy while achieving significant cost savings. We are passionate about sustainability and dedicated to making a positive impact on both our community and the environment. Position Overview We are seeking a proactive and detail-oriented Recruiter/Office Administrator to join our team. This entry-level position involves managing the recruitment process to attract top talent while ensuring smooth office operations. The ideal candidate is organized, detail-oriented, people-oriented, and thrives in a fast-paced environment. Key Responsibilities Posting jobs on various platforms and attending job fairs, etc to recruit Processing applicants, conducting initial screening efforts, and scheduling interviews Answers frequently asked questions from applicants relative to standard policies, benefits, hiring processes, etc. Scheduling/Coordinating and conducting new hire orientation Complying with and keeping accurate records for state required documentation for all new employees Provides clerical support to the HR department Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties Track/Organize and Order office supplies Manage and coordinate incoming calls and messages Administrative assistance as needed Qualifications & Skills Experience: Recruitment or office administration preferred. Education: High School Diploma required. Bachelor's degree in Business, HR, or related field preferred. Strong interpersonal and communication skills. Ability to manage multiple priorities and work independently. Proficiency in applicant tracking systems is a plus. Knowledge of HR best practices is a plus. What We Offer Competitive salary Opportunities for career growth and development A collaborative and mission-driven work environment Schedule: 8 hour shift Day shift Monday to Friday Full-Time Ability to Commute: Plano, TX 75074 (Required) Ability to Relocate: Plano, TX 75074: Relocate before starting work (Required) Work Location: In person

Firm Mission Statement Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents. Position Overview The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish. Essential Job Functions & Responsibilities Greet and assist clients upon arrival Conduct initial assessments and gather necessary information to assist clients Verify client documentation by collecting ID or other necessary information Take client fingerprints following the intake appointment Submit fingerprints to FBI Scan/upload fingerprints and authorization forms into the case management system in a timely manner Scan client documents into case management system as necessary Prepare intake folders to be used by Intake Specialists Prepare and mail Welcome Kits to clients Scan contracts into case management system following signatures Answer and direct incoming calls to the appropriate department or team member Confirm upcoming appointments for clients and reschedule as needed Ensure client welcoming area is clean, organized, and replenished with appropriate snacks Collect client payments and ensure all money handling safety procedures are followed Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership Complete inventory of office supplies, as needed Essential Skills, Knowledge & Abilities Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written Proficient in Microsoft Office Suite Ruthless attention to detail Excellent organizational skills Ability to work independently and proactively Ability to multitask and prioritize work Minimum Qualifications Must be bilingual in Spanish and English 1-3 years' experience in customer service preferred High school diploma or equivalent experience Schedule: Tuesday to Saturday / 8:30 am - 5:30pm

Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset's goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron's and Forbes top RIA firm. Cresset is seeking an Associate, Office Coordinator in our Dallas office. We are looking for an energetic professional who thrives wearing multiple hats and is experienced in handling a wide range of situations and dealing with urgent matters in a timely and effective manner. It is critical the Office Coordinator be a self-motivated individual who is comfortable juggling multiple projects and is eager to foster and deepen relationships in order for Cresset to best serve its clients. They may also be involved in supporting key initiatives, ad hoc projects, and other efforts at the firm level. Primary Responsibilities: Needed in the office 5 days a week from 8am-5pm Welcoming visitors in a warm and friendly manner Answering and directing phone calls in a polite and friendly manner Taking and ensuring messages are passed to the appropriate team member Performing ad-hoc administrative duties Qualifications and Characteristics: 2+ years of work experience in an office environment; Bachelor's degree a plus Proactive skills: has the emotional skill set to interact with clients who have high expectations and demands Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Strong organizational, communication, leadership, and interpersonal skills Must be a team player willing to contribute in a variety of ways to broader Cresset team Ability to develop and maintain collaborative relationships internally and among clients Ability to manage sophisticated, complex and challenging situations from origination to completion Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service High degree of professionalism and flexibility in a demanding, fast-paced and frequently changing environment Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with Cresset's values and culture What We Offer Cresset offers a competitive compensation package including a discretionary bonus program and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

SERVPRO Team Shaw - Awarded #4 FASTEST Growing Mid-Market companies in DFW by Dallas Business Journal in 2024. SERVPRO Team Shaw is one of the largest SERVPROs in the country and has grown from 3 location in 2019 to 30 locations today and 4 different markets. We have grown 10x in the last 3 years and are looking to double in growth in the near future. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, Reconstruction and Capital Improvement Projects. If you have a sense of urgency and want to grow with a company that has seen 5x growth over the last 2 years, look no further and apply today! Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as Construction Administration Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!" We are seeking a highly skilled and organized Construction Administration Coordinator to join our team. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. Position Summary: As a Construction Administration Coordinator with SERVPRO, you will be responsible for ensuring the highest quality of service is provided to all customers and clients! In this role, you will manage a wide range of functions on all construction projects. This position will work heavily with Xactimate software, all estimators and project managers. Primary Responsibilities Monitor job file status and audit jobs to validate that all documentation has been received from the field Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed Perform job close-outs by completing and review job file documentation for insurance and/or customer Position Requirements 2+ years of administrative or office-related experience Experience with writing estimates, job file processes, and quality assurance a plus Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Polite, confident, and excellent customer service skills, including listening and questioning skills Ability to remain calm and professional during tense or stressful situations Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) Ability to learn new software, including Xactimate and proprietary software Ability to successfully complete a background check subject to applicable law Hours 40 hours/week, flexible to work overtime when required Compensation range will be based off experience Benefits: · Medical, Dental, and Vision · Paid Time Off · Sick Paid Time Off · Paid Parental Leave · 401k Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check. Compensation will be based of experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

About Us: We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions. Position Overview: The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks. Key Responsibilities: Executive & Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner. Arrange and oversee travel plans, including flights, accommodations, and transportation. Prepare meeting agendas, take notes, and follow up on action items. Handle correspondence, emails, and phone calls professionally and promptly. Assist with document preparation, filing, and data organization. Office Management & Client Coordination: Set up and maintain the office environment to ensure a professional and welcoming atmosphere. Coordinate and prepare for client and business meetings, including catering and presentation materials. Serve as the primary point of contact for office vendors, deliveries, and facility management. HR & Accounting Support: Assist with onboarding new employees, including paperwork and IT setup. Maintain personnel records and support HR-related administrative duties. Help process invoices, expense reports, and basic financial documentation. Work closely with the accounting team on administrative tasks as needed. Qualifications & Skills: 3-5 years of experience in an administrative, executive assistant, or office management role. Self-starter with a proactive and solution-oriented mindset. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools. Ability to handle sensitive and confidential information with discretion. Bachelor's degree preferred but not required. If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!

Primary Job Functions: Support 2-10 staff members Calendar management and email correspondence Meeting and travel scheduling Answer phones and greet visitors Order and restock office supplies **Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **

Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry. Key Responsibilities Administrative Support Provide direct administrative assistance to the SVP of Construction and HR Manager. Prioritize and manage tasks on behalf of leadership to ensure alignment with goals. Track various office project statuses and provide leadership with regular updates. Serve as a liaison between leadership and internal teams to streamline communication and workflow. Identify and address potential operational roadblocks to maintain efficiency. Manage calendars, schedule meetings, and coordinate logistics. Oversee travel arrangements, including booking and itinerary preparation. Prepare and distribute weekly schedule summaries for in-person meetings and travel. Track and manage corporate expenses for dedicated team members. Archive weekly meeting decks, files, and other critical documentation. Conduct monthly file audits to ensure compliance with organizational structure. Perform office-related errands, such as shipping, mailing, and supply management. Assist with special projects, including technical presentations and vendor coordination. Corporate Office & Organizational Management Oversee office operations, ensuring a well-organized, fully stocked, and maintained workspace. Lead organizational projects, including: Storage reorganization Mail distribution and tracking Digital file management and backups Maintain and update dedicated teams' wiki pages. Coordinate daily lunch orders for the Dallas office team. Meeting & Event Coordination Schedule and set up in-person meetings, ensuring logistics and materials are prepared. Assist in planning and executing company events in collaboration with the Marketing team. Support conference preparation, ensuring all necessary materials and arrangements are in place. Team & Community Engagement Support Assist with team-building activities, employee recognition, and morale-boosting events. Coordinate requests related to corporate and community support initiatives. Support HR functions, including hiring coordination and recruiter management. Assist with new hire onboarding and exit processes, including documentation and orientation. Communicate HR policies and assist with policy updates as needed. Track employee training and certifications to ensure compliance. Additional Responsibilities Assist with customer communications and reporting when necessary. Minimum Qualifications Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once. Strong communication, confidentiality, attention to detail, and organizational skills. Proficient in Google suite and Microsoft suite, as well as other standard office software. Bachelor's degree preferred but not required. Potential for occasional in-state travel. Based full-time in Dallas, TX (uptown area)

We are seeking a detail-oriented and analytical Office Administrator to support our Property Tax practice. This role involves handling property tax assessment notices, tax bill processing, data entry, mail handling, and compliance tracking. The ideal candidate is highly organized, proactive, and possesses strong problem-solving and research skills. Key Responsibilities Administrative & Data Management Process, review, and enter property tax assessment notices, tax bills and other jurisdiction related documents into the system. Organize and maintain physical and digital filing systems. Upload and verify property data in the company database, ensuring accuracy and integrity. Research and reconcile data discrepancies in property tax records. Receive, sort, and distribute incoming mail, scanning and uploading tax-related documents. Answer phones and direct callers as appropriate. Other duties as needed. Property Tax Compliance & Coordination Track and monitor tax bill deadlines, appeal deadlines, and compliance requirements. Verify property tax assessments and resolve discrepancies with taxing authorities. Assist with jurisdictional data requests to meet statutory filing deadlines. Qualifications & Skills Ability to prioritize tasks, work on multiple assignments, and manage ambiguity in a deadline-driven environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Adobe Acrobat. Ability to research and navigate county websites for property data and tax information. Strong organizational skills and ability to maintain database integrity. Team-oriented with a proactive approach to problem-solving and follow-up. Valid driver's license and reliable transportation. Preferred Qualifications High-school or General Educational Development (GED) diploma required. Property Tax or Commercial Real Estate experience preferred.

Job Title: DDC Project Assistant We seek a DDC Project Assistant to support Building Automation System (BAS) projects in Dallas, TX. This role is ideal for an organized and detail-oriented professional eager to assist in the successful execution of HVAC controls, energy management systems, and innovative building technologies. Key Responsibilities Assist project managers in coordinating DDC and BAS installations, ensuring projects meet deadlines and budget requirements. Support submittal preparation, material procurement, and scheduling for BAS projects using Bluebeam, MS Project, and AutoCAD/Revit software. Work with control engineers and field technicians to facilitate system programming, troubleshooting, and commissioning. Maintain accurate project documentation, including drawings, schedules, RFI tracking, and change orders. Collaborate with vendors and subcontractors to ensure seamless integration of Tridium Niagara, Distech, Alerton, ALC, Johnson Controls Metasys, Bacnet, Trane, and Schneider Electric BAS solutions. Qualifications Associate's or Bachelor's degree in Engineering, Construction Management, or a related field (preferred). 2+ years of experience supporting BAS/DDC or mechanical/electrical construction projects. Familiarity with HVAC control systems, energy management platforms, and BAS software. Proficiency in Bluebeam, MS Project, AutoCAD, Revit, and Navisworks is a plus. Strong communication and organizational skills with the ability to manage multiple project tasks. Local and stable work history in the Dallas, TX, area. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Legal Office Administrator - Dallas City Attorney's Office The Dallas City Attorney's Office (CAO) is seeking a motivated, organized, and detail-oriented team player with at least three years of experience in office management who will be responsible for managing administrative operations of the CAO including, budget development and management, grant compliance and reporting, facilities, risk management, data management, information technology, accounts payable, agenda coordination, contract management, website development and design, travel coordination, and marketing. The legal office administrator will develop and monitor the CAO's annual general and grant fund budgets; monitor compliance with grant and general funds; administer the approved budgets; assist with audits for grant funds; perform or facilitate and delegate accounting functions as needed; assist with human resource management; manage equipment, office services, and facilities; conduct payroll audits for CAO; oversee performance measures and data analytics for CAO; ensure training compliance with risk management recommendations; provide training to CAO employees regarding office procedures and information systems; supervise the administration team; assist with development and/or revision of office guidelines and procedures; collect and report office statistical information; and assist with special projects. Other duties may be assigned. Previous experience working in a large law firm or municipality is a plus. Applicants must possess excellent critical thinking and problem-solving abilities, oral and written communication skills and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees, and the public. Additionally, the successful candidate should be able to work independently and manage multiple tasks simultaneously. A bachelor's degree in business, public administration, economics, or related field is required. Salary is commensurate with experience. The city's comprehensive benefits package comes with the position. This position is exempt from the provisions applicable to civil service, pursuant to Chapter XVI, Section 9 of the Dallas City Charter. Details concerning the Dallas City Attorney's Office are available at *************************** If interested, please send a resume and three references to: ********************* No phone calls, please.

Are you a detail-oriented and enthusiastic individual looking to launch or advance your administrative career? GoSharps is expanding, and we're seeking a dedicated Administrative Assistant to join our friendly and established team in Farmers Branch! This is an excellent opportunity to learn, grow, and contribute to a company that values its employees. What You'll Do: Be the friendly voice of GoSharps, handling inbound and outbound customer calls with professionalism and efficiency. Manage service scheduling, process payments, and provide accurate information to our valued customers. Collaborate with team members to fulfill inter-company requests promptly. Proactively manage customer accounts, including follow-up calls on overdue payments. Maintain meticulous records of all customer interactions. Who You Are: You have strong interpersonal and communication skills, with a natural ability to connect with people over the phone. You're highly organized and possess a keen eye for detail. You're proficient in Microsoft Office Suite. You handle confidential information with discretion. A Bachelor's or Associate's degree is a plus, but not required. Being able to speak Spanish is a bonus. Compensation & Schedule 40 hours per week Position is located on-site in Farmers Branch Compensation $17 - $18 per hour We are not currently offering this position in a remote or WFH setting What We Offer: No weekend work/late hours required. M-F 8-5 Comprehensive benefits package, including medical, dental, vision, and a 401(k) with employer match. Enjoyable work environment with company-provided snacks and drinks. Fun annual company outings. Opportunity to learn and grow within a stable company. To see more of what we do at GoSharps, please feel free to visit our website.

Under general supervision by the Office Services Manager, the Office Services Specialist / Catering position is responsible for performing a variety of operational duties throughout the Firm according to established policies and procedures. Ability to work in a cooperative positive manner with all coworkers, clients, attorneys, and non-attorney staff and observe confidentiality in all matters relating to Thompson Coe. Professional demeanor and regular predictable attendance at the appointed time is expected. Works closely with and coordinates work efforts with the Records Clerks, Receptionist, Office Services, Office Administrator, Office Services Manager and Attorneys and Staff as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactory. Essential Duties and Responsibilities: Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Assist in Office Services which includes deliveries, occasional mail run, printing, and scanning. Maintain conference center and meeting rooms for immediate use and providing set-ups as needed. Assist with maintaining flex offices for use, clean up, and set up. Interact congenially with clients, attorneys, paralegals, secretaries, all other staff, and other representatives in and outside of the Firm. Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Maintain the Café (Kitchen) and Coffee Bars in presentable condition and stocking sufficient inventory of supplies. Provide backup coverage for Reception on a daily basis (lunch, breaks, vacations, etc.). Monitor and maintain budget for office catering expenses. Assist when needed with inventory of supplies and refreshments and ordering of same. Assists with Firm catering events, social events, meetings, lunches, etc., this includes ordering food for meetings. Adhere to Firm policies and procedures as outlined in the Firm Handbooks. Maintain positive and respectful attitude. Job Requirements: Ability to adhere to a schedule of 9:00am - 6:00pm Monday through Friday. Over-time will be required for after-hours events. Maintain a good attendance record. Punctual and prepared to perform duties upon arrival. 2+ years' experience in a receptionist/catering type role. Superb interpersonal skills, including a positive attitude, client-first mindset and ability to work in a collaborative, fast-paced environment. Excellent communication skills, including the ability to effectively communicate verbally and in writing with clients and personnel at all levels. High attention to detail and pride in accuracy of completed work. Must demonstrate a high level of trustworthiness, integrity and professional discretion. Ability to think independently and possess good judgement. Ability to recognize and resolve problems efficiently, independently or together in a team. Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel. Knowledge of Rendezvous booking software a plus (or a similar program). Valid authorization to work in the U.S.

The Hithium North American Engineering Group wants to expand its New Product Process Development Team (NPPD) with a highly motivated self-starter with a drive for action. The role requires a highly organized individual who can synthesize complex, ambiguous requirements into inputs that feed the Localized Plant & Project Teams. You will support the interface between the China HQ Engineering Team, the North American Engineering Team, and the North American Projects Team during the design and development of new products, processes, equipment, and factories. You will help different areas of the organization by conveying spoken messages, preparing/translating physical documents, and using technology to advance the team's progress. Responsibilities: Read and rewrite technical documents in a specified language (English, Mandarin), following established rules on word meanings, sentence structure, grammar, punctuation, and mechanics. Serves as the interpreter at speeches, meetings, and teleconferences, providing consecutive or simultaneous translation between languages Supports the preparation of engineering reports for leadership review Creates engineering project plans and supports the timely update of action registers/timelines Responsible for managing the change management process of engineering documentation for the System Factory Generates report templates to be utilized by various departments for consistent reporting Will maintain the engineering electronic file structure and manage the North American Engineering SharePoint Maintains document control and confidentiality of critical engineering information Ability to travel, including internationally, up to 40% Required Qualifications: Bachelor's Degree in Foreign Language, Business Communications, or Engineering 3+ years interpreting technical documentation & conversation Experience working in a technical or engineering field Experience working with international cultures Ability to work both independently and within a team environment Experience utilizing MS Project or similar project management tools Excellent communication skills with the ability to understand complex topics/ problems and distill the message clearly Fluent domain of English & Mandarin Languages: Ability to read, write, and speak English & Mandarin Desired Qualifications: Certified Lean Six Sigma Project Management Professional (PMP) Experience in Lithium Battery or manufacturing of electrical components Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

Clearoute is seeking an organized, diligent, and experienced professional to join the team as a full-time M Worldwide Front Desk Coordinator & Administrative Assistant. About M Worldwide M Worldwide is a dynamic and fast-paced organization committed to delivering exceptional service and creating a welcoming environment for clients, visitors, and team members alike. We are seeking an enthusiastic, organized, and approachable individual to join our team as a Front Desk Coordinator & Administrative Assistant located in Plano, Texas. Role Overview As the first point of contact for our office, you will play a crucial role in creating positive experiences for clients and visitors. You will manage a variety of administrative and customer service tasks, maintain organized front desk operations, and assist with social media and scheduling duties. This position requires high energy, excellent decision-making skills, and a natural ability to make others feel welcome. Key Responsibilities: Front Desk & Customer Service: Greet and welcome clients, visitors, and team members with warmth and professionalism. Answer and direct phone calls, taking messages or handling inquiries as needed. Ensure the reception area is clean, organized, and inviting. Administrative Support: Manage scheduling and booking for meetings, appointments, and events. Handle payments and maintain accurate financial records. Organize and maintain files, documents, and office supplies. Assist in preparing reports, presentations, and correspondence. Social Media & Communications: Support the creation and posting of content on company social media accounts. Monitor and respond to online inquiries and messages. Decision-Making & Problem-Solving: Make sound decisions when managing conflicts or unexpected situations. Proactively identify areas for improvement in front desk operations and suggest solutions. Skills & Qualifications: High school diploma or equivalent (additional education or training in administration or customer service is a plus). Previous experience in a receptionist, administrative, or customer service role preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Familiarity with social media platforms and content creation. Proficiency in Microsoft Office Suite and other common office software. What We're Looking For: A high-energy individual who thrives in a fast-paced environment. Someone with a welcoming and approachable demeanor. A proactive problem-solver who can make decisions confidently. A team player who is dependable and self-motivated. Why Join Us? Be part of a collaborative and supportive work environment. Opportunities for growth and development within the company. Competitive compensation and benefits package. *M Worldwide & Clearoute are an equal opportunity employer and we encourage candidates from all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.*

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice.