Administrative specialist jobs in Milton, NY

Administrative Assistant Immediate opening for Administrative candidate for our Danbury client. Work 4 days - Mondays - Thursdays - 7:45 - 5:30pm - 35 hour work week - $19 hr Duties will include: Handle day-to-day office operations - phones, mail, emails Support HR and finance teams with timesheets, check processing Schedule meetings as needed - board meeting etc. Maintain logs, as well as files - paper and digital Coordinate office events, assist with travel arrangements Other duties as needed Administrative Assistant candidates must meet the following requirements for consideration: Excellent oral and written communication skills 2+ yrs experience in administrative/office role - Property exp a plus MS Office 365 Ability to prioritize and organize in a fast-paced environment Able to handle high volume of calls Able to work independently to deadlines Pleasant personality and patience Ideal candidate will be bilingual English/Spanish Hours will be 7:45am 5:30pm, Monday - Thursdays - 35 hour work week Pay rate - $19 hr Temp-to-Hire opportunity APPLY NOW and follow up with us at 203-###-#### Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. We offer Medical, Dental, Vision, and Prescription programs. Also, Short Term Disability, Life Insurance, Holiday Pay Program, 401(k) and more! Pay Details: $19.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with org lead admins 8. Communicate key org and company updates to admins and cross functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Shape the Future of Finance Pagaya is building a leading artificial intelligence network to help our partners grow their businesses and better serve their customers. Pagaya is a global technology company making life-changing financial products and services available to more people nationwide, as it reshapes the financial services ecosystem. By using machine learning, a vast data network and a sophisticated AI-driven approach, Pagaya provides comprehensive consumer credit and residential real estate solutions for its partners, their customers, and investors. Its proprietary API and capital solutions integrate into its network of partners to deliver seamless user experiences and greater access to the mainstream economy. Pagaya has offices in New York and Tel Aviv. For more information, visit pagaya.com. Let's create better outcomes together! About the Role We're looking for a skilled and adaptable Executive Assistant to join Pagaya's Office of the President. Reporting to the Chief of Staff, this role will primarily focus on business-facing executive support while providing flexibility to handle personal or administrative tasks as needed. You'll work closely with the President's EA and the broader support team to ensure seamless coordination of priorities, schedules, and operations. This is a mid-level role, ideal for someone who thrives in a fast-paced environment, has excellent organizational and communication skills, and can flex between executive-level responsibilities and occasional personal support when required. Responsibilities Provide proactive executive support, including scheduling, meeting preparation, and follow-ups. Coordinate logistics for domestic and international travel, including agendas, accommodations, and on-the-ground details. Support preparation for internal and external meetings by organizing briefing documents, decks, and key materials. Partner with the President's primary EA to ensure alignment of business and personal calendars. Step in to provide light personal support when needed (e.g., travel changes, errands, or coordination with vendors). Assist with special projects and operational initiatives run out of the Office of the President. Track action items and ensure timely follow-up across internal and external stakeholders. Maintain a high level of professionalism and discretion when handling confidential information. Anticipate needs and provide proactive recommendations to improve efficiency and effectiveness. Requirements 5+ years of experience supporting senior executives (or on an EA team), ideally in a fast-paced or high-growth environment. Strong organizational and time management skills with the ability to juggle competing priorities. Excellent communication skills, both written and verbal. Comfort balancing executive-level business support with occasional personal assistance. High degree of integrity, judgment, and discretion. Proven ability to work collaboratively in a small, high-performing team. Flexibility to adapt quickly to changing business and personal needs. Willingness to work out of our midtown NYC office 5 days per week, with occasional evening or weekend support. The pay ranges for New York-based hires are commensurate with candidate experience. Pay ranges for candidates working in locations other than New York may differ based on the cost of labor in that location. Compensation Range for New York Based Hires$80,000-$100,000 USD Our Team Pagaya was founded in 2016 by seasoned research, finance, and technology entrepreneurs with our head quarters located in NYC and Tel Aviv. We move fast and smart, identifying new opportunities and building end-to-end solutions from AI models and unique data sources. Every Pagaya team member is solving new and exciting challenges every day in a culture based on partnership, collaboration, and community. Join a team of builders who are working every day to enable better outcomes for our partners and their customers. Our Values Continuously Learn- We challenge ourselves for the sake of getting better as individuals, as teams, and as an organization to deliver for our partners. Debate and Commit- We respectfully and openly debate to strengthen our ideas and build shared conviction - once we decide, we go all in, together. Dream Big and Act- We boldly tackle complex problems, pressure-test solutions in real-time, and adapt with speed and energy. Advance Inclusion- We create a world where everyone can win, designing systems that better represent people and generate sustainable value for our employees, partners and investors. Be Accountable Together- We proudly own our actions and our results, taking initiative to ensure our work gets over the finish line as a team. More than just a job We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support you with benefits programs and perks that allow every Pagayan to do the best work of their life.

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys' time and productivity. Essential Job Duties & Responsibilities Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines Serve as first point of contact as it relates to calendar management (e.g., managing attorneys' internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs Draft, edit and proofread emails Develop a strong understanding of each attorneys' work, Firm practice groups and cultivate a professional network of peers across the Firm Create client matter intake forms and assist with billing preparation alongside our finance team Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date Monitor tracking and recording of travel and expense reimbursement requests Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work) Liaise with other departments and interact with clients on attorneys' behalf Perform notary duties Perform other duties as assigned Education Required Bachelor's degree or equivalent experience Preferred Bachelor's degree in legal studies, business or related field preferred Skills and Experience Required 2+ years of executive assistant experience, preferably in a law firm or in professional services Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders Strong written and verbal communication skills Strong attention to detail with the ability to proofread written materials and presentations Ability to multi-task efficiently and effectively Demonstrated ability to work independently and collaboratively as part of a team Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies Demonstrated ability to develop intimate knowledge of assigned attorneys' work habits and preferences by anticipating their needs and shepherding work forward with limited direction Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc. Possess sound judgment and discretion when handling confidential and sensitive information Flexibility and adaptability to handle changing priorities and deadlines Certified Notary Public (License must be obtained within 6 months of hire) Salary Information NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Provides general administrative support for an assigned management team to facilitate the completion of department deliverables. Exercises some discretion when collecting, compiling and analyzing moderately complex information requests. Drafts and prepares general correspondences and reports for managers' review. Coordinates meetings/events, travel requests and expense reimbursements. Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, updating website, licensure process, accreditation assistance in file auditing, etc. Direct Supervisor School Director, Counseling Status Full-Time, Non- Exempt Grade 9 Division Academic Affairs Target Weekly Hours 40 Supervision Supervises student employees Location 1000 N. Glebe (Ballston Center) Benefits Eligibility Yes MAJOR DUTIES AND RESPONSIBILITIES Provides administrative support such as monitoring and tracking departmental budget and expenses. Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains confidentiality of data. Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager's approval, ordering supplies, website, licensure, and helping organize special events. Leads special projects and functions as assigned. OTHER DUTIES AND ASSIGNMENTS Performs other work-related duties as assigned. JOB REQUIREMENTS Education Must hold a high school diploma/ GED; Bachelor's degree (BA, BS, etc.) preferred Experience 2 to 4 years of related experience. Supporting senior level management preferably in an academic environment. Licenses or Certifications None Financial Responsibility May process or record financial transactions within established guidelines and safeguards. Duties may require policy interpretation. Supervision May supervise and/or provide guidance to others regarding procedures, scheduling, etc.; however, work is typically project related. Special Knowledge Microsoft Office to include proficient skills in Excel, Word, and PowerPoint. Strong math skills. Effective communications and interpersonal skills. Ability to delegate work and manage projects with limited supervision. SPECIAL WORKING CONDITIONS None Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: **************************************************************

Benefits: 401(k) matching Competitive salary Employee discounts Flexible schedule Opportunity for advancement Training & development Tuition assistance About the Role:Join Full Circle Beauty as a Hairstylist and unleash your creativity in a vibrant, welcoming environment! We are seeking passionate professionals who love to craft stunning hairstyles and provide exceptional customer service. Responsibilities: Provide expert hairstyling services including cuts, colors, and treatments. Consult with clients to understand their hair goals and recommend suitable styles. Stay updated on the latest hair trends and techniques to offer innovative services. Maintain a clean and organized work station to ensure a welcoming atmosphere. Promote salon products and services to enhance client satisfaction. Build and maintain strong relationships with clients to encourage repeat visits. Collaborate with team members to create a positive and supportive work environment. Participate in ongoing training and development to refine skills. Requirements: Valid cosmetology license in the state of New York. Proven experience as a hairstylist with a strong portfolio of work. Excellent communication and interpersonal skills to connect with clients. Ability to work in a fast-paced environment while maintaining quality service. Strong attention to detail and a passion for the beauty industry. Flexible schedule, including weekends and holidays. Team player with a positive attitude and a willingness to learn. Knowledge of hair care products and techniques. About Us:Full Circle Beauty has been a beloved salon in New York, NY for over a decade, known for our exceptional service and talented team. Our clients love the personalized experience we provide, while our employees appreciate a supportive and creative workplace that encourages growth and innovation. Compensation can be hourly plus commission and tips or commission and tips only. Compensation: $15.50 - $16.50 per hour Full Circle Beauty has been proudly serving the Capital Area since 2005, providing quality hair services in a relaxed and welcoming atmosphere. Our boutique salon, located just off exit 7 of I-787 in Watervliet, offers three chairs in the front and two chairs in a private back room. Additionally, we have rental space available for nails, facials, brows or lashes, and/or massages, offering a comprehensive beauty experience for our clients. Conveniently situated with ample customer parking and easy access to local highways, our salon is the perfect place to grow your career. Why Choose Us? ✅ Relaxed and environmentally conscious salon environment.✅ Competitive compensation with hourly pay and commissions.✅ Opportunity for career advancement and growth.✅ Hands-on training and support for professional development.✅ Employee health insurance, retirement benefits and discounts. ✅ Rental spaces available for self employment opportunities.

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

Job Description Oak Hill Children's Center is a high-quality program (5 STARS in Vermont's Step Ahead Recognition System) located at 72 School House Road, Pownal, Vermont. Oak Hill serves children from the ages of 6 weeks to 12 years. Oak Hill is an Early Head Start Partner, Specialized Child Care Provider and founding member of the Bennington County Farm to Early Childhood Collaborative. Curriculum combines the Vermont Early Learning Standards, The Creative Curriculum and emerging child interests. The Administrative Specialist performs higher level office support duties including a wide range of operations, administrative and financial administration and provides specialized program support for the center. This work requires: strong analytical, organizational, service and communications skills; teamwork; the ability to prioritize, plan and coordinate tasks to completion; attention to detail; adherence to a code of ethics; the ability to work with confidential information; dependability; and positivity. Candidates should be empathetic, compassionate and show respect for all. Applicants need to work collaboratively with their fellow staff members and communicate effectively with families and the board treasurer. Candidates should be reliable, flexible, understand the importance of play and embrace the concept that childhood is a messy business. A love of young children and families is a must. Please note: this position will require substituting in Early Childhood Education classrooms. Prefer at least an Associate's Degree (Bachelor's Degree preferred) in accounting/finance, business, human resources or related field; OR a Bookkeeping Certificate. Must be able to pass a background check. Application should include resume, cover letter and three references. This position may be part-time or full-time. Duties Human resources support (including new hires, workers' compensation claims, unemployment claims) Follow all center policies, state and federal regulations, grant and partner agreement requirements Facilities management - support the functionality, safety and sustainability of buildings, grounds, infrastructure and real estate Project and track enrollment, respond to enrollment inquiries, maintain waiting list Manage center database and track child attendance Maintain confidentiality of all records Manage center financial records. Compile, enter, review and maintain financial information and verify its accuracy Analyze, maintain and reconcile monthly accounts including: bank accounts, restricted accounts, profit and loss and balance sheets Prepare and track tuition agreements, payments, resolve payment issues, and collect late payments Accurately prepare payroll, comply with ACH regulations Analyze monthly trends and variances and prepare financial statements. Maintain and track all cash flow, fixed assets, accrual and debt accounts. Ordering/purchasing, bill payment, billing (including parent, subsidy and food program billing), bank deposits Assist Executive Director with preparation/development of annual budget Prepare reports and perform special projects as needed, including grant reporting support Assist external CPA firm in completion of annual financial assessments, taxes and audits Create weekly staff schedule, track staff time off Responsible for IT oversight and maintenance of office equipment Maintain personal professional development plan to ensure continuous quality improvement Facilities Answer phone Substitute for classroom teachers as necessary Requirements Strong oral and written communication skills, effective technology skills and excellent customer service skills Careful attention to detail; ability to track and rectify any discrepancies, however small Able to operate with minimal supervision, initiative and discretion Must clear full background check (including fingerprints) and must be able to perform caregiving responsibilities Pediatric CPR and First Aid certification w/in 3 months of hire and recertification every two years. At least twenty (20) years of age Knowledge of Quickbooks and Excel or willingness to learn these skills Commitment to supporting center children, families, staff and board members Nice To Haves Degree in accounting/finance, business, human resources or related field 3-5 years bookkeeping experience Experience working with families Benefits Paid holidays, sick time, vacation/personal and bereavement time Paid lunch breaks (if taken onsite) Paid professional development Retirement plan with 2% company contribution AFLAC with monthly company contribution Employee discount for children attending Oak Hill Children's Center Being part of a creative team of dedicated staff who care about one another, recognize the importance of the early years, value children learning through play and love children and families and the work we do in early childhood education

Applications to be submitted by October 16, 2025 Compensation Grade: H96 Compensation Details: Minimum: $24. 00 - Maximum: $24. 00 Hourly Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CCH - Division of Family Health Job Description: Responsibilities The Hourly Project Assistant II will work within the Bureau of Data Analytics, Research, and Evaluation, Division of Family Health, Center of Community Health and will be part of the New York State Maternal Mortality Review (MMR) team supporting the data analysis (quantitative and qualitative), reporting and publication of NYS Maternal Mortality and Severe Maternal Morbidity data. Specific duties include: assist with performing the data linking and case identification, assist with data compilation and data entry for the MMR; assist with grant-associated data and analytics; assist with regular and ad hoc data requests; assist with data analysis (quantitative and qualitative) of NYS Maternal Mortality and Severe Maternal Morbidity data; assist with preparation of reports and presentations of data and analytical findings for dissemination/publication. Minimum Qualifications Graduate student currently enrolled in Epidemiology, Biostatistics, public health or related program or bachelor's degree in a related field and three years of relevant experience. Preferred Qualifications Proficient in the use of SAS, Microsoft Excel, Word, Access and Power Point. Experience conducting data management activities in SAS. Experience conducting data analysis in SAS. Experience with MS Excel. Experience creating tables and figures for scientific reports. Experience preparing reports, presentations and manuscripts. Conditions of Employment Hourly, grant funded position expected to last until 10/2/2026. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U. S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www. healthresearch. org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. We invite you to explore and apply for any open positions that align with your interests. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch. org or **************.

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc.5000 , The Financial Times and Consulting Magazine . This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Transaction Execution Services (TES), Office of the CFO (OCFO), Valuations (VAL), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS). The Delivery Enablement (DE) team powers Portage Point's growth as a scalable, high-quality operational backbone. Including Commercial Strategy, Data Analytics, Delivery Excellence, Finance & Accounting, Human Resources, Marketing, Operations and Talent Acquisition, the DE team drives excellence, efficiency and automation across every practice line. The Executive Assistant & Office Manager (EA / OM) role at Portage Point represents a unique opportunity for a highly-capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Additional duties as assigned Share and manage best practices and support internal trainings where required Contribute to creating a high-performing and inclusive culture Qualifications Bachelor's degree from a top undergraduate program Located in or willing to relocate to New York Invested in a team-based culture motivated to collaborate in office four days per week Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Strong executive presence and communication skills Proven ability to thrive in lean, fast-moving teams High attention to detail, responsiveness and ownership mindset Track record of success in high-pressure, client-facing environments

Job Details North Adams, MA $19.00 - $20.00 HourlyDescription POSITION DESCRIPTION: The Administrative Assistant is primarily responsible for providing administrative support to staff as assigned and for providing general office support as needed. This role will provide a high-level of support conducting research, preparing statistical reports and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging meetings/calls and maintain a high degree of confidentiality. Qualifications QUALIFICATIONS: Associate degree in related field or High School Diploma/GED required with three years of related experience. Must have good communication skills and a professional demeanor when interacting with guests and staff. Must be able to multi-task and to handle sensitive and confidential information as well as manage stressful situations. Must be proficient in the use of Microsoft and Google Office products such as but not limited to Outlook, excel, word, PowerPoint, and share point. Must be articulate, proactive, and self-motivated. Ability to complete all initial and ongoing background checks including but not limited to: CORI, SORI, Fingerprinting, LEIE, Driving Record, E-verify, Physical, PPD and licensing and/or certification checks (i.e., nursing). Valid US driver's license and ready access to a vehicle.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

The goal of information security is to protect the confidentiality, integrity and availability of information assets. The information security team is responsible for defining and implementing security policy and standards and continuously monitoring for new threats. The Access and Vendor Administrator role ensures secure and compliant access to systems and data, while also managing third-party vendor security and access controls. Job Responsibilities The Access and Vendor Administrator is responsible for access administration of security systems and vendor security. Vendor management would include vetting vendors to meet the standards and requirements defined in the vendor management policy to work with Assured Guaranty. Vendor Management Manage vendor onboarding and offboarding. Evaluate vendor requests to ensure all appropriate approvals are captured. Perform security reviews of vendors. Maintain vendor access controls and ensure compliance with our vendor management policy. Assist in improving vendor process for a better user experience. Perform training sessions of the vendor management process as needed. Access Management Oversee user lifecycle process: onboarding, offboarding and transfers. Manage access to applications, file shares, and systems. Administer and manage IAM tools. Perform periodic access recertifications and manage privileged access. Support audit and compliance efforts by assisting with audit requests and reporting. Physical Security Manage access control and video surveillance platforms. Candidate Background & Qualifications Bachelor's degree in Computer Science, Information Security, Information Systems or a related field. 3 - 5 years' experience in an access management and/or vendor management role. Proficiency with IAM technology and tools such as Active Directory, Microsoft Entra, SharePoint, Saviynt, ServiceNow. Good understanding of security principles and compliance frameworks (e.g., SOC, SOX). Excellent communication skills and ability to collaborate across departments. Compensation Annual base salary for the position is expected to be from $90,000 per year to $110,000 per year. The actual salary will depend on various factors, including but not limited to a candidate's experience and credentials, salary expectations of applicable candidates, and other applicable market conditions. This position also provides applicable employee benefits, as well as eligibility for an annual discretionary bonus.

Hoosac Valley Regional School District is seeking an Administrative Assistant to work with the Superintendent and School Committee. This position is 35 hours per week/52 weeks per year. Serves as confidential Assistant to Superintendent. Working with a minimum of supervision, The Assistant to the Superintendent performs duties of varied and responsible nature, requiring accuracy, good judgment, confidentiality and the ability to work well with people under pressure. The Assistant will coordinate, carry out and support activities essential to the efficiency, effectiveness and responsiveness of the Superintendent's Office. The Assistant will contribute to the smooth and efficient operation of the Superintendent's Office to maximize a positive impact on the education of students and support staff. Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices. Exercises sound judgment and decision-making skills to resolve many sensitive matters, referring persons to the office that can best address their needs and concerns most effectively. Maintains the highest level of confidentiality related to work and information handled by the Superintendent's Office, including but not limited to personnel issues, collective bargaining, School Committee business, and other sensitive information. Demonstrable oral, written communication and organizational skills. A proven ability to work in a polite and friendly manner with all staff members and with the larger educational community. Composes and prepares various correspondence at the direction of the Superintendent, including but not limited to letters, contracts, reports, notices, recommendations, requests for information, and other legal records. Maintains a file of items to be included on the agenda for School Committee meetings; Posts with Town Clerk all meetings of the School Committee as required by law; Prepares the final School Committee agenda and background material, assembles packets and distributes same to School Committee members; Records and transcribes the minutes of school committee as well as maintains permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules; Updates district website with School Committee meeting postings, agendas, and minutes. Receives and screens all incoming mail to the Superintendent's Office and distributes as directed by the Superintendent. Handles calendar management and overall executive logistics for meetings and conferences for the Superintendent and School Committee. Assists in the organization and preparation of legal information pertinent to the school system. Prepares and maintains the postings and job descriptions for available positions throughout the district. Meets with new hires to execute employment contracts and complete payroll packages. Maintains employee personnel folders; Keeps an accurate record of new and existing employees each year. Track Course work for teachers; Track teacher's certification status; Assists in the collection of information to prepare reports required by the Superintendent, School Committee, Department of Elementary and Secondary Education, or other agencies. Performs such other tasks and assumes such other responsibilities as the Superintendent may assign or delegate. Job Requirements: QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Demonstrated ability to collect, process and maintain confidential data related to staff and/or students. * Demonstrated ability to take initiative and work collaboratively with others within a central management office and to complete work with minimal supervision. * Demonstrated ability to apply sound policies and procedures to executive office work, including maintaining confidentiality, coordinating multiple tasks and scheduling work efficiently - flexibility is a must. * A willingness to become independently knowledgeable about the School Department and School Committee.

Job Title: Administrative Assistant Job Type: Full-Time FLSA Status: Hourly; Non-Exempt Reports To: District Manager (Less than 1% on average). Supervisory Responsibility: No Compensation: Negotiable, based on skills and experience. Company Profile: National Railroad Safety Services, Inc. (NRSS) is a certified DBE/WBE firm primarily focused on providing safety services to the railroad industry. NRSS is the most trusted name in the railroad industry for providing qualified field safety staff and safety training. To best serve the railroad industry, NRSS provides all of these services in the continental United States, Canada, and Mexico. NRSS has the proven ability and the proven safety record to handle any project. Find the safety you have been missing today! Job Description: National Railroad Safety Services, Inc. (NRSS) is seeking an Administrative Assistant to support Field Services and Training Services for Class 1 Railroads, Regional Short Lines, Transit Systems, State DOT's, as well as Railroad Suppliers, Contractors, and Consultants alike. Required Education: High School Diploma or Equivalent. Required Experience: Minimum 2 years of experience in secretarial, clerical, and/or administrative support (preferred). Equivalent combination of technical training and/or related experience. Key Success Factors: * Accountability: Accept full responsibility for self and contribution as a team member. * Adaptability & Flexibility: Ability to consider a variety of issues that exist in the work place and change from one task to another as necessary. * Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision making. * Attention to Detail: Ability to work in a conscientious, consistent, thorough manner, and attend to details while pursuing quality when accomplishing tasks. * Communication: Ability to clearly convey information and ideas through a variety of media to employees/clients in a clear and succinct manner. * Customer Service Focus: Ability to provide service excellence to internal and/or external clients. * Decision Making: Ability to identify/understand issues, problems, opportunities and take appropriate action based on available facts, constraints, and probable consequences. * Initiative: Ability to identify what needs to be done and take action before being asked. * Innovativeness: Ability to devise new plans for quality excellence. * Organization: Ability to maintain materials and/or records in a clean and ordered manner. * Planning: Ability to plan and prioritize work load to manage time effectively and accomplish assigned tasks. * Stress Tolerance: Ability to maintain stable performance under pressure or opposition (such as time pressure or job ambiguity). * Teamwork: Promote cooperation and commitment within a team environment to achieve goals and deliverables. * Thoroughness: Ability to ensure that one's work is complete and accurate. Job Requirements: * Advanced computer skills in Microsoft Office products. * Advanced computer skills in Citrix Applications. * Advanced computer skills in VOIP Phone Systems. * Advanced computer skills in Windows Operating Systems. * Moderate computer skills in Accounting Software (preferred). * Moderate computer skills in Android and iOS Operating Systems (preferred). * High level of accuracy and attention to detail required; well organized. * Strong technical writing, verbal communication, and listening skills. * Ability to type a minimum of 50 wpm. * Strong technical filing ability. Job Duties: * Answer phones as necessary. * Assist with managing, sourcing, and purchasing of Office, Field Services, and Training Services supplies. * Assist with Training Department invoicing and credit card processing. * Assist with preparation of Marketing materials. * Assist with preparation of Field Services materials. * Assist with preparation of Training Services materials. * Assist with Training Department scheduling and manage multiple calendars. * Process Training Department records, filing, badging, data entry, shipping, etc. * Schedule conference calls, meetings, take notes, handle lunches, etc. * Handle travel arrangements including flights, hotels, rental vehicles, etc. * Handle registration for industry events, trade shows, etc. * Sorting and delivering incoming mail. Work Environment: This job operates in an office environment. Benefits: * Medical, Dental, Vision, Life Insurance * Short Term, Long Term Disability Insurance * Paid Vacation and Holidays * 401(k) Retirement Plan Keywords: Administrative Assistant, Administrative Professional, Clerical Assistant, Clerical Support, Executive Assistant, Office Administrator, Office Assistant, Office Manager, Office Receptionist, Secretary. Safety Commitment: All employees of all levels are to remain committed to safety at all times while employed at National Railroad Safety Services, Inc. (NRSS). As such, no job is so important and no service is so urgent that we may not take time to perform all work safely. Simply put, safety is our way of life. By placing safety first, we not only ensure the wellbeing of our employees, customers, and communities, but we hold true our commitment to being the leader in safety throughout the Railroad Industry. Closing Statement: National Railroad Safety Services, Inc. (NRSS) is an Equal Opportunity/Affirmative Action Employer. Any candidate selected for this position must be able to successfully pass pre-employment/recurrent background checks, drug/alcohol testing, and classroom training.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Corinth, New York. What you'll do: The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants. Your job will include: * Coordinate preparation of paperwork. * Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. * Manage the reception area to ensure effective internal and external telephone and mail communications. * Work closely with management to develop an integral team that effectively represents the company's quality and professionalism. * Act as a liaison between customers and management regarding property-related issues. * Prepare customer correspondence as required. * Attend and participate in training sessions as requested. * Maintain office files with current and accurate information. * Perform weekly office inspections. * Assist Property Manager with special projects and perform other duties as assigned. Experience & skills you need: * Bachelor's degree, or the equivalent combination of education and experience. * 2+ years of experience in office management. * Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.) * Excellent written and verbal communications skills. * Strong organizational skills and the ability to manage multiple projects simultaneously. * Basic computer literacy; proficiency with Microsoft Office Suite preferred. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of CA, CO, IL, MD, MN, NY, and WA is: Hourly: $17.50 - $20.00 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now! We currently have an opening for an Administrative Assistant at Betz, Rossi, & Bellinger Family Funeral Home in Amsterdam, NY As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry. What You Will Do: * Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly. * Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed. * Clear Communicator: Strong communication and grammatical skills, with the ability to proof work. * Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory. * Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly. * Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed. * Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes. What We Require: * High school diploma or the equivalent * Minimum three years of work experience in a small business office environment - funeral industry experience a plus * Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) * Able to use and learn multiple computer software, systems, and other office equipment * High attention to detail and accuracy, with excellent follow-up skills * Able to establish and maintain effective internal and external work processes What We Offer: * Excellent Compensation: Competitive salaries, performance incentives, referral bonuses, paid vacation days, sick days, and holidays. * Unlimited Potential: Career paths and growth opportunities with a privately held, nationwide company. * Exceptional Benefits: Medical, dental, and vision insurance options and 100% company-paid life insurance and disability (long-term and short-term). * Matching Funds: Company matches up to six percent of funds to your 401k, plus annual contributions, if you choose the Health Savings Account (HSA) option. * Team Building: Regular company-wide meetings, one-on-one interactions, and a warm, welcoming environment. Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service.

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in Albany, NY. These are registry positions with our company. Pay Rate: $20 / hour *W2 Shift details: 37.50 M - F Job Descriptions Education: High School Diploma or Equivalent The candidate, working with the Legal Assistant II, will perform a variety of paraprofessional and administrative tasks. The candidate must be willing to learn and become familiar with Surrogate Court forms and processes;able to use basic math to review trusts and estates accounting documents;navigate several different enterprise data management systems and the New York State Court Electronic Filing system;be able to take direction;be detail oriented;and have good proof-reading skills. The legal assistant's specific duties will include: I . Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute to the assigned AAGs. 2. Open new matters in NYMatters;create file folders for new matters;organize paper files in filing cabinets. 3. Generate and send registration letters and deposit checks received by the office. 4. Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system. 5. Update matters in NYMatters including adding notes and documents;archive files;request archived files;and create and process archive lists. 6. Review files, including informal accountings, for approval by AAG's. 7. Correspond by email and telephone with attorneys, as requested by AAGs. 8. Respond to numerous inquiries from attorneys and the public by telephone and email. 9. Review, print, scan, email and mail legal documents, as requested by AAGs. I 0. Close files in NYMatters 11. Calendar meetings and deadlines for T & E Section. 12. Assist AAG's in litigation, including preparing petitions and other court documents;compiling and responding to discovery;filing documents in court;and preparing for trial. 13. Other duties as requested by AAGs. Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Vanessa (Monday-Friday 8: 30 AM-5: 00 PM PST). Refer friends, Earn rewards! Https://stafftoday.Staffingreferrals.Com/join/vdemont