Administrative Specialist Jobs in Little Rock, AR

JOB GOAL: The Executive Assistant / Position Control & ARMAC Coordinator provides executive-level support to the Chief Deputy Finance & Operations Officer by managing a range of confidential, administrative, and technical tasks. Additionally, serves as the Position Control and ARMAC Coordinator, ensuring accuracy and compliance in personnel and financial operations. Demonstrates initiative and sound judgment within assigned authority, taking responsibility and performing tasks with minimal supervision and performs other related duties as assigned. School/Department: Office of Chief Deputy Finance & Operations Officer FLSA: Exempt Reports to: Chief Deputy Finance & Operations Officer Job Code: 1710 Salary Schedule: Schedule 804 Range 116 Work Days/Work Hours: Monday - Friday (8 hours per day) TERMS OF EMPLOYMENT: Twelve (12) month contract (245 days) Plus Benefits Package NOTE: Precise placement on the salary schedule will be determined based on experience. Salary Range: $47,924 - $83,267. MINIMUM QUALIFICATIONS: * Minimum Academic Requirement - Bachelor's degree in Accounting, Business Administration, Finance, or related field of study. Master's Degree preferred. * Minimum Experience Requirement - The district seeks a highly qualified professional with at least 10 years of demonstrated progressive experience in one or more of the following fields: accounting, business administration, finance, or office management. * Advanced proficiency in computer skills, including MS Office and Google applications. Strong working knowledge of PowerSchool EFP (eFinance) and its functionalities. Expertise in executive assistant procedures and office management techniques, with a keen eye for correct grammar, punctuation, spelling, and proofreading. Skilled in electronic record-keeping, filing systems, and applying general finance and accounting * Demonstrated skill and ability to communicate effectively, both verbally and in writing, with diverse groups, including top-level administrators and Board Proficient in preparing clear and accurate written communications, drafting documents, and completing assignments with attention to detail. Strong analytical and independent judgment skills, with the ability to establish and maintain files, manage time effectively, and prioritize multiple tasks. Capable of coordinating multiple projects simultaneously, researching and applying relevant laws, regulations, policies, and procedures related to administrative operations. Experienced in accurately recording and transcribing meeting minutes, sourcing and analyzing community data, and fostering cooperative working relationships. Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require. ESSENTIAL DUTIES AND RESPONSIBILITIES: Little Rock School District (LRSD) assures Equal Employment Opportunities and equal education opportunities for employees and students, as Federal and State Laws require. The following statements of duties and responsibilities describe the general nature and level of work by individuals assigned to this position. These statements are not an exhaustive list of all duties and responsibilities required within this position. * Maintains the CDFOO's office Pro-Card; Prepares all necessary documentation and reports for the CDFOO approval; Reviews Pro Card Reports for CDFOO directors for accuracy before submitting to CDFOO for approval and forward to Financial Services for payment. Processes payments for goods and services purchased by CDFOO office and other departments as directed. * Develops and prepares school and departmental budget worksheets; Provides correspondence to appropriate budget managers with pertinent submission deadline; Reviews budget worksheets before submitting to Financial Services for upload into annual expenditure budget; Monitors school budgets for adjustments after October 1st enrollment. * Submits and reviews electronic travel requests for direct reports; assists with expense reconciliation upon travel completion. * Responsible for the preparation, maintenance and submission of Absence Reports of employees under the direction of the CDFOO. Prepares weekly employee absences online; submits a printed copy with back-up leave documentation forms to the CDFOO for approval and files in an organized manner. * Assist with submittal of work orders for any maintenance related issues for administration building. * Screens and reviews applications for all school bookkeeper vacancies; Prepares matrix worksheet which compares applicants with minimum qualifications based on position announcement; Forwards matrix to hiring supervisor to assist in interview process assists schools/department staff with budgets. * Assists with preparation of Board agenda items for the CDFOO and other departments as assigned. Performs research/audit assignments and prepares reports as needed. * Processes all TalentEd Requests in eFinance to create new positions and/or increase/decrease authorized FTE; maintains and reviews centralized Position Control Log for creation and maintenance of positions and budgets. * Works directly with Human Resources and Payroll to ensure accuracy and availability of positions for generating Vacancy Documents for new hires, transfers, and separations. * Conducts periodic position control review rosters with Departments to reconcile position control with Department's Manifest Roster due to resignations and/or budget funding changes or reductions. * Collaborates with Financial Services, Federal Programs, and Grants for determination of position funding per Arkansas Financial Accounting Handbook; notifies Financial Services when payroll redistribution is necessary due to a position control funding change. * Provides user support in all aspects of Position Control; develops training documents; assists administrators, directors and other designated staff with Vacancy, Budget, Attendance Tracking and Staffing Reports; conducts training as directed by CDFOO. * Collaborates with Information Services to troubleshoot issues in report definition and to verify end-user access for eFinance. * Updates personnel screen annually and quarterly for each ARMAC participant and submit roster to ADE; Coordinates annual training for new and existing employees in ARMAC; Update personnel screen for ARMAC designation after each payroll run; Monitors ARMAC Random Survey Moments for participant email response to prevent loss in school district reimbursement of Medicaid funds. Verify and obtain signature for quarterly reimbursement certification and return in a timely manner. * Updates and submits annual employee file upload to Vector Solutions SafeSchool for online professional development video library. Update employee database with new hires, transfers and terminations. * Perform any duties and responsibilities that are within the scope of employment, as assigned by Supervisor and/or Superintendent of Schools, and not otherwise prohibited by law or regulation. PHYSICAL REQUIREMENTS (Describes physical conditions of this position): ? Sedentary Work Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. * Light Work Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work. * Medium Work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move * Heavy Work Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move * Very Heavy Work Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects. PHYSICAL ACTIVITY: (Physical activities of the job are listed below and are with or without accommodations for disabilities for this position. The frequency of each applicable activity is noted according to the following: R = Regularly; F = Frequently; O = Occasionally, S = Seldom) R Sitting Resting with the body supported by the buttocks or thighs. O Standing Assuming an upright position on the feet, particularly for sustained periods. O Walking Moving about on foot to accomplish tasks, particularly for long distances. S Climbing Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. using feet and legs and/or hands and arms. O Balancing Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery, or erratically moving surfaces. O Bending Lowering the body forward from the waist. O Stooping Bending the body downward and forward by bending the spine at the waist through the use of the lower extremities and back muscles. O Kneeling Bending legs at the knee to come to rest on the knee or knees. O Crouching Bending the body downward and forward by bending the leg and spine. S Crawling Moving about on hands and knees or hands and feet S Twisting Moving the body from the waist using a turning motion. F Reaching Extending hand(s) and arm(s) in any direction O Pushing Using upper extremities to press against something with steady force in order to thrust forward, downward, or outward. O Pulling Using upper extremities to drag, haul or tug objects in a sustained motion. F Lifting Raising objects from a lower to a higher position or moving objects horizontally from position- to position through the use of the upper extremities and back muscles. R Finger Dexterity Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm. R Grasping Applying pressure to an object with the fingers and palm. R Feeling Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly of fingertips R Repetitive Motions Substantial and continuous movements of the wrists, hands, and/or fingers. R Talking Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly. R Hearing Acuity The ability to perceive speech and other environmental sounds at normal loudness levels. R Visual Acuity The power to see at a level that allows reading of numbers and text, operations of equipment inspection of machines, etc.

Arkansas Department of Health 4815 W Markham Street Little Rock, AR 72***********2 County: Pulaski City: Little Rock Administration - Human Resources Additional Preferences: Proficiency with Adobe software and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) preferred. Experience with AASIS preferred. Occasional in-state and out-of-state travel. Must maintain an Arkansas Notary Public Commission. Hiring Official: A. Fells Recruitment Contact: ********************************* - ************ The mission of the Department of Health is to protect and improve the health and well-being of all Arkansans. Position Information Class Code: G138C Grade: GS07 FLSA Status: EXEMPT Salary Range: $40,340.00 - $64,343.00 Summary The Agency Administrative Review Officer is responsible for conducting administrative due process hearings in accordance with federal and state regulations. This position is governed by state and federal laws and agency/institution policy. Functions Presides over evidentiary due process Administrative Hearings, pursuant to Arkansas Administrative Procedures Act, state and federal laws, and agency policy. Conducts hearings by swearing in witnesses, hearing testimony, and determining admissibility of evidence. Makes final ruling and writes final orders on hearings, based on weight of evidence, testimony, and the appropriate policy. Schedules administrative hearings and makes pre-hearing rulings on objections, continuances, and dismissals of appeals. Researches, reviews, and analyzes materials prior to hearings and identifies issues for hearings. Oversees preparation of transcripts and records of decisions appealed to the Circuit Court. Responds to requests for information under the Freedom of Information Act and researches case laws and statutory laws relating to the agency program and administrative law. May supervise legal support staff. Performs other duties as assigned. Dimensions None Knowledge, Skills and Abilities Knowledge of the Arkansas Administrative Procedures Act, and other applicable federal and state laws, rules, and regulations. Knowledge of investigative practices and procedures. Knowledge of computer operating software systems. Ability to research, interpret, and apply due process policies and procedures. Ability to communicate effectively both orally and in writing. Ability to evaluate information and prepare written or verbal reports. Ability to investigate and process grievances and appeals. Ability to supervise employees, administer work plans, and evaluate progress. Minimum Qualifications The formal education equivalent of a bachelor's degree in public administration, criminal justice, business management or a related field; plus three years of experience in administrative review and determination, alternative dispute resolution, conflict management, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Licenses None The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market: Little Rock

JOB GOAL: The Executive Assistant / Position Control & ARMAC Coordinator provides executive-level support to the Chief Deputy Finance & Operations Officer by managing a range of confidential, administrative, and technical tasks. Additionally, serves as the Position Control and ARMAC Coordinator, ensuring accuracy and compliance in personnel and financial operations. Demonstrates initiative and sound judgment within assigned authority, taking responsibility and performing tasks with minimal supervision and performs other related duties as assigned. School/Department: Office of Chief Deputy Finance & Operations Officer FLSA: Exempt Reports to: Chief Deputy Finance & Operations Officer Job Code: 1710 Salary Schedule: Schedule 804 Range 116 Work Days/Work Hours: Monday - Friday (8 hours per day) TERMS OF EMPLOYMENT: Twelve (12) month contract (245 days) Plus Benefits Package NOTE: Precise placement on the salary schedule will be determined based on experience. Salary Range: $47,924 - $83,267. MINIMUM QUALIFICATIONS: Minimum Academic Requirement - Bachelor's degree in Accounting, Business Administration, Finance, or related field of study. Master's Degree preferred. Minimum Experience Requirement - The district seeks a highly qualified professional with at least 10 years of demonstrated progressive experience in one or more of the following fields: accounting, business administration, finance, or office management. Advanced proficiency in computer skills, including MS Office and Google applications. Strong working knowledge of PowerSchool EFP (eFinance) and its functionalities. Expertise in executive assistant procedures and office management techniques, with a keen eye for correct grammar, punctuation, spelling, and proofreading. Skilled in electronic record-keeping, filing systems, and applying general finance and accounting Demonstrated skill and ability to communicate effectively, both verbally and in writing, with diverse groups, including top-level administrators and Board Proficient in preparing clear and accurate written communications, drafting documents, and completing assignments with attention to detail. Strong analytical and independent judgment skills, with the ability to establish and maintain files, manage time effectively, and prioritize multiple tasks. Capable of coordinating multiple projects simultaneously, researching and applying relevant laws, regulations, policies, and procedures related to administrative operations. Experienced in accurately recording and transcribing meeting minutes, sourcing and analyzing community data, and fostering cooperative working relationships. Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require. ESSENTIAL DUTIES AND RESPONSIBILITIES: Little Rock School District (LRSD) assures Equal Employment Opportunities and equal education opportunities for employees and students, as Federal and State Laws require. The following statements of duties and responsibilities describe the general nature and level of work by individuals assigned to this position. These statements are not an exhaustive list of all duties and responsibilities required within this position. Maintains the CDFOO's office Pro-Card; Prepares all necessary documentation and reports for the CDFOO approval; Reviews Pro Card Reports for CDFOO directors for accuracy before submitting to CDFOO for approval and forward to Financial Services for payment. Processes payments for goods and services purchased by CDFOO office and other departments as directed. Develops and prepares school and departmental budget worksheets; Provides correspondence to appropriate budget managers with pertinent submission deadline; Reviews budget worksheets before submitting to Financial Services for upload into annual expenditure budget; Monitors school budgets for adjustments after October 1st enrollment. Submits and reviews electronic travel requests for direct reports; assists with expense reconciliation upon travel completion. Responsible for the preparation, maintenance and submission of Absence Reports of employees under the direction of the CDFOO. Prepares weekly employee absences online; submits a printed copy with back-up leave documentation forms to the CDFOO for approval and files in an organized manner. Assist with submittal of work orders for any maintenance related issues for administration building. Screens and reviews applications for all school bookkeeper vacancies; Prepares matrix worksheet which compares applicants with minimum qualifications based on position announcement; Forwards matrix to hiring supervisor to assist in interview process assists schools/department staff with budgets. Assists with preparation of Board agenda items for the CDFOO and other departments as assigned. Performs research/audit assignments and prepares reports as needed. Processes all TalentEd Requests in eFinance to create new positions and/or increase/decrease authorized FTE; maintains and reviews centralized Position Control Log for creation and maintenance of positions and budgets. Works directly with Human Resources and Payroll to ensure accuracy and availability of positions for generating Vacancy Documents for new hires, transfers, and separations. Conducts periodic position control review rosters with Departments to reconcile position control with Department's Manifest Roster due to resignations and/or budget funding changes or reductions. Collaborates with Financial Services, Federal Programs, and Grants for determination of position funding per Arkansas Financial Accounting Handbook; notifies Financial Services when payroll redistribution is necessary due to a position control funding change. Provides user support in all aspects of Position Control; develops training documents; assists administrators, directors and other designated staff with Vacancy, Budget, Attendance Tracking and Staffing Reports; conducts training as directed by CDFOO. Collaborates with Information Services to troubleshoot issues in report definition and to verify end-user access for eFinance. Updates personnel screen annually and quarterly for each ARMAC participant and submit roster to ADE; Coordinates annual training for new and existing employees in ARMAC; Update personnel screen for ARMAC designation after each payroll run; Monitors ARMAC Random Survey Moments for participant email response to prevent loss in school district reimbursement of Medicaid funds. Verify and obtain signature for quarterly reimbursement certification and return in a timely manner. Updates and submits annual employee file upload to Vector Solutions SafeSchool for online professional development video library. Update employee database with new hires, transfers and terminations. Perform any duties and responsibilities that are within the scope of employment, as assigned by Supervisor and/or Superintendent of Schools, and not otherwise prohibited by law or regulation. PHYSICAL REQUIREMENTS (Describes physical conditions of this position): ? Sedentary Work Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Light Work Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work. Medium Work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move Heavy Work Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move Very Heavy Work Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects. PHYSICAL ACTIVITY: (Physical activities of the job are listed below and are with or without accommodations for disabilities for this position. The frequency of each applicable activity is noted according to the following: R = Regularly; F = Frequently; O = Occasionally, S = Seldom) R Sitting Resting with the body supported by the buttocks or thighs. O Standing Assuming an upright position on the feet, particularly for sustained periods. O Walking Moving about on foot to accomplish tasks, particularly for long distances. S Climbing Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. using feet and legs and/or hands and arms. O Balancing Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery, or erratically moving surfaces. O Bending Lowering the body forward from the waist. O Stooping Bending the body downward and forward by bending the spine at the waist through the use of the lower extremities and back muscles. O Kneeling Bending legs at the knee to come to rest on the knee or knees. O Crouching Bending the body downward and forward by bending the leg and spine. S Crawling Moving about on hands and knees or hands and feet S Twisting Moving the body from the waist using a turning motion. F Reaching Extending hand(s) and arm(s) in any direction O Pushing Using upper extremities to press against something with steady force in order to thrust forward, downward, or outward. O Pulling Using upper extremities to drag, haul or tug objects in a sustained motion. F Lifting Raising objects from a lower to a higher position or moving objects horizontally from position- to position through the use of the upper extremities and back muscles. R Finger Dexterity Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm. R Grasping Applying pressure to an object with the fingers and palm. R Feeling Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly of fingertips R Repetitive Motions Substantial and continuous movements of the wrists, hands, and/or fingers. R Talking Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly. R Hearing Acuity The ability to perceive speech and other environmental sounds at normal loudness levels. R Visual Acuity The power to see at a level that allows reading of numbers and text, operations of equipment inspection of machines, etc.

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Objective & Safety/Security Sensitive Designation This is not a safety/security sensitive position for purposes of the Arkansas Medical Marijuana Amendment and is not subject to random drug and/or alcohol testing. JOB OBJECTIVE: To support services that address the needs of multicultural communities and ensure that communities are aware of opportunities and resources and can access them. Essential Functions Create social media and marketing content and conduct outreach Assist with Spanish translation and interpretation Assist with daily operations of the Municipal ID program Minimum Qualifications, Additional Requirements and Supervisory Responsibilities Speak, read, and write in both English and Spanish fluently. Have a strong interest in public service and communications. Possess digital marketing skills, including proficiency in CapCut, Canva, Facebook, and AI tolls such as ChatGPT (or strong propensity to learn). Be available to work onsite 8 hours per week. Application Requirements Online applications only Applicants' answers to supplemental questions will be used to screen for minimum qualifications electronically. Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate. The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications. All communication regarding application status will be sent to candidates via text message/email address listed on account. You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications. Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at ************** if they are having computer difficulties.

We are currently seeking a Regional Administrative Team Specialist to join our team of highly qualified professionals that share our vision of Empowering Children to Conquer their World! The Regional Administrative Team Specialist executes administrative duties and oversees the site support specialists to ensure smooth daily operations across Pediatrics Plus sites. They will exhibit flexibility in changing environments, excellent communication abilities, and a solid understanding of administrative processes. The Regional Administrative Team Specialist will coordinate tasks efficiently, resolve issues promptly, and maintain a positive work environment. What we offer: Competitive Pay Paid Time Off Medical, Dental, & Vision Insurance State of the Art Facilities & Technology What you will do: Travel to assigned site to complete tasks in absence or support of administrative team lead or site support specialist. Provide front desk coverage each day, demonstrating customer service and knowledge of processes. Greet children and families as they arrive and directs them to appropriate areas as needed. Check in children, family, and visitors via software and communicate with appropriate leadership regarding parents/visitors. Receive phone calls for therapy and preschool operations. Answer questions/provide support as indicated or transfers call to appropriate department. Understand internal processes required for a student and patient to receive services. Control all scheduling for both ABA services and classroom coverage. For preschool and therapy, provide Welcome and Enrollment Packet to family, assure payment is received per funding source, and process all items appropriately. Process paperwork between site and central administrative team as outlined in process manuals. Fulfill all requests for medical records. Manage outgoing and incoming mail, scanning and distributing appropriately. Update scheduling software throughout the day and communicates cancellations to appropriate personnel. Contact parents/guardians regarding preschool absentees. Manage waiting list through communication with the family. Make needed corrections and updates in software systems. Prepare needed materials for onboarding of newly enrolled children. Make badges for new employees and students. Update mailbox labels, posted classroom rosters, and classroom schedule as needed. Collect, scan, and save all classroom rosters, diaper charts, and attendance sheets. Update these items as needed. Order supplies for site and stock supplies as they arrive: workrooms, offices, and janitorial. Ensure reminders are communicated about the monthly theme for team member of the month recognition and that all corresponding tasks for Team Member of the Month and Quarter are completed. Transportation Responsible for Medicaid transportation daily forms and the printing of new transportation logs and van reports. Responsible for van reimbursement paperwork to assist families. Responsible for scanning and saving all transportation documentation. Coordinate RBT projects by reaching out to administration and BCBAs. Schedule initial and follow-up calls to families. Track and maintain all occurrences. Complete required reporting for therapy, preschool, and ABA services. Monitor Prior Authorization and Treatment Documents. Manage expenses and completes expense report. May help to oversee additional administrative roles and completes one-on-one meetings with those roles. Participate in one-on-one meetings with site leader and/or VP. Oversee special events and communicate items as needed to the marketing team for addition to the company newsletter. Monitor compliance for several areas including, but not limited to, CPR certification, safety recall list, therapist license display, labor law posters, BT/RBT compliance/timelines, Hallpass, and audits. Act as a liaison for early intervention services. Control and submit Sunshine Fund Requests. Report items of concern or add repair needs to the maintenance list and monitors for completion. Communicate site IT needs to leader or IT team. Control all communication and oversight of cleaning team. Communicate with team members and outside providers with clarity and in a professional and timely manner. Communicate any needs or concerns with leader. Travel required to assigned site. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/ Certification: High School Diploma or equivalent. Bachelor's Degree, preferred. 3+ years' experience in a related field, preferred. Skills/ Abilities: Ability to communicate effectively and professionally with a wide variety of people. Strong organizational skills with attention to detail and accuracy. Computer skills which include a working knowledge of keyboarding, database, word processing, spreadsheet, and Internet software. Ability to handle multiple tasks in a very busy environment. Ability to read and interpret documents such as safety rules, policies, and other company documents. Ability to author routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Report for work dressed appropriately and complies with company policies regarding the dress code. Ability to maintain regular and punctual attendance. Ability to complete tasks in a timely manner. Must possess a valid driver's license in the state of Arkansas. Travel will be required. Essential Physical Requirement: While performing the duties of this job, the employee is frequently required to accurately communicate information and ideas so others will understand through sight and hearing. The employee is regularly required to move including walking, running, jumping, and sitting. The employee is regularly required to use hands and fingers to handle, lift, reach, and feel. The employee is frequently required to stand and stoop, twist, bend, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include near and distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #IND456 Full Time Compensation starts at $45,000 annually

Job Details Entry Southeast Arkansas College - Pine Bluff, AR N/A Part-Time/Extra Help High School Undisclosed None Day Admin - ClericalDescription Job Summary: This position is a part time/extra help position, limited to 24 hours per week. The Extra Help Administrative Specialist II is responsible for performing a wide variety of general office duties within the Student Success Center. This position is governed by state and federal laws and agency/institution policy. Job Duties & Responsibilities: Answer phones and greet walk-in students/customers with excellent customer service. Enter data and review for accuracy in the college's student information system. Assist students, when needed, with logging into the self-service system. Maintain office supplies and inventory. May be responsible for coordinating travel arrangements, processing payments, maintaining staff schedules and calendars, and scheduling events. Provide information, assistance, and clarification to internal and external stakeholders concerning agency/institution policies and procedures. Assist with creating requisitions necessary for the purchasing process. Perform other duties as assigned. Qualifications Minimum Qualifications: The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed. OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, UPON REVIEW OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications: Prior work experience in a customer service position Strong written and oral communication skills. Self-starter; ability to perform tasks without being told. Familiarity with multiple computer applications/software Ability to work effectively with diverse audiences. Application deadline: Review of applications will begin immediately. Incomplete applications will not be accepted. Application Procedure: All candidates must apply online at ****************************** Click 'Start Application' to complete the online applications. Interested individuals should submit a completed Southeast Arkansas College Employment Application. Please note: All transcripts, certifications, and other credentials should be uploaded with your Resume and Cover Letter. Paper documents will not be accepted. Required Applicant Documents: Resume Cover Letter College Transcripts (Please note: Official transcripts will be required upon offer of employment.) Certifications, licensures, and other credentials (Please note: Official copies will be required upon offer of employment.) Must have a valid Driver's License All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: Type of Position:Clerical Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at *******************. For general application assistance or if you have questions about a job posting, please contact Human Resources at ************ or ************. Department:CEA * Staff Chair * Jefferson County Department's Website: ***************************************** Summary of Job Duties:The Administrative Specialist III is responsible for coordinating office activities, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor. Qualifications: Minimum Qualifications The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Knowledge, Skills & Abilities Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others. Additional Information: Applicants for this position are required to upload a Resume, Cover letter, and a list of three (3) references including name, phone number and email address (if available) prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents. If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application, email *********************** Salary Information: Commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Kevin Harris, County Extension Agent - Interim Staff Chair, ************, ***************** All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Sitting, Talking Frequent Physical Activity:Manipulate items with fingers, including keyboarding Occasional Physical Activity:N/A Benefits Eligible:Yes

Ambassadors For Christ Youth Ministries, Inc. (AFC) is a model 501(c)3 nonprofit organization formed in 2006 for the purpose of providing multifaceted prevention and intervention programs for at-risk, underprivileged, and displaced youth. AFC has provided service as an outlet and platform for growth to over 16,000 at-risk youth in partnership with schools, churches, and other community serving youth programs throughout the Houston, Texas, and Pine Bluff/Little Rock, Arkansas areas for more than 15 years. AFC's overarching goal is to inspire excellence and promote leadership in youth, regardless of their backgrounds, through the implementation of multifaceted youth development programs centered around homelessness prevention, mental health and substance use prevention/intervention, and the overall reduction of sexual and other risky behaviors. The Project Assistant will work under the supervision of the Project Manager and will receive and maintain case files by appropriately filing referral forms, progress notes, monthly reports, service plans, transportation requests and any other information in case folders as directed by the Manager. The Project Assistant will assist a wide range of duties including, but not limited to, the following: PRINCIPAL RESPONSIBILITIES: Prepares Growth Opportunities program event calendar, schedules meetings and coordinates training sessions Processes and maintain database related to partners, volunteers and donors using Salesforce Enter client information into Salesforce, Workforce GPMS and Restaurant Ready portal Creates Purchase Orders for materials, travel etc. Proofreads and making copies of documents Relays internal emails to staff Answers and screens inquiry calls and emails from potential clients Collect data to help with the program admission process Assist with auditing program case notes/files Performs other duties/responsibilities or special projects as identified by the supervisor QUALIFICATIONS: Excellent written, documentation and verbal communication skills Ability to work in a variety of settings with culturally diverse families and communities with the ability to be culturally sensitive and appropriate Ability to work independently with a strong sense of focus A strong sense of and respect for confidentiality involving both clients and fellow employees Familiarity with office equipment and software (multi-line phone, desktop computer, MS Office) Strong organizational skills Must have a valid Arkansas Driver's License Ability to legally operate a motor vehicle and provide own transportation EDUCATION: Bachelor degree in Social Work, Counseling, Psychology or a related field preferred. HOURS: Part time EXPERIENCE: Minimum of two (2) years of administrative experience preferred. COMPENSATION: $40,000/year

Job Summary: Work with tax Lead Office Administrator, partners and members of the tax team to provide support in day-to-day operations of various clerical and administrative duties. Core job duties will include but not limited to: Actively live out and promote the firm's core values HT3 and service standards. Responsible for transmission of e-file returns and status of returns, including communication on stale and/or outstanding returns Prepare extensions, as requested Assist assigned Partners and Managers in various administrative duties Update firms management system (Practice Engine) for projects, clients, rollovers, and to close and open all jobs Log and maintain offsite files Prepare client letters and correspondence as instructed by staff, managers and partners Fill in as backup and serve in the rotation for the front desk switchboard Prepare informational reports as requested Assist with scheduling tax CPE training events and requests and tracking the tax CPE budget Assist with preparation of various reports and presentations Process expense reports for partners as requested Assist with special projects as assigned QUALIFICATIONS: High school diploma required Minimum of three (3) years' experience in an administrative role required. Prefer previous experience in a professional services organization. Excellent working knowledge of Microsoft Word, including tables and graphs Proficient in the use of Microsoft Outlook, Microsoft Excel, Adobe and other software applications Excellent spelling, organizational and analytical skills required Experience in a paperless accounting software preferred Excellent verbal and written communication skills Ability to meet strict deadlines Strong attitude of professionalism and teamwork PHYSICAL DEMANDS: While performing the duties of this job the employee will regularly be required to sit, stand, reach, walk, drive, kneel, crouch, crawl and lift and/or move up to 20 lbs.

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Job Details Benton - Benton, AR Project management responsibilities include the coordination and completion of projects on time within budget and within scope. Prepare reports for upper management regarding status of project. Key Duties and Responsibilities Coordinate internal resources and third parties/vendors for the flawless execution of projects Ensure that all projects are delivered on-time, within scope and within budget Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility Ensure resource availability and allocation Develop a detailed project plan to monitor and track progress Manage changes to the project scope, project schedule and project costs using appropriate verification techniques Measure project performance using appropriate tools and techniques Report and escalate to management as needed Track project performance, specifically to analyze the successful completion of short and long-term goals Perform other related duties as assigned Develop spreadsheets, diagrams and process maps to document needs The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Supervisory Responsibilities This job has no direct supervisory responsibilities. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Key Skills and Qualifications Bachelors degree or equivalent; or 4 to 10 years related experience and training; or equivalent combination of education and experience. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Knowledge of Design software's; Project Management software's and Microsoft Excel, Word and Outlook. Ability to plan and manage multiple projects accurately and on time for customers. Culture and Benefits Darragh is a fourth-generation, family owned and operated company with an emphasis on career development and a family atmosphere. Darragh's core values are: Driven, Reputation Matters, Problem Solvers, and People First. At our core is doing good business with good people and helping our customers succeed. If you are looking to join a company who shares your same values, Darragh is for you. We offer flexible paid time off, health, dental, vision, 401k and much more. Apply today and join a winning team at Darragh ***********************

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. Reporting to the Dean of Health Professions, the Administrative Specialist is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. The Administrative Specialist is responsible for the effective and timely completion of administrative support duties for the nursing department. This position also tracks completion of student applications in process for admission into the nursing program. This position is governed by state and federal laws and agency/institution policy. This administrative specialist position will be support for all programs in health professions, with an emphasis on Emergency Medical Services. Essential Duties Works with Health Professions programs and serves as a contact for Castle Branch, the vendor used to provide screening solutions to health professions students ensuring all required materials are submitted to Castle Branch by program deadline. Serves as the primary contact for students applying to the EMS program and assists students with application processing, answering questions, and troubleshooting. Processes American Heart Association cards for students. Orders and maintains cards for American Heart Association classes for NWACC. Submits invoices for American Heart and First Aid submissions. Is responsible for updating and maintaining the CHP MarketPlace items. Assists in setup for pinning ceremonies to include invitations, room reservations and other items related to pinning ceremonies. Prints certificates for First Aid and program related graduates. Enters scores into computer database system for application processing. Trains new faculty on setting up Castle Branch accounts and ordering new screenings. Posts fees to student account for payment processing. Maintains working knowledge of program requirements and policy to ensure uniformity and accuracy with program handbooks, center for health professions handbook, and the public facing website. Works with the local Trauma System as needed to maintain Trauma Grant funding Posts fees to student account for payment processing Orders textbooks and manages late adoptions and change orders. Greets customers, in person or on the telephone, and answers or refers inquiries. Supports the daily operations of departments as directed. Extracts, prepares and modifies data for reports as directed. Participates in advisory board meetings as needed and acts as scribe for these meetings. Maintains electronic and hard copy filing systems for student records and clinical affiliation agreements internally. Schedules and coordinates meetings, appointments, conferences, and travel arrangements for the faculty as needed Participates in accreditation compliance. Compiles documents to be sent for annual reports, self-study, and SPE. Maintains the office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Operates and coordinates the maintenance of standard office equipment in conjunction with CHP IT support. Opens, sorts, and distributes department mail. Sends surveys to graduates and employers, collects survey data, tallies results as appropriate Helps the Dean's office with budget requests during the budget process Collaborates with the Health Professions Academic Advisors to schedule tours of the Center for Health Professions. Assists with updating/printing program handbooks, handouts, or other printing needs. Performs any other related duties as required or assigned. Rate of Pay $17.34 per hour Knowledge, Skills, and Abilities Should be able to work effectively with employees and all levels of leadership within the institution. Must be proficient with MS Office (Word, Excel, PowerPoint, Access, Visio) and HRIS systems. The successful candidate must be a self-starter who takes accountability for performance while requiring minimal supervision. Must be able to handle highly confidential material efficiently and effectively. Must possess strong time management, multi-tasking, and organizational skills. Ability to build relationships with individuals and teams across the institution and campus. Ability to analyze information and recommend appropriate action. Knowledge of planning, research, and analysis techniques and procedures. Knowledge of department, operations, policies, and procedures. Ability to conduct research and perform quantitative quality assurance reviews. Ability to research, prepare, and present comprehensive written and oral reports. Ability to organize and conduct meetings and workshops. Knowledge of state and federal personnel laws, policies, and procedures. Must be able to report clear, concise and accurate ad-hoc reports to all levels of leadership. Physical Demands The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; regularly required to reach with hands and arms, taste or smell; occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Environmental Conditions The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. Required Qualifications The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in a specialized or a related field applicable to work performed. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. NWACC is an Equal Opportunity Employer, please see our EEO policy.

Information Class Code: C056C Grade: GS04 FLSA Status: NON-EXEMPT Salary Range: $32,405.00 - $51,686.00 The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy. Functions Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned. Dimensions None Knowledge, Skills and Abilities Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others. Minimum Qualifications The formal education equivalent of a high school diploma; plus three years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Licenses None Nearest Major Market: Little Rock

This is not a safety/security sensitive position for purposes of the Arkansas Medical Marijuana Amendment and is not subject to random drug and/or alcohol testing. JOB OBJECTIVE: To support services that address the needs of multicultural communities and ensure that communities are aware of opportunities and resources and can access them. * Create social media and marketing content and conduct outreach * Assist with Spanish translation and interpretation * Assist with daily operations of the Municipal ID program * Speak, read, and write in both English and Spanish fluently. * Have a strong interest in public service and communications. * Possess digital marketing skills, including proficiency in CapCut, Canva, Facebook, and AI tolls such as ChatGPT (or strong propensity to learn). * Be available to work onsite 8 hours per week. * Online applications only * Applicants' answers to supplemental questions will be used to screen for minimum qualifications electronically. * Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate. * The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications. * All communication regarding application status will be sent to candidates via text message/email address listed on account. * You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications. * Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at ************** if they are having computer difficulties.

Job Details Entry Southeast Arkansas College - Pine Bluff, AR N/A Undisclosed High School Undisclosed Negligible Day EducationDescription Job Summary: - Administrative Specialist is responsible for coordinating office activities, researching, and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. Duties and Responsibilities: Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents and sends notification of acceptance/rejection. Research various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types of routine correspondence and form letters. May calculate rates, fees, taxes, assessments, and fines. Keeping children's files in order Maintain 20 hours a year in early childhood or office management. Performs other duties as assigned. Knowledge, Abilities, and Skills: Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing. Qualifications Minimum Qualifications: The formal education equivalent of a high school diploma. Other job-related education and/or experience may be substituted for all or part of these basic requirements. Preferred Qualifications: The formal education equivalent of an Associate's degree in business administration or related field. Other job-related education and/or experience may be substituted for all or part of these basic requirements, upon approval of the Qualifications Review Committee. APPLICATION PROCEDURES: All candidates must apply online. Click Apply for Job to complete the online application. Interested candidates must attach all required documents to the application before submission. Paper documents will not be accepted. Required Applicant Documents: Resume Cover Letter Unofficial Copy of College Transcripts (if applicable) All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program, and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.

The Administrative Specialist III is responsible for providing administrative support to the units located on the third floor of Torreyson West. These units include the following: the Center for Excellence in Teaching and Academic Leadership, the Graduate School, the Intensive English Program, the Office of Research and Sponsored Programs, and University Testing. Reporting to the dean of the Graduate School, the Administrative Specialist III will be located in the Graduate School and serve as the main point of contact for individuals seeking assistance from the Graduate School. This position will require both oral and written communication with prospective students, current students, and graduate program faculty and staff. In addition, the Administrative Specialist III will process purchasing requisitions, hiring paperwork, and travel paperwork for all units on the third floor of Torreyson West. This position is governed by state and federal laws and agency/institution policy.

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. The Executive Assistant to the Vice President (VP) of Student Affairs provides essential support to the Vice President and the Office of the Vice President in all division operations. This position is responsible for conducting research, preparing data reports, making recommendations based on research findings, and managing various administrative functions. The role involves assisting with project coordination, budget administration, and delivering superior customer service. The Executive Assistant also plays a key role in managing confidential communications, supporting the emergency loan process for students, and collaborating with other staff across departments. Position is also responsible for coordinating Student Affairs events with both internal and external stakeholders. This position is governed by state and federal laws and institutional policies. Essential Duties Administrative Support Provide clerical, communications, and correspondence support for the Vice President, including managing confidential materials and handling all related tasks efficiently. Document Preparation Prepare and provide documents for communications, presentations, and meetings, ensuring accuracy and completeness. Internal Documentation Process internal documents related to purchase requests, travel arrangements, timesheets, and other operational needs to support the college's functions. Meeting Support Attend meetings as requested, providing record-keeping, minutes, and correspondence support as needed. Guest and Client Services Greet guests, respond to inquiries, and coordinate meetings in the Office of the Vice President, ensuring professional service and coordination. Cross-Department Collaboration Work with other administrative assistants and cabinet members to support college initiatives and projects. Collaborate with other divisions, departments, and external agencies to facilitate communication and operational tasks. Budget Management Assist the Vice President in managing the Student Affairs budget and monitor the budgets for direct reports. Ensure all financial transactions are processed timely and accurately. Scheduling & Travel Coordination Coordinate the Vice President's schedule, including meetings, travel itineraries, and other time-sensitive tasks. Data & Research Collect, assemble, and provide data and information in usable formats as requested. Conduct special research studies and prepare analysis as directed. Emergency Loan Process Management Oversee and manage the emergency loan process for students, ensuring all procedures are followed accurately and in a timely manner. Golden Eagle Award Scholarship Committee Serve as the lead member of the Golden Eagle Award Scholarship Committee, managing the nomination and selection process. Professional Development Manage the professional development and training of the division's administrative assistants, ensuring they have the resources and skills to succeed in their roles. Student Affairs Orientation Design and implement Student Affairs Orientation in alignment with Human Resources policies and procedures. Other Duties as Assigned Perform any other related duties as required to support the Vice President for Student Affairs and the Office of the Vice President. Rate of Pay $19.76 dollars per hour Knowledge, Skills, and Abilities Knowledge of the organization and administration of various higher education academic and social programs. Knowledge of campus and community resources. Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs. Ability to coordinate the activities of campus academic and/or social programs. Ability to evaluate collected information and formulate into recommendations. Ability to compile information into report form. Physical Demands The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is: Frequently: • Manipulate items with fingers, including keyboarding • Sitting • Standing • Walking Constantly: • Hearing • Repetitive motion • Talking The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. Environmental Conditions The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. Work Environment Office setting with occasional travel required for meetings or events. Qualifications Strong administrative and organizational skills with the ability to handle sensitive and confidential information. Excellent written and verbal communication skills. Ability to manage budgets, conduct research, and prepare detailed reports. Proven ability to coordinate complex schedules and travel logistics. Demonstrated experience in customer service and client relations. Proficiency in Microsoft Office Suite and other relevant software applications. Knowledge of institutional policies, state and federal regulations, and budget management practices. Additional Information This position is essential for the operational success of the Office of the Vice President for Student Affairs and provides vital support to the broader college community. The role offers opportunities for professional growth and development in a dynamic higher education environment. NWACC is an Equal Opportunity Employer, please see our EEO policy.

22084864 County: Jefferson Anticipated Starting Salary: $32,405.00 The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders. All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law. Position Information Class Code: C073C Grade: GS03 FLSA Status: NON-EXEMPT Salary Range: $32,405.00 - $51,686.00 Summary The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency/institution policy. Functions Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned. Dimensions None Knowledge, Skills and Abilities Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing. Minimum Qualifications The formal education equivalent of a high school diploma; plus one year of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Licenses None The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market: Little Rock Nearest Secondary Market: Pine Bluff

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. Provide administrative and programmatic support to the Workforce Development department for transportation-related programs. This position will report to the Workforce Dean and/or Program Director for CDL/Transportation. This position is responsible for coordinating program-specific operations, implementing processes, preparing reports, providing instructor and student follow-up, and serving as the first point of contact with students, staff, agencies, site representatives, and partners. Due to interaction with students, employees, and the college community, this role is an on-campus position. This position is eligible for telework for non-campus required activity This position is projected to work up to 19 hours per week when scheduled. Program director will communicate schedules for required campus or telework assignments. Specific Duties Expected to maintain all applicable Federal Motor Carrier Safety Administration -FMSCA, Department of Transportation - DOT, Department of Finance and Administration/ Motor Vehicle (Dept Fin Admin) and FERPA compliance regulations. Serve as the first point of contact for inquiries, answering phones and emails from potential students, enrolled students, parents, instructors, and stakeholders. Create student packets for classroom sessions. Timely input and retrieval of student data from Driver Education software and Federal Registry system for report to the Program Training Director and FT CDL Instructor Compile program evaluations and upload completion data to the education software system and FMSCA registry. Assist in gathering data to prepare internal and external reports for daily activities and for program audits. Maintain materials and data for licensure, grants, funding agencies, or governmental agencies. Work with Workforce Account Executive/Registrar in onboarding new student registrations. Prepare internal/external reports as needed. Coordinate with stakeholders regarding registration, dual and co-listed enrollments, and other course development and delivery aspects. Maintain spreadsheet (registrations, tuition, fees, etc.) of all courses in Transportation program. Create and maintain student files as required by FMSCA/MVA/DOT to maintain compliance. All other duties shown are based on courses in progress or in preparation for new courses. Prepare and coordinate courses for course entry with appropriate personnel, including room scheduling Review course schedule for adequate instruction (class size, technology, etc.) Assist as needed in preparation of purchase requisitions. Order and distribute supplies or program-specific materials as needed. Assist with developing and implementing marketing plans. Willing to attend industry events and maintain current knowledge of industry trends. Complete other duties as assigned. Rate of Pay: $15.50 per hour, Max of 19 hours per week. Knowledge, Skills, and Abilities Proficient in Microsoft and Excel. Some knowledge of PowerPoint and experience with Outlook preferred. Mid to expert proficiency in computer usage, including word processing, databases, and spread sheeting with software knowledge in Excel, Word, and PowerPoint. Regular contact with community members, students, state/local government officials, and high-level representatives of other organizations. Extensive in-person contact with faculty, staff, and visitors. The highest level of professionalism in all contacts is essential. Independent judgment and personal initiative are required to handle the multiple responsibilities and varied duties. Ability to analyze information, develop solutions, make recommendations, and implement. Position requires careful attention to detail, numerical aptitude, and the ability to read people. Ability to think on one's feet with quick and accurate responses frequently needed in complex situations. Highly accountable for the accurate preparation and reporting of information and data. Must be able to handle sensitive information, keeping it in the strictest of confidence. Demonstrated commitment to personal safety and integrity in recognition and timely report of situations that may contribute to personal or property loss ultimately affecting the college's reputation. Demonstrated abilities to coordinate multiple schedules, assess priorities, and meet deadlines; must possess excellent communication, interpersonal, and teamwork skills. Must be flexible and demonstrate initiative. Physical Demands/Work Environment The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is: Frequently: • Manipulate items with fingers, including keyboarding • Sitting • Standing • Walking Constantly: • Hearing • Repetitive motion • Talking The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. A private office that must be open and accessible to College staff, faculty, and visitors. Nature of responsibilities dictates work to be subject to interruptions and numerous distractions. Office hours may vary depending on the assignment to be completed. Environmental Conditions The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. Qualifications High School diploma or equivalent, Associate degree preferred. Preferred Experience: At least Three (3) years of administrative assistant experience. Intermediate to expert experience in front-to end program support such as what is obtained through dispatch, operations, or other applicable experience in the transportation industry. This experience must be demonstrated for accurate interpretation and application of current regulations specific to Federal Motor Safety and Department of Motor Vehicle/Transportation commercial motor vehicles. Must have excellent written, oral, and interpersonal communication skills. Demonstrated commitment to safety and knowledge of safety management controls. NWACC is an Equal Opportunity Employer, please see our EEO policy.