Administrative Specialist Jobs in Apple Valley, CA

Company: Cappuccine Specialties Inc (Routin America Inc. / Routin Group) About Us Cappuccine is a leading brand of beverage mixes, trusted by baristas and cafés around the world. It became part of the Routin group at the end of 2022-a dynamic, France-based company specializing in beverage ingredients and proudly B-Corp certified. In the U.S., our team has grown to 15+ people (Routin America & Cappuccine). With exciting developments underway, this is a great time to join us! Cappuccine is seeking an International Sales Administration & Procurement Coordinator to support our international/export markets. This role focuses on managing customer orders, export logistics, and providing top-tier service to our global partners. Additionally, the position includes procurement support to ensure the smooth production and distribution of Cappuccine products. This position is based out of Cappuccine's main office in Corona, California. Key Responsibilities ->Sales Administration & Customer Service (Primary Focus) • Order Management: Check inventory, process sales orders, generate invoices, and ensure timely fulfillment. • Export Documentation: Prepare and manage required paperwork for international shipments, ensuring compliance with export regulations. This includes working with government agencies and other organizations to obtain necessary certificates. • Customer Support: Act as the main contact for international customers, coordinating with freight forwarders and shipping companies, addressing inquiries, order updates, and issue resolution. • Sales Team Support: Work closely with the international sales team, based in several countries, to ensure seamless order processing and customer satisfaction. • Additional Assignments: Support sales administration efforts for both Cappuccine and 1883, assisting with logistics coordination, documentation, customer communication, and other tasks as needed. ->Procurement Support (Secondary Responsibilities) • Production Coordination: Liaise with the manufacturing facility and communicate regularly with the Cappuccine warehouse manager to align production schedules with order requirements. • Inventory & Packaging: Assist in ordering labels, cases, and other packaging materials to maintain smooth supply chain operations. • General Operations Support: Provide additional support as needed to ensure efficient day-to-day operations. Qualifications • Experience in sales administration, customer service, or export logistics (food & beverage industry experience is a plus). • Strong attention to detail and ability to multitask in a fast-paced environment. • Proficiency in Microsoft Office. • Experience with QuickBooks is a plus. • Excellent communication skills and a customer-focused approach. • Comfortable working with an international sales team across different time zones. Why Join Us? • Be part of a growing international brand in the food & beverage industry. • Work in a collaborative and supportive team environment. • Gain experience in both sales administration and procurement coordination.

Administrative support is one of the primary responsibilities. Administrative support may include records maintenance, reports, bookkeeping, accounting, etc. PRIMARY RESPONSIBILITIES Assist and provide administrative services such as attending meetings, coordinating preparation of administrative materials, and help coordinate training. Maintain records, files and calendars. Prepare correspondence and reports such as monthly statistics. Collect and organize data for projects, as required. Order supplies as needed. Assist with operations questions for our remote staff in several locations. Coordinate special events as needed. Maintenance of location account receivables and expenses. JOB REQUIREMENTS HS Diploma or GED required. 3+ years of administrative experience required. Must be detail oriented and have excellent communication skills. Solid organizational skills Applicants must be proficient in Microsoft Office (Including Excel, Word, and Outlook) Ability to work well independently and within a team. Sound judgment and maintains confidentiality. Bilingual English and Spanish is a PLUS!

Outbound Traveling Assistant Pay Rate: $18.00/hr Outbound Assistant Amazing office in Southern California is looking for Outbound Assistants to work at various locations in the Inland Empire Area. Hourly pay and mileage reimbursement. The Assistant will be providing back-office support to doctors and assisting with the following duties. Greet patients and prepare them for examinations Obtain patient medical history and vital signs Assist physician during patient examinations Assist with insurance, coding, and billing paperwork Requirements for this position: Minimum 6 months of Medical Assistant or Medical Office experience Current CPR/BLS Reliable Transportation Current Automobile Insurance #T&T PandoLogic. Category:Healthcare, Keywords:Reimbursement Assistant, Location:Redlands, CA-92375

About the Employer The Moreno Valley Unified School District's goal is "Excellence on Purpose." In order to achieve this goal, the Human Resources Division works toward building a foundation of employee excellence through a diverse and dedicated work force. Job Summary Job Summary Please see View 1. A completed EDJOIN classified application showing two (2) years of school district, office, or secretarial work at an increasingly responsible level. 2. Copy of High School Diploma, GED Certificate, or equivalent; or copy of transcripts showing high school graduation date. 3. Certificate of Keyboarding/Typing of 50 net WPM. * ONLINE KEYBOARDING/TYPING TESTS WILL NOT BE ACCEPTED. IF YOU DO NOT HAVE A VALID TYPING CERTIFICATE, YOU WILL TAKE A TYPING EXAM ON THE DAY OF TESTING FOR THIS POSITION. Copy of High School Diploma or GED Certificate or copy of transcripts showing high school graduation date. Certificate of Keyboarding/Typing of 50 Net WPM or more must include the following: " Name of organization administering the exam " Your first and last name " Date exam was taken (within the past 12 months) " Certificate must be signed by proctor of the exam * Proof of HS Graduation (Graduation from High School or equivalent) * Typing Certificate (Keyboarding/Typing Certificate of 50 NET WPM or more) Requirements / Qualifications Comments and Other Information * To see details of the and Requirements for this posting, please click on "View Other Job Description" or "Links Related to this Job". Prior to employment, all applicants are subject to a fingerprint clearance through the Department of Justice (DOJ) and a fee for processing. Authorization of employment will not be granted until the fingerprint clearance from DOJ has been accepted. * CURRENT EMPLOYEES SHALL REMAIN IN A POSITION FOR AT LEAST ONE (1) YEAR FROM THE BEGINNING DATE OF AN INITIAL PROBATION OR PROMOTIONAL PROBATIONARY PERIOD (PER CONTRACT, ARTICLE 15). For more information about this position, go to the pdf file here ********************************************************************************* II-**********5910.pdf

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

The Capital Expenditure Project's Administrator reports directly to the Project Manager and is primarily responsible for providing the department with comprehensive administrative support and project administration. This role also involves carrying out tasks and following the direction of the Vice President of Maintenance and Capital Improvements and the Director of Capital Improvements. RESPONSIBILITIES * Assist the Project Manager with administrative duties and document processing. * Assist the Vice President of Maintenance and Capital Improvements and Director of Capital Improvements with correspondence, reports, and other administrative tasks as needed. * Assist the Capital Expenditure team with correspondence, daily operations, reports, etc. * Respond to calls/emails from the Capital Expenditure team regarding contracts, plans, miscellaneous questions, etc. * Participate in project meetings and track action items for the Capital Expenditure team. * Lead and execute assigned projects focused on improving processes and procedures within the department to enhance effectiveness and efficiency, and subsequently, prepare comprehensive reports outlining the findings and recommendations derived from the analyses. * Present analysis reports clearly and concisely, highlighting key takeaways and proposing practical solutions for project-related issues. * Continuously improve the analysis and reporting process, seeking feedback and implementing enhancements to streamline and standardize procedures. * Send weekly updates on current and future projects to the Capital Expenditure team. * Generate and administer construction contracts & documents, purchase orders, and new vendor set-up. * Follow up with vendors and property managers on purchase orders and contract paperwork. * Manage and track receivables, update monthly invoice reports, and collaborate with accounting to enter monthly invoices. * Enter project documentation and invoices into project management technology tools, including software applications, web-based tools, and job cost accounting tools. * Maintain up-to-date records of all invoices processed, ensuring accuracy and adherence to agreed-on services for the Capital Expenditures Department. * Update, track, and manage weekly project estimate reports, working closely with the superintendent responsible for estimates in the CapEx Department. * Track all Conditional and Unconditional waivers for the CapEx Department * Attend company-sponsored events that relate to the development of the Team. * Handle requests and queries appropriately, maintaining a professional and customer-focused approach. * Perform other duties as assigned, contributing to the smooth functioning of the Capital Expenditure department. EXPERIENCE * Proficient in Windows and Office software: Demonstrated advanced proficiency in using software such as Excel, Word, PowerPoint, and Outlook. * Prior work experience within the property management or construction industry, with a good understanding of the related processes and practices. * Previous experience working with Accounting Departments and familiarity with accounting terminology to effectively handle financial aspects of the role. * Capable of understanding and executing tasks based on given instructions. * Experience in efficiently managing routine and repetitive tasks effectively. * Ability to maintain an appropriate work pace to manage the given workload efficiently. * Proven ability to handle complex or diverse tasks with competence. * Capable of relating well with others beyond just giving and receiving instructions, fostering effective collaboration within the team. * Able to make generalizations, evaluations, and decisions with minimal immediate supervision. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT * Operate computer and office equipment. * Work is primarily sedentary in nature. FLSA * Exempt

Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: * High School diploma or its equivalent * Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: * Experience to be proficient in performing most or all work assignments. * General working knowledge of applicable university infrastructure, policies, and procedures. * Thorough knowledge of office methods, procedures, and practices. * Fluency in using standard office software packages. * Thorough knowledge of English grammar, punctuation, and spelling. * Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. * Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. * Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. * Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. * Demonstrated competence in effectively presenting standard information in writing. * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: * Prior experience working with programs that serve formerly incarcerated or other marginalized populations. * Previous Project Rebound volunteer and familiarity with the CSUSB campus. * Familiarity with project management principles, including event coordination and stakeholder engagement. * Bilingual or multilingual skills relevant to the campus/community population. * Knowledge of campus support services, financial aid, and/or student affairs protocols. * Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. * Ability to use independent judgment and deal with matters of a confidential and sensitive nature. * Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************* Advertised: Mar 03 2025 Pacific Standard Time Applications close: Mar 17 2025 Pacific Daylight Time

As a Certification Department Administrative Assistant, you will be responsible for processing Re-Certification/Annual Maintenance applications, supporting day-to-day functions within the Certification Department, and ensuring that responsibilities are performed to the highest standard. You will work closely with internal and external clients to provide exceptional customer service and ensure accurate processing of applications. Essential Job Functions: Process incoming applications, including reviewing for completeness, issuing and retrieving invoices, and ensuring all relevant documentation is placed in the appropriate files following IAPMO R&T procedures. Provide exceptional customer service to clients regarding application content, invoices, and any inquiries. Issue letters as advised by IAPMO engineering staff related to standards, test reports, or sample updates. Support the team by backing up administrative functions in the absence of colleagues. Process cancellations and reinstatements of files or applications due to nonpayment or modifications. Communicate effectively with internal and external customers via phone, email, and in writing. Contribute as a team player on department projects and collaborate with other departments for cross-functional initiatives. Educational Qualifications, Skills & Experience: High School Diploma or equivalent. Minimum of 2 years of experience in an office environment. Strong customer service, memory retention Solid PC skills and computer literacy with proficiency in Microsoft Excel, Word, and PowerPoint. Knowledge of accounting or bookkeeping is a plus. Ability to work under pressure and meet tight deadlines. Strong organizational and productivity management skills. Collaborative and team-oriented approach to work. Salary -$21-$23/hrly

Communication Technology Services, CTS, is one of the largest integrators and managed service providers for mobile networks in the U.S. The company specializes in the design, installation and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks for the mobile network operators, enterprise and venue owners and network infrastructure owners. We are seeking an Administrative Assistant to support our growing business in our Southern California office in Corona, CA. This is an office-based position providing construction administrative support to the Southern CA region. It works closely with the Project Managers & Field Managers. The ideal candidate will have 3-5 years of experience as an office administrator or project coordinator. Administrative Assistant Responsibilities: * Compile and build closeout documentation for construction projects * Review and process all testing documents * Review pictures and create PDF * Create Sweep Metrix/ Cable Routing Reports * Safety create safety folders for each project, facilitate safety meetings and track attendance and maintain safety-training records. * Assist with maintaining and updating Sitetracker project data * Maintain and Update Technician Schedule * Manage Permit Application process * Assist in field requests as they come in (Lift Rentals, Equipment Rentals) * Assist in the AT&T project tracking in various databases * Submit closeout deliverables into the various AT&T databases * Maintain job folders in ShareFile and upload any documentation required * Maintain Subcontractor Purchase Orders (POs) process * Travel Arrangements * Other duties as assigned Qualifications: * High School Diploma, Associate or Bachelors degree preferred. * Strong computer skills, including proficiency with MS Word, Excel & PowerPoint and Email * Can do/ will do attitude & ability to multi-task * Excellent verbal and written communication skills The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give a general sense of the responsibilities and expectations of the position. As the nature of business demands change so may the essential functions of this position. Pay Scale is $20-$25hr based upon experience

Provide a full range of general clerical support for Project Rebound, including but not limited to communicating information to staff and the public, processing documents in accordance with financial, legal, and administrative requirements, and assisting office personnel with daily operations. Duties and responsibilities Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: High School diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: Prior experience working with programs that serve formerly incarcerated or other marginalized populations. Previous Project Rebound volunteer and familiarity with the CSUSB campus. Familiarity with project management principles, including event coordination and stakeholder engagement. Bilingual or multilingual skills relevant to the campus/community population. Knowledge of campus support services, financial aid, and/or student affairs protocols. Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. Ability to use independent judgment and deal with matters of a confidential and sensitive nature. Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Provide a full range of general clerical support for Project Rebound, including but not limited to communicating information to staff and the public, processing documents in accordance with financial, legal, and administrative requirements, and assisting office personnel with daily operations. Duties and responsibilities Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: High School diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: Prior experience working with programs that serve formerly incarcerated or other marginalized populations. Previous Project Rebound volunteer and familiarity with the CSUSB campus. Familiarity with project management principles, including event coordination and stakeholder engagement. Bilingual or multilingual skills relevant to the campus/community population. Knowledge of campus support services, financial aid, and/or student affairs protocols. Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. Ability to use independent judgment and deal with matters of a confidential and sensitive nature. Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Performs varied administrative and office duties to support the clinical activities for the College of Dental Medicine with a primary role in Community Based Dental education. This position requires extensive knowledge of dental office procedures and protocols. Required Qualifications Experience: Three or more years of experience in a clinic, hospital clinic or multi-provider dental office preferred. Experience in a dental school environment helpful. Knowledge of dental terminology. Knowledge of billing Denti-Cal Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Must maintain a Motor Vehicle Report ( MVR ) that satisfies the requirements of the WesternU Vehicle Use Policy.

Join a Nationwide and Multi-Regional Top Workplace of 2024! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about! Please note that this position is based out of Covina, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: Administrative support on active construction site to the site-based project team Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities Data entry: Daily reports, RFI and Submittal Logs Track DSA inspection logs, Skilled & Trained workforce, and contractor's insurance Maintain job site-specific SDS and postings Ability to take meeting minutes Maintain the physical and electronic filing system for each job adhering to company standards Follow up with responsible parties to obtain/coordinate project information Requirements: Excellent attention to details and facility with numbers Ability to prioritize and multi-task, in a busy office environment Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies Self-starter with strong multi-tasking and follow-up skills Identifies and resolves problems in a timely manner Good judgment, logic, and ability to learn new things quickly Responds to requests for service and assistance Superb organizational skills and desire to get it right Must have good communication, teamwork, and organizational skills Proficient knowledge of Microsoft Office Suite. Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus. Typing of at least 50 wpm with emphasis on accuracy A valid driver's license and acceptable driving history is required Must possess a high school diploma or GED Benefits: Employee Stock Ownership Plan (ESOP) Profit-Sharing 100% employer-paid Health/Dental premiums for team members Generous Vacation and Sick Time off Nine(9) Paid Holidays - Including your Birthday! 100% employer-paid Life, AD&D, and Long Term Disability insurance Retirement plans with company contribution Subsidized tuition on Child Care Health/Dependent care FSA's Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

About the Employer Banning Unified School District is a diverse community that collaborates to develop responsible, respectful, and prepared students to achieve their full potential. With over 500 employees and a $70M operational budget, the District serves nearly 4,500 students enrolled in pre-kindergarten through twelfth grade from Banning, Cabazon, White Water, Poppet Flats, and the Morongo Indian Reservation. With one preschool, four elementary schools, one middle school, one comprehensive high school, one continuation high school, and one independent study school, the district is one of the largest employers in the city of Banning. In February 2021, Banning Unified School District opened a first-of-its-kind Performing Arts Center at Banning High School. In addition, the 27,000 sq. ft. state-of-the-art facility includes seating for over 500 with built-in, high-tech equipment to enhance opportunities for students to engage in advanced Career Technical Education (CTE) programs using the latest technologies. View * CPR/First Aid Certification (Within six months of appointment to the position.) * Driver's License Copy * Proof of HS Graduation (or equivalent) * Resume * Typing Certificate (Typing Certificate (Minimum 55 words per minute (NET 55 WPM). Typing test must be within 2 years. No online tests accepted.)) Requirements / Qualifications Comments and Other Information MUST PASS THE DISTRICT WRITTEN EXAM. Applicants that pass the initial screening will be notified of the examination date. The written exam will cover English language usage, school and student safety, first aid, student interaction, and human relations. This position is part of the California School Employees Association (CSEA) bargaining unit. After a conditional offer of employment, applicants must meet the following requirements: 1. Must pass District physical examinations and drug/alcohol screening 2. A current TB clearance 3. Fingerprint clearance from the Dept. of Justice and the FBI All Candidates Must Attach Required Documents *Incomplete Applications Will Not Be Accepted* Banning Unified School District is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, age, disability, or gender in any of its policies or practices. IMPORTANT NOTICE: After the recruitment period for this position closes, your application will be reviewed to ensure it meets the minimum qualifications. Incomplete or inaccurate applications WILL NOT be considered. If any required materials are missing from your application, please visit EdJoin.org to update your attachment library and ensure that all relevant documents are submitted before the recruitment deadline. If you encounter any issues with your application or need assistance attaching documents, please contact Human Resources at ************** before the recruitment deadline. Incomplete applications will not be processed or considered for further review. Applications must be fully completed (no blank fields). For more information about this position, go to the pdf file here *************************************************************************** Description***********5630559.pdf

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Under minimal supervision of the Lead Administrative Assistant, the Administrative Assistant will work independently to: * Manage CVWBC and Palm Desert iHub calendars, schedule appointments, conferences, and coordinate meetings. * Prepare and distribute internal and external correspondences, including emails, memos, and reports. * Maintain and update company databases and records. * Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships. * Assist in organizing company events, meetings, and conferences, including logistical arrangements, catering, and material preparation. * Order and maintain office supplies, ensuring inventory is well-stocked. * Assist in creating and maintaining various documents, spreadsheets, and presentations. * Provide general administrative support, including filing, scanning, and photocopying documents. * Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities. * Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology related problems. * Coordinate with vendors for services such as cleaning, maintenance, and security to ensure a seamless experience for members * Other duties as assigned

Under the direct supervision of the Director of Student Assistance in Learning (SAIL), indirect supervision of the Assistant Vice President (AVP) for Student Success & Education Equity, and under the lead work direction of the SAIL's Analyst, the Administrative Support Assistant will provide general administrative, clerical, and programming support for SAIL. Duties/Responsibilities Provide students with general program information and eligibility requirements, explaining standard policies and procedures when necessary. Assist students with scheduling appointments and checking in for project services. Support department advising and counseling efforts by maintaining, reconciling, and organizing student files. Provide student files for counselor appointments and process new or returning SAIL student applications. Establish and maintain working relationships with others. Prepare various office forms and memos, maintain the student appointment scheduling software, and effectively assist with phone, email, and Canvas communications to students. Keep track of office supplies and promotional items and communicate any needs to the SAIL's Analyst. Assist with maintaining the student participation log and applicable databases for the SAIL project as required by grant guidelines and department leadership. Participate in staff meetings and prepare detailed meeting minutes. Generate reports on student activity levels and assist in the planning and execution of student recruitment presentations with campus partners. Attend trainings to maintain compliance and knowledge of SSS, CSU, and CSUSB policies and procedures. Prepare and distribute marketing materials such as flyers, posters, and social media posts to promote SAIL events and activities. Track and assist with student registrations for events and workshops. Schedule facility reservations for events and activities. Assemble necessary materials for events and activities and assist on the day of the events. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND one year of experience in general office clerical work or one year of training in a vocational school/college. Required Qualifications Basic knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of English grammar, spelling, and punctuation. Ability to use standard office equipment. Ability to use standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to perform basic mathematical functions. Fundamental writing and presentation skills to effectively communicate standard information. Ability to respond to routine inquiries and explain standard policies and procedures to others. Preferred Qualifications General knowledge of office methods, procedures, and practices, and a working knowledge of correct English, grammar, spelling, and punctuation. Fundamental writing skills to effectively communicate standard information. Ability to use standard office equipment, along with the ability to use standard word processing and related computer software packages. Ability to perform basic arithmetic functions, along with the ability to respond to basic routine inquiries and explain standard policies and procedures to others. Ability to work cooperatively with a diverse campus community. Experience working with diverse populations, including low-income, first-generation, and students with disabilities. Compensation and Benefits: Anticipated Hiring Range: $3,680 per month Classification Salary Range: $3,680 - $4,517 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is March 5, 2025 at 11:55 pm (PST) As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Under the direction of the Director and the general supervision of the office lead, the Administrative Support Assistant will perform a wide range of moderate to complex clerical, secretarial, and administrative duties, including tasks related to medical records, to support Counseling & Psychological Services (CAPS). Duties & Responsibilities Under direct supervision, arranges and maintains counselor schedules each semester to ensure adequate clinical coverage using medical record-keeping and scheduling software. Sets up and maintains the CAPS clinical schedule by responding to in- person and telephone requests for services and accurately inputting appointments into the scheduling software. Day-to-day work is performed independently under general instructions, including front counter reception duties such as greeting clients, checking them in for appointments, and assisting with the completion of intake forms, both online and in hard copy, as needed. Verifies student enrollment for service eligibility using PeopleSoft Campus Solutions by reviewing and cross-checking enrollment records and ensuring that imported client demographic data is accurate, complete, and current. Utilizes general knowledge of university infrastructure, policies, and procedures to ensure that front office interactions with clients and the general public comply with HIPAA regulations. Using active problem solving and effective interpersonal skills, act as first point of contact for a variety of campus and community individuals by answering questions via telephone, email, in-person, or other electronic communication to answer moderately to complex general questions or concerns and route to appropriate contact as necessary. Assists with opening and closing procedures of the clinic, ensuring all necessary tasks are completed efficiently and in accordance with established protocols. Provides administrative support to the Administrative Support Coordinator (ASC), Director, and Counselors, as needed. Handles multiple work priorities, including but not limited to distributing daily mail, retrieving CAPS checks from the Bursar's office, and maintaining the waiting area by ensuring that client handouts and brochures are stocked and orderly. Performs routine clerical tasks related to daily operations. Scans physical documents and forms for import into medical record-keeping software and maintains accurate records. Processes and coordinates incoming and outgoing clinical correspondence and documents. May need to support Palm Desert campus on occasion Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience High school diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent Required Qualifications Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications Previous experience in behavior health or medical clinic Previous experience with medical record keeping software Certification of HIPAA: Protecting Patient Privacy training Strong communication and customer service skills Strong listening skills Ability to manage high volume, fast paced telephone and in-person inquiries Strong multitasking and organizational skills Ability to work independently and make independent decisions regarding clinical scheduling Ability to manage emergency/crisis calls or walk-ins while effectively gathering information Ability to remain calm and make decisions in stressful situations Basic computer skills including Windows OS, email, word processing, spreadsheets Advanced computer skills with medical record keeping software Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,864 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is March 18, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Under the direction of the Director and the general supervision of the office lead, the Administrative Support Assistant will perform a wide range of moderate to complex clerical, secretarial, and administrative duties, including tasks related to medical records, to support Counseling & Psychological Services (CAPS). Duties & Responsibilities Under direct supervision, arranges and maintains counselor schedules each semester to ensure adequate clinical coverage using medical record-keeping and scheduling software. Sets up and maintains the CAPS clinical schedule by responding to in- person and telephone requests for services and accurately inputting appointments into the scheduling software. Day-to-day work is performed independently under general instructions, including front counter reception duties such as greeting clients, checking them in for appointments, and assisting with the completion of intake forms, both online and in hard copy, as needed. Verifies student enrollment for service eligibility using PeopleSoft Campus Solutions by reviewing and cross-checking enrollment records and ensuring that imported client demographic data is accurate, complete, and current. Utilizes general knowledge of university infrastructure, policies, and procedures to ensure that front office interactions with clients and the general public comply with HIPAA regulations. Using active problem solving and effective interpersonal skills, act as first point of contact for a variety of campus and community individuals by answering questions via telephone, email, in-person, or other electronic communication to answer moderately to complex general questions or concerns and route to appropriate contact as necessary. Assists with opening and closing procedures of the clinic, ensuring all necessary tasks are completed efficiently and in accordance with established protocols. Provides administrative support to the Administrative Support Coordinator (ASC), Director, and Counselors, as needed. Handles multiple work priorities, including but not limited to distributing daily mail, retrieving CAPS checks from the Bursar's office, and maintaining the waiting area by ensuring that client handouts and brochures are stocked and orderly. Performs routine clerical tasks related to daily operations. Scans physical documents and forms for import into medical record-keeping software and maintains accurate records. Processes and coordinates incoming and outgoing clinical correspondence and documents. May need to support Palm Desert campus on occasion Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience High school diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent Required Qualifications Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications Previous experience in behavior health or medical clinic Previous experience with medical record keeping software Certification of HIPAA: Protecting Patient Privacy training Strong communication and customer service skills Strong listening skills Ability to manage high volume, fast paced telephone and in-person inquiries Strong multitasking and organizational skills Ability to work independently and make independent decisions regarding clinical scheduling Ability to manage emergency/crisis calls or walk-ins while effectively gathering information Ability to remain calm and make decisions in stressful situations Basic computer skills including Windows OS, email, word processing, spreadsheets Advanced computer skills with medical record keeping software Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,864 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is March 18, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act