What does an Administrative Services Coordinator do?

Updated January 8, 2025
7 min read

An administrative services coordinator is responsible for performing administrative duties and acting as a liaison between employees and senior management. Administrative services coordinators negotiate contracts with suppliers and vendors for resources and inventories. They also respond to clients' inquiries and concerns, schedule appointments, and file transaction reports. An administrative services coordinator must have excellent communication and organizational skills, especially in supporting daily business operations under minimal supervision, resolve issues, and disseminate information and announcements across the organization.

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Administrative services coordinator responsibilities

Here are examples of responsibilities from real administrative services coordinator resumes:

  • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
  • Demonstrate keen knowledge of POS management system.
  • Coordinate biweekly payroll via Kronos to ensure days off are schedule accordingly.
  • Assist in Kronos and leave of absence training for timekeepers and administrative assistants.
  • Plan and create PowerPoint presentations.
  • Prepare PowerPoint presentations for scientific meetings.
  • Retain home repairs and rehabilitation records for annual compliance audits.
  • Greet patients while updating their insurance/demographics in the practice management system.
  • Collaborate with department coordinators to ensure proper communication and reporting practices.
  • Organize appointments and the preliminary delivery of medical exam results for patients.
  • Integrate a geographically disperse team of training coordinators across multiple global locations.
  • Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.
  • Enter PTFs in CMS and prepare all contracts.
  • Enter travel requisitions in CMS and complete travel expense claims for faculty, while checking accuracy of all claims before submitting.
  • Request medical records to obtain necessary information request by Medicare, Medicaid or other third party insurance companies.

Administrative services coordinator skills and personality traits

We calculated that 9% of Administrative Services Coordinators are proficient in Patients, Human Resources, and PowerPoint. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Administrative Services Coordinators that have these skills listed on their resume here:

  • Patients, 9%

    Organized appointments and the preliminary delivery of medical exam results for patients.

  • Human Resources, 7%

    Managed the overall daily office operations including office management, human resources, technology, contracts and management of administrative staff.

  • PowerPoint, 5%

    Planned and created PowerPoint presentations.

  • Administrative Services, 5%

    Worked closely with the Director of Administrative Services to oversee corporate facility.

  • Home Health, 5%

    Prepare billing of home health services to Medicare, Medicaid and Private Insurance.

  • Data Entry, 5%

    Provide data entry services including reconciliation of data.

Most administrative services coordinators use their skills in "patients," "human resources," and "powerpoint" to do their jobs. You can find more detail on essential administrative services coordinator responsibilities here:

Interpersonal skills. One of the key soft skills for an administrative services coordinator to have is interpersonal skills. You can see how this relates to what administrative services coordinators do because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, an administrative services coordinator resume shows how administrative services coordinators use interpersonal skills: "demonstrated effective interpersonal relationship and customer service skills. "

Organizational skills. Many administrative services coordinator duties rely on organizational skills. "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently.," so an administrative services coordinator will need this skill often in their role. This resume example is just one of many ways administrative services coordinator responsibilities rely on organizational skills: "managed various functions of human resources, strategic planning, organizational leadership and workforce planning. "

Writing skills. This is an important skill for administrative services coordinators to perform their duties. For an example of how administrative services coordinator responsibilities depend on this skill, consider that "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an administrative services coordinator: "assisted the nurse appeal coordinators by acknowledging appeals, writing determination letters and advising of the outcome of the appeal. ".

Most common administrative services coordinator skills

The three companies that hire the most administrative services coordinators are:

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Compare different administrative services coordinators

Administrative services coordinator vs. Office administrator

Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

We looked at the average administrative services coordinator salary and compared it with the wages of an office administrator. Generally speaking, office administrators are paid $11,495 lower than administrative services coordinators per year.Even though administrative services coordinators and office administrators are distinct careers, a few of the skills required for both jobs are similar. For example, both careers require patients, human resources, and powerpoint in the day-to-day roles and responsibilities.

There are some key differences in the responsibilities of each position. For example, administrative services coordinator responsibilities require skills like "administrative services," "home health," "rehabilitation," and "process payroll." Meanwhile a typical office administrator has skills in areas such as "patient care," "office administration," "real estate," and "office procedures." This difference in skills reveals the differences in what each career does.

Office administrators earn the highest salaries when working in the government industry, with an average yearly salary of $39,681. On the other hand, administrative services coordinators are paid more in the media industry with an average salary of $78,174.On average, office administrators reach similar levels of education than administrative services coordinators. Office administrators are 4.5% less likely to earn a Master's Degree and 0.2% less likely to graduate with a Doctoral Degree.

Administrative services coordinator vs. Administrator secretary

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

On average, administrator secretaries earn a $14,582 lower salary than administrative services coordinators a year.Only some things about these jobs are the same. Take their skills, for example. Administrative services coordinators and administrator secretaries both require similar skills like "patients," "powerpoint," and "data entry" to carry out their responsibilities.

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that administrative services coordinator responsibilities requires skills like "human resources," "administrative services," "home health," and "rehabilitation." But an administrator secretary might use other skills in their typical duties, such as, "routine correspondence," "payroll," "office procedures," and "secretarial support."

Administrator secretaries earn a lower average salary than administrative services coordinators. But administrator secretaries earn the highest pay in the manufacturing industry, with an average salary of $36,398. Additionally, administrative services coordinators earn the highest salaries in the media with average pay of $78,174 annually.In general, administrator secretaries achieve similar levels of education than administrative services coordinators. They're 4.8% less likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.

Administrative services coordinator vs. Administrative aide

An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.

On average scale, administrative aides bring in lower salaries than administrative services coordinators. In fact, they earn a $10,204 lower salary per year.administrative services coordinators and administrative aides both have job responsibilities that require similar skill sets. These similarities include skills such as "powerpoint," "data entry," and "travel arrangements," but they differ when it comes to other required skills.

There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, an administrative services coordinator is likely to be skilled in "patients," "human resources," "administrative services," and "home health," while a typical administrative aide is skilled in "proofreading," "database management," "payroll," and "financial aid."

Administrative aides make a very good living in the utilities industry with an average annual salary of $40,662. On the other hand, administrative services coordinators are paid the highest salary in the media industry, with average annual pay of $78,174.administrative aides typically earn similar educational levels compared to administrative services coordinators. Specifically, they're 2.3% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.

Administrative services coordinator vs. Administrative office specialist

An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.

Administrative office specialists average a lower salary than the annual salary of administrative services coordinators. The difference is about $13,741 per year.According to resumes from administrative services coordinators and administrative office specialists, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "powerpoint," "data entry," and "travel arrangements. "Each job also requires different skills to carry out their responsibilities. An administrative services coordinator uses "patients," "human resources," "administrative services," and "home health." Administrative office specialists are more likely to have duties that require skills in "payroll," "phone calls," "hr," and "database management. "The technology industry tends to pay the highest salaries for administrative office specialists, with average annual pay of $36,820. Comparatively, the highest administrative services coordinator annual salary comes from the media industry.The average resume of administrative office specialists showed that they earn similar levels of education compared to administrative services coordinators. So much so that theyacirc;euro;trade;re 4.4% less likely to earn a Master's Degree and less likely to earn a Doctoral Degree by 0.2%.

Types of administrative services coordinator

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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