Administrative Officer resume examples for 2025
Build a better Administrative Officer resume with Zippi, your AI resume builder robot.
All resume examples
Administrative Officer Resume
David Moore Administrative Officer 35745 S. Maple Ln., Boston, MA | (840) 555-4954 | dmoore@example.com Work Experience Administrative Officer, Children's Hospital - Boston, MA 2020 Processed and tracked purchase orders up to one million dollars in capital projects for the hospitals networking systems. Prepared purchase orders, requests for vendor payments, requisitions for payments for director and upper level management signatures as needed. Maintain an open line of communication with supervisors regarding completion of tasks Complete miscellaneous tasks assigned by supervisor Regulated grants and purchase orders. Helped implement new guidelines and wrote procedures for training purposes. Organize and promote special events for Executive Management and Board of Trustees, including holiday parties, educational seminars and retreats. Administrative Supervisor, Biogen - Boston, MA 2010 - 2020 Prepared and circulated agendas and meeting materials. Collect and prepare final PowerPoint presentation slide decks for All Hands /Summit meetings. Interpreted and edited operating policies and procedures for employees. Provided administrative support, event planning and travel arrangements for the Director and eight Associates. Sales Administrator, Aramark - Boston, MA 2007 - 2010 Achieved 50,000 monthly sales goals. Provide exceptional customer service in order to retain accounts and build customer relationships. Loaded and unloaded product per company policies, procedures, and guidelines. Educate and network with prospective customers at Dining Membership tabling events. Practice attentive and active listening and communicate efficiently under adverse conditions through the internal/external communication process. Skills Education Bachelor's Degree Business 1999 - 2002 Northeastern University - Boston, MA |
How to write an administrative officer resume
Craft a resume summary statement
Put a resume summary on the top of your resume to highlight your accomplishments. A resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to write a strong, impressive resume summary:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in administrative officer-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some administrative officer interviews.Hi, I'm Zippi, your job search robot. Let me write a first draft of your summary statement.
List the right project manager skills
Your Skills section is a place to list all relevant skills and abilities. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on an administrative officer resume:
- Veterans
- Human Resources
- Rehabilitation
- Personnel Actions
- Financial Management
- Patients
- Administrative Functions
- EEO
- Payroll
- Administrative Procedures
- PowerPoint
- Logistics
- Property Management
- Federal Agencies
- Provides Administrative Support
- Administrative Policies
- Administrative Management
- Administrative Operations
- Administrative Processes
- Personnel Management
- Office Management
- Word Processing
- Office Equipment
- Travel Arrangements
- Administrative Services
- Management System
- Financial Reports
- Facilities Management
- Performance Appraisals
- Administrative Tasks
You can let Zippi customize your resume.
How to structure your work experience
Your work experience should be structured:
- With your most recent roles first, followed by earlier roles in reverse chronological order.
- Job title, along with company name and location on the left.
- Put the corresponding dates of employment on the left side.
- Keep only relevant jobs on your work experience.
How to write administrative officer experience bullet points
Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.
Use the XYZ formula for your work experience bullet points. Here's how it works:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
This creates bullet points that read Achieved X, measured by Y, by doing Z.
Here are effective examples from administrative officer resumes:
Work History Example #1
Administrative Support Assistant
AT&T
- Performed secretarial, payroll, clerical and administrative functions for upper management.
- Involved in preparation and execution of Test Plans, Test cases using HP Quality Center tool.
- Escalated issues as needed and maintained communications with customer.
- Prepared meeting and presentation materials, including graphs, Excel reports and PowerPoint slides.
- Provided problem resolution updates with clear positive communication to the office.
Work History Example #2
Administrative Assistant/Secretary/Receptionist
Passaic Beth Israel Hospital
- Maintained communication with patients regarding scheduled appointments, follow ups and results and documented contacts.
- Assisted with the planning and implementation of healthcare administrative strategies while achieving short and long-term operational goals for Long Term Care.
- Verified and approved hours worked by division managers/directors for payroll.
- Prepared compilation financial statements for the CPA Accountant.
- Performed complex and confidential administrative functions including Excel spreadsheets, PowerPoint presentations, and Outlook.
Work History Example #3
Administrative Officer
McDonald's
- Summarized and analyzed marketing campaigns and site metrics through performance reporting and competitive analysis.
- Provided Administrative support to the Payroll department.
- Maintained communications of the company by timely relaying messages from every customer directly to the consultant.
- Utilized Microsoft Office to include: Word, Excel, PowerPoint and Outlook.
- Developed agendas and PowerPoint presentations for c-level executives.
Work History Example #4
Administrative Officer
Kelly Services
- Utilized deductive reasoning, internet research, Microsoft Streets & Maps to correct discrepancies and verify information.
- Handled manual payroll process, change form notifications, including responding to questions on payroll concerns.
- Used ADP and Kronos time keeping systems.
- Assisted with special projects utilizing Microsoft Word, Excel and PowerPoint.
- Provided documentation utilizing ISO, FDA AND GMP standards
You can let Zippi customize your resume.
Add an education section to your resume
Here is the best way to format your education section:
- Display your highest degree first.
- If you graduated over 5 years ago, put this section at the bottom of your resume. If you lack relevant work experience, the education section should go to the top.
- If you have a bachelor's or master's degree, do not list your high school education.
- If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries from administrative officer resumes:
Bachelor's Degree In Business
Northeastern University, Boston, MA
1999 - 2002
Highlight your administrative officer certifications on your resume
If you have any additional certifications, add them to the certification section.
To list, use the full name of the certification and the organization that issued it, along with the date of achievement.
If you have any of these certifications, be sure to include them on your administrative officer resume:
- Certified Professional - Human Resource (IPMA-CP)
- Certified Manager Certification (CM)
- Certified Management Accountant (CMA)
- Master Project Manager (MPM)
- Word 2010 Certification
- Project Management Professional (PMP)
- Certified in Public Health (CPH)
- Certification for Contracting Officer's Representatives Level I (FAC-COR)
- Certified Medical Office Manager (CMOM)
- Certified Security Supervision & Management (CSS)