Administrative Coordinator Jobs in Montana

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Administrative Assistant Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Description: Carroll College invites applications for an Administrative Coordinator for our Nursing Department. This is a full-time position for 10 months of the year, with half-time expectations during mid-June through mid-August. The position is responsible for the day-to-day office operation and administrative support for the Director of Nursing, faculty and students of the Nursing Department. This position works closely with the Director of Nursing on matters of departmental direction, student compliance tracking, and supporting program admissions and recruitment, helping accepted students as they navigate college processes and systems. It also assists in planning and facilitation of program events and activities, preparing accreditation reports, monitoring departmental activities, reviewing key results, and implementing changes for improvement. Focuses on providing an office environment that is welcoming and supportive, contributing to the overall success of the Nursing Department. Qualifications: The successful candidate will have a High School Diploma or G.E.D. plus 3 years' experience in administrative support. Associate's degree preferred. Applicants must be currently authorized to work in the United States on a full-time basis. To Apply: For priority consideration, please submit the following materials electronically to ********************** by April 30, 2025: * Cover letter * Resume * Contact information for at least three professional references Position will remain open until filled. Salary is commensurate with experience, education and qualifications. Carroll College is proud to be an Equal Opportunity Employer and is committed to creating a welcoming work environment for all. Finalists for the position will be asked to provide a written response to Carroll College's Mission Statement. Benefits Include: * Employer sponsored Medical insurance, Wellness program and Employee Assistance Program * Voluntary Dental, Vision, Pet Insurance and more * 403(b) Retirement Plan with matching contributions from the College * Employer provided Life and Long-Term disability benefits * Tuition Remission for employee, and if eligible, for spouse and dependent child(ren) * Potential Tuition Exchange benefits for dependent child(ren) * Very generous Holiday, Vacation, Sick and other Leave benefits to include up to 20 days of paid holidays * Other unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, and more About Us: Carroll College is a leading private, liberal arts college in the American West. Carroll's campus rests on 63 acres at the edge of downtown and historic Helena, the capital city of Montana. The surrounding beauty of the Rocky Mountains and Montana fosters wonder and awe, giving the perfect backdrop to a worldly education. More than 75 miles of hiking and biking trails are just minutes from campus, and Helena is in close proximity to the Continental Divide Trail, natural hot springs, Great Divide Ski Area and the Missouri River. Yellowstone National Park and Glacier National Park are just a few hours away. Founded in 1909, Carroll College warmly embraces its identity as a diocesan, Catholic college. Carroll represents a beacon of light in the community, welcoming all persons in a cooperative journey toward knowledge and virtue.

Administrator: Executive Assistant to the CEO Experience Required: Minimum of three years' administrative support experience, preferably in a nonprofit or higher education setting Education: Associate degree or equivalent Overtime Status: Exempt; not eligible for overtime FTE and Benefits: 1.0 FTE; eligible for full employment benefits MAJOR DUTIES AND RESPONSIBILITIES: The Administrative Assistant and Board Liaison (“Administrative Assistant”) of the Montana State University Alumni Foundation (“Alumni Foundation”) provides high-level administrative support to the Executive Assistant to the CEO, Leadership Team, and the Alumni Foundation's Board of Governors to ensure efficient operations of the Alumni Foundation. This position acts as the primary point of contact for board members, coordinating meetings/events, materials, and communications. The role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality while supporting the mission of the Alumni Foundation. The Administrative Assistant reports directly to the Executive Assistant to the CEO. SPECIFIC DUTIES AND RESPONSIBILITIES: Administrative Support Duties Serve as the primary administrative support to the Executive Assistant to the CEO and Leadership Team. Manage calendars, schedule meetings, and coordinate travel arrangements for the Board of Governors. Prepare, proofread, and edit correspondence, presentations, and reports. Maintain organized files and records, both physical and digital, ensuring compliance with document retention policies. Process expense reports, invoices, and purchase orders in accordance with Alumni Foundation policies. Complete special projects for the Vice Presidents as directed by Executive Assistant to the CEO. Board Liaison Duties Provide high-level administrative support to the Board with wide latitude for exercising discretion and judgment, including, but not limited to, maintaining the Board's meeting schedule, coordination of Board communications, and ensuring appropriate follow-up on tasks. Serve as chief liaison between the President & CEO and the Board. Provide executive and administrative assistance to the Alumni Foundation's Board committees, including the Executive Committee, Investment Committee, Finance Committee, Governance & Audit Committee, and Nominating Committee; the ATI Board of Directors; and the Alumni Engagement Advisory Board, as it relates to communications and meeting preparation and support. Carry out all administrative responsibilities associated with Board and committee meetings. Ensure that meeting materials are prepared and made available to the board members in advance of the committee and Board meetings, secure venues for Board dinners and special events, communicate details of the meetings to board members, actively attend all meetings, prepare the meeting minutes for the committee and Board meetings, and guarantee that all meeting records and action items are archived in a timely fashion. Coordinate and manage the onboarding, development, and training of Board members, in collaboration with the Chair of the Board and the Executive Assistant to the CEO. Assist with planning and executing Board events (and Alumni Foundation events as necessary), including Board receptions, fundraising initiatives, and campus partnerships. Draft and distribute Board communications, newsletters, and announcements as directed. Serve as point of contact for Board-related inquiries and ensure timely responses. Coordinate as necessary with the Office of the President and Leadership Team of Montana State University (“MSU”) for meetings and activities that include the President and MSU Leadership. Continuously research board best practices and guide the Board to think proactively. Consider attending Associated Governing Board (“AGB”) Conferences every three to four years. Coordinate with the Executive Assistant to the MSU Innovation Campus to arrange tours of the campus and manage regular reports on the progress of the campus. Affect and maintain a professional, proactive, positive, highly-collaborative, and performance-centric work environment. Perform other duties as assigned by the Executive Assistant to the CEO and Leadership Team. Duties and responsibilities are subject to change. SPECIAL SKILLS AND QUALIFICATIONS: Excellent interpersonal skills and the ability to work well with staff, visitors, students, donors, volunteers, and vendors. Strong written and verbal communication skills. Exceptional organizational skills and attention to detail. Demonstrated skills in office management, word processing and spreadsheets, and email/calendaring. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Board Effect). Demonstrated ability to exercise initiative and good judgment. Demonstrated ability to maintain confidentiality of records and information. Demonstrated ability to prioritize and multi-task while remaining helpful, pleasant and courteous. Exceptional time-management skills, the ability to remain flexible in daily responsibilities, and the ability to manage multiple projects simultaneously. BENEFITS: The MSU Alumni Foundation offers a comprehensive benefit package which includes medical, dental, and vision insurance (all of which are 90-100% employer-paid for employee-only coverage), 403(b) retirement plan with 7% employer contribution, up to 5 weeks' paid time-off, 11 paid holidays, tuition assistance and more. APPLICATION AND RECRUITMENT: Qualified candidates should submit a cover letter, a resume, and three professional references online. Recruitment will begin immediately and will continue until the position is filled. Compensation will be commensurate with qualifications and experience. The MSU Alumni Foundation is an equal employment opportunity employer.

Job type: Full Time Salary: $18Hourly DOE + Commission Work Hours or Shift: Monday-Friday (Schedule may vary depending on business needs) Why Weed Man Billings? Weed Man is among the largest lawn fertilization and weed control providers in North America. We have had the privilege of making our local community more beautiful while helping to increase our customers’ property values. Weed Man Billings is locally owned and operated, meaning we live and work in the communities we serve. Everything we do is built around our core values of amazing service, integrity, passion, and innovation. We strive for a long-term partnership with our customers and want them to see us as a resource of technical and practical knowledge they can call upon any time of the year. Come to work with your passionate enthusiastic attitude, and you will experience the thrill of being a part of a winning team and you will be rewarded with many opportunities for personal growth. Position Summary: We are seeking an Office Support Assistant to join our growing team. In this role, you will field calls, emails, and chat requests from customers who have questions, comments, or complaints about our products and services. All our Office Support Assistants are trained to understand the full menu of our services, so they can provide our customers with excellent service. Duties and Responsibilities: Listen, document, and help resolve conflicts with customers. Process orders or changes according to established department policies and procedures. Communicate with various departments to ensure that customer inquiries are directed to the appropriate department and personnel. Answer allotted calls in a high volume, fast paced environment. Perform data entry and administrative tasks. Perform other related duties and responsibilities as required to meet the goals of the department. Salary and Benefits: $18 hourly plus annual bonuses and commission, Medical Health Insurance with an employer contribution to your monthly premium, Dental and Vision Insurance paid for by employer, contributions to a simple IRA with a company match. Experience: Minimum of 6 months of customer service experience, one year of sales experience is a huge plus but not required. Confident and driven individual with strong interpersonal, verbal and written, communication skills. A positive personality is a must. Quick learner, excellent time management, organizational and multi-tasking skills. As well as basic knowledge of Microsoft office. Education: High School Diploma or GED

Join an organization that values your talent and is willing to invest in your future. At Salvation Navy we have developed a well-earned reputation for hiring and retaining quality employees and we provide the professional development and personal growth programs to prove it. Our employees are rewarded with empowerment, respect and an environment where they can thrive. Salvation Navy's strength depends on the relationships we build. One of our most important relationships is the one we have with our employees. This position is responsible for setting up and entering all appropriate claims into the service office claims system; establishing files; answering phones; distributing mail; transcribing and typing letters and related items; and performing related duties for the Claims Service Office staff. The qualified candidate will possess a High School diploma/GED; Microsoft Word and Excel experience; telephone skills; ability to physically handle and move files and mail; ability to transcribe statements using a Dictaphone; and the ability to type 50 wpm. Bilingual skills are a plus, but not required. At Salvation Navy, our employees know how their efforts contribute to the success of the company. Join an organization where your work is important, your time is productive, and your contribution is rewarding. We encourage a culture of sharing knowledge, open communication, supporting co-workers, and accountability. Our employees feel good about the work they do and the people they work with. Our compensation and benefits package is designed to enhance our employees work/life balance by addressing their need for financial security, personal and professional growth, family involvement, and a commitment to making a difference in their communities. Our Total Rewards package includes 401K, Pension Plan, and Education Reimbursement.

Job Details Entry MT - Bozeman Lodge - Bozeman, MT Part Time High School None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE. AWARE is looking for the right person to join the team as an Administrative Assistant. The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need. We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE. Responsibilities: Provides office and administrative support by, in a timely manner, performing assigned duties relating to general receptionist and clerical tasks. Filing, completing mailing, updating informational contacts, and maintaining databases. The individual assigned to this role is expected to possess the education and skills need to develop and deliver the job duties listed below. Additionally, the successful candidate should possess excellent interpersonal and communication skills. Excited to join our organization? AWARE's Administrative Assistants earn $17.75 per hour. To learn more please visit AWARE. Requirements Talents, skills, and abilities: High School Diploma or HSE is required, along with past employment experience. Must have, or be willing to obtain, a valid Montana Driver's License and have an acceptable driving record. Must have an acceptable criminal and protective services background check. Benefits: AWARE proudly offers an excellent benefits package, uniquely designed to support you and your family in staying well, professional growth, and achieving financial security. AWARE's benefits include: Annual raises Tuition Reimbursement Health Insurance Dental/Vision Insurance 401(k) with company match Life Insurance Wellness programs Generous paid time off

The first review of applications will be April 7, 2025. Please submit the following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor's name/phone number for each position. Cover Letter Three Professional References Candidates that do not submit the required documents will not be considered in the hiring process. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. Less than full time may be considered for the right candidate. An employee new to the Judicial Branch will serve a one-year probationary period. The successful candidate will be subject to a criminal background check. For a complete job description, please email ********************* The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana. Benefits of working for the Judicial Branch\: Work/life balance Family friendly policies Dedicated and caring colleagues Health coverage Retirement plans Paid vacation, sick leave, and Holidays (combination of up to 38 per year) Opportunities and room for professional growth Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF This position is in Helena, MT. Helena exists as a crossroads between past and present, tame and untamed, mountainous wilderness and hometown warmth. A place where you can hike for miles without seeing a soul, stroll through our charming downtown, and enjoy breweries with breathtaking views-all in the same day. From the early roots of Blackfeet, Salish, Crow and Bannock tribes who found this land abundant with bison and natural resources - to the four lucky prospectors who, in their last efforts, struck gold in 1864 - Helena is a place rich with history, beauty, and life. Learn more by visiting https\://**************** Job Overview: This position works in the Financial Services Division and performs clerical and accounting duties involving the preparation and maintenance of Judicial Branch accounting and financial transactions. The position also assists other program personnel. This position performs the daily work of mail distribution within the finance office, preparing daily collection reports and processing court receipts and deposits, processing fund disbursements and other financial transactions, reconciling and balancing accounts, preparing reports of financial data, processing claims for payment, reimbursement claims, and document filing. This is an entry-level position designed to provide accounting/finance experience to employees new to state finance. Working Conditions: Work is performed primarily in an office setting. Physical Demands: Work is essentially sedentary with occasional walking, standing, bending, reaching, and lifting and carrying items under 25 pounds such as papers and files . Some positions may require periods of extended computer use. Minimum Qualifications (Education and Experience)\: Ability to work well in a team setting and communicate with a variety of people. Operation of a PC, calculator, and other office equipment is required. Knowledge of Excel and Word is needed. Experience working in SABHRS is preferred. The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Job Details Missoula, MT - Missoula, MT Admin - ClericalDescription About Us Churchill Mortgage began in 1992 with the core value of providing the highest level of integrity to each and every customer, meaning we tell our customers what is best for them even when it means we won't close their loan. We have found over and over again that treating people the way we want to be treated is not only the right thing to do, but it builds lasting relationships. Churchill Mortgage proudly embraces the sound financial principles, as heard on the Dave Ramsey Show. Basic Function As an Administrative Assistant, you will provide support and assistance to the Team. Additionally, you will assist in various activities, contributing to the productivity of the branch. Responsibilities (Note: The following duties are typical of those performed by this role. Other related duties may also be performed. Incumbents may not necessarily perform all of the duties listed.) Provide professional administrative support to the Team, including but not limited to: making copies, collecting/saving/filing documents, and other administrative duties Strategize with the Manager to develop marketing and development initiatives that will assist in overall branch productivity. Maintain and order office supplies, including postage machine, copier, printer and fax machine Review and send invoices to accounting department Maintain CRM database Data entry posting customer replies to CRM Provide prompt and efficient communication to potential new and existing clients Front desk support, including receptionist responsibilities Compile closing gifts and ship to clients as needed Coordinate online application assignments to team members Complete special projects as necessary. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures; specifically, the skills required to assist the Branch Manager to stay focused on critical tasks while designating the non-essential tasks Other duties, as assigned by manager Qualifications Qualifications 1 to 2 years' experience as an Administrative Assistant. High school diploma or general education degree (GED) Direct experience in the mortgage industry preferred but not required. Experienced in Microsoft Office (Word, Excel, Outlook, etc.) Social Media posting Applicant must be very detail oriented and be able to multitask Must be a team player who is willing to constructively contribute to the team as a whole Have excellent communication skills, both written and verbal Must be able to pass a criminal history information background check. Other duties may be applicable as business needs may dictate and as assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Churchill Mortgage's generous benefits package is available to all full-time employees. This includes Medical, Dental, Vision, HSA, FSA, Life, Disability, Accident, Cancer, Critical Illness, Paid Time Off, 401(k) & ESOP (Employee Stock Ownership Program). Employees Own the Company Our ESOP was established by founder and president, Mike Hardwick, in 2013. It gives all current and future Churchill Mortgage employees 100% ownership of the company in the form of company stock. Churchill Mortgage is the first privately-owned mortgage company to offer an Employee Stock Ownership Program (ESOP). Churchill Mortgage Corporation is an Equal Opportunity Employer

Is a team member providing administrative support, receptionist duties, deliveries, errand running, answering phones, ordering supplies, scanning and filing documents, room reservations, calendar management in a busy, fast-paced environment with numerous interruptions, which includes multiple phone calls and visits from the public, physicians, and staff. Qualifications KNOWLEDGE/EXPERIENCE: At least one-year experience in an office setting and customer service industry. Possess demonstrated ability to use intermediate functions of word process required. Demonstrated ability of intermediate computer and software skills using Microsoft Word, Excel and PowerPoint. EDUCATION: High School diploma or GED preferred. LICENSE/CERTIFICATION/REGISTRY: None Aptitudes: Demonstrated ability to communicate in a professional and courteous manner with customers and co-workers Demonstrated ability to effectively communicate with supervisors on their status of work, progress towards completion, barriers encountered, and other important aspects for a successful outcome Demonstrated ability to manage multiple complex tasks accurately and within the assigned time period Demonstrated ability to work independently with minimal direction, perform detailed assignments, and accurately compile information Demonstrated ability to create and edit electronic documents using Microsoft Word, Excel, and PowerPoint

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials. Our Mission To Provide the Most Compassionate and Expert Defense of Clients and the Constitution Our Vision Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes Reasons to work for the Office of the Public Defender: Our work changes lives! The work OPD does, makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights and ensure the system remains fair. We are proud of the work we do, to find out more about OPD visit our website HERE. Benefits of working for OPD: The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana, offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state. Other fantastic benefits include: Health Coverage Retirement plans Paid vacation, sick leave and Holidays Work/life balance Flexible schedules Opportunities and room for professional growth Telework (when applicable) Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click HERE to learn more! Materials Required of Applicants: Cover Letter Resume References: Please provide contact information for (2) current or former supervisors and (1) professional peer. Supplemental questions (if applicable) About this Opportunity! Job Overview: The Administrative Assistant II position is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and office support activities. This position's responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Administrative Assistant provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager. Essential Functions (Major Duties or Responsibilities): A. Administrative Assistant II/Office Support (70%) Receives and screens telephone calls, office visitors, and updates client information. Maintains a Case Management System concerning criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases. Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions and enters all scans, correspondence, documents, evidence, and other printed material into a Case Management System. Assist attorneys and schedule client appointments and prepare letters and other routine legal documents. Provides various administrative services, formats, and drafts a wide variety of time sensitive and official legal documents such as legal pleadings, motions and proposed orders, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, subpoenas, subpoena duces tecum, Motion to Amend judgments, Motions for Dismissals, Notice of Substitution of Counsel for Appeal cases and correspondence and other related documents in criminal, juvenile, Dependent Neglect, Guardianship and Involuntary commitment cases. Inputs data concerning all client's case information into a Case Management System and ensures that such files are complete, up to date and in proper format and order for criminal, juvenile, Dependent Neglect, Guardianship and Involuntary Commitment cases; retrieves legal documents, records, and reports. Maintains attorney court calendars and assists attorneys in collecting information such as employment, medical and other records. Prepares open cases and submits referrals to the conflict Defender Office. Proofread documents, records, or other files to ensure accuracy. B. Discovery (20%) Maintains and organizes evidence/discovery/digital videos and documentation in a Case Management filing system that relates to a particular case by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court. Organizes, prepares, gathers and maintains evidence/discovery, trial notebooks, and various exhibits obtained during the discovery process. This includes requesting documents from the County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients. Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review. C. Other Duties as Assigned (10%) Receives resolves and/or refers complaints to appropriate individuals. May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences. May assist with legal research by reviewing legal publications and performing database searches to identify laws and court decisions relevant to pending cases. Performs other duties as assigned Physical and Environmental Demands:Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time. Knowledge, Skills and Abilities (Behaviors): Required for the first day of work: Knowledge o

Office Coordinator -Great Falls, MT Busy construction company is seeking a self-motivated/detail orientated person to provide administrative support to our sales and management teams. This position may also expand in the future to include backing up our front counter sales team during busy times. · Concrete and/or construction experience is highly desired. Duties may include, but not limited to: · Typing · Filing · Answering phones · Record keeping · Sorting/distributing mail. · Cash/Credit Card Transactions Reconciliation · Bank Deposits · Invoicing · Processing paperwork for incoming inventory purchases for submission to A/P Skills and Qualifications: · Must be able to multi-task and prioritize. · Strong communication and organizational skills · Must work with moderate direction and can identify issues/problems but may require assistance in resolving. · Excellent verbal and written communication skills · MS Office (word, excel) · Customer Service · Accurately complete shipping/receiving paperwork to match up with purchase orders. Benefits: · Company Sponsored Health, Dental & Vision after 60 days. · 6 Paid Holidays · Up to 120 hours PTO per year · 401K, and Profit-Sharing. Job Type: Full-time Pay: From $18.00 per hour Benefits: · 401(k) · Dental insurance · Health insurance · Paid time off · Vision insurance Schedule: · 8 hour shift · Day shift · Monday to Friday · No weekends Jamie Mathis Jamie@jmathisrecruiting.com JM Recruiting Recruiter/Owner 406-702-1092 Office

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Assistant in CONUS/OCONUS - Great Falls, MT to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” - their mission is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too. The ProSidian Engagement Team Members work to will assist Montana NRCS (Natural Resources Conservation Services) Staff with the assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements. Administrative Assistant Candidates shall work to support requirements for Program Support and The Administrative Assistant follows a number of specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file, simple posting to individual accounts, opening mail, running mail through metering machines, and calculating and posting charges to departmental accounts. Little or no subject-matter knowledge is required, but the clerk needs to choose the proper procedure for each task. • Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs. • Assists with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. • Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations. • Assists in accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for District Conservationist's signature and forwards completed document to financial management staff for payment. • Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. • Assists with driving Government vehicles to local shops for routine maintenance; tracks vehicle maintenance and mileage logs. • Assists NRCS staff in working between contractors and landowners regarding supplying practice statements of work and deliverables. • Schedules office machine tech support and maintenance calls. • Processes mail by use of proper postage, preparation of packages for shipment, provides drop off at delivery sites, provides pickup and distribution of packages (shipping/receiving) • Compiles contract documentation including but not limited to: conservation plans, maps, photographs, resource data, and technical material. • Assists with assembling technical notes and project documentation required to process modifications. • Provides a variety of technical information to program applicants and participants, such as specific program and land eligibility requirements. • Provides guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation. Contractor support will defer to NRCS officials for site specific comments or questions. • Assist with uploading of photos to Toolkit and Data Management System. • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed upon conservation measures. • Some interaction with the public will be required in an office setting; some lifting may be required (boxes or files). Qualifications The Administrative Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. • A bachelor's degree is required • Possess valid state-issued driver's license; *Violations must be noted before use of Govt Furnished Vehicle; • Proficient in word processing; • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access; • Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft Internet Explorer; • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines; • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures; • Capable of working independently; • Possess basic and courteous telephone skills • Ability to learn and assist with entering and maintaining information in the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Great Falls, MT U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined. Minimum Qualifications: Required High School Diploma or Equivalent Preferred One (1) year of administrative experience preferred Essential Job Functions: In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements. Primarily serve as the receptionist for the office, greeting patients, visitors, or staff. Answers phones, directs calls to appropriate individuals, and prepares messages. Patient Appointing Copies, sorts, and files records related to office activities, business transactions, and other matters. Prints letters, memos, forms, and reports according to written or verbal instructions. May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail. Performs clerical duties including typing, filing, and completion of simple forms. Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment. May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies. Performs other related duties as assigned. Knowledge, Skills and Abilities Demonstrates sound judgment, patience, and maintains a professional demeanor at all times Exercises tact, discretion, sensitivity, and maintains confidentiality Performs essential job functions successfully in a busy and stressful environment Learns current and new computer applications and office equipment utilized at Bozeman Health Strong interpersonal, verbal, and written communication skills Analyzes, organizes, and prioritizes work while meeting multiple deadlines Schedule Requirements This role requires regular and sustained attendance. The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts. On-call work may be required to respond promptly to organizational, patient, or employee needs. Physical Requirements Lifting (Rarely - 30 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.*Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%). The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified. 78012050 Patient Access Management (BSMC)

Job Details Libby, MT Full Time High School $15.00 - $20.76 HourlyDescription The MACT Administrative Assistant is a transdisciplinary team member within a fast-paced and energized Assertive Community Treatment team, giving clients a team wrap-around-care approach. Supporting our community, working one-on-one with clients to remove barriers and celebrate victories, all while focusing on stabilization and integration for the client. Administrative Assistants assist with triaging phone calls, coordinating communication between providers, administration, peer support, families and other agencies to obtain information required for quality care. Maintains accounting and budgeting records for clients and program expenditures The full time MACT Administrative Assistant is eligible to participate in a comprehensive employee benefits program that includes paid time off, health insurance, life and long-term disability insurance, health and dependent care reimbursement accounts, a 403 (b) retirement account with a company match and other voluntary coverage options. Qualifications The MACT Administrative Assistant has excellent communication, team player, critical thinking, and problem solving skills. The use of ethical reflection, the ability to complete treatment plans and documentation is essential. Minimum Qualifications: High School Diploma or equivalency Minimum of one year (1) experience in Administrative Assistant Minimum of one year (1) experience in Behavioral Health Ability to pass a background check upon offer of employment Montana Driver License with good driving record Western Montana Mental Health Center proudly provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, covered veteran status, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

This position closes at 11\:59 PM on March 31, 2025. The following required documents on the State of Montana Careers website: Resume - Please include dates of employment and your supervisor's name/phone number for each position. Cover Letter If required documents are not submitted, your application will not be reviewed. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment process. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. An employee new to the Judicial Branch will serve a one-year probationary period. The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana. Benefits of working for the Judicial Branch\: Work/life balance Family friendly policies Dedicated and caring colleagues Health coverage Retirement plans Paid vacation, sick leave, and Holidays (combination of up to 38 per year) Opportunities and room for professional growth Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF This position is in Helena, MT. Helena exists as a crossroads between past and present, tame and untamed, mountainous wilderness and hometown warmth. A place where you can hike for miles without seeing a soul, stroll through our charming downtown, and enjoy breweries with breathtaking views-all in the same day Learn more by visiting https\://**************** Job Overview: This is advanced administrative support work involving office management for the Commission on Practice, Judicial Standards Commission, and Sentence Review Division. Work includes providing guidance, direction and work and schedule coordination to assigned office staff. Work requires the exercise of considerable independent judgment in accordance with the rules of court, state statutes, rules of regulatory commissions and court and office policies and procedures. Work is performed with considerable technical independence under the supervision of the Sentence Review Division District Court Judges, Commission Chairpersons and the State Court Administrator and is reviewed in consultation and upon completion for accuracy, completeness, timeliness and adherence to guidelines. Job Duties: Administer the functions of three commissions; arranges for commission meetings and hearings in-person or via Zoom video conference; makes arrangements for location, facilities and ancillary vendor support; prepares and sends hearing notices, prepares agendas and meeting and hearing materials; attends commission meetings and hearings; drafts and files various court documents, prepares and distributes meeting minutes; makes travel arrangements. Coordinates and performs administrative duties; receives, researches and provides information; acts as liaison with Court personnel, Bar representatives, investigators and special prosecutors; refers very complex or sensitive inquiries to the supervisor or an appropriate official; screens and directs calls. Prepares, composes and edits a variety of date-sensitive correspondence, forms, statistical reports, orders and other documents from notes, rough draft, oral instructions, dictating equipment or established procedures; researches, identifies, verifies and gathers information; creates and formats forms, reports, publications and other documents; compiles statistics and prepares reports for the Judicial Standards Commission to submit to the Montana Legislature each biennium Organizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timely and accurate processing of information. Sets up, organizes, and maintains a complex manual and electronic record, filing and statistical system; creates and maintains databases and spreadsheets; sets up, updates, consolidates and closes files; assigns files; monitors status of matters; prepares and distributes status reports; coordinates distribution of various documents. Provides guidance, and workload and schedule coordination to commission members, answers frequently asked questions. Assists in the management, planning, organization and administration of the office; reviews and monitors expenditures; apprises Commission Chairpersons and the Administrator of personnel, budgetary and other matters needing attention. Other duties as assigned. Knowledge, Skills, and Abilities (Behaviors)\: Knowledge of legal terminology and format. Ability to organize and prioritize work and meet deadlines. Thorough knowledge of business English, arithmetic, and modern office practices, procedures, methods and equipment. Thorough knowledge of rules of court, state statutes, regulatory commission rules, court and office policies, and procedures. Considerable knowledge of computerized office programs. Knowledge of bookkeeping practices and procedures. Ability to prepare and compose effective and accurate correspondence. Ability to prepare and maintain complex, accurate and complete records. Ability to provide guidance, direction and assistance to co-workers. Ability to make arithmetic computations and tabulations accurately. Ability to understand and follow complex oral and written instructions. Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people. Ability to interpret, explain, and apply laws, rules, policies and procedures. Ability to recognize, maintain and communicate the need for confidentiality. Ability to work well in cooperation with others, execute tasks promptly as assigned, be self-directed and well organized and work well under pressure. Ability to use good judgment and discretion when providing information and dealing with the public. Ability to deal with irate or upset people in a calm manner. Ability to establish and maintain effective working relationships with county attorney staff, public defender, attorneys, other judges, employees of the district court, other agencies, and the public. Ability to operate a personal computer, calculator and other office equipment. Working Conditions: Work is performed primarily in an office setting with occasional walking, standing, bending, reaching and lifting carrying items up to 25 pounds such as papers and files. Up to 20% travel may be required. Physical Demands: Work is essentially sedentary with occasional walking, standing, bending and carrying items up to 25 pounds such as papers and files . Work requires periods of extended computer use.