Administrative Associate Jobs in Wallingford, CT

Addessi Jewelers, Inc. is a family-owned luxury gemstone and Jewelry Retailer located in Ridgefield, CT since 1948. Specializing in fine quality jewelry, custom creations, and client services, our team is dedicated to providing superb client services and persinal guided experience through the jewelry buying process. Led by President, Wayne Addessi, & VP Thomas Addessi, our staff includes knowledgeable professionals and master jewejers with expertise in jewelry, gems, and caring for our clients. Role Description This is a part-time on-site role for an Administrative Aide at Addessi Jewelers, Inc. The Administrative Aide will be responsible for providing administrative assistance, maintaining phone etiquette, effective communication, executive administrative assistance, and clerical skills to support daily operations at the store located in Ridgefield, CT. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Ability to multitask and prioritize tasks efficiently Detail-oriented and organized Proficient in Microsoft Office suite Experience in a retail or customer service environment is a plus High School diploma or equivalent BENEFITS Hours Tuesday - Saturday 9:30-5pm part time hourly, comission, 401k pay negotiable based on experience.

A client in Branford is looking to hire an Administrative Assistant to help with checking in visitors, including customers, vendors, and contractors. On a day-to-day this person will be spending 50% of their time primarily answering the phones and the other 50% of their time doing some administrative type of work. Some of the admin type work includes filing, cleaning out files, helping with billing systems, etc. This job requires customer service experience since they would be interacting with customers on a daily basis. Our client is looking for someone with a great personality and a lot of energy to join their team! REQUIRED SKILLS AND EXPERIENCE Highschool diploma or college degree Computer skills and knowledge of Microsoft Suite Ability to learn new software Ability to prioritize and manage multi-functional tasks Detail oriented with strong organizational skills Excellent verbal and written communication skills NICE TO HAVE SKILLS AND EXPERIENCE Background in the Accounts Receivable $20/hr Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

VARITE is looking for a qualified Admin Assistant I and Admin Assistant IV in Ridgefield, CT. WHAT THE CLIENT DOES? A global, research-driven pharmaceutical company that focuses on developing innovative medicines in areas such as human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing. WHAT WE DO? Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. Job Title: Admin Assistant I and Admin Assistant IV Location: Ridgefield, CT Contract Duration: 12 months (Possible Extension) Pay Rate Admin Assistant I: $23.00/hr on W2 Admin Assistant IV: $35.00/hr on W2 HERE'S WHAT YOU'LL DO: Duties: Admin Assistant I • Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Admin Assistant IV • Provides general administrative support to one or more managers. Responsibilities include: Exercises discretion in handling of confidential material and information. Assists in special projects as assigned. Responsible for organization and maintenance of department filing system including potentially confidential data. May provide clerical support as necessary, including filing, etc. Completes other duties as requested. Skills: • Previous admin experience necessary. Steady work history needed. Education: • High School Diploma If this opportunity interests you, please respond by clicking on EasyApply. Know someone who would be perfect for this role? Refer them to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network. VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Duration: 12+ Months Contract (Possible Extension) Note - Will need to be onsite 3 days a week. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Name: Kanika Email: ******************************* Internal Id: 25-32754

This role will mainly focus on supporting travel coordination and expense management. Must have strong, proven experience in these areas Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Hands on experience with Concur (preferred) or other similar travel and expense systems Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

00 - 0. 00 per year (USD Permanent) Job Type : Permanent Recruiter Email : Looking for a Physician Assistant to join our growing Pain Management team. Full time opportunity in our progressive Pain Management office. Primary responsibilities to include performing office exams, medication management, ordering and interpreting diagnostic tests and studies, diagnosing medical conditions, treating acute and chronic illnesses and performing office based procedures and tests. Must be licensed and registered in the state of CT. Previous experience preferred in Pain Management, Neurology or Orthopedics.

Qualifications\: High school graduate or equivalent, additional education preferred. One-two years of secretarial experience is preferred. Requires good keyboarding and PC skills, good communication, telephone skills, knowledge of medical terminology, and proficiency in use of various office machinery. Must be able to multi task and set priorities.

A well-established contracting company in the Wallingford, CT area, is seeking a detail-oriented Office Administrator to join their team on a contract-to-hire basis. This role is available due to an upcoming retirement and offers a great opportunity for a long-term position with the company. Key Responsibilities: Serve as the first point of contact for incoming calls. Utilize QuickBooks for weekly payroll processing, invoicing, and financial tasks. Handle certified payroll. Manage general office duties, including filing, data entry, and document preparation. Use Microsoft Word and Excel for administrative tasks. Qualifications: QuickBooks experience is required, candidates without it will not be considered. Prior experience in construction or a related industry is preferred. Strong computer skills, including Microsoft Word & Excel. Knowledge of health insurance and employee benefits is preferred. Excellent communication and organizational skills. Compensation & Benefits: $20 – $26/hour (based on experience). Health insurance & 401(k) offered upon permanent hire. Flexible schedule options: Choose between 7:00 AM – 3:00 PM, 8:00 AM – 4:00 PM, or 9:00 AM – 5:00 PM. This contract-to-hire position offers a fantastic opportunity to step into a key role with a reputable company. If you have QuickBooks expertise and strong administrative skills, apply today! A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #E1

At Stony Brook Medicine, the Administrative Support Specialist for Cancer Center Administration will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests. Duties of the Administrative Support Specialist for Cancer Center Administration may include but are not limited to the following: Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance. Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements. Assis the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc. Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories. Other duties as assigned. The selected candidate will be required to travel within the campus environment including MART, Hospital, HSC and West Campus and attend offsite Symposiums and Retreats as needed. Qualifications Required Qualifications: Associate degree and at least 2 years of administrative business operations experience or, in lieu of degree, a high school diploma or equivalent and at least 4 years of administrative business operations experience. Experience with calendar and meeting management (including but not limited to: scheduling, preparing agendas & taking minutes). Proficient in all Microsoft Office applications including Word, Excel and Outlook. Ability to lift/carry up to 25lbs. Preferred Qualifications: Administrative experience working for executive leadership in an academic or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling administrative functions with independence and accountability. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre-employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. The salary range (or hiring range) for this position is $48,839 - $59,533 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: Location pay for UUP, CSEA & PEF full-time positions ($3400) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2500276Official Job Title: TH Staff Assistant IIJob Field: OtherPrimary Location: US-NY-Stony BrookDepartment/Hiring Area: Acp AdministrationSchedule: Full-time Shift :Day Shift Shift Hours: 9:00 AM - 5:00 PM with flexibility Pass Days: Sat, SunPosting Start Date: Jan 30, 2025Posting End Date: May 1, 2025, 3:59:00 AMSalary:$52,239 - $62,933 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

At Stony Brook Medicine, the Administrative Support Specialist for Cancer Center Administration will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests. Duties of the Administrative Support Specialist for Cancer Center Administration may include but are not limited to the following: Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance. Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements. Assis the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc. Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories. Other duties as assigned. The selected candidate will be required to travel within the campus environment including MART, Hospital, HSC and West Campus and attend offsite Symposiums and Retreats as needed. Qualifications Required Qualifications: Associate degree and at least 2 years of administrative business operations experience or, in lieu of degree, a high school diploma or equivalent and at least 4 years of administrative business operations experience. Experience with calendar and meeting management (including but not limited to: scheduling, preparing agendas & taking minutes). Proficient in all Microsoft Office applications including Word, Excel and Outlook. Ability to lift/carry up to 25lbs. Preferred Qualifications: Administrative experience working for executive leadership in an academic or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling administrative functions with independence and accountability. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre-employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. The salary range (or hiring range) for this position is $48,839 - $59,533 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: Location pay for UUP, CSEA & PEF full-time positions ($3400) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2500276Official Job Title: TH Staff Assistant IIJob Field: OtherPrimary Location: US-NY-Stony BrookDepartment/Hiring Area: Acp AdministrationSchedule: Full-time Shift :Day Shift Shift Hours: 9:00 AM - 5:00 PM with flexibility Pass Days: Sat, SunPosting Start Date: Jan 30, 2025Posting End Date: May 1, 2025, 3:59:00 AMSalary:$52,239 - $62,933 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

The vision of Marrakech Inc. is that each person we serve will live and work in the community and be accepted by their neighbors, co-workers, family, friends and acquaintances for their individual qualities and contributions. The Business Office Administrative Specialist will play an integral role in supporting the Finance Department's daily operations. This individual will assist the CFO, Controller, and both Accounts Payable and Accounts Receivable teams with a wide range of administrative and financial tasks. Their responsibilities include processing invoices, maintaining financial records, and assisting with financial reporting and compliance. The role also involves identifying process improvements to streamline departmental efficiency. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned: Help with the processing of invoices, payments, and purchase orders. Assist with tracking and reconciling accounts payable and accounts receivable records. Ensure timely and accurate data entry in accounting software. Assist with preparation of financial reports, budget tracking, and audits. Help gather financial documentation for internal and external reporting requirements. Perform basic clerical tasks such as filing, organizing documents, and maintaining financial records. Identify opportunities for increasing efficiency in day-to-day financial processes. Assist with the implementation of systems to streamline workflows within the finance department. Collaborate with team members to resolve any inefficiencies or roadblocks in financial operations. Provide administrative support for finance-related meetings, including scheduling, preparing materials, and taking meeting notes. Respond to internal and external finance-related inquiries and provide timely assistance. Maintain accurate and organized financial records in both digital and physical formats. Ensure that all documentation is filed correctly and in compliance with organizational policies. Support compliance efforts by assisting in the gathering of necessary documentation for audits and reviews. Help track and monitor adherence to organizational policies and financial best practices. Operates motor vehicles safely and in accordance with State Law (agency and personal automobiles) while on work related duties. EDUCATION and/or EXPERIENCE Bachelor's Degree in Accounting. Must have comprehensive knowledge of internal control policy and procedures, accounting theory, GAAP, FASB and the inter-relationships between accounts. Demonstrated ability to maintain complete and systematic accounting records, analysis of data, general ledger account review, prepare financial reports. SCHEDULE M-F 8a-4p RATE 17.99/hr increasing to $18.40 after 6 months Benefits: Paid time off (PTO) and Dedicated Sick Time Paid Holidays New Year's Day Martin Luther King, Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving Christmas Paid and Unpaid Leave for: Bereavement Jury Duty Disaster Relief Volunteer Family and Non-FMLA Medical Leave Military Leave Employer- Sponsored Medical, Dental, Vision and Life Insurance (for full time employees) External Employee Assistance Program (EAP) (for full time employees) 401K and Profit Sharing Plan Educational Benefits, Including: DSP Credentialing through the NADSP Tuition Reimbursement Tuition discounts at local colleges and universities Access to Various Voluntary Insurances and Benefits Staff Recognition Program Other Financial Benefits, Including but not limited to: Dayforce Wallet (On-Demand Pay) Marrakech's Homeownership Program Perfect Attendance Bonus Program Recruitment Referral Bonus Other Corporate Discount Programs Marrakech is an equal opportunity employer. Marrakech, Inc. does not discriminate on the basis of sex, race, color, religion, age, disability, status of veteran, national or ethnic origin, or sexual orientation. Other details Pay Type Hourly Hiring Rate $17.99 Required Education Bachelor's Degree

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Job Description We are looking to fill a position as an Administrative Assistant in Groton CT. Qualifications Applicant must have at least 3 years of relevant experience as an administrative assistant. Additional Information In person Interview is acceptable

High school diploma or equivalent required, Associate's Degree preferred requires two (2) years of related experience in a Behavioral Health environment Working knowledge of EPIC preferred Requires the ability to exercise discretion and use good judgment to perform duties promptly and consistently Ability to read and understand oral and written instructions, and effectively communicate information Advanced computer skills related to office applications, email, internet and hospital computer programs Ability to maintain confidentiality at all times We take great care of careers. Hartford HealthCare provides eligible employees with an extensive benefits package and all the benefits of working with a top notch organization: Medical and dental benefits 401(k) plan with employer match Generous paid time off with accrual starting on the date of hire Discounts on services, products and optional coverages - movie tickets, pet insurance, travel and more! With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, over 37,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Join us at Backus Hospital as we live our values every day. As part of Hartford HealthCare we create a better future for healthcare in Connecticut and beyond. By embodying these values we have become nationally respected for patient care and most trusted for personalized coordinated care. Come be part of something special! For more than 118 years, Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut. We are home to the only trauma center in New London and Windham counties, and are the only area hospital with LIFE STAR helicopter services. We deliver and coordinate a continuum of high-quality healthcare with the goal of improving the health of our communities. Job Summary Performs a variety of medical secretarial / administrative duties. Documentation in EPIC or other hospital computer programs.

Recently acknowledged as a "Best in Senior Living" community by U.S. News & World Report, a career at Duncaster is more than just a place to work. Here, you can fulfill your passion for helping others and become part of something meaningful that pays you back in inspiring, heartfelt ways you may have never experienced. Duncaster offers residents a plan for life with independent living, assisted living, memory care and skilled nursing services all on a beautiful campus-like setting. Our residents share a bond of mutual respect with our staff that builds memorable and lasting relationships. Overview Under the direction of the Director of Assisted Living & Care Management, the Scheduler/Administrative Assistant is primarily responsible for assisting the department to operate efficiently and within budget. The Scheduler/Administrative Assistant will manage the schedules for the Assisted Living Department including Social Assisted Living and the Your Way Program. This position will also be responsible for timekeeping of all Assisted Living departments. The Scheduler/Administrative Assistant will assist in problem solving, demonstrating the highest degree of customer service to residents and families and will also be responsible for timely and accurate billing. Essential Functions Maintains the Your Way Program dashboard, schedules licensed and non-licensed staff, and makes home visits to ensure resident satisfaction and sufficient staff. Makes recommendations and assists with the implementation of approved department initiatives. Coordinates with the Director of Assisted Living & Care Management, the onboarding of new staff, reviews the monthly financial performance, manages the staffing budget, provides clerical support, and schedules meetings as requested. Provides accurate and timely review of payroll; checks accuracy of time punches, monitors staff hours to avoid overtime and addresses any unauthorized overtime, and informs department head of deviations; calculates hours worked, sick time, leave, shift differentials, etc. Provides Super User training and support for EHR and other technologies used by the department. Coordinates with Human Resources and Payroll department on employment, benefits and payroll issues as well as the onboarding of new staff and updating current employee information lists. Audits CNA documentation, assists with orientation and training of new non-licensed staff, and maintains closed and thinned charts per State compliance. Coordinates transportation to outside appointments according to Duncaster policies. Acts as a back-up for reviewing stock on hand of non-medical supplies and re-orders as necessary stock of medical supplies, stock supplies in supply room and rotates stock with a first in, first out methodology. Prepares weekly staffing summary report and replaces aide staff due to vacancies. Facilitates assistance to families for completing work orders, department protocols, activities, etc. Assists with distributing and completing menu packets for distribution to new residents and forwarding to dining services. Performs other duties as assigned. Education and Experience High school diploma or equivalent is required. Associate's degree in business management is preferred. 2 years of health care administration experience is required. Must be able to speak, read, and write the English language in an understandable manner. Must have strong working knowledge of Microsoft Office applications (e.g., Word, Excel, Outlook, PowerPoint). Ability to work with minimal supervision and handle a wide variety of tasks simultaneously. Ability to handle sensitive and confidential material. Environment and Working Conditions Ability to focus on task needs and perform intellectual executive functions as related to the functions of the business operation. Ability to execute intellectual tasks and duties under conditions of high demand and distraction. Ability to complete the essential functions of the position with or with adaptive personal devices (e.g., hearing aid, corrective lenses). Ability to operate equipment and technology required for the position. Must be able to communicate effectively. Able to assist with the evacuation of residents under emergency status to the best of their physical ability. Able to function independently with integrity and work effectively with residents, personnel, and support agencies. Able to move intermittently throughout the workday. Able to occasionally push and/or pull a force of up to 7 pounds as relates to file cart. Able to reach overhead, bend, and occasionally carry or lift up to 25 pounds. Hours Part-time, 1st shift: 8:30am-4:30pm Week 1: Monday, 8 hours Week 2: Friday, 8 hours Pay $18.00 per hour What are the benefits? Working in a Life Plan community will bring out the best in you. As a member of our team, you'll have the opportunity to pursue a truly rewarding career path, with multiple exciting benefits, including the following: 401(k) with match and profit sharing Life Insurance (voluntary benefit) Employee assistance program Paid time off Paid sick time Tuition reimbursement 10% tuition discount on all degree and certificate programs at Charter Oak Free Access to our Aquatic & Fitness Center & to our beautiful walking trails throughout our campus Discount employee lunches Duncaster Spotlight Employee Recognition Program Referral bonuses Free parking Shoes for Crews - discounted safety shoes for all staff Yearly performance increases plus additional bonus opportunities Employee Appreciation Events held throughout the year by our own “Funcaster” Committee

Requirements: High School Diploma . Associate degree preferred. Two (2) years medical office experience, medical terminology Two years scheduling diagnostic imaging procedures preferred With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Charlotte Hungerford Hospital is a 122-bed, general acute care community hospital located in Torrington, Connecticut, that serves as a regional health care resource for the 100,000 residents of Litchfield County and Northwest Connecticut. CHH offers personalized attention from an expert team of caregivers and physicians that utilize advanced technology and clinical partnerships in a convenient, safe and comfortable patient environment. Summary: Responsible for optimal workflow scheduling and coordination of radiology procedures according to department protocols which includes, procedural screenings, collecting, documenting and obtaining complete and accurate all patient medical history necessary to ensure appropriateness and safety for all procedures. Demonstrates commitment to providing an excellent service experience for patient and their families. Responsibilities: Appropriately schedule and or reschedule departmental procedures according to specific modality protocols and patient care requirements, maintaining patient confidentiality in accordance with HIPAA guidelines. Ensures completion and accuracy of provider's order in relation to requested appointment type for compliance/medical necessity and communicates discrepancies to provider office. Register patient if required. Obtains all relevant patient information, including current lab values and medication usage, current history and physical, as well as other pertinent medical history, necessary for ensuring patient safety and to obtain accurate diagnosis. Obtains current, complete and accurate patient insurance information to ensure full reimbursement Communicate, educate and instruct patients on detailed procedural preparations, provide complete instructions on specific aspects of their procedure and post procedure instructions Provides office support to meet the unit needs. Function as a point person, interacting in a courteous manner with patients, patient families, providers, nurses, administrative staff internal and external to HHC in the coordination of patient care, such as but not limited to, answering question, triaging calls, obtaining patient transport, required equipment and supplies, patient referrals, resolving registration and billing issues., etc. etc. Participates in Training/orienting/mentoring new employees as requested.

Required Skills: 1 or more years customer service experience preferred; Prior Real Estate office experience preferred Strong written and verbal communication skills Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software Proficiency with Microsoft Office Ability to communicate effectively with different audiences, including agents, branch managers, and operational support teams Customer focused, delivery oriented, ability to multi-task Willingness to be “nimble” and adjust priorities as needed Ability to travel to additional offices in the region on an as needed basis

1-year initial contract Hybrid, 3 days onsite, Wednesday required in office Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and internal employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

About Us: At Summit Retirement Solutions (******************* we specialize in holistic retirement planning, insurance, and wealth management services. Our mission is to empower individuals and families to achieve their ideal retirements through personalized, tax-efficient strategies. As a rapidly growing, privately owned firm in Glastonbury, CT, we pride ourselves on our integrity, transparency, and unwavering commitment to our clients' financial well-being. Compensation: $40,000 - 52,000 + Bonuses The Opportunity: We're seeking an Administrative Assistant who embodies an ownership mentality and is eager to lead our administrative tasks to help with the growth In this role, you'll enhance our operational efficiency and contribute to our firm's success. Key Responsibilities: Workshop Help: Attend workshops (2x/month) where you will assist with check-in and appointments pre workshop to ensure attendance. Client Service Excellence: Proficient on the phones - able to make outbound calls confirming seminar details and engage in brief interactions regarding any questions clients may have. Technology Proficiency: Ability to navigate digital systems and applications such as Microsoft, CRM's, etc. What We're Looking For: Experience: Seasoned professional with a background in office management, preferably within financial services or a similar environment. Adaptability: Quick learner with the intellectual curiosity to master industry-specific knowledge. Communication: Exceptional ability to communicate effectively with team members, clients, and vendors. Technology Proficiency: Comfortable with office management tools, CRM platforms, and financial software. Personable: A continuous positive mindset, continually seeking ways to enhance processes and client experiences for the better! Why Join Us? At Summit Retirement Solutions, you'll have the opportunity to actively shape our firm's future. We value individuals who take pride in their work, embrace challenges, and view them as opportunities to contribute meaningfully. If you're energized by creating structure, implementing systems, and enabling growth, we encourage you to apply. Summit Retirement Solutions is an Equal Opportunity Employer.

• High school graduate or equivalent experience, additional education preferred. • One-two years of secretarial experience is preferred. • Requires good keyboarding and PC skills, good communication, telephone skills, knowledge of medical terminology, and proficiency in use of various office machinery. • Must be able to multi task and set priorities. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Serving our community since 1998, MidState Medical Center is a vibrant and progressive organization with a genuine concern for our patients, community, and employee's alike. We've earned top honors for quality stroke care, gold level recognition for organ donation, and employing leaders in the field of cardiovascular and pulmonary rehabilitation, providing the highest quality level of care. The Patient Administrative Associate, through communication, requisitioning and management of supplies and equipment, coordinates the activities of the nursing staff, the patient, the physician, other hospital departments and visitors. He/she performs general receptionist and clerical duties in order to facilitate efficient functioning of the nursing unit. Job Summary The CIA through communication, requisitioning and management of supplies and equipment, coordinates the activities of the nursing staff, the patient, the physician, other hospital departments and visitors. He/she performs general receptionist and clerical duties in order to facilitate efficient functioning of the nursing unit.