Administrative Associate Jobs in Pflugerville, TX

Label PDF construction plans using Bluebeam software, highlighting items the estimators included in the bid take-offs and adding the pre-generated cost codes for items contained within the project scope. Organize and compile the relevant documentation, including plan take-offs, details, RFIs, and other estimator-provided data, into comprehensive for-construction documentation to be referenced during the construction phase. Ensure the accuracy and consistency of project data transferred from estimator take-offs to the construction plan set. Collaborate with estimators, project managers, and field teams to address any inconsistencies or gaps in the preconstruction data. Assist in tracking and documenting revisions, updates, and changes to project plans during the preconstruction phase. Coordinate with other departments to ensure seamless information flow and alignment with project timelines. Adhere to company standards and practices for documentation control and data management. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an exciting opportunity for an Office Coordinator in the Austin office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The range for this position is $55,000 - $75,000. Salary is commensurate with years of relevant experience & geographic location. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Job Title: Scheduling Assistant Reports To: Scheduling Manager Primary duties will include: Process and execute inventory adjustments for all work orders. Make production schedule adjustments as necessary. Assist in capacity analysis by specific work area. Provide other support to production and management as required. Assist in expediting and prioritizing work orders and coordinating and managing daily production schedule meetings. Assist in issuing and tracking production orders, ensuring that required material is supplied to the production floor, as according to the production schedule. Assist in the analysis of sales order releases with respect to capacity planning and material requirements. Interface with manufacturing personnel, purchasing personnel, etc. on material status and production planning issues. Perform pre-organization of production materials before the commencement of production. Create efficient scheduling processes or methods to attain production goals. Solve problems that have to do with material shortage in a timely manner. Other duties as assigned Requirements: A minimum of 2 years working experience in similar role Working knowledge and understanding of ERP Systems, preferred NetSuite experience. Excellent communication skills on all fronts (listening and speaking). Must possess good interpersonal skills to be able to get along well with other workers (cohesion). Must have good coordination, organizational and time management abilities. Ability to multitask if need be and display flexibility while carrying out duties. Must have a basic working knowledge of MS Office, specifically Excel. Preferred education: Bachelor's Degree is preferred, High School Diploma required. We will consider additional experience in lieu of degree. The essential physical & environmental requirements of the position are: A minimum of 2 years working experience in similar role Working knowledge and understanding of ERP Systems, preferred NetSuite experience. Excellent communication skills on all fronts (listening and speaking). Must possess good interpersonal skills to be able to get along well with other workers (cohesion). Must have good coordination, organizational and time management abilities. Ability to multitask if need be and display flexibility while carrying out duties. Must have a basic working knowledge of MS Office, specifically Excel. Ability to visually understand distance, peripheral vision, depth perception, and ability to adjust focus. MooreCo Inc. is the leader in the educational and commercial markets for visual communication products, technology support equipment, and office furniture. We are guided by our Core Values: Have FUN at work! Extreme Customer Care Make it Personal Vision MooreCo, Inc provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other class or status protected by state, federal, or local law. Revised 3/3/2025 12:06 PM

About Genz & Associates: Established in 2011, Genz & Associates is a leading buy-side mergers and acquisitions advisory firm based in Austin, TX. Our core focus is partnering with leading investors seeking to deploy capital into industry-specific platform investments, add-on/strategic acquisitions, and buy-and-build strategies. On behalf of our retained investors, we directly engage companies that coincide with their specific investment strategies and theses. We utilize information, resources, industry relationships, skill, and experience to undertake a targeted, proactive, and systematic approach to facilitate and close transactions, meeting our clients ongoing growth and development objectives. Position Overview We're seeking a capable and detail-oriented Office Manager & Administrative Assistant to join our team. Reporting to our Chief of Staff, this is a full-time in office position at our offices in downtown Austin. This person will be proactive, keeping the office running smoothly, owning a variety of business operations and support processes and tasks including providing executive level administrative support. If you're someone who values a traditional office environment, can manage a variety of workflows while embracing new technologies and approaches without missing a beat, we want to hear from you. Key Responsibilities Office Management Building Liaison: Work with building management to handle any facility needs and circulate relevant communications to Austin-based employees. Request and maintain employee building access. New Hire Setup: Organize new employee paperwork, equipment and benefits to ensure they are productive from day one. Office Supplies: Order, track, and maintain office and kitchen supplies as well as managing office and kitchen equipment including purchasing or maintenance requests. Accounting Coordination: Engage with executive team and outside accounting firm. Submit requests for client payments, track and manage receipt log, distribute weekly status reports. Expense Management: Develop and manage an expense report process and system for submitting expenses and processing payments. Develop tracking and reporting for corporate card usage. Manage the company's Amazon account and requests for office items. Projects as Assigned: Tackle various tasks and special projects as needed. Administrative, Sales & Marketing Support Reception: Manage office reception, greet guests, provide hospitality support for meetings and events. Calendar Management: Send and manage calendar invites, schedule meetings, and coordinate with internal and external stakeholders on behalf of the executive team. Company Directory: Maintain database of employees with key information, build organization charts and maintain distribution lists. Marketing Materials: Compile, assemble, and mail marketing materials promptly and accurately. Leaderboard & Sales Reports: Update and distribute the weekly internal Leaderboard and other requested reports to keep the team informed on progress and goals. Executive Support: Provide administrative and logistical assistance to the Executive team. Marketing Support: Create and share social media posts. Update web pages via admin portal with news. Content: Create or edit PowerPoint presentations and word documents as requested to support client meetings. Materials Production: Support the business development team with the printing and mailing of marketing materials. CRM & Information Management: Enter system updates as requested into the company's CRM. Organize and maintain various information sets via company share drives and folders. Visitor Parking: Validate parking for guests, clients, and vendors, ensuring a seamless visitor experience. Candidate Attributes Education: Bachelor's degree is desired, with a concentration in business finance, accounting or marketing is a plus. Experience: 5+ years of relevant administrative or office management experience, experience as an executive or sales assistant is desired. Technical Skills: Strong proficiency with G Suite (Gmail, Google Drive, Docs, Sheets, Slides) and MS Office (Excel, Word, PowerPoint), experience using any CRM system. Multi-Tasking Ability: Comfortable juggling multiple, and sometimes competing, priorities. Sense of Urgency: You know what needs to be done first and don't let details slip through the cracks. Proactive Owner: You proactively approach your work, create a plan to ensure all required items are completed on time, without being asked. Team Player: Able to work independently while collaborating effectively with coworkers across departments. Compliance Awareness: Attentive to daily workflow and regulatory requirements. Communication: Strong verbal and written skills-clarity and professionalism are essential. Creative: You bring creativity and new ideas to your work, always striving to make Genz & Associates a great place to work and a valued partner to our clients. Compensation & Benefits Salary: Starting at $65,000+ (commensurate with experience). Benefits Package: Generous offering, including paid vacation, sick leave, standard health/dental/vision, parking and gym in the building. Why Join Us? We're proud of our heritage and how we've done things successfully for years, yet we embrace modern efficiencies to drive growth. If you thrive in an environment where tradition meets forward-thinking innovation-and you're ready to roll up your sleeves-this role could be the perfect fit. No fluff here: we need someone who will hit the ground running and keep our office and key business processes humming without missing a step.

Office Administrator (Austin, Texas) Full-time About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals. About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system. Responsibilities : Receives and directs phone calls; greets and assists visitors; Represents the firm as a first point of contact for prospective clients; Maintains common areas including office opening and closing procedures; Processes incoming mail and messages; assists with outgoing mail; Assists in preparing, filing, and mailing documents; Assists with factual research (including submitting public information requests and searching state agency records); Responsible for office supply inventory, tracking, and re-orders; Coordinates website maintenance and blog posts; Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting; Assists office staff with major office projects. Qualifications: B.A. or B.S. is required, and 1 year of legal or related office experience is preferred. Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments. Strong written and oral communication skills are essential. Strong computer skills are a must. Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position. Equal Opportunity Statement - This firm is an equal opportunity employer.

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Boutique investment management firm is seeking an Administrative Assistant to support the CEO and Chief of Staff . Key Responsibilities Calendar & Schedule Management: Coordinate and maintain complex calendars, schedule appointments, meetings, and personal engagements. Travel Arrangements: Plan detailed domestic and international travel, including flights, accommodations, ground transport, and itineraries; coordinate with third-party vendors as needed. Family & Household Management: Oversee household needs, including vendor coordination, family events, and support for children's activities. Arrange services and manage household staff as necessary. Errands & Personal Tasks: Handle personal errands, reservations, and assist with gift purchasing and special occasion planning. Document & Transaction Management: Support document preparation, signature coordination, and filing. Handle transaction records, organize files, and assist with basic financial tracking. Event & Social Planning: Organize and execute private and business-related events, including social gatherings, dinners, and corporate functions. Luxury & Lifestyle Management: Facilitate requests related to luxury items, concierge services, or special accommodations. Manage office supply inventory, order office and kitchen supplies, and maintain a clean, organized workspace. Support Investor Relations tasks, such as organizing documents, managing mail merges, and ensuring timely communication. Back-up the Office Manager with visitor experience, greet clients and guests, and maintain professional standards in reception. Requirements Bachelor's degree (required) 3+ years of experience in a high-net-worth environment or supporting executives in finance, real estate, or legal sectors Exceptional organizational, time-management, and communication skills High proficiency in Microsoft Office Suite Skilled in travel planning and calendar management

Key Responsibilities - Assist QS Manager by understanding basic knowledge of piping installation works - Knowledge of new construction mechanical systems process, fabrication and installation. (Preferred) - Track down Subcontractor's materials' delivery with various communications - Communicate with the Contractors' office personals, project managers, and superintendents to retrieve cost documentation. - Keep track of manpower input on site / Summarize as weekly basis - Review and provide detailed summaries of Certified Payroll, Material deliveries, transportation cost, equipment rentals and all other project related cost. - Organize data from on-site and at off-site fabrication location, for all project phases (previous, current and projected) - Verify orders and services billing items which submitted from Subcontractor - Track down the validity that are categorized from Subcontractor's per diem expense - Inspect data from subcontractor's invoices / supporting documents - Report weekly verification status to the managers - Organize manpower and labor hour documentation from site QS Apprentice Qualifications - Bachelor or Associate degrees preferred - High level of Documentation skills (Spreadsheet) preferred - Well organizational and time management skills - Ability to present expense reports on a daily, weekly and monthly basis. Key Notes - Bilingual (English, Korean) preferred - Flexible working hour preferred - Well written and verbal communication skills - Experience with large scale new construction, handling +200 field workers at peak. Benefits and Perks - Competitive Compensation: Salary and performance-based bonus (To be determined) - Health Insurance: Comprehensive medical, dental, and vision coverage - Paid Time Off : 12 days of paid vacation, and 10+ paid holidays annually - 401K

Legal Contracts Project Assistant Support 3 Legal Assistants and 1 Contracts Attorney in preparing and managing documentation for contract reviews and board meetings. Key Responsibilities: Manage the “Contracts Review” inbox, ensuring clear due dates and billing details. Collect and organize required documents from internal teams and external consultants. Track contract modifications and follow up on outstanding items. Prepare and distribute documents for board meetings, including printing and signatures. Review and edit legal documents for accuracy, style, and formatting. Research client records and maintain updated reference materials (charts, directories, calendars). Coordinate schedules, conference calls, and client communications. Independently manage multiple tasks and deadlines with minimal supervision. Qualifications & Requirements: Associate's degree required. 3-4 years of experience in a professional office setting. Strong proficiency in Microsoft Outlook, Word, and Excel. Excellent writing, proofreading, and communication skills. Ability to multitask, prioritize, and work independently in a fast-paced, deadline-driven environment. Experience with Workshare is a plus. Why Join Us? This is an opportunity to play a key role in a dynamic legal team, sharpening your legal support skills while working in a collaborative, fast-moving environment. If you're highly organized, detail-oriented, and eager to grow, we'd love to hear from you!

EQUIPMENT/MATERIALS: General office equipment and computer. WORKING CONDITIONS/PHYSICAL DEMANDS: Individual works mostly indoors in a well lighted, air conditioned office. Works regular hours with no overtime. The job has no significant job hazards, except working in the proximity of some persons who could be considered dangerous. The physical demands of the job require lifting of light materials and equipment. WORK INVOLVED: 1. Handle telephone queries and route calls. 2. Prepare folders on new cases. 3. Point of contact for computers with Computer Coordinator. 4. Data input for new cases, Substance Abuse Questionnaires (SAQ), Sexual Abuse Inventory (SAI), TLETS, NCIC and TCIC, information for new cases and updating files. 5. Data retrieval, pay records and reports required by office. 6. Type correspondence, required reports, and motions to revoke. 7. Collect time cards, pay sheets and complete daily collections report. 8. Mail distribution and processing. 9. Distribute defendant's report form and direct to proper office. 10. Request, disperse and monitor all office supplies for the office. 11. Retain absconder files for 30 days, attempt initial contact with defendant. 12. Perform other duties as required. EDUCATION/SKILLS REQUIRED: A high school diploma or equivalent is required. Some college or advanced schooling in business is desirable. A minimum of two years experience in office and clerical procedures is helpful. The individual should possess a thorough working knowledge of secretarial procedures and practices and the ability to type at least 45 words per minute. Additional Qualifications: Proposed Compensation: $14.42 - $19.28 Additional Recruiting Instruction: Bell County reserves the right to close or extend any job posting at any time regardless of the job posting closing date listed. Americans with Disabilities Act Compliance Bell County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton.

Base Salary starting at $101,000/year (DOE) + Benefits This could be the most challenging and the most rewarding position you've ever had...And more fun than any other assistant role. This role is exciting, dynamic, and fast paced. The company is growing quickly and the founder is highly active. Keeping up with his activities and A type personality isn't for everyone. If you're a high energy, motivated person that wants to grow and is up for the challenge, we want to know more about you. What you're signing up for: Get ready to dive into the world of a dynamic, passionate entrepreneur. Your main mission? Protect his time, his brand, and his financial interests-and help maximize his impact across multiple businesses and personal ventures. Great leaders rely on strong teams. This role offers a unique opportunity to elevate our CEO on both personal and professional fronts, all while gaining invaluable insights into high-level business operations. Success here isn't just about following instructions. It's about taking full accountability for your outcomes and occasionally handling after-hours and weekend calls when needed. You'll be structuring and overseeing projects of all sizes across Easy Pay Direct, other companies, and even some personal adventures. From managing complex tasks and events to coordinating business travel and planning high-profile social gatherings, you'll be at the core of what makes our operations run smoothly. In this close partnership, you'll learn Brad's voice and personality, ultimately taking the reins on most of his day-to-day tasks: scheduling, correspondence, special projects, research, errands, and more. With clear goals and effective time prioritization, you'll have the freedom to decide how to best drive our success forward. INCREDIBLE Organizational skills, Intellect, honesty, great communication and being very technically savvy are imperative. There's also nothing in this world that can replace dedication, hard work and follow through. If it looks like you'll be a good fit, your role will include (but is not limited to): Organizing & Prioritizing the ongoing, never-ending list of tasks that need to be done Both Personal & Business (from coffee to contract execution) Digital organization; Google Drive to other software platforms Making Brad look good, feel good and perform at a higher level Orchestrating travel & managing calendars for Brad and others Organizing events with local companies Organizing & keeping the EPD office awesome (clean up, supplies, organization, etc) Maintaining and creating digital assets (sheets, docs, slides, etc) Online research Interaction with a variety of entrepreneurs (warm and cold) Infrequent travel to events with Brad Real Estate management & acquisition (with guidance) The ideal candidate has these qualities: RESULTS-DRIVEN Highly organized - No really... must be unparalleled in the "being organized" category Takes great notes (your memory isn't as reliable as your laptop's) Is a solid writer - with great spelling & grammar Has Amazing attention to detail Can deal with profanity. Life's full of bullshit ;-) Is Loyal and relationship-driven Is a Multi-tasker that's very resourceful Is Reliable, Stable and a Quick learner The capacity to adapt to changing priorities and responsibilities The ability to perform duties under the stress of short deadlines Won't take things personally: it's NEVER about you! Requirements: Full-time onsite role in our East Austin office 3 years of experience supporting an entrepreneur or C-Level Executive Experience with Property Management, Business Operations and House/Family Manager a PLUS A high level of attention to detail The desire to OWN tasks and their outcomes - in and out of business hours Highly organized (did we mention that??) Positive attitude High energy Hyper-responsiveness Amazing attention to detail Benefits: Health & Dental Insurance 401(K) with company match Stocked office with snacks Unlimited upward potential Weekly company happy hours and social events We offer a dynamic and supportive work environment About EasyPayDirect: EasyPayDirect is a leading e-commerce payments company, enabling entrepreneurs to sell products online. EasyPayDirect was founded in 2012 by an Entrepreneur who understands the growing demand of e-commerce, with the vision to build a scalable, powerful online business.

Replies within 24 hours Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Job SummaryExecutive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Compensation: $45,000.00 - $65,000.00 per year Apex Multifamily Builders is your choice for construction projects for multifamily and commercial properties. Apartment communities renovations and restorations. Property maintenance and management. Roofing and flooring fixtures/repairs. Miscellaneous builds and parking structures repairs. Storage tank inspection, engineering, and maintenance. Much more services.

About the Role We are seeking an Admin Staff, a hands-on team player, and a self-motivated problem solver to join the ZT Systems Manufacturing Admin office team based out of our Georgetown, TX location. In this position, the manufacturing Admin Staff will be responsible for overseeing internal cost control on supply requests in manufacturing. What You'll Do Routinely collect data and provide up-to-date reports to management. Facilitate with the floor leadership team on staffing coordination. Assist with Manufacturing invoices (Temp staff worker hours, OT food) validation. Facilitate coordination of supplies purchased. Supervising facility janitor schedule and janitorial supply replenishment Assist with office supplies replenishment. Administering company policies and procedures Perform other Admin duties assigned by management. What You'll Bring Associate's degree or equivalent combination of education and/or work experience 2+ years of related experience Strong interpersonal skills and adaptive communication style Teamwork: Works effectively across organizations to achieve company goals and objectives Proficiency with Microsoft Office applications especially Excel, Word, and PowerPoint #LI-DNI About ZT Systems At ZT Systems, you'll get to do work you are proud of alongside smart, passionate people. Every day, there are opportunities to collaborate with the best in the industry to design, build, and deliver impactful solutions to world-class customers. Along the way, you will gain hands-on experience in a face-paced environment that's challenging, rewarding, and career-defining. A culture built around our values we work hard and think fast. We view challenges as opportunities-to do better, push harder, and be faster than we were the day before. When we fail, we learn from it and move on together. And when we succeed, we use the momentum to go even further. We create value with everything we do, building the foundation of today-and transforming the future of tomorrow. Join ZT Systems and help us build technology infrastructure that connects the world. What We Offer When you join ZT, you'll enjoy a range of world-class, inclusive employee benefits designed to grow with you and our company. From competitive compensation to 401K matching to comprehensive health & wellness programs and tuition reimbursement, ZT Systems offers industry leading benefits packages for eligible employees designed to help you get the most out of life. ZT Group Int'l. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ZT Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Summer 2025 Administrative Support Internships: Austin District - Various Locations - (2500179) Position Information Your Future Starts at TxDOT! is for internships during the months of May-August. TxDOT's Austin District has openings for Administrative Support Interns at various offices across the Austin Metro Area. Annually, over 1,000 College and High School students from across Texas and beyond select the Texas Department of Transportation, (TxDOT) as their employer of choice during the summer months. For them, it's a dream come true, a coveted accomplishment. Did you know that members of our Executive Leadership team, including our Executive Director, were paid interns at TxDOT? A paid internship is a great opportunity to: explore what TxDOT has to offer to the citizens of Texas, expand your knowledge acquired from school, and possibly serve as a gateway to future job opportunities with the agency. It is no surprise that many students choose to come back to TxDOT year-after-year to rejoin our team. TxDOT's Employment Program provides current high school and college students the opportunity to gain valuable paid hands-on experience. At TxDOT, you will join a workforce that is passionate about their careers. You have nothing to lose and lots to gain such as invaluable work experience that can carry you into the future. Make the choice and join TxDOT for your brighter tomorrow today. To qualify, students must: Must be 16 years old. Be a U.S. Citizen or be eligible to work in the U.S. Be currently enrolled as a student at a high school, technical school, college or university. Note: Employees at least 18 years of age with a valid driver's license may be assigned driving duties and may use power tools. Possible Work Location(s): Austin District Headquarters: 7901 North IH 35, Austin TX 78753North Travis Area Office: 1001 E. Palmer Lane, Austin TX 78753 South Travis Area Office: 1925 S. IH 35, Austin TX 78744Bastrop Area Office: 174 SH 21 East, Bastrop TX 78602 Burnet Area Office: 3029 SH 29 East, Burnet TX 78611 Georgetown Area Office: 2727 S Austin Ave, Georgetown TX 78626 Salary Plan/Grade: Summer Support: A11: ($19.00 - $21.00/hourly) Minimum Salary: 19.00 Maximum Salary: 21.00 Pay Basis: Hourly FLSA Status: Nonexempt Work Locations: Austin District Headquarters 7901 NORTH IH 35 Austin 78753 Other Locations: UST-Texas-Bastrop, UST-Texas-Austin, UST-Texas-Georgetown, UST-Texas-Burnet Travel: Yes, 5 % of the Time Shift: Day Job Shift Details: 40 Hours, Monday - Friday Location Flexibility: Onsite Location Flexibility Details: Location will be determined based on Applicant's geographical location. Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation PackageTo view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov) Position Description This position performs entry-level administrative support work. Work involves performing a wide range of administrative and office support work for the department. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor. Essential Duties: Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant. Assists in maintaining confidential information and records. Assists in performing inventory of materials, supplies, and equipment. Assists in processing routine documents such as vouchers, personnel records, titles or registrations. Assists with general warehousing duties such as stocking and issuing materials and supplies, maintaining records, and maintaining warehouse areas. Disseminates information to the public. Maintains files, records, and logs. Maintains radio contact with field units and others. Makes copies and distributes as instructed. Opens, sorts, and distributes mail. Performs preliminary research on assignments and gathers pertinent data. Performs routine word processing duties and conducts quality checks of documents created. Runs errands as required. Performs other job responsibilities as assigned. Minimum Qualifications: Education: Must be a student in high school or other educational institution or accepted into a college, university or educational institution. Other Conditions: Must be at least 16 years of age, a student currently enrolled in high school or any institution of higher education to include a trade/vocational school. Employees at least 18 years of age with valid driver's license may be assigned driving duties and may use power tools. Physical Requirements and Working Conditions: Subject to environmental conditions; protection from weather but not temperature changes Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment:Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) Job: School Schedule: Full-time Employee Status: Temporary Job Type: Temporary Work Job Level: Non-Management Job Posting: Jan 22, 2025, 6:32:33 PM Unposting Date: May 2, 2025, 4:59:00 AM State Job Title/s: Clerk III State Job Code/s: 0059 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. *********************************************************** Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Please click this link to read the information for applicants: Additional Applicant Information

SafeLease is transforming the self-storage industry, and we are seeking a highly organized and detail-oriented Administrative Associate to manage our insurance compliance operations. This role will work closely with our Chief of Staff, and will be responsible for ensuring our insurance operations remain compliant, efficient, and effective. The ideal candidate will have strong administrative skills, an ability to manage multiple priorities, and a proactive approach to problem-solving. This is a hybrid role based in downtown Austin, Texas.What You'll Do Oversee administrative functions related to insurance compliance and regulatory requirements. Maintain and organize documentation related to insurance programs, licenses, filings, and regulatory correspondence. Ensure compliance with state insurance regulations by gathering and maintaining up-to-date requirements for marketing materials, brochures, and operational guidelines. Manage the licensing and renewal process for insurance products, company registrations, and individuals as needed. Coordinate communication and filings with regulatory bodies, ensuring accuracy and timeliness. Monitor and report on state and federal regulatory changes, providing recommendations to ensure continued compliance. Collaborate with cross-functional teams to develop compliant insurance policies, endorsements, and certificates. Conduct audits and compliance reviews to ensure adherence to internal policies and external regulations. Develop, implement, and maintain compliance programs and training materials. Support payment processing, including data entry, reconciliation, payment application, and investigation and resolution of discrepancies or errors. Manage and update partner demographics, guarantor, and insurance information in company systems. Respond promptly to inquiries from insurance companies, partners, and internal team members. Develop collaborative relationships with insurance companies and partners to verify benefits and track authorizations. Work closely with Operations, Finance, and Accounting teams to ensure smooth administrative processes. Maintain confidentiality of partner and business information. About You: Strong organizational and multitasking skills, with excellent attention to detail. Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and insurance-related systems. Self-motivated, adaptable, and capable of working independently. Experience in compliance, licensing, or regulatory support is a plus but not required.

Job Details Hays County MH Center - San Marcos, TXDescription At Hill Country Mental Health and Developmental Disabilities Center our vision is to empower people, foster hope, support choice and celebrate success. **HILL COUNTRY MHDD CENTERS IS OFFERING A $2,000 SIGN ON BONUS FOR MENTAL HEALTH POSITIONS THAT ARE ALL FULL-TIME, NEW HIRE EMPLOYEES** "Caring People Dedicated to Quality Service" Help us help others: We are searching for an Administrative Specialist who will support counselors, physicians, staff, and individuals in the Johnson City Mental Health Clinic. This person will provide excellent customer service and administrative support within the reception area and around the clinic. This includes attending to telephone traffic by receiving and routing phone calls and messages appropriately. The Administrative Specialist will also collect payments, initiate paperwork, and complete a multitude of various administrative duties to keep the office running smoothly. This compassionate, caring, and supportive team member will collaborate with the HCHMHDD staff and individuals to provide optimum healthcare and contribute to the overall wellbeing of members of the community living with mental health challenges. You will get to: Maintain a physical presence at reception and provide customer service for all incoming individuals and phone traffic for the office. Maintain data in the electronic medical records and initiate appropriate consumer paperwork. Route incoming and outgoing correspondence and perform daily data entry. Set up teleconferencing meetings and manage schedules for team. Complete assigned reports. Write and document articulately while using correct grammar so that documentation is clear and valuable. Maintain compliance with all client data security control measures. Educate and instruct individuals served. Qualifications You'll definitely need: High school diploma, GED, or competency test with 3 letters of recommendation. To complete and maintain both CPR certification and Prevention and Management of Aggressive Behavior training. To maintain a valid Texas State Driver's License. To have current automobile insurance and the ability to travel We'll also want you to: Employ excellent verbal and written communication skills to engage with team and individuals in care. Maintain accurate and timely documentation. Sustain a calm demeanor when under pressure to manage sometimes difficult situations. Provide exemplary customer service and care to individuals with their best interest at heart. Complete and maintain both CPR certification and Prevention and Management of Aggressive Behavior training. We're excited to provide: PPO health insurance plan, with option to add dependents. PPO dental plans and vision insurance options for healthy teeth and eyes. Employer paid life insurance. 401(a) plan, employer matches your contributions dollar for dollar for up to 8% of your salary. You are 100% vested after 3 years of service. 457/403(b) plan, employees are immediately eligible to contribute pre-tax earnings. Generous paid time off for fun and vacations and paid sick time for when you're under the weather. Authentic and caring environment where folks care about each other. We can pay you: $15.00 per hour and benefits plus good karma for doing good in the world.